366-24-december-14-2009-regular-coun

MINUTES OF THE REGULAR MEETING OF COUNCILHELD IN THE TOWN OF VULCAN COUNCIL CHAMBER

ON MONDAY, DECEMBER 14, 2009

PRESENT: Mayor - Tom GrantDeputy Mayor - Roy ElmerCouncillor - Harold LewisCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick HowardCouncillor - John SeamanChief Administrative Officer - Alcide CloutierRecording Secretary - Tracey Cowpar

ABSENT: Nil

PUBLIC HEARING

CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 p.m.

1.0 OPEN SESSION FOR PUBLIC – Nil

2.0 Delegations – Nil

3.0 Additions to the Agenda

Motion No.: 09.470

Moved by Councillor Trish Standing THAT the following items be added to the agenda:

3.1 - 10.17 Distribution of Town Pins 3.2 - 10.18 Weed Control Act Appointment of an Inspector

In favour AgainstMayor - Tom GrantCouncillor - Roy ElmerCouncillor - Harold LewisCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick HowardCouncillor - John Seaman

CARRIED

4.0 MinutesDecember 14, 2009 Regular Council Meeting Page 1

Initials

4.1 Regular Council Meeting Minutes of November 23, 2009

The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on November 23, 2009 were presented to Council.

Motion No.: 09.471

Moved by Councillor Rick Howard THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, November 23, 2009 be approved.

In favour Against Mayor - Tom Grant

Councillor - Roy ElmerCouncillor - Harold LewisCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick HowardCouncillor - John Seaman

CARRIED

5.0 Unfinished Business – Nil

6.0 Financial Reports

6.1 2010 Operational Budget

As per section 242 of the Municipal Government Act, Council is to adopt an operating budget for each calendar year.

Motion No.: 09.472

Moved by Councillor Dwayne Hill THAT the 2010 Operational Budget, showing incomes of $ 4,627,297.00 and expenses of $ 4,627,297.00, be adopted.



CARRIED

December 14, 2009 Regular Council Meeting Page 2

Initials

7.0 Miscellaneous Correspondence

7.1 The Miscellaneous Correspondence for the period ending December 14, 2009 was presented to Council for information.

Motion No. 09.473

Moved by Councillor Dwayne Hill THAT a request be sent to Vulcan County to apply for funding for regional training under the Municipal Sponsorship Program that would include the Town of Vulcan and Villages of Carmangay, Champion, Lomond, Milo and Arrowwood.



CARRIED

Motion No.: 09.474

Moved by Councillor Dwayne Hill THAT the Miscellaneous Correspondence for the period ending December 14, 2009 be received for information.



CARRIED

8.0 Board and Committee Reports

8.1 Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest.


Initials

Motion No.: 09.475

Moved by Councillor Trish Standing THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the December 14, 2009 Council Meeting be received for information:

Councillor Harold Lewis and Councillor Dwayne Hill verbal report:

o Fire Chiefs Meeting

Mayor Tom Grant verbal report:

o Tri-Services Buildingo Regional Water Line



CARRIED

9.0 Bylaws

9.1 Bylaw No. 1379-09

Bylaw 1202 as amended by Bylaw 1237 provides for levying and collecting of charges and rates for sewer services.

This bylaw needs to be amended to provide for rates to be changed by resolution of Council and make change to Schedule “A” to reflex the new rates.

Motion No.: 09.476

Moved by Councillor Harold Lewis THAT Bylaw No. 1379-09 be given first reading.


Initials



CARRIED

Motion No.: 09.477

Moved by Councillor Rick Howard THAT Bylaw No. 1379-09 be given second reading.



CARRIED

Motion No.: 09.478

Moved by Councillor John Seaman THAT Bylaw No. 1379-09 be introduced for third and final reading.




Initials

CARRIED

Motion No.: 09.479

Moved by Councillor Trish Standing THAT Bylaw No. 1379-09 be given third and final reading.



CARRIED

10.0 New Business

10.1 FCSS Funding

Alberta Children’s Services provided information on the 2010 FCSS funding.

Motion No.: 09.480

Moved by Councillor Trish Standing THAT this Council approves the FCSS funding formula for 2010 and that Mayor Grant be authorized to sign any documents to give effect to this resolution.



CARRIED

10.2 Kin Canada Magazine

The association of Kinsmen, Kinette and Kins Club of Canada is asking various Municipal, Provincial and Federal representatives to place a message of support in the annual Kin Magazine.


Initials

Motion No.: 09.481

Moved by Councillor Harold Lewis THAT the request for the placing of a message of support in the 2010 Kin Magazine be received for information.



CARRIED

10.3 Pitch In Alberta

2010 Pitch-In Alberta motivates volunteers to get involved with litter, garbage – grassroots issues. They provide free bags, educational resources, posters and many other materials for local projects in their communities.

