POWER AND PORTABILITY FOR PROFITABILITY The power to instantly communicate with customers worldwide via fax and e-mail combined. The portability that brings faxing as close as any Internet connection, from any desktop. The profitability of a solution that reduces overhead and recovers business productivity. In today’s economy, your business needs guaranteed return on investment for every dollar spent; especially when investing in technology for competitive advantage. 4-Sight FAX gives businesses large and small a cutting edge solution for critical communications - with strategic portability and powerful functionality that will result in near-immediate ROI. Building on a decade of market presence, the latest releases of 4-Sight FAX break free from many previous limitations in Macintosh fax server solutions. By providing TCP/IP access to cross-platform and remote users, your staff will have the flexibility to send and receive vital faxes over any Internet connection, from any desktop. Plus a unique "fax forwarding to e-mail" feature extends your fax reach even further by giving users the ability to receive and pass along faxes as universally viewable PDF attachments - freeing your employees, customers and business partners from any proprietary software requirements. This combination of power and portability is guaranteed to cut overhead, labor and maintenance expenses while recovering productivity and business opportunities lost with traditional fax solutions. Introducing a business-strength, Internet-enabled fax solution that provides the digital communications power and portability you need to achieve profitability in today’s fast-paced, increasingly mobile, cost-conscious economy.
Transcript
POWER AND PORTABILITY FOR PROFITABILITY
The power to instantly communicate with customers worldwide via fax and e-mail combined.
The portability that brings faxing as close as any Internet connection, from any desktop.
The profitability of a solution that reduces overhead and recovers business productivity.
In today’s economy, your business needs guaranteed return on investment for every dollar spent; especially when investing in technology for competitive advantage. 4-Sight FAX
gives businesses large and small a cutting edge solution for critical communications with strategic portability and powerful functionality that will result in near-immediate ROI.
The power to instantly
communicate with customers
worldwide via fax and e-mail
combined
The portability that brings
faxing as close as any Internet
connection, from any desktop
The profitability of a solution
that reduces overhead and
recovers business productivity
In today’s economy, your business needs guaranteed
return on investment for every dollar spent _especially
when investing in technology for competitive
advantage. 4-Sight FAX gives businesses large and
small a cutting edge solution for critical
communications _
with strategic portability and
powerful functionality _
that will result in near-
immediate ROI.
Building on a decade of market presence, the latest
releases of 4-Sight FAX break free from many previous
limitations in Macintosh fax server solutions. By
providing TCP/IP access to cross-platform and remote
users, your staff will have the flexibility to send and
receive vital faxes over any Internet connection, from
any desktop. Plus a unique "fax forwarding to e-mail"
feature extends your fax reach even further by giving
users the ability to receive and pass along faxes as
universally viewable PDF attachments _
freeing your
employees, customers and business partners from any
proprietary software requirements.
This combination of power and portability is
guaranteed to cut overhead, labor and maintenance
expenses while recovering productivity and business
opportunities lost with traditional fax solutions.
Introducing a business-strength, Internet-enabled fax solutionthat provides the digital communications power and portability you need to achieve profitability in today’s fast-paced,increasingly mobile, cost-conscious economy.
Power and Portability for Profitability
4-Sight FAX 7
Building on a decade of market presence, the latest releases of 4-Sight FAX break free from many previous limitations in Macintosh fax server solutions. By providing TCP/IP access to cross-platform and remote users, your staff will have the flexibility to send and receive vital faxes over any Internet connection, from any desktop. Plus a unique "fax forwarding to e-mail" feature extends your fax reach even further by giving users the ability to receive and pass along faxes as universally viewable PDF attachments - freeing your employees, customers and business partners from any proprietary software requirements.
This combination of power and portability is guaranteed to cut overhead, labor and maintenance expenses while recovering productivity and business opportunities lost with traditional fax solutions.
