When it comes to selecting an office copier, printer or multifunction device for your office, there are a wide variety of

options. However, no two offices have the same requirements for these machines. In order to define your office’s requirements, and ensure that you select the machine best suited to the operation

of your company, there are a few important questions to answer first.

We have found that it is common to under- or over-estimate your employees’ printing requirements. In order to prevent both scenarios, your first step is to determine how many employees in your office need access to the printer and copier on a daily basis.

Multifunction devices are a great addition to most offices because they combine print, copy, scan, fax and finishing capabilities in one machine.

However, if your business never uses fax and rarely, if ever, scan documents, you don’t need to spend money on a multifunction printer that provides these capabilities.

A multifunction device can cut down

on maintenance and supply costs.

The advance of mobile technology in the last five years has enabled employees to not only access documents on the go, from mobile devices, but even send projects to their printers from those devices. If your employees require this kind of flexibility, you’ll need to select an office copier/printer with a reliable, easy-to-use wireless interface. You’ll need copiers and printers in your office that support cloud printing technologies, like Google’s Cloud Print and Apple AirPrint.

Software programs are available to help companies save money by monitoring and tracking operations on a multifunction printer. If your company wants to be able to monitor and track usage, supply levels, order histories and service history on your printer, you’re going to need copiers and printers capable of interacting with analytic software.

You can identify problems before they happen, uncover cost saving

opportunities and streamline workflow.

Answering these questions can mean the difference between the perfect selection the first time, or lost productivity caused by a poor investment. The right machine for your office isn’t

necessarily the one offering the most features or lowest price point. The right copiers and printers are the ones that fit

seamlessly into the day-to-day operations in your workplace. The best way to find that machine is by answering these

questions, before you start shopping.

RUN YOUR BUSINESS MORE EFFECTIVELY

When it comes to office copiers and printers, we know what to do and we do it well. If you have any questions on what printing equipment will best fit your office needs, we can help you find

the right copier, printer or MFP for your business.

TALK WITH A COPIER & PRINT SPECIALIST

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