Motion No.: 09.482

Moved by Councillor Rick Howard THAT Council approves participation in the 2010 Pitch-In Alberta in the amount of $225.00 to be allocated from “Admin Membership”.

In favour Against Mayor - Tom Grant Councillor - Harold Lewis

Councillor - Roy ElmerCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick HowardCouncillor - John Seaman

CARRIED

10.4 December 28, 2009 and January 11, 2010 Regular Council Meetings


Initials

Monday, December 28, 2009 is a civic holiday and scheduled to be a Council meeting night. The CAO will be on vacation from December 23, 2009 to January 8, 2010 so would not be at work to prepare the January 11, 2010 regular Council meeting.

Motion No.: 09.483

Moved by Councillor Dwayne Hill THAT Council cancels the December 28, 2009 regular Council meeting and postpones to January 18, 2010 the January 11, 2010 scheduled regular Council meeting.



CARRIED

10.5 Snow Removal Policy

By its Resolution 09.467 this Council referred the Snow Removal Policy to Administration for recommendation.

Motion No.: 09.484

Moved by Councillor Harold Lewis THAT Snow Removal Policy PU-9 be approved with changes.



CARRIED

10.6 Tourism Development Grant


Initials

At its last meeting Council requested that different projects and budgets to be funded with the $50,000.00 grant from ATPR be presented for Council approval.

Motion No.: 09.485

Moved by Councillor John Seaman THAT this Council approves the Mr. Spock Bust and the Transporter Mural projects as recommended by the Tourism and Community Development Committee and the remaining funds be held for future projects as approved by Council.



CARRIED

10.7 Window Guard Rail Lunar Liquor Store

Mr. Chuck Nicholls will operate a liquor store at 218 Centre Street.

Motion No.: 09.486

Moved by Councillor Harold Lewis THAT Council allows Mr. Chuck Nicholls to install a window guard rail at 218 Centre Street as requested.

In favour Against Mayor - Tom Grant Councillor - John Seaman

Councillor - Roy ElmerCouncillor - Harold LewisCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick Howard

CARRIED


Initials

10.8 Regional Partnership Initiative

Alberta Municipal Affairs offered a funding program under “Regional Partnership Initiative”.

Motion No.: 09.487

Moved by Councillor John Seaman THAT Council authorizes the Town of Vulcan to participate in, and submit a Regional Partnerships Initiative Exploration grant application for Branding and Signage Program under the Alberta Municipal Affairs Regional Partnerships Initiative; further

THAT the Town of Vulcan agrees that Vulcan County be designated the managing partner of Branding and Signage Program for the purposes of receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of the partners; and further

THAT the Town of Vulcan agrees to abide by the terms of a Conditional Grant Agreement signed by the managing partner on behalf of the other partner municipalities and/or approved participants governing the purpose and use of the exploration grant funds.”



CARRIED

10.9 Signage Regulations

At a previous meeting Council requested information on commercial signage.

Motion No.: 09.488

Moved by Councillor Trish Standing THAT Council directs Administration in consultation with concerned stakeholders, to draft an amendment to the Land Use Bylaw in regards to commercial signage to be presented to Council for discussion.

In favour Against


Initials

Mayor - Tom GrantCouncillor - Roy ElmerCouncillor - Harold LewisCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick HowardCouncillor - John Seaman

CARRIED

10.10 SouthGrow Management Board

The SouthGrow Management Board is hosting their general meeting to review their 2010 – 2012 Business Plan and their Third Annual Recognition Event on Thursday, January 21, 2010 at the Lethbridge Lodge & Conference Centre.

Motion No.: 09.489

Moved by Councillor Rick Howard THAT any members wishing to attend the SouthGrow General Meeting at the Lethbridge Lodge & Conference Centre on January 21, 2010 be authorized to do so.



CARRIED

10.11 Paul Yuzyk Award

The Government of Canada established the Paul Yuzyk Award for Multiculturalism to honour those dedicated to promoting multiculturalism in Canada.

Motion No.: 09.490

Moved by Councillor Dwayne Hill THAT the documents provided for the Paul Yuzyk Award for Multiculturalism be received for information


Initials



CARRIED

10.12 The Alberta Emergency Management Agency

The Alberta Emergency Management Agency is acknowledging extraordinary efforts in the broad field of emergency management.

Motion No.: 09.491

Moved by Councillor Harold Lewis THAT the information provided by the Alberta Emergency Management Agency “From Good to Great

Acknowledging Extraordinary Efforts” be forwarded to the RCMP, Fire Chiefs and Search & Rescue.



CARRIED

10.13 Garbage Rates

Council adopted the 2010 Operational Budget in which there is provisions to modify the Garbage Collection and Disposal Rate.

Motion No.: 09.492

Moved by Councillor Rick Howard THAT Council approves the proposed amendment to Schedule “A” of Bylaw 1263 as amended by Bylaw 1349-07.