Introducing a business-strength, Internet-enabled fax solution that provides the digital communications power and portability you need to achieve profitability in today’s fast-paced,
increasingly mobile, cost-conscious economy.
POWER TO LEAD BUSINESS IN A DIGITAL ECONOMYThe power to expand your business reach.
With 4-Sight FAX, your company can now easily bridge the gap between the disparate messaging technology of fax machines and e-mail and the end goal of a unified digital messaging solution. Designed with the end
user in mind, these contemporary tools bring powerful solutions directly to the end-user.
Because faxes are assigned to users or groups of users, administrators can ensure all
incoming faxes are distributed in the manner users want. Version 7.5 integrates fax and e-mail sending capability from a single client interface.
Using 4-Sight FAX will ensure that you reach the widest audience regardless of the technology they employ, allowing you to send to traditional fax machines, digital fax solutions, or straight to e-mail from any
desktop in your company and from any Internet connection.
The power of a centralized digital fax system.
With 4-Sight FAX, the paperless office doesn’t have to be a pipe dream.
Employees have the power to fax directly from their desktops on both Macintosh and
Windows platforms, removing laborious and inconvenient tasks associated with a traditional fax machine. Employees can also receive digital fax documents automatically, eliminating the need for manual copying and
distribution of incoming faxes. Plus the network fax system simultaneously supports more users in different departments than a fax machine - and continues to queue and prioritize faxes at night, when standard fax
machines remain idle.
A software-only fax server, 4-Sight FAX version 7.5 is the only Macintosh fax product supporting multiple fax lines from a single
machine. This makes 4-Sight FAX ideal for fax broadcasters such as New Haven, Connecticut based QuickLink, a current customer that supports more than 500 fax lines with 4-Sight FAX servers. Fax
broadcasting via a network fax system is a quick and effective way to keep in contact with your customers, vendors, strategic partners and sales leads.
The 4-Sight FAX clients run on both Macintosh and Windows desktops, and version 7.5‘s powerful server for Mac OS X is based on the reliable Unix engine supporting all major USB and serial modems.
The power of workflow automation.
For nearly a decade, 4-Sight FAX has excelled in providing a robust suite of programmer automation tools to simplify a company’s workflow. To provide enterprise-scale integration into existing business applications,
4-Sight FAX version 7.5 offers a robust Application Program Interface (API) that enables complete fax integration with other Macintosh and Windows programs. The APIs provide an extensive set of commands and
programmable tools for integrating fax capabilities into enterprise applications via C++, Filemaker, 4th Dimension, Omnis, Real Basic, and Applescript.
This powerful, adaptable suite of APIs expand on the integration already employed in many leading vertical market applications. 4-Sight FAX has been seamlessly combined with business applications in the medical, legal,
construction, real estate, retail and manufacturing industries.
"Our hospitals have really become accustomed to reliable faxing without thinking twice. We’re pleased that 4-Sight FAX is breaking new ground."
Jody Began, president and founder of Edmonton, Alberta Canada-based Jonoke Software Development, Inc. Jonoke uses 4-Sight FAX in its development of MediFile, a
paperless solution for the medical industry.
Figure 1: Network Connection
PORTABILITY FOR TODAY’S MOBILE BUSINESS ENVIRONMENTA fax solution as close as any Internet connection. According to a 2001 survey conducted by
ITAC, a non-profit association for teleworkers, employees working outside the office grew by 17 percent to more than 28 million people in one year. Today, providing fax messaging to employees outside your company walls is
critical. 4-Sight FAX breaks down those communication barriers by making company faxes accessible to employees from any Internet connection—and viewable from any e-mail application.
Based on the universal TCP/IP protocol, 4-Sight FAX version 7.5 gives your company both LAN-based and Internet-based access to fax service. It’s a smarter way of doing
business—and one that will help companies outpace their competition still using traditional fax machines. By centrally storing your incoming and outgoing faxes, 4-Sight FAX extends the benefits of a flexible digital
fax solution to your distributed locations and mobile workforce—providing simple, reliable 24/7 faxing without limits.
