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EXCEL 2003
CONTENT
Whats Excel 2003?
The Basics
Open Excel 2003
Excel Interface
Inside the worksheet
Identifying a cell
Activating a cell
Activating a non-visible cell
Entering Data
Text and Numbers Dates and Times Formulas
1. Working with cellsModify contentErase content
Working with rows and columns
Selecting, inserting and erasing a row or
column
Changing the width of a column
Changing the height of a row
Showing and Hiding rows and columns
Working with Ranges
Whats a Range?
Selecting, moving, copying, erasing and
renaming ranges
Transposing a range
Entering data in a range
Text, dates, values, personalized list
Formatting the worksheet
Applying a specific format
Aligning data
Change orientation
Sharing text in lines
Combining cells
Enhancing a range
Adding Borders and Shadow
Copying a format
Defining and applying a style
Assigning a conditional format
Easy Operations
Auto sum
Average
Other operations
2.Printing the dataPreview
Printing a selected range
Changing the Scale
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Whats Excel 2003 ?
Excel 2003 is the most extendable spreadsheet program nowadays. With such a program, we find the
solution to manage our expenses and all kind of financial operations (loans, payments...). Now, we can have
detailed information of our daily business and easy control our money. Excel 2003 can also be used by
teachers to get the percentages of their students marks.
The Basics
EXCEL INTERFACE
Standard Bar
Title Bar
Menu Bar
Formula Bar
Status Bar
Formatting Bar
Names Box
Cell
Cell in
use
Worksheet Selection BarFast
Scroll
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Title Barcontains both the name of the application Microsoft Excel- and the name of the currentworkbook.
If we click on the Excel logo once, the following menu will appear.
However, if we double click on this icon, Excel will close inmediately. We also have
three different buttons at the right upper corner of the window:
Minimize/Maximize Restore - Close application
In the last picture we can see six buttons: three on the Status Bar and other on the right of the
Menu/Options bar. The six of them are equal to each other, but you must remember that these buttons
refer to Excel, whilst the other three refer to the workbook. This is, if we click on
we close the workbook in use (3rdESO 1stTERM.xls), not the program (Microsoft Excel).
Menu/Options bar contains all the most important options that you can run with Excel. It isdivided into tabs. When you click on any of these tabs, a menu will appear then; at first, this menu is not
completely open, you must wait a few seconds or just click on the arrow at the bottom of the menu to
completely open it.
Standard bar
lets us run quickly the most common actionsconcerning the whole file
New file, open a file, save, print. Preview, cut, copy, paste... are some of the actions we can apply by
clicking on one of these icons.
Formatting bar gives format to the type of letter (font) and the paragraph. We can give aparticular size, font and colour to the different fonts we use. In the same way, we can justify the
paragraph or simply align it to the left or right, give different borders to an object, enumerate the lines
using numbers and letters, etc.
Name boxshows the name of the cell in use. It can also contain other objects, such as rangesformulas, functions, etc
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Formula barshows the text, numbers or formulas within the cell in use Worksheet selection bar we use it to move along the different pages of our workbook. By right-
clicking on a sheet, we can insert a new one into our worksheet, change the name of the sheets and
so on.
Status barreports different information when we are working in Excel2003, results, averages...
Fast scrollwhen we have a large number of sheets, we use this command to move quickly (as in
Word 2003).
INSIDE THE WORKSHEET
The different worksheets in Excel conform a Workbook. An Excel 2003 workbook can contain several
worksheets that will be saved as an only file. By default, Excel opens with 3 worksheets in the
Worksheet Selection Bar, but we could add up to 255 of them.
IDENTIFYINGACELL
Each of the worksheets that conform a book is formed by 255 columns and 65,536
rows. The intersection of an arrow and a column is called CELL. We will name each cell
as if playing a game of ships; write the column (vertical) and the row (horizontal) inside
the Names Bar and the cell will have a highlighted border. So, we identify any cell by
this highlighted border.
HOWTOACTIVATEACELL
To activate any cell, just left click on it.
ACTIVATINGANON-VISIBLECELL
We can select/activate a cell that is not on screen in two ways:
1. By writing the name of the cell in the Names Box and press Enter 2. Following the route Options bar Edit Go to write V90 Accept
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ENTERINGDATA
We can enter different kind of data in a cell: number, text, percentage, date, time,
fraction... Depending on the data, Excel will align it to the left or to the right. For
example, Excel aligns numbers to the right and text to the left. However, we can easily place this
information to the centre, left or right by clicking
While we are entering the new data in the active cell, we can notice it in the formula bar. Here there are
two different buttons
similar to press the Enter key; the data will be added into the active cell
if you push this button, the data will not be added into the active cellThe data is inserted in the cell by clicking and writing the information down. An Excel cell can contain
one of the three following data types:
NUMBERS as we already know, the numbers are aligned to the right in the cell. Just click on a cell and
enter your value. You should not type the thousand separator yourself.If we want to enter a number
bigger than 999, we have to write without separator 25553. The program will do the rest. Also if you
want your number to be treated as text itself, you must write the apostrophe in front of the number
356
TEXT the text is aligned to the left. Any information which contains a non-numeric character, is
considered to be text. For example:
3 1-10 4/3.
