4.09 Upgrade December 2011 Student Systems and Business Support (SSABS) Information and Training...

4.09 Upgrade

December 2011Student Systems and Business Support (SSABS)

Information and Training Session

Agenda

1

Student Systems and Business Support (SSABS)

Introduction and Overview

Enhancements Delivered

System-Wide Improvements

Known Issues Raised With the Vendor

Questions/Comments

Introduction

2


The Upgrade to 4.09 from 4.07 will result in changes to some functionalities in ISIS

Overall - Better User Experience

Enhanced/Changed Functional Areas

eApplications

Admissions

eStudent

Enrolments

3


Research Higher Degree

Scholarships

Results and Progress

Timetabling

eApplication

eApplication- 4.09 Enhancement Areas

Improved Usability – Application

Integrated Course Search

4


eApplication - Improved Usability

Improved Usability Fewer screens Progress bar

Applicants can enter previous study details

5


eApplication - Integrated Course Search

6


Integrated Course Search

Option to Upload Supporting Documentation after Submitting Application


Admissions

7

Admissions – 4.09 Enhancement Areas

• Application Search


Admissions - Application Search

8

Application Search

• Application Requirements added to the search criteria

• Search results for Application Requirements are now drawn from live data

Note: The data returned on the Detailed Application Search is still a day old.

eStudent

10


eStudent – 4.09 Enhancement Areas

Leave of Absence – Coursework

Enrolment Declaration

Study Plan Usability

Graduation Invite Error - Fixed

eStudent - Leave of Absence (Coursework)

Leave of Absence - Coursework

Clash-free start & return selection will allow students to select actual study periods instead of nominating approximate dates.

11


The confirmation screen displays the true dates for the chosen study periods.

eStudent - Enrolment Declaration

12


Enrolment Declaration

Revised to include the new student services or amenities fee.

eStudent - Study Plan

13


Study Plan

A Progress Bar now indicates where in the process the student is.

eStudent - Study Plan Usability

14


Study Plan Usability

Clearer Instructions Cleaner View of Option Rows Improved Language. E.g.: No

longer using the word ‘Component’

The subject Name and Availability have been separated for Improved Legibility

eStudent - Graduation Invite Error

Graduation Invite Error Fixed Students will no longer get this confusing error when responding to

their Graduation Invite.

16


Known Issues Raised with the Vendor

15


The search button in the eStudent Study Plan is causing an application error when students click on it- Workaround available

Study Plan

Known Issues Raised with the Vendor

9


Incorrect Error and warnings appear when New Zealand citizen is updating permanent address to New Zealand- Workaround available

Admissions

Enrolments

Study Plan Structure

Requisites

Advanced Standing

Enrolment Restriction Profile

17


Enrolments - 4.09 Enhancement Areas

Enrolments- Study Plan (Study Plan Structure)

Study Plan Structure

You can now select Multiple SSP Components at the one time to be moved in bulk to the Off Plan or Holding sections.

You can now select Multiple SSP Components of the same Component Type to be Changed in Bulk to a different Component Type. That is, Core to Option or Option to Core.

The Off Plan and Holding sections Automatically Resize when components are added to them to provide for Easier Viewing of details.

You can change the Order of Display of components in the Off Plan and Holding sections.

18


Enrolments- Study Plan (Study Plan Structure)

19


Selecting Multiple Components

Enrolments - Study Plan (Study Plan Structure)

20


Automatic Re-Sizing

Enrolments - Study Plan (Study Plan Structure)

21


Sort Order

Requisites

Enrolments- Requisites

When entering a Requisite Waiver, the Times Waiver value can now be set to 1

When attempting to enrol a student in a subject where they have not met the requisites, the error message returned will list the subject codes of the requisites that have not been met.

A new feature is available that will display a informative message on save when enrolling a student in a subject where a Requisite Waiver has been applied that lists the subject codes of the requisites that are being waived. This is currently not implemented but can be if enough interest

is shown in it. To register interest, please email to [email protected]

22


mailto:[email protected]

Enrolments- Requisites

23


Enrolments - Requisites

24


Requisite Error Message Requisite Informational Message

Enrolments - Advanced Standing

New Outcomes, such as Awaiting Documentation, can be configured. These would provide greater flexibility during the assessment process and enable better tracking capabilities.

Provision has been made to Attach Documents in the future.

25


Enrolments - Advanced Standing

26


Enrolments - Enrolments Restriction Profile

Provides the ability to limit the maximum credit point enrolment that students may undertake across a given year.

