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EHP5 for SAP ERP6.0

June 2011

English

Pre-Trading Contract(411)

SAP AGDietmar-Hopp-Allee 1669190 Walldorf Germany

Business Process Documentation

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SAP Best Practices Pre-Trading Contract (411): BPD

Copyright

© 2011 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths and

options.Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names,program names, transaction codes, table names, and individual keywords of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the

ENTER key.

Example text Exact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.


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Contents

1 Purpose ........................................................................................................................................... 5

2 Prerequisites.....................................................................................................................................5

2.1 Master Data and Organizational Data........................................................................................ 5

2.2 Roles.......................................................................................................................................... 6

3 Process Overview Table...................................................................................................................6

4 Process Steps...................................................................................................................................6

4.1 Create a Pre-Trading Contract .................................................................................................. 6

4.2 Reprint the Customer Copy of the Precontract (Optional)..........................................................9

4.3 Reprint the Vendor Copy of the Precontract (Optional)............................................................10

4.4 Release Trade Contract........................................................................................................... 11

5 Appendix........................................................................................................................................13

5.1 Reversal of Process Steps.......................................................................................................13

5.2 Reporting..................................................................................................................................135.3 Used Forms.............................................................................................................................. 13


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1 Purpose

In general a Pre-Trading Contract can be used either as a Master Agreement with quantity update or as copy template carrying all necessary data. It is provided to store the data for pre-Sales/Purchaseactivities and long term contract.

The creation of a Pre-Trading Contract is similar to the creation of a Trading Contract. The onlydifference is that for the Pre-Trading Contract, it is not possible to generate subsequent sales ordersand purchase orders when user saves the document.

2 Prerequisites

2.1 Master Data and Organizational DataUsing Your Own Master Data

You can also use customized values for any material or organizational data for which you havecreated master data. For more information on how to create master data, see the Master DataProcedures documentation.

Use the following master data in the process steps described in this document:

Master / Org. Data Value Master / Org. Data Details Comments

Material GT-H10

Controlling area <Controlling area> For example Controlling Area 1000

Company Code <Company Code> For example CompanyCode 1000

Plant <Plant> For example ProductionPlant 1000

Storage Location <Storage Location> For example Versand1040

Sales organization <Sales organization> For example

1100 (Intern. Sales Org)

Distributionchannel

<Distribution Channel> For example Other Sales30

Division <Division> For example ProductDivision 10

Purchaseorganization

<Purchasing organization> For example PurchasingOrg. 1000

Purchasing Group YN1 Trade Contract Grp.

TC Sales Group YN03 Grp. for Precontract


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Master / Org. Data Value Master / Org. Data Details Comments

TC PurchasingGroup

YN03 Grp. for Precontract

2.2 Roles

UseThe following roles must already have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned tothe user or users testing this scenario. You only need these roles if you are using the NWBCinterface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites

Business Role Technical Name Process StepEmployee(Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Trade Manager SAP_NBPR_TRADEMANAGER_GTM_M Release Precontract

Trade Specialist SAP_NBPR_TRADESPECIALIST_GTM_S Create Pre-Trading Contract

3 Process Overview Table

Process step Externalprocessreference

Businesscondition

Businessrole (nottechnicalrole for BP)

Trans-actioncode

Expectedresults

Create Precontract TradeSpecialist

WB21 Precontract hasbeen created

ReleasePrecontract

Trade Manager WB22 Precontract hasbeen released

4 Process Steps

4.1 Create a Pre-Trading Contract

UseIn this activity, you will create a two-sided Pre-Trading Contract.


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PrerequisitesNone

ProcedureOption 1: SAP Graphical User Interface (SAP GUI)

1. Access the transaction choosing the following navigational option:

SAP ECC Menu Logistics→ Global Trade Management → Trading Contract →

Create

Transaction Code WB21

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Trade Specialist

(SAP_NBPR_TRADESPECIALIST_GTM_S)

Business role menu Trade Management → Single Document → Trading Contract

Actions→ Create Trading Contract

2. Enter the Contract Type YN00 (Precontract) and choose Organizational Data (Shift + F8 ).

3. On the Organizational Data screen make the following entries:

Field name User action and values Comment

TEW Type YNWB Standard Workbench

SalesOrganization

<Sales organization> For example

1100 (Intern. Sales Org)

DistributionChannel

<Distribution

Channel> For example

30 (Other Sales)

Division <Division> For example

10 (Product Division Division 10)

PurchasingOrganization

<Purchasing

organization> For example

1000 (Purchase Org 1000)

Purchase Group YN1 Trade Contract Grp.

Plant <Plant> For example Production Plant 1000

Storage Location <Storage Location> For example 1040 (Shipping w/o LWM)

4. Choose Copy (F5).

5. On the Create Precontract screen enter the following data:


Sold to party GTMUS01 Customer in USA

Vendor GTMCN01 Supplier in China

External Number <any entry> You can use any entry; we propose to usethe BPD number BPD411-1


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6. Choose Overview (Ctrl +F8).

7. On the Item overview tab page enter the following data:


Material GT-H10

8. Choose Enter .


Sales Quantity 1000 PC This is the total quantity to be sold for thisitem.

Quantity Ordered 1000 PCThis is the total quantity to be purchased for this item.

