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36th Annual General Meeting
17th May 2010
SBS Events Centre
Timaru
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Agenda
• Welcome • Chairman; Bill Taylor , Executive Committee
• Apologies
• Appointment of Scrutineers
• Notification of Obituaries
• Further Items of General Business
• Confirmation of Agenda
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Apologies
Branch Chairmen• Ken Ferguson, Warwick Gregory, Rex Cowley,
Richard Broughton, Ian Bristow , Richard Denley
Life members• Jenny Pinney, Jeff Pearse, Mike Pattison
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Apologies
MembersDavid Stevens, Ross & Sally Stevens, Barry Cuttance, John & Mary Cusdin, Noel Beatson, Mandy Bell, Dianne Bristow
9 members represented by proxies
Moved “That the apologies as notified be accepted”MovedSeconded
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Appointment of Scrutineers
• That Phil Stewart, Jackie Bedford & Paul Lampp be appointed as Scrutineers for the 35th AGM of the NZDFA,
19th May 2010Moved
Seconded
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Obituaries
John Jackson, SCNO
Jim Butt, Marlborough
Mike Jones, Ian Millar, Taranaki
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Minutes
• Confirmation of the Minutes of the 34th Annual General meeting of the NZDFA , held at the Travelodge Hotel, Palmerston North, Wednesday 27th May 2009, at 2.30pmCirculated in the Annual Report 2009/10, printed in Deer Industry News 41 April 2010, page 3-6
• Matters arising.
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Minutes approval
Moved “That the Minutes of the 34th Annual General meeting of the NZDFA , held at the Travelodge Hotel, Palmerston North , Wednesday 27th May 2009 be accepted as a true and accurate record”“subject to the corrections and modifications as noted” ..
Seconded
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Chairman’s ReportBill Taylor
Circulated in the Annual Report 2009/10• Printed in Deer Industry News 41 April 2010
(page 7 & 8 of the Annual Report)
Moved “ That the Chairman’s report of 2010 be adopted”
Moved Bill Taylor
Seconded
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Financial report
Sandra Windley
Circulated in the Annual Report 2010/11,
• Printed in Deer Industry News 47 April 2011, (page 8-14) as an audited review of the accounts for the year to March 31st 2011
Statement of Financial Performance for the Year Ending 31st March 2011
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Financial Performance
2011 2010 $ $
Income 101,874 99,732Expenditure 100,793 95,927 Operating Surplus before Tax 1,081 3,805
Taxation 2,570 1,679
Operating (Deficit)/Surplus after Tax (1,489) 2,126
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Main Factors
Decrease in subscriptions of 6%
Contribution to JRG2 of $10,000
Savings in expenditure, particularly travel and accommodation
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Income10/11
Actual
10/11
Budget
09/10
Actual
$ $ $
Subscriptions 95,246 101,756 92,457
Interest income 6628 6,000 7,225
Sundry income 0 0 50
Total Income 101,874 107,756 99,732
Subscription Income - 1546 members
- 6% below budget membership of 1650
- 10/11 sub increase from $55 to $61.67
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Expenditure
10/11
Actual
10/11
Budget
Audit Fees 2,620 2,500
Conference Fees (795) 2,000
DEEResearch Directors Fees 4,000 4,000
Election Costs 5,917 6,000
General office 208 300
Honoraria 27,000 27,000
Insurance 2,000 2,000
Legal Fees 1,584 1,000
Nationally Funded Projects 10,000 0
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Expenditure cont.
10/11
Actual
10/11
Budget
Postage 6,344 4,000
PR Support 1,581 3,150
Printing & Stationary 2,173 5,500
Promotions/Awards 1,191 1,500
Publications 5,576 6,500
Returning Officer Fee (SAP Process) 0 250
Telecommunications 1,812 2,750
Travel and Accommodation 29,582 40,000
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Main Features
• Strong conference sponsorship resulted in $795 profit
• Honoraria maintained at same level as previous year
• Payment to JRG2 made out of Income not reserves fund ( $10K)
• 26% saving in travel expenses
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Main Features (cont.)
• More teleconference telecommunications
• SAP expenses up on budget
• Taxation liability now exists ~$2,500pa
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Financial PositionAs at 31 March 2011 31 March 2010
Current Assets $ $
Short Term Bank Deposits 116,925 116,298
Accounts Receivable 2,916 4,182
Residents Withholding Tax 440 914
120,280 121,394
Current Liabilities
Accounts Payable 6,724 6,349
Net Current Assets representing Net Equity 113,556 115,045
Net Equity Comprises:
Opening Balance 115,045 112,919
Result for the period (1,489) 2,216
Total Equity 113,556 115,045
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Accounts 2010/11
Motion 1. “That the Audited NZDFA financial statements and accounts for the year ending 31st March 2011 be received and approved.
