Social Monitoring Report Project Number: 50301- 002/ 003 Loan Numbers: 3579 /3580 / 3851 Semi Annual Report December 2020
SRI: Second Integrated Road Investment Program –
Tranche 1 and 2
PIC 04 – Northern Province
Prepared by the Road Development Authority, Ministry of Highways for the Asian Development Bank.
This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section on ADB’s website.'. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
0
DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA
MINISTRY OF HIGHWAYS
ROAD DEVELOPMENT AUTHORITY
SECOND INTEGRATED ROAD INVESTMENT PROGRAMME
NORTHERN PROVINCE
(LOAN No. 3579 / 3580 - SRI:)
SOCIAL SAFEGUARD MONITORING SEMI-ANNUAL REPORT
JULY - DECEMBER 2020
PREPARED BY:
MG CONSULTANTS (PVT) LTD.
in Joint Venture with
ENGINEERING CONSULTANTS (PVT) LTD.
SUBMITTED TO:
ASIAN DEVELOPMENT BANK
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
i
Contents
1 Introduction ................................................................................................................... 1
1.1 Second Integrated Road Investment Program ......................................................... 1
1.1.1 The objective of the Project ......................................................................... 3
1.2 Project Location .................................................................................................... 4
1.2.1 Conventional Roads Contracts – Jaffna District ............................................ 5
1.2.2 Conventional Roads Contracts – Kilinochchi District .................................... 5
1.2.3 Conventional Roads Contracts – Mullaitivu District ....................................... 6
1.2.4 Conventional Roads Contracts – Vavuniya District ........................................ 6
1.2.5 Conventional Roads Contracts – Mannar District ........................................... 7
1.3 Consulting Services Contract ................................................................................ 7
1.4 Roles and Responsibilities of PIU, PIC04, and Contractors .................................. 7
1.5 Social and Environment Safeguard compliances organization ............................ 9
1.6 Overview of institutional Framework................................................................. 10
1.7 Context and purpose of this Report ................................................................... 11
1.8 Status of Civil Work Progress in Northern province .......................................... 12
2 Compliance with Social Safeguards Requirements ....................................................... 14
2.1 Compliance on Social Safeguards Provisions the Loan Covenant - 3581 – SRI (COL) 14
2.2 Compliance to the Social requirements under the project Facility Administration Manual (FAM). ....................................................................................... 20
2.3 Compliance with Requirement in the Resettlement Framework (RF) .............. 27
3 Compliance with Gender Action Plan (GAP) ................................................................ 30
3.1 HIV / AIDS Prevention and Health Awareness Programme ................................ 46
3.2 Road Safety Awareness Programs and Environmental Awareness Programs. ... 48
3.2.1 Site Safety Awareness Programs .................................................................. 50
3.2.2 Safety Programs for COVID 19 ..................................................................... 52
4 Social Safeguards Issues and Mitigation Measures Implemented .................................. 54
4.1 Grievance Redress Mechanism .............................................................................. 54
4.1.1 Establishment of GRCs at Divisional Secretariat Division (DSD) Level ....... 56
4.1.2 Channels for receiving grievances and summary of grievances received . 58
5 Process of Land Donation ............................................................................................. 64
5.1 Status of Land Donation Activities ...................................................................... 64
5.2 Keeping Records of Land Donations ................................................................... 66
5.3 Introduction of Concept of Context Sensitive Design (CSD) including Elderly- Women- Children- Disabled (EWCD) friendly designs ................................................... 67
6 Monitoring and Stakeholder Coordination .................................................................... 82
6.1 Training and Awareness Programmes - Monitoring section ............................... 82
6.2 Monitoring of Project Activities .......................................................................... 83
6.3 Performed Social Welfare Programme ............................................................... 84
7 Conclusion and recommendation ................................................................................. 88
7.1 Conclusion............................................................................................................ 88
7.2 Recommendations ................................................................................................. 89
8 Annexures .................................................................................................................... 90
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
ii
List of Tables
Table 1-1:Contracts Summary ............................................................................................... 2