Whether your employees are working at
home, across the country, or in a hotel around the globe, accessing their faxes is now as close as any Internet connection. Companies can now provide employees what they need to get their work done most
efficiently—by removing the logistical nightmares of standing by a fax machine.
The benefits of true client/server architecture. A true client/server system will deliver an
easily supported and centralized resource where the majority of the work is done by the server software. Preparing faxes with 4-Sight FAX is smartly distributed to the client software because it first images the
document before passing it to the fax server. Client-side imaging ensures that the fax contains all required fonts and graphics—eliminating the need for expensive duplicate application software on the fax server itself
and additional software licensing fees.
The 4-Sight FAX Server manages the fax queue, enabling employees to continue working while a high volume of fax traffic is
taking place. The server also allows you to take advantage of other centralized business applications, such as databases, accounting and archiving. For example, 4-Sight FAX’s advanced accounting facility
tracks fax costs across the entire network. In addition, the automatic archiving feature files both incoming and outgoing faxes for record keeping and future project purposes - business integration that would be
impossible to realize in a traditional fax system.
Freedom from software, platform requirements. 4-Sight FAX releases your employees from
the boundaries of proprietary software, local networks, and human intervention. The client software runs on both Windows and Macintosh OS X desktops, making it the only fax solution your company will need.
But 4-Sight FAX takes the power of digital fax distribution one step further to provide true portability. Unlike existing Internet-based fax solutions that require proprietary viewers for
received faxes, the 4-Sight FAX "fax forwarding to e-mail" feature converts faxes into universally viewable PDF attachments that can be downloaded, forwarded and saved with any e-mail application. Employees
can check faxes while traveling or when working away from the computer where the 4-Sight FAX client software resides.
4-Sight FAX version 7.5 introduces “email to
fax”, allowing users to email a designated fax message to the Fax Server. Once the email is received, the fax server automatically prepares and sends out the fax message.
The e-mail integration in 4-Sight FAX version 7.5 also extends your reach to those customers who aren’t on the receiving end of a fax machine. Your fax can be automatically converted into a PDF attachment and be
broadcast as an e-mail message with the PDF attachment to any e-mail recipient. Now you can simultaneously distribute the same fax to recipients on both fax and e-mail distribution lists.
“With our sales force spending most of their time on the road, the 24/7 access to fax services that 4-Sight FAX provides has been invaluable, allowing them to close a higher volume of sales, faster than ever before…”
John Denalli, IT Mgr., Denalli Systems
Figure 2: Client Interface
PROFITABILITY THAT CAN BE REALIZED ALMOST IMMEDIATELYA solution that guarantees return on investment.
When you begin to compare the use of traditional fax equipment to the centralized network fax solution, the potential returns on your 4-Sight FAX investment are undeniable. Through basic planning, companies can
reduce or eliminate unnecessary analog / ISDN telephone line costs, save fax machine toner and paper costs, and cut back on labor costs by recovering lost time and productivity.
For example, contrast the time it takes for an employee to prepare and send a fax through a fax machine to faxing via 4-Sight FAX. With traditional fax equipment, an employee must locate and prepare the cover page, print the
document, walk to the printer and collect the pages, walk to the fax machine and potentially wait on the fax machine, dial the fax number, redial the number if busy, feed in the pages in turn and return to his or her desk
—requiring approximately 6 minutes per fax.
When using 4-Sight FAX, the employee remains at the workstation and, direct from his or her computer, converts the document
using 4-Sight FAX software, selects the cover page and recipient(s) from an existing address book, and clicks "send." The entire process is less than one minute per fax. Even in small environments, the time savings easily
add up.
Reduced equipment overhead and ongoing expenses.
Because 4-Sight FAX Server acts as a hub for all company-wide incoming and outgoing faxes, you can quickly consolidate expensive analog/ISDN phone lines and allow the software to elegantly delineate departmental
boundaries—eliminating individual department fax machines and costly excess analog lines.
Discarding extra phone lines not only
accelerates your 4-Sight FAX return on investment, it reduces your ongoing analog phone costs and keeps costs to a minimum. Unlike a traditional fax machine, where every fax—including a misdirected or unsolicited
fax—is printed, 4-Sight FAX gives the printing power to your employees, allowing them to print only what they need. Eliminating the associated paper and toner expenses and reducing waste frees up more budget funds
for better use.
Labor cost analysis.
Accessing faxes on a traditional fax machine also creates a human support dilemma and incurs labor expense. Faxes received on traditional fax machines are inaccessible to remote employees unless additional
manpower, resources and time are involved. Employees are limited to regular business hours for fax transmission and retrieval, when personnel resources are available to assist them.
With 4-Sight FAX’s Internet accessibility, office staff intervention is eliminated—recovering labor costs spent to support traveling and remote employees. Meanwhile,
your mobile employees are more productive outside the office because they can complete business transactions outside typical office hours.
The example below represents the labor savings alone that can be realized in a 20-person office environment with average fax usage. Of course, with greater fax usage and more users, your savings will be even higher.
“4-Sight FAX is an indispensable tool of our company’s success, as faxing is our primary mode of conducting business. Given the ease of use, simple administration and reliable integration, we have found no other solution available for the Mac platform that even comes close. Moving forward with OS X, 4-Sight FAX will continue to be a critical component of our company’s business.”
– Jeff Gibson, Technology DirectorOceanside Glasstile
Figure 3: Labor Cost Analysis
A TOOL YOU CAN TRUST: DURABLE, DEPENDABLE, SCALABLEReliable: Enterprise-class fax with minimal IT support.
Building on a 10-year legacy of reliability, 4-Sight FAX carries your company’s digital fax load with very little IT assistance. Most businesses can install 4-Sight FAX Server with little or no customization and impact on
the current network environment. Designed for fast setup and minimal IT requirements, 4-Sight FAX provides your employees with fax service inside and outside the office hours and walls—24 hours a day, 7 days a week.
Scalable: Built for a growing business. 4-Sight FAX is the only fax solution that can support multiple concurrent fax channels on Macintosh servers. Eliminate the extra
hardware costs, maintenance and administration of maintaining several server machines to support faxing to and from multiple departments. With 4-Sight FAX, a single server machine is capable of handling
as many as 16 individual fax lines and thousands of simultaneous users. Each line may be assigned different priorities and be set up as separate incoming and outgoing fax lines. Additional User Packs for users and
software channels may be purchased as needed—giving 4-Sight FAX an attractive initial implementation price with cost-effective expansion over time.
Flexible: Adaptable to any business environment.
4-Sight FAX provides a truly flexible digital fax platform that can keep up with your company’s constantly evolving business needs—giving you a cross-platform, Internet accessible solution. The "fax forwarding to e-
mail" and e-mail gateway capabilities add the flexibility of sending and receiving faxes from any computer, and from one client interface.
4-Sight FAX offers a host of additional
features that further enhance your business productivity, including customizable cover pages, personal fax folders, variable archiving, searching and reporting, automated inbound routing, smart resend of partially
transmitted faxes, and automatic retries if busy.
Version 7.5 provides additional flexibility for companies who are running Mac OS X and
Windows XP/Vista/7, making 4-Sight FAX an extremely adaptable solution.
All features—including the available programming APIs—ensure the 4-Sight FAX
system can be tailored to any organization’s specific workflow requirements.
Durable: Industrial strength broadcast capacity.
The 4-Sight FAX Server is robust enough to handle multiple concurrent tasks—such as imaging, queuing, sending, receiving and printing—amid heavy fax traffic. 4-Sight FAX leads the market with a system whose
resilience is second to none over single and multiple modem channels. 4-Sight FAX provides a perfect platform for volume faxing: The 16-line fax server is capable of sending in excess of 800 pages per hour. This is a cost-
effective alternative to outsourcing this task to a fax bureau while increasing your control.
Usable: Convenient client interface and features.
4-Sight FAX version 7.5 employs a contemporary, e-mail-like interface that gives your employees the convenience of downloading and storing faxes locally in personal fax folders with the same ease as
with e-mail.
The drag-and-drop simplicity of the new Quick Fax feature allows users to prepare and send documents in a matter of seconds,
without additional steps to manually convert documents for faxing purposes. Other ease-of-use enhancements include a new client reporting feature, which provides quick and easy access to customer fax data, allowing
employees to generate reports that can be easily sorted, exported and imported into any spreadsheet or database application. Version 7.5 also adds a variety of custom settings that allow system tailoring for greater
productivity and convenience.
“I have used 4-Sight FAX to automate database-driven faxes in a vertical market, fast-paced marketing firm for years. 4-Sight FAX never failed - not even once!”
Clint Rogers, Chicago-based FileMaker Consultant
Figures 4 & 5: Login and Composer Interfaces
VERSION 7.5: STEPS ABOVE THE RESTEmail to Fax4-Sight FAX customers can initiate faxes to a designated email account for immediate conversion into
faxes. Supporting .PDF, .PNG and .TIFF files as email attachments, customers have increased options and flexibility for sending faxes.
Client Web Browser
The new, optional feature provides direct access to a users’ incoming and outgoing fax listings from all major web browsers. Adapting the username and password authentication 4-Sight FAX customers are familiar with, users can walk up to any browser and connect to their
fax server. By simply entering their fax server URL or static IP address and typing their 4-Sight FAX username and password, users will gain access to all of their faxes and also have the ability to send faxes using both their local address book and the 4-Sight FAX Server address
book.
Client/Server Address Book SynchronizationUntil now, managing two sets of address books has been cumbersome. Version 7.5 brings the two formats
together and makes an Administrator's life easier.
Email Suite integrationAll email features, such as email forwarding and email notifications, are part of the new integrated product
offering with the version 7.5 product release.
PDF Support for Cover Pages4-Sight FAX Version 7.5 supports the Macintosh-friendly PDF file format for use in it's cover page editor. Users
can now wave goodbye to PICT and say hello to PDF!
Incoming Fax Save Folder PreferencesUsers can designate a personal save folder for their incoming faxes. This functionality assists companies
who need to forward faxes to specific applications or folders.
provides compatibility to the latest Macintosh and Windows operating systems requirements.
Text Message Notification for FaxesFor customers who live with their cell phones, text message notification of incoming faxes makes it easy
for users to know immediately when a new fax has arrived. For those with web enabled cell phones, Users can receive a text message and with one click, log into the fax server and review their fax immediately.
Server update for XML/RPC CommunicationsOverhauled and updated server communications for improved client/server performance with downloaded faxes, fax queues & messaging. Also improved client/plug-in connection stability and reliability.
New Plug-in Commands with a New Updated APIWant to send PDF, PNG or TIFF files directly to the fax server and avoid the print driver step? 7.5 now provides this capability and now the 7.5 FAX server does the rest.
Integrated Product Support (with Email Integration & Automatic File Attachment)Both the 4-Sight FAX Server and Client products now provide a menu option that allows a customer to type a
technical support question and automatically attaches all support-related files, zips them up, and emails them to Soft Solutions.
System RequirementsFax Server:Macintosh OS X 10.3.9-10.6, 100 MB available hard
drive space, 1GB of RAM, and a PowerPC or Intel processor.
Fax Client:Macintosh OS X 10.3-10.6, Windows 2000, XP,
Vista, and 7 (32-bit and 64-bit), 20-40 MB available hard drive space, 128 MB of RAM.
Soft Solutions Inc.Results Through Focused Technology