Initials



CARRIED

10.14 Remuneration - Budget

Current Appendix “B” of Policy F-16 provides for a .60 per kilometer for the use of personal vehicles.

The 2010 Operational Budget provides for compensation for .55 per kilometer for the use of personal vehicles.

Motion No.: 09.493

Moved by Councillor Roy Elmer approves the amendment to Section 3 of Appendix “B” of Policy F-16 changing from .60 to .55 per kilometer for compensation for use of personal vehicles.



CARRIED

10.15 Sewer Rates

Council adopted the 2010 Operational Budget in which there is provisions to modify the Sewer Rate.

Motion No.: 09.494

Moved by Councillor Dwayne Hill THAT Council approves the proposed amendment to Schedule “A” of Bylaw 1202 as amended by Bylaw 1379-09.


Initials



CARRIED

10.16 Water Meter Project

By its Resolution No. 09-11SP this Council awarded the water meter replacement contract to Accu-Flo Meters Service Ltd. in the amount of $383,775.00.

A recent project budget update shows the overall cost projection is to be $386,000.00.

Motion No.: 09.495

Moved by Councillor Dwayne Hill THAT Council approves an increase to a maximum of $386,000.00 the Accu-Flo Meters Service Ltd. contract for the Water Meter Replacement project;

Fund for this project to be allocated from the MSI funding program and the Operation Contingency Reserve.

In favour Against Mayor - Tom Grant Councillor - Harold Lewis

Councillor - Roy ElmerCouncillor - Trish StandingCouncillor - Dwayne HillCouncillor - Rick HowardCouncillor - John Seaman

CARRIED

10.17 Distribution of Town Pins

Policy Number A-10 provides for the manner in which the Town pins are to be distributed.

Motion No.: 09.496


Initials

Moved by Councillor Rick Howard THAT this Council authorizes the distribution, at no cost, of 250 Town pins to a group of 50

young local rugby players who will be travelling to New-Zealand in April 2010 to play 5 exhibition games against New-Zealand peers.



CARRIED

10.18 Weed Control Act – Appointment of an Inspector

Motion No.: 09.497

Moved by Councillor Roy Elmer THAT Council approves the agreement with Vulcan County for the provision of Noxious and Restricted weed Control Services;

THAT Mr. Richard (Kim) Fath be appointed “Inspector” pursuant to Part 2 of the Weed Control Act – Chapter W-5.1.



CARRIED

11.0 Question Period


Initials

Question: Councillor Roy Elmer asked about Optilume’s e-mail requesting information on our street lights project?

Response: CAO indicated that we met this group at the AUMA Trade Show and all necessary information was sent to them and they will provide us with a quote for our Star Trek theme street lights.

Question: Councillor Harold Lewis commented on the quality of the work that has been done on the licensed drainage ditch.

Response: Nil

Question: Councillor Harold Lewis asked if the Town crew will have the outside ice rink ready for the holiday season?

Response: Councillor Dwayne Hill indicated that the Town crew is already working on it.

Question: Councillor Dwayne Hill asked who should contact Fortis for street light maintenance.

Response: CAO indicated that Fortis prefers to be notified by the person who notices the problem.

Question: Councillor John Seaman asked if signs could be displayed on streets that are being cleaned with the street sweeper?

Response: CAO will discuss this matter with the Town Foreman

Question: CAO asked if Council would agree to allow the medical supplies to remain in the fire truck purchased

from the Fire Co-Op until more storage space becomes available in the new fire hall?

Response: Council members do not have any objection to this request.

Question: CAO asked Council for a special meeting on December 21, 2009 to discuss the Capital Budget, 2010 Street

and Drainage Program and 2009 Municipal Sponsorship Program.

Response: Council agreed to set the meeting date.


Initials

Question: CAO asked Council members if they would be willing to participate in setting appointments for the

water meter replacement program, if need be?

Response: Council agreed to participate.

Question: CAO informed Council that we received one letter from an Allen Subdivision resident objecting to the closing

of the access to the subdivision.

Response: Nil

Question: CAO asked if December 18, 2009 between 4:00 and 8:00 pm would be suitable for a staff Christmas party?

Response: Council agreed to this date.

12.0 Notice of Motion – Nil

13.0 Management Reports

13.1 Council was presented with the following Management Reports:

Chief Administrative Officer Development Officer Public Works Tourism Coordinator - Nil

Motion No.: 09.498

Moved by Councillor Dwayne Hill THAT this Council receives management reports for the period ending December 14, 2009 for information.


CARRIED14.0 In-Camera


Initials

14.1 Sewage Lagoon

Motion No.: 09.499

Moved by Councillor Dwayne Hill THAT Council move in-camera at 8:57 p.m.


CARRIED

Motion No.: 09.500

Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:15 p.m.


CARRIED

15.0 Adjournment

The meeting adjourned at 9:16 p.m.

____________________________ Thomas Grant

Mayor

________________________________ Alcide Cloutier

Chief Administrative Officer


Initials

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