Table 1-2: Roles and Responsibilities Summary .................................................................... 8
Table 1-3: Social and Environment Safeguard Staff in Northern Province ............................ 9
Table 1-4: Status of Civil Progress ...................................................................................... 12
Table 2-1: Compliance with Loan conditions (Social Safeguards) ....................................... 14
Table 2-2:Compliance with FAM.......................................................................................... 20
Table 2-3:Compliance with RF ............................................................................................ 27
Table 3-1: Complying Status with the GAP ......................................................................... 32
Table 3-2:Status of Gender Composition ............................................................................ 42
Table 3-3:Status of Gender Composition – Contract Level .................................................. 43
Table 3-4:Status HIV/STD Awareness Programs .................................................................. 46
Table 3-5:Status Road Safety and Environmental Awareness Programs .............................. 48
Table 3-6:Safety Tool Box Meeting ..................................................................................... 50
Table 3-7:COVID 19 Safety Awareness Programs ................................................................. 52
Table 3-8:PCR Test Details .................................................................................................. 52
Table 4-1:Establishment of GRCs at Grama Niladhari (GND) Level ..................................... 54
Table 4-2:Establishment of GRCs at Divisional Secretariat (DSD) Level .............................. 56
Table 4-3:Status of Public Complaints/Suggestions/Requests for the period of July – December 2020 ................................................................................................................... 59
Table 4-4:Status of Public Complaints/Suggestions/Requests for the period of December
2019 – December 2020 (Cumulative) ................................................................................... 60
Table 5-1:Details of Land Donation ..................................................................................... 65
Table 5-2: Details of CSD and EWCD Applications ............................................................ 68
Table 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs .......................................... 82
Table 6-2:Details of Social Work Conducted ....................................................................... 84
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
iii
List of Figures
Figure 1-1:Project Location Map ........................................................................................... 4
Figure 1-2:Location of 128 roads with 273.24 km in Jaffna District ...................................... 5
Figure 1-3:Location of 47 roads with 181.78 km in Kilinochchi District ................................ 5
Figure 1-4:Location of 36 roads with 141.34 km in Mullaitivu District .................................. 6
Figure 1-5:Location of 64 roads with 271.48 km in Vavuniya District ................................... 6
Figure 1-6:Location of 68 roads with 166.34 km in Mannar District ...................................... 7
Figure 1-7: Project Organization Chart ............................................................................... 10
Figure 1-8:Asphalt Work at MN01 ........................................................................................ 13
Figure 1-9: Culvert Backfilling at KN03 ............................................................................... 13
Figure 1-10:Culvert Construction work at VA03 .................................................................. 13
Figure 1-11: Asphalt Work at VA03 ...................................................................................... 13
Figure 1-12:Asphalt Laying at MN03 .................................................................................... 13
Figure 1-13:Asphalt Laying at KN03 .................................................................................... 13
Figure 3-1:Women Participation in GRC Meeting ................................................................ 30
Figure 3-2: Women Participation in Transect Walk ............................................................. 31
Figure 3-3:Women workforce .............................................................................................. 44
Figure 3-4:Vacancy Notice for increasing the women workforce ........................................ 45
Figure 3-5:HIV/STD Awareness Programs ............................................................................ 47
Figure 3-6: Road Safety Awareness Programs and Environmental Awareness Programs. .... 49
Figure 3-7:Some Click of Tool Box Meeting ......................................................................... 51
Figure 3-8: Health and Safety Awareness Program at MU01 ............................................... 51
Figure 3-9:COVID 19 Precaution at Site Office .................................................................... 53
Figure 3-10:First Aid Training (1990 “Suwaseriya”) ............................................................ 53
Figure 4-1:GND Level GRC Meeting Photos ......................................................................... 55