Profiles will be configured to cater for different course study patterns:Where the course includes a separate Summer period

Students will be prevented and staff will be warned when they attempt to enrol in:

• More than 25% of the maximum course points in summer (1/1/12 – 26/2/12)

• More than 50% of the maximum course points in semester 1(27/2/12 – 30/6/12)

• More than 50% of the maximum course points in the semester 2(1/7/12 – 31/12/12)

Where the course only includes a “First half year” and a “Second half year”

Students will be prevented and staff will be warned when they attempt to enrol in:

• More than 50% of the maximum course points in the first half year (1/1/12 – 30/6/12)

• More than 50% of the maximum course points in the second half year (1/7/12 – 31/12/12)

27



28


Staff cannot enter Alternate subject(s) for a Core subject via the Select Alternate link or Alternate Flag on plan- Workaround available

Enrolments

Research Higher Degree

Research Higher Degree - 4.09 Enhancement Areas

SSP Work Submission

Setting the start date for the research subject on the Study Plan

Course Conversion

Display of EFTSL information in Enrolment Period Details

RHD Supervisory Load and RHD Students by Organisational Unit Searches

29


Research Higher Degree - SSP Work Submission

30


Research Higher Degree - Study Plan

31


Setting the Start Date for a Research Subject

Research Higher Degree - Course Conversion

32


Course Conversion

Duplicate Leave of Absence records are not being created.

Research Higher Degree - EFTSL information

33


Display of EFTSL information in Enrolment Periods Detail

Research Higher Degree - RHD Supervisory Load

34


RHD Supervisory Load and RHD Students by Organisational Unit Searches

Scholarships

Scholarship Availability now displays

eStudent Default Year bug now fixed

Student Reward Extension Alert is now fixed

eStudent Scholarship Application Error Message Enhancement

Document Requirements for a Reward can now be “Received”


35

Scholarships – 4.09 Enhancement Areas

Scholarships - Scholarship Availability


Scholarship Availability

The scholarship list will now display Availabilities:

36

Scholarships - eStudent Default Year


eStudent Default Year Bug Now Fixed

Previously in the eStudent Scholarship pages, when an applicant entered in two digits for a year (01/06/11), it would incorrectly default that year to (01/06/0011)

In 4.09 the date will now default correctly: 01/06/2011

37

Scholarships - Student Reward Extension Alert


Student Reward Extension Alert is Now Fixed

38

Scholarships - eStudent Scholarship Application


eStudent Scholarship Application Error Message Enhancement

39

Scholarships – Reward Application


Document Requirements for a Reward can now be “Received”

40


41


Reward application screen, the power navigator disappears Workaround available

In an online scholarship application, when a mandatory question is not answered, and the application is submitted with error, any documentation attached will disappear - Workaround available

Scholarships


42


Not able to run bulk progression processes for phasing out courses

Workaround available

Study Period Requisite Checking will allow you to delete the version

number but it will actually only process the highest version once submitted to server - Workaround available

Study Period requisite checking not removing failed attempts Workaround available

Database duplicate key exception triggered during study package result sheet import - Workaround available

Results & Progress

Timetable

Staff View of Student Timetable

Allow Automatic Class Allocation Function

43


Timetable – 4.09 Enhancement Areas

Timetable - Staff View of Student Timetable

44



Timetable - Allow Automatic Class Allocation

45

System-Wide

System-Wide 4.09 Enhancements

Grid Search – Operand Changes

Refined Search Functionality

Separate Screen Instances


46

System-Wide - Operand Changes


When the operand was changed and you had information in a search field: The details would disappear:

In 4.9 it will remain..

Grid Search – Operand Changes

47

System-Wide - Refined Search Functionality


Entering a space at theend of a word in the search bar will refine your search further

Refined Search Functionality

48

System-Wide - Separate Screen Instances


Multiple windows can now be opened in the same instance of the application via the function

search. This means that separate windows can be

placed on each screen if the user has multiple monitors.

Separate Screen Instances

49

Resources

ISIS Website

Phone: 8344 2690 The ISIS help desk is open 9.00am-5.00pm Monday to Friday.

Log a Help Request: Help Request Email: [email protected]

ISIS Help

50

This presentation will be available on the ISIS Website.


ISIS Websitewww.isis.unimelb.edu.au

All the Help documentation within ISIS has been updated to reflect the changes and will be available when the upgrade has been implemented.

http://servicedesk.unimelb.edu.au/itsc/sms/


http://www.isis.unimelb.edu.au/

Resources, more information ......

QUESTIONS/COMMENTS

We’d also welcome your feedback about this session. Please contact ISIS Help [email protected] or ext.42690


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