Moved/Seconded Earle Wells, Edmund Noonan
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Budget 2011/12
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Budget 2011/12 Income
2010/11 201/12 2010/11
Actual Budget Budget
$ $ $
Subscriptions 95,246 101,756 101,756
Interest/Sundry 6628 6,000 6,000
Total Income 101,874 107,756 107,756
Operating Surplus (pre tax) 1,081 1,306 1,306
Taxation Liability 2,570 1,300 1,300
Deficit/Surplus after Tax (1,489) 0 0
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Budget 2011/2012Expenditure
2011/12
Actual
10/11
Budget
Audit Fees 2,500 2,620
Conference Fees 2,000 (795)
DEEResearch Directors Fees 4,000 4,000
Election Costs 6,000 5,917
General office 300 208
Honoraria 27,000 27,000
Insurance 2,000 2,000
Legal Fees 1,000 1,584
Nationally Funded Projects 0 10,000
Postage 4,000 3,168
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Expenditure cont.
2011/12
Budget
2010/11
Actual
PR Support 3,150 1,581
Printing & Stationary 5,500 2,173
Promotions/Awards 1,500 1,191
Publications 6,500 5,576
Returning Officer Fees (SAP Process) 250 0
Telecommunications 2,750 1,812
Travel and Accommodation 37,000 29,582
Total 106,450 100,793
Operating Surplus pre tax 1,306 1,081
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Budget features
• Subscriptions at same level as 2010/11 year, with slight increase due to 2.5% increase in GST.
• 1,650 members (unchanged) (1,546 -10/11)
• Expenditure maintained at 10/11 levels
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Honoraria
Motion 3.
“That the Executive Committee honoraria for the 2010/11 financial year be set be fixed at $9000 for the elected Chairman, and $6000 for each other Executive Committee member.”
Moved Mike McCormick
Seconded
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Appointment of Auditors
Motion 4.
“That Deloitte be appointed as NZDFA auditors for the ensuing year, 2011/12”
Moved/Seconded Earle Wells/Edmund Noonan
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Formal Financial motions
Motion 2. “That the NZDFA budget of expenditure for the year ending 31st March 2O12 be approved”
Moved/Seconded: Earle Wells/Edmund Noonan– Break even target– Subscriptions set at current level of $86.67 plus GST ($99.67) – 1650 subscriptions target– Capitation maintained at current level of $25 plus GST ($28.75)– Equivalent costs to 2010/11– Reserves aimed to maintain a minimum $100k– Audit fees confirmed as $2.5k plus GST on a quote from
Deloitte
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National Constitution NZDFA
Amendments 2010
None notified
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Executive Committee NZDFA
Remits 2010
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AGM Remits
Remit 1: NZDFA Executive Committee:
Sector Funding share basis for the proposed next NPMS
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Sector Funding
That NZDFA fully supports DINZ and the deer industry’s stance on the industry sector (dairy, beef and deer) funding.
NZDFA agrees that the funding share basis for the NPMS should be calculated based on individual sectors share of Farm Gate Returns*.
We request that this occur now rather than simply continuing with existing funding shares
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* (as defined by funding formula share described by the 2004 NPMS Board of Inquiry and confirmed in the commissioned report (Martin Jenkins) 2009 as part of the DINZ/DFA NPMS 2009 submission to MAF).
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• The current NPMS sector funding share split is a negotiated (good) faith agreement between the parties.
• It does not incorporate the sector share based funding formula recommended by the 2004 NPMS Board of Inquiry.
• Current sector negotiations based on a continuation of the existing settlement disadvantages the deer industry whose share is 4.7% of industry vector control costs.
• Applying a formula based on Farm Gate Returns results in a deer industry contribution of 3.1%.
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Position key points
• The deer industry notes an agreement by the AHB Members’ Committee that the deer industry is bearing a disproportionate share of costs.
• They have agreed that a reduction of $400K in deer share be recommended but that this is met by an equivalent reduction in the programme output, rather than a higher dairy or beef sector contribution.
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Position Key points
NZDFA believes the full programme as proposed is warranted and that the defined funding formula across the sectors should be applied to industry sector contributions and remain the basis of funding agreements for this new strategy and its 5 yearly reviews
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NZDFA Branch Remits 2009
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Remit 2.SCNO CanterburyNAIT Tagging Regulations
““That NZDFA requests NAIT to urgently review its RFID tagging specifications & requirements for use in farmed deer to ensure they accommodate the industry’s common, well-established on farm deer identification and tag management practices”.”
Moved, Seconded
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Remit 3. SCNO Rationalization of development
of NAIT and AHB databases and ID Systems
That NZDFA supports the development of a new animal identification and traceability model combining NAIT and AHB as a single identification administration and operational body. This will eliminate duplication of databases, tagging and recording systems and increase efficiency and substantially reduce cost.”
Moved Seconded
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General Business
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General business
• Deer Industry New Zealand Board Candidates address – Collier Isaacs– Andy Macfarlane – Keith Neylon
• Notification of Selection and Appointments Panel appointments
• Confirmation of Officers of the NZDFA Executive Committee Appointments
• Any other Business
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Selection and Appointments Panel
• David Stevens (Southland))
• Mark Hawkins (SCNO) (Appointed unopposed
• Ponty von Dadelszen (Hawkes Bay)
• To be advised
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NZDFA Executive Structure2010/11
Executive Committee
• Bill Taylor Southland
• Wilton Turner Central Regions,
• NI Executive Committee TBA
• SI Executive Committee TBA