Figure 4-2:DS Level GRC Meeting Photos ............................................................................ 57
Figure 4-3:Complaint Boxes Placed ..................................................................................... 61
Figure 4-4:Public Consultation for complaints review ........................................................ 61
Figure 4-5:Complaint Boxes Opening with Employer and Engineer representative ............. 62
Figure 4-6:Public Posters Placed ......................................................................................... 63
Figure 5-1:A graphical Presentation of limits for Consent letter and MOU ......................... 64
Figure 5-2:Land Donation .................................................................................................... 66
Figure 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs ......................................... 82
Figure 6-2: Asphalt laying for basketball Coad at Wattapalai Forces Camp ........................ 85
Figure 6-3:Cleaning of Iyankulam pillaiyar temple around the area. .................................. 85
Figure 6-4:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool . 85
Figure 6-5:Rehabilitate the heavily damaged rural road in arumuttankulam ..................... 86
Figure 6-6: Based on the request the private old well was filled with excavated soil ........ 86
Figure 6-7:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool . 86
Figure 6-8:Cleared and leveled a by road which was highly eroded in Kumulamunai area . 87
Figure 6-9:Helped to take out timber corporation vehicle which was immovable in mud .. 87
Figure 6-10:Therankandal school infra structures repaired (Main hall ground floor and
laboratory ,Roofing Sheets-drama hall) .............................................................................. 87
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
iv
List of Annexures
Annexure 1:Key PIC Staff Mobilized as at 31 December 2020 ............................................ 90
Annexure 2:Sample confirmation letter given for land donation ....................................... 95
Annexure 3: Sample individual consent letter is given for land donation .......................... 96
Annexure 4: Sample common confirmation letter is given for land donation .................... 97
Annexure 5:Sample common consent letter given for land donation ................................ 98
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
v
List of Abbreviations
AC Asphalt Concrete
ADB Asian Development Bank
CE Construction Engineer
CRC Conventional Road contract
CSR Cooperate Social Responsibility
DSD Divisional Secretariat Division
DTL Deputy Team Leader
EARF Environment Assessment and Review Framework
EOI Expressions of interest
EOT Extension of time
ES Environmental Specialist
ESDD Environment and Social Development Division
ESO Environmental Safeguard Officer
ESSO Environmental and Social Safeguard Officer
ESU Environmental and Social Unit
EWCD Elderly Women Child Disable
FAM Facility Administration Manual
GAP Gender Action Plan
GN Grama Niladhari
GND Grama Niladhari Division
GoSL Government of Sri Lanka
GRCs Grievance Redress Committees
GRM Grievance Redress Mechanism
IA Implementing Agency
IPPF Indigenous People’s Planning Framework
iRoad Integrated Road Investment Program
JF Jaffna
KL Kilinochchi
MFF Multi Trance Financing Facility
MN Mannar
MoR&H Ministry of Roads and Highways
MOU Memorandum of Understanding
MU Mullaitivu
NP Northern Province
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
vi
NR Not Relevant
PD Project Director
PIC Project Implementing Consultant
PIU Project Implementing Unit
PPE Personal Protective Equipment
PRDD Provincial Roads Development Department
PS Pradeshiya Sabha
RDA Road Development Authority
RE Residential Engineer
RF Resettlement Framework
RMC Road Maintenance Contract
RoP Rate of Progress
RPF Request for Proposals
SAPE Survey and Preliminary Engineering Work
SGRS Social/Gender/Resettlement Specialist
SSSO Senior Social Safeguard Officer
SSO Social Safeguard Officer
STI Sexually transmitted Infections
TBC To be conducted
TL Team Leader
UC
VA
Urban Council
Vavuniya
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
1
1 Introduction
1.1 Second Integrated Road Investment Program
1. The Government of Sri Lanka (GoSL) is implementing the Integrated Road Investment Programme 2 (iRoad 2) through the Road Development Authority (RDA). The program intends to stimulate economic growth and enhance the quality of life and welfare in rural areas by improving transport connectivity between rural communities and socioeconomic centers. Improvements comprise bringing selected roads to an all-weather standard through the rehabilitation and upgrading of existing carriageways and associated with drainage works. 2. The improvements will be carried out within the available corridor of the selected roads and will entail community participation in the development, with the avoidance of involuntary resettlement. 3. Funding for the program is provided through the ADB’s Multi Tranche Financing Facility (MFF) which provides loans up to an aggregate amount of USD 800 million. Counterpart funding of USD 106 million is provided by the GoSL for feasibility studies, engineering, tax and duties, and part of the contingency. 4. There are 343 roads to be rehabilitated through the project. Out of 343 roads, 4 roads are national roads (RDA), 103 roads are PRDD roads, 186 roads are PS roads and 50 MC/UC roads to be rehabilitated.