DATES aligned to the right. We can enter the date in different formats:
4/3 4/3/2007 4-marzo
4-marzo-2007 04-marzo-2007 marzo-2007
TIMES aligned to the right. Different formats are accepted:
14:55 14:55:45
14:55 PM 14:55:45 PM
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- Content we erase the content, not the format- Comments we erase any comment we have in that cell
WORKING WITH ROWS AND COLUMNS
SELECTINGACOLUMNORAROW
We can select a column or a row by clicking on its tab columns tab rows tab
ENTERINGACOLUMN/ERASINGACOLUMN
To insert a new column, first we must select a cell insert Column
the column will be entered to the left of the active cell.
To erase a column, we must click on its tabetiqueta
Edit Eliminate
ENTERINGAROW/ERASINGAROW
To insert a new row, first we must select a cell insert Row .The new row will be
entered above the active cell.
To erase a row, we must click on its tab etiqueta Edit Eliminate
CHANGING THE WIDTH OF A COLUMN
To change the width of a column, we must place the cursor on the right side of the
columns tab. When we see a double arrow drag the mouse to your desired width
CHANGINGTHEHEIGHTOFAROW
To change the heigth of a row, we must place the cursor on the upper or lower side of therows tab. When we see a double arrow drag the mouse to your desire width
SHOWINGANDHIDINGROWSANDCOLUMNS
We must click on the tab of the row or column that we want to hide (must be hidden in order to show)
Edit Row or Column Hide
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To show the hidden row or column, we must select the 2 rows or columns next to
the hidden one; thus, if we want to show column C, we must select B and D
together
click on B tab and drag to D Format row or column show
*We can also hide and show a column or a row by right-clicking on the selected tab. A new menu will
appear giving us these 2 options.
WORKING WITH RANGES
WHATSARANGE?
A range is a block of cells that form a rectangle. It
iidentified by the cells which occupy the left upper corner
and the right lower corner of the rectangle, separated by the colon sign : It is very important to
operate with ranges, because the features of a range are applied to all the cells within the range. To
select a range, we write down its value inside the Names bar and press Enter.
Names Bar B1:D2 Enter
SELECTINGARANGE
Two different options:
a. We activate the cell when it starts drag and drop to the ending cellb. Write the name of the range in the Names bar and press Enter
MOVINGARANGE
Select the range to move Edit Cut select the cell from which the range will start Edit Paste
COPYINGARANGE
Same operation but using the command Copy instead of Cut.
NOTE : we can copy different ranges at the same time by pressing clic + ctrl. However, these
ranges will not be copied as one element if they do not have the same size and shape.
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ERASINGARANGE
Select the range and Supr
Edit Erase
RENAMINGARANGE
It is very useful to give a name to a range, especially if we use it
often. This way, whenever we want to refer to it, we can
do it easily.
Select the range and
Insert Name Define write name Add Accept
The name of our range will appear inside the Names Bar If we want to find it later, we will look for it
in this bar.
TRANSPOSINGARANGE
Transpose means to exchange rows by columns and viceversa
Select the range and
Edit Copy Click on the starting cell Edit Pegado especial Tick Transposing Box Accept
*As we click on Pegado especial, a new menu will open. It shows us the different elements we can paste
from our selected range:
Todo Alldata and format, formulas...
Possible to copy
Impossible to copy
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Formulas the formulas contained in the range
Format only the format is pasted, not the content
Todo excepto bordes refers to the cell format
Column width only this value is pasted
(...)
ENTERING DATA IN A RANGE
We can enter a determined value (text or number) in a range and use the command Autofill Autorrellenar
so that Excel continues the series for us; I mean, we
enter the first value and Excel will write the
rest of the sequence/series automatically.
ENTERINGASERIESOFTEXT
First, write down the first value of our list: Lunes, Enero, Caja 1, etc.
Secondly, select the range where the list will be filled in (including the starting cell).
Thirdly, go to Edit Fill Series Tipo Autorrellenar
*We can also use the mouse if we want to make it by hand:
Take the cursor to the right lower corner, when it takes the shape of a cross drag until
the end of the range. Excel will automatically fill in the range with the content.
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ENTERINGASERIESOFDATES
Introduce the first date of the series in the format already explained select the range Edit Fill
Series Tipo Cronolgica
write the incremento increase (for ex.
7) Accept
ENTERINGASERIESOFNUMERICVALUES
Insert the first value in the cell select the range Edit Fill in Type
Lineal each number is obtained by adding up sumando the increase incremento to the previous number
Geometrica each number is obtained by multiplying multiplicando the increase by the previous number
write the increase Accept
LINEAL
GEOMETRICA
ENTERING A PERSONALIZED SERIES