Sales Price 200,00 If the Sales price is not maintainable:

Choose Sales Price Condition. In the Pricing Elements section choose Insert Row and add in the columns CnTy thecondition type GSSP In columns amount and Crcy enter the 200 EUR.

In order to return to the Item overview tabscreen choose Overview (Ctrl+F8).

Sales currency EUR

Purchase price 100,00 If the Purchase price is not maintainable:

Choose Purch. Price Condition. In thePricing Elements section choose Insert

Row and add in the columns CnTy thecondition type GMPP In columns amountand Crcy enter the 100 EUR.

In order to return to the Item overview tabscreen choose Overview (Ctrl+F8).

Purchasecurrency

EUR

9. Choose Enter .

10. Choose Status Overview (F8 ), review the Application Status.

11. Choose Save (Ctrl +S).

12. Take a note of the trading contract number: __________ .

13. Take a note of the External Number of the trading contract number: __________ .

ResultThe pre trading contract has been created.

The print out of the pre trading contract confirmation is executed automatically andimmediately. There are two forms printed, the customer copy and the vendor copy. See


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settings in SAP GUI transaction WWTC for output type WTHC (Customer (Header)) andWTHV (Vendor (Header)).

4.2 Reprint the Customer Copy of the Precontract(Optional)

You can also start the printout manually. For the customer message do the following:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Logistics→ Global Trade Management → Trading Contract →

Change

Transaction code WB22





Actions→ Change Trading Contract

1. Enter your Trade Contract on the Change Precontract screen and choose from the menu

(NWBC: More…→) Extras→ Header Output → Customer → Output

2. Mark the line with the message type WTHC– Customer (Header)

3. Choose Continue (Enter).

Alternatively, you can do the following:Option 1: SAP Graphical User Interface (SAP GUI)


Environment → Messages→ Overview → For Customer

Transaction code WB2C




Business role menu Trade Management → Multiple Documents → Mass Printing of

Trading Contracts → Show all Messages for Customers

1. On the Messages from Trading Contract, Customer Target Group screen enter in the Messagesection the following:


Output Type WTHC Customer (Header)

TransmissionMedium

1 Print


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Sort order 01 Contract/Item/Output Type

Processing mode 2 Repeat Processing

2. In the section Trading Contract enter the Precontract Number from the previous step.

3. Choose Execute (F8).

4. On the Messages from Trading Contract, Customer Target Group screen select the row withyour Precontract and choose Process (Shift+F2).

ResultThe customer copy of the Precontract has been printed.

4.3 Reprint the Vendor Copy of the Precontract (Optional)

You can also start the printout manually. For the vendor message do the following:



Change







1. Enter your Trade Contract on the Change Precontract screen and choose from the menu

(NWBC: More…→) Extras→ Header Output → Vendor → Output

2. Mark the line with the message type WTHV– Vendor (Header).

3. Choose Continue (Enter).

Alternatively, you can do the following:



Environment → Messages→ Overview → For Vendor

Transaction code WB2V




Business role menu Trade Management → Multiple Documents → Mass Printing of

Trading Contracts → Show all Messages for Vendors


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1. On the Messages from Trading Contract, Vendor Target Group screen enter in the Messagesection the following:


Output Type WTHV Customer (Header)TransmissionMedium

1 Print

Sort order 01

Processing mode 2 Repeat Processing

2. In the section Trading Contract enter the Precontract from the previous step.

3. Chose Execute (F8).

4. On the Messages from Trading Contract, Vendor Target Group screen select the row with your Precontract and choose Process (Shift+F2).

ResultThe vendor copy of the Precontract has been printed.

4.4 Release Trade Contract

UseIn order to use a Precontract as a reference for follow-on Trading Contracts the Precontract need tobe released.

Procedure

1. Access the transaction choosing one of the following navigation options:


SAP ECC menu Logistics→ Global Trade Management → Trading Contract

→ Change



Business role Trade Manager

(SAP_NBPR_TRADEMANAGER_GTM_M)



2. Enter your Trading contract number in the Trading contract field and choose Enter.

3. On the Change Trading Contract (Sales Side) screen choose Status Overview (F8).

4. On the tab strip Status select the application status L - Released.

5. Choose Set Status.


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6. Choose Save (Ctrl +S).

ResultThe Precontract has been released for further processing.


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5 Appendix

5.1 Reversal of Process Steps

Change Precontract

Transaction Code ( SAP GUI) WB22

Reversal: Set application status for presales contract to completed

Transaction Code ( SAP GUI) WB22

Business Role Trade Specialist

(SAP_NBPR_TRADESPECIALIST_GTM-S)

Business Role Menu Trade Management → Single Document → Trading Contract


Comment Choose Status Overview (F8) and set Application Status to

N Completed (Document deleted logically), confirm theupcoming information message.

5.2 Reporting

The table below lists the reports that you can use to obtain additional information on this businessprocess.

You can find detailed descriptions of the individual reports in the following BPDdocument, which provide a comprehensive compilation of operational reports:

• Trading: Operational Reporting (407)

5.3 Used Forms

UseIn some of the activities of this business process, forms were used. The table below provides details

on these forms.

Common formname

Form type Used in processstep

Outputtype

Technical name

Trade Contract Smartform Create Pre-TradingContract

WTHCYNGT_WB_CUSTOMER

Trade Contract Smartform Create Pre-TradingContract

WTHVYNGT_WB_VENDOR


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