5. 91.30 km of RDA roads, 608.21 km of PRDD roads, 310.60 km of PS roads, and 24.07km of MC/UC roads altogether 1034.18km of roads to be rehabilitated under iRoad program-NP.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
2
Table 1-1:Contracts Summary
Jaffna District
Package No.
Contract Sum. (Rs) No. of Roads
Road Category Road Length (km) RDA PRDD PS UC/MC
JF01 Maga Engineering Pvt Ltd 3,156,959,804.16 29 _ 37.15 10.14 9.28 56.57
JF02 W.K.K Engineering-World Kaihatsu Joint Venture
3,140,754,642.54 37 _ 39.6 28.04 _ 67.64
JF03 China State Construction Engineering Co. Ltd
3,350,157,507.60 35 _ 39.56 32.25 _ 71.81
JF04 NEM Constructions 1,684,811,522.40 1 13.00 _ _ _ 13.00
JF05 Maga Engineering Pvt Ltd 3,880,107,106.12 26 _ 53.09 11.13 _ 64.22
Sub Total 15,212,790,582.82 128 13.00 169.4 81.56 9.28 273.24
Kilinochchi District
KN01 Sri Ram Constructions 2,440,916,640.00 10 _ 45.17 15.14 _ 60.31
KN02 CNTIC-RR Joint Venture 2,599,995,936.60 14 _ 40.42 13.18 _ 53.6
KN03 Maga Engineering Pvt Ltd 3,133,195,084.67 23 _ 31.22 36.65 _ 67.87
Sub Total 8,174,107,661.27 47 -
116.81 64.97 -
181.78
Mullaitivu District
MU01 Maga Engineering Pvt Ltd 3,304,301,824.80 22 _ 34.63 33.38 _ 68.01
MU02 Maga Engineering Pvt Ltd 3,607,682,854.80 14 _ 51.95 21.38 _ 73.33
Sub Total 6,911,984,679.60 36 -
86.58 54.76 -
141.34
Vavuniya District
VA01 Maga Engineering Pvt Ltd 3,952,199,436.62 18 _ 74.96 20.52 _ 95.48
VA02 Maga Engineering Pvt Ltd 2,448,747,350.59 8 14.10 18.56 7.43 _ 40.09
VA03 Maga Engineering Pvt Ltd 2,813,483,358.24 1 35.60 _ _ _ 35.60
VA04 China State Construction Engineering Co. Ltd
3,733,169,368.08 37 49.76 44.47 6.08 100.31
Sub Total 12,947,599,513.53 64 49.70 143.28 72.42 6.08 271.48
Mannar District
MN01 K.D.A. Weerasinghe & Co. (Pvt) Ltd
3,454,661,925.60 27 28.60 12.02 6.7 8.71 56.03
MN02 K.D.A. Weerasinghe & Co. (Pvt) Ltd
2,756,695,788.00 29 _ 43.98 17.32 _ 61.30
MN03 CNTIC-RR Joint Venture 2,481,994,000.80 12 _ 36.14 12.87 _ 49.01
Sub Total 8,693,351,714.40 68 28.60 92.14 36.89 8.71 166.34
Grand Total 51,939,834,151.62 343 91.30 608.21 310.6 24.07 1034.18
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
3
1.1.1 The objective of the Project
6. Specific Objectives of this project are,
a. To improve the road connection between rural communities and the socio-economic
center of the Northern Province.
b. To upgrade and maintain a total length of 1034.18 km of national and rural roads
(selected through a screening process) to all-weather standard.
c. To open up rural areas for development
d. To improve connectivity between production centers and market places and improve
linkage with the other districts and provinces.
