4 Steps To Effective Time Management

RISING TIDES ALLIANCEBusiness Networking

White Plains, NY November 12th, 2014

Turning Time Into Productivity

© MyEureka Solutions 2014

Presents

What is time management?

Time Management: the ability to use one's time effectively or productively, especially at work. "time management is the key to efficient working"

What Are Your Most Common Challenges To Time Efficiency?

• Distractions / Focus• Misjudging time required• Lack of priority• Rationalizing (“Can do it tomorrow…”)• Lack of commitment to success

What Are The 5 BIG TM Lies?Big Lie #1

“I am not in control of my distractions.”

Big Lie #2

“I can effectively multi-task and I have to to get everything done.”

Big Lie #3

“I know I should do this…I will but I don’t have time right now.”

Big Lie #4

“My stress comes from outside.” or “I do better under pressure.”

Big Lie #5

“I know my goals and I don’t worry because I usually get there.”

Keys to Productivity• Have an EFFECTIVE Time Management Plan

• Cascading GOALS to scheduled behaviors enables success

• Reducing stress brings an instant productivity upgrade

• Stop lying to yourself

4 Steps To EffectiveManagement1. Cascade GOALS to manage your

priorities

2. Learn how to act as a MINDFUL UNITASKER

3. See your actions in terms of CONSEQUENCES

4. Manage your TIME BUCKET LIST

1. Use Goals to Drive Actions

Most people have goals but they tend to be…Bottom lineMid or Long Term (quarter, annual)Overly flexibleSMART but distant

Great Time Managers…• Use SMART GOALS to drive Weekly and/or Daily Activity• Cascade Annual Goals into manageable chunks and timed

milestones• Are clear why their goals are important to them and care

about the consequences of success/failure

2. Become a Mindful UnitaskerMultitasking for productivity is a myth…• You can only give full attention to one thing• Unfocused actions lead to stress

MINDFULNESS: Awareness in the present moment without judgment

Learn how to perform MINDFUL activity:• Observe the difference in a basic activity (eating, listening)

when you are fully engaged and focusing• Do one thing at a time, do it very well, and then move on• MINDFULNESS not only reduces stress but promotes a positive

sense of accomplishment because you are aware of what you have done

3. See Activity by Consequence

The Covey Model for Prioritizing is all about understanding the CONSEQUENCES of COMPLETING or NOT DOING a given activity

4. Create Your Bucket ListRather than the 2 dimensional thinking of PRIORITIZING put your activity in the practical way we think of tasks:• Put your To Dos into the appropriate bucket• Schedule every item in your Must Do bucket• Move one item a day from Should Do to your Must Do bucket• Move one item a week from Could Do to Should Do• Put a time limit on your buckets that make sense for you, an example: Must = 1 day,

Should = 1 week, Could = 1 month

If you expect it to get done you should schedule it to be done!

MUST DO SHOULD DO COULD DO

Prioritize and Put in a Bucket

Takeaways…

1. Cascade your GOALS to translate into daily behaviors or activities that you can schedule and measure

2. Try to practice MINDFULNESS in an everyday task both with work tasks and with home life tasks

3. Understand the priority of your tasks by seeing the CONSEQUENCES or completion or deletion or delay

4. Try and categorize your To Do’s into 3 Buckets: Must, Should and Could Do for one week

Practicing EFFECTIVE TIME MANAGEMENT will make you more productive while feeling proud of your accomplishments with less stress and help you more easily manifest your success!

Tom FoxPresidentMyEureka Solutions LLC

1315 Park Ave. Mamaroneck, NY 10543P: 917 539-6617E: tom@myeurekasolutions.comhttp://www.myeurekasolutions.com

MyEureka SolutionsSuccess TrainingEmpowering Performance, Through Strategy & Skills

Contact Info

Rising Tides AllianceBased in Westchester County, NY, RTA is a networking organization that believes networking should be more than handing out a business card or coaxing referrals. The true giver knows that the tide raises all ships and allows you to be a person of value to others while doing very well for yourself. • www.risingtidesalliance.com• Monthly member business to business networking• Meet 2nd Wednesday of each month at The Mansion in White Plains, N. B’way• Monthly small group or one-on-one facilitated networking• Business Programs in Sales and Key Operating Issues• Member Expert Panels• Membership Info Contact:

Perry DiNapoli: 914 804-6234 perry@antonees.com