7. Besides, the project will ensure that women are closely involved in the design,
construction, and maintenance of these national and rural access roads.
8. To achieve these objectives, the selected roads/ road section of the road network in
Northern province will be rehabilitated and maintained with the following guidelines;
a. To upgrade and maintain the selected roads to all-weather standards,
b. To surface the existing pavement with Asphalt Concrete (AC) or Concrete (in the
special case of water inundation) if the present surface is weak,
c. To repair or reconstruct damaged culverts and drainage structures,
d. To introduce earth drains for all road sections and build up drains where necessary
e. To remove any irregularities on the existing vertical profile and horizontal profile,
thereby improving the road alignment.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
4
1.2 Project Location 9. There are five administrative Districts covered by PIC04. There are Jaffna, Kilinochchi,
Mullaitivu, Vavuniya, and Mannar of Northern province.
Figure 1-1:Project Location Map
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
5
1.2.1 Conventional Roads Contracts – Jaffna District
10. Figure 1.2 describes the (Conventional Road Contracts) CRC packages in Jaffna
District. A total number of 128 roads with 273.24 km have been listed under 05 CRC
packages: JF01, JF02, JF03, JF04, and JF05.
Figure 1-2:Location of 128 roads with 273.24 km in Jaffna District
1.2.2 Conventional Roads Contracts – Kilinochchi District 11. Figure 1.3 describes the (Conventional Road Contracts) CRC packages in Kilinochchi
District. A total number of 47 roads with 181.78 km have been listed under 03 CRC packages:
KN01, KN02 and KN03.
Figure 1-3:Location of 47 roads with 181.78 km in Kilinochchi District
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
6
1.2.3 Conventional Roads Contracts – Mullaitivu District
12. Figure 1.4 describes the (Conventional Road Contracts) CRC packages in Mullaitivu
District. A total number of 36 roads with 141.34 km have been listed under 02 CRC packages:
MU01 and MU02.
Figure 1-4:Location of 36 roads with 141.34 km in Mullaitivu District
1.2.4 Conventional Roads Contracts – Vavuniya District
13. Figure 1.5 describes the (Conventional Road Contracts) CRC packages in Vavuniya
District. A total number of 64 roads with 271.48 km have been listed under 04 CRC
packages: VA01, VA02, VA03 and VA04.
Figure 1-5:Location of 64 roads with 271.48 km in Vavuniya District
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
7
1.2.5 Conventional Roads Contracts – Mannar District
14. Figure 1.6 describes the (Conventional Road Contracts) CRC packages in Mannar District.
A total number of 68 roads with 166.34 km have been listed under 03 CRC packages:
MN01, MN02 and MN03.
Figure 1-6:Location of 68 roads with 166.34 km in Mannar District
1.3 Consulting Services Contract 15. To assist in the supervision and administration of the CRC contracts, the RDA has
appointed the Joint Venture of MG Consultants Ltd and Engineering Consultant Ltd. (the
MG - ECL JV) as the Project Implementation Consultant PIC04 for the iRoad 2 program
in the Northern province commencing from 5 August 2019.
1.4 Roles and Responsibilities of PIU, PIC04, and Contractors 16. The Resettlement Framework (RF) prepared for the iRoad2 program includes the roles
and responsibilities of each stakeholder involved. The below table which is an extract
of table 7.1 of the RF indicates the “Key responsibilities” of each agency related to executing/ implementing the program.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
8
Table 1-2: Roles and Responsibilities Summary
Key Agency Responsibility
Project Implementation Unit
The PIU will play a key role in coordinating with other concerned agencies
and facilitating the entire process. The PIU will facilitate and coordinate
the enrollment of vulnerable DPs in the project and delivery of
entitlements as described in the agreed mitigation measures matrix and
entitlement matrix.
• Oversee land availability for taking up proposed roads. • Ensure that survey and consultation activities are properly conducted. • Provide support to the survey team in making records/information and
maps available before the PRA activities.
• For negotiated settlement process. Ensure that MoUs are signed and
support/assistance provided on time.
• Ensure GRCs have been formed and complaints are being addressed
promptly.
• Conduct internal monitoring and prepare reports.
•
Project Implementation Consultants
• Review Level 1 design to ensure community suggestions have been
integrated where feasible.
• Provide technical support and advice for addressing complaints and
grievances and participate in resolving issues as a member of the GRC.
• Provide technical advice and on the job training to the contractors as
necessary.
• Preparation of semi-annual monitoring reports based on the monitoring
checklists and submission to RDA for further submission to ADB.
• Preparation of due diligence reports on the social safeguard performance
of the earlier tranche before the approval of the next tranche.
Contractor • Ensure outcomes/suggestions from community consultation/transect
walk are integrated into Level 1 design.
• Commence construction only when alignment is free of encumbrance. • Respond in a timely fashion to recommendations from GRCs.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
9
1.5 Social and Environment Safeguard compliances organization
17. The following Social and Environmental safeguard compliance Officers of the Employer,
the Engineer and the Contractors of the project in all 5 districts have commenced
safeguard activities according to the IEER.
The Employer (PMU) The Contractor (iroad 2)
SEO – S.H.A. Ashraff
(07.10.2019)
SSSO – T.Krishnaraja
(01.07.2020)
EO1 - K.W.H.C.B. Kodagoda
(07.10.2019)
EO2 H.A.H.I. Amarasinghe
(13.11.2019)
Pro
ject
Level
Dis
tric
t/Contr
act
Level
The Engineer (PIC 04)
ES- K M Gunaratne
(04.03.2020)
SGRS- T.Jasdeepan
(08.06.2020)
ESO – S.Suthassna
(05.10.2020)
ES0 (RE-Jaffna)
A. Kirujika – (01.01.2020)
G.Saravanan (15.07.2020)
ESO(RE- Kilinochchi)
A. Aginthini - (09.12.2019)
ESO (RE-Mullaitivu)
A. Gajenthiran - (16.12.2019)
ESO(RE- Vavuniya)
Ayesha Gunaratne – (04.08.2020)
A.Rafeek – (10.09.2020)
ESO (RE-Mannar)
S. Kanchana - 02.03.2020
Jaffna (JF01)
T.Kohitharan – (07.09.2020)
R.Anojan – (07.09.2020)
Jaffna (JF02)
S.Subasiny – (01.11.2019)
M.Lampotharan – (11.09.2020)
Jaffna (JF03)
M.Mathusan – (28.08.2020)
V.Vinusha – (31.08.2020)
Jaffna (JF05)
E.M.C.R. Ekanayake - (20.01.2020)
S.Ainkaran – (01.08.2020)
Kilinochchi (KN01)
S. Arangajanan - (O6.11.2019)
T.Lavanja – (16.09.2020)
Kilinochchi (KN02)
Mr. M.M.C.P.K.B.Mullegama 01.06.2020)
S.Stensilla – (06.07.2020)
Kilinochchi (KN03)
V.Kayathri – (01.09.2020)
Mullaitivu (MU01)
A.G.L. Priyadashana - (11.01.2020)
D.T.S.V.Jayarathne – (21.09.2020)
Mullaitivu (MU02)
J. Jeyaruban – (26.05.2020)
Mannar (MN01)
M.Hamsathuwany - (20.10.2019)
J.A.C.N.Jayakodi - (01.11.2020)
Mannar (MN02)
M.S.M Siyam – (09.12.2020)
L.Tharshika – (21.12.2020)
Mannar (MN03)
W.M. Weerakoon - (01.12.2019)
R.Anoja – (26.12.2019)
Vavuniya (VA01)
T. Kulangana - (01.01.2020)
M.Sujeevan – (01.06.2020)
Vavuniya (VA02)
S. Uthistan - (25.11.2019)
R. Apshara (06.07.2020)
Vavuniya (VA03)
T.Vaigunthan - (26.05.2020)
Vavuniya (VA04)
K.Sharmilan – (27.11.2019)
Rojer Clinton Kulas - (27.07.2020)
G.Sajitha – (07.09.2020)
Table 1-3: Social and Environment Safeguard Staff in Northern Province
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
10
1.6 Overview of institutional Framework 18. The Executing Agency of the iRoad2 program is the Ministry of Highways (MoH), and the project implementing agency is the Road
Development Authority (RDA). The overall project organization is shown below figure 1.7.
Figure 1-7: Project Organization Chart
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
11
19. PIU-RDA, MG-ECL JV being the PIC04 services provider has selected a well – qualified
and experienced team of professionals to assist the RDA in the successful delivery of
iRoad II Northern province and Annexure 1 summarized those details. PIC04 is headed
by Team Leader (TL) assisted by Deputy Team Leader, Environment Specialist, Contract
& Claims Engineer, and Resident Engineer for each district with Assistant Resident
Engineers, Construction Engineers & Technical Officers. A full-time Social, Gender and
Resettlement Specialist directly assist the TL on social, gender and resettlement aspect.
20. As in other projects already implemented under the iRoad program, the
Social/Gender/Resettlement Specialist or SGRS of PIC04 plays a key role in
implementing the social safeguards component of the iRoad2 program in Northern
Province. The key activities of the SGRS could be listed as follows;
• Check and ensure detailed design prepared by civil works contractors have
incorporated feasible features based on the outcome from transect walks.
• During the preparation of subsequent tranche, prepare due diligence reports on 20%
of a randomly selected sample of roads for all ongoing projects tranches.
• Monitor and evaluate the implementation of the community participation process
prescribed in the RF and recommend improvements to the participatory process to
ensure broader participation of the rural population in project road formulation.
• For rural roads require a land donation, monitor the land donation process and
conduct field visits every month until the land donation is finalized.
• During the construction phase, conduct monitoring of all roads and prepare
monitoring reports on a biannual basis for all project tranches.
• During the maintenance phase, conduct monitoring of all roads and prepare
monitoring reports on an annual basis for all project tranches.
• Implementing the Gender Action Plan (GAP) activities at the field level.
• Lead the implementation of specific gender-mainstreaming activities as detailed in
the GAP.
• Monitor and report the overall implementation of relevant activities included in the
GAP for all tranches on a semi-annual basis.
1.7 Context and purpose of this Report
21. Resettlement Framework (RF) which has been prepared during the Project Preparatory
Technical Assistance (PPTA) sets out guidelines and procedures that need to comply
under social safeguards of the project. As section IX of RF on “Monitoring and Reporting,” it is required to prepare a semi-annual monitoring report on the progress of
social safeguards compliance of the project.
This report is prepared to serve as the semi-annual monitoring report on social
safeguards implementation of the iRoad 2 program in Northern province for the period
from July – December 2020 for the PIC04 (Northern Province) project. This is the Second
report developed and presented by PIC04.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
12
1.8 Status of Civil Work Progress in Northern province Table 1-4: Status of Civil Progress
S.No Contract Package
No. Contractor's Name
Accepted Contract Amount (Rs.)
Road Length (km)
Commencement Date
No. of Roads
No. of Roads Civil Works in Progress
Physical Progress Cumulative up to 30 December 2020 (%)
Target Actual
Jaffna District
1 JF1 Maga Engineering Pvt Ltd 3,156,959,804.16 56.57 01.02.2020 29 4 43 20
2 JF2 W.K.K Engineering-World Kaihatsu Joint Venture
3,140,754,642.54 67.64 16.12.2019 37 12 40 40
3 JF3 China State Construction Engineering Co. Ltd
3,350,157,507.60 71.81 10.03.2020 35 5 27 17
4 JF4* NEM Construction 1,684,811,522.40 13.00 01.07.2020 1 1 12 12
5 JF5 Maga Engineering Pvt Ltd 3,880,107,106.12 64.22 20.01.2020 26 5 27 20
Kilinochchi District
6 KN1 Sri Ram Constructions 2,440,916,640.00 60.31 01.01.2020 10 4 25 21
7 KN2 CNTIC-RR Joint Venture 2,599,995,936.60 53.6 20.01.2020 14 8 29 32
8 KN3 Maga Engineering Pvt Ltd 3,133,195,084.67 67.87 20.01.2020 23 4 32 17
Mullaitivu District
9 MU1 Maga Engineering Pvt Ltd 3,304,301,824.80 68.01 01.01.2020 22 4 34 25
10 MU2 Maga Engineering Pvt Ltd 3,607,682,854.80 73.33 20.01.2020 14 3 25 25
Mannar District
11 MN1 K.D.A. Weerasinghe & Co. (Pvt) Ltd 3,454,661,925.60 56.03 16.12.2019 27 6 40 36
12 MN2 K.D.A. Weerasinghe & Co. (Pvt) Ltd 2,756,695,788.00 61.30 16.12.2019 29 8 36 38
13 MN3 CNTIC-RR Joint Venture 2,481,994,000.80 49.01 20.01.2020 12 7 29 36
Vavuniya District
14 VA1 Maga Engineering Pvt Ltd 3,952,199,436.62 95.48 01.01.2020 18 3 35 17
15 VA2 Maga Engineering Pvt Ltd 2,448,747,350.59 40.09 20.01.2020 8 3 27 25
16 VA3 Maga Engineering Pvt Ltd 2,813,483,358.24 35.6 20.01.2020 1 1 23 24
17 VA4 China State Construction Engineering Co. Ltd
3,733,169,368.08 100.31 10.03.2020 37 5 20 17
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
13
Figure 1-9: Culvert Backfilling at KN03 Figure 1-8:Asphalt Work at MN01
Figure 1-10:Culvert Construction work at VA03 Figure 1-11: Asphalt Work at VA03
Figure 1-12:Asphalt Laying at MN03 Figure 1-13:Asphalt Laying at KN03
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
14
2 Compliance with Social Safeguards Requirements
2.1 Compliance on Social Safeguards Provisions the Loan Covenant - 3581 – SRI (COL) 22. The requirement stipulated in the loan conditions as indicated under schedule 5 of Loan Agreement (Ordinary Operations [Concessional]),
signed 13 November 2019) of the iRoad 2 program tranche 2 have been or are being complied with as detailed in the below table
Table 2-1: Compliance with Loan conditions (Social Safeguards)
Item/ Section/
Schedule
Description Status of Compliance
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
Safeguards
The Borrower shall ensure or cause RDA to ensure, that
the Project does not have any Indigenous Peoples
Safeguards and Involuntary Resettlement Safeguards
impacts, both within the meaning of SPS. If the Project
does have any such impact, the Borrower shall take all
steps required to ensure that the Project complies
with the RF and IPPF, applicable laws and regulations
of the Borrower and with SPS.
Complied with during the selection of roads in Northern
Province (NP) (at SAPE works stage) under iRoad 2.
No any road passing through or close to settlements of
indigenous people has been selected in NP iRoad 2.
Roads selected for CRC packages in NP fulfilled the following
guideline;
Rural roads selected have a minimum ROW not less than 2.5 m.
National roads selected have sufficient ROW for improving the
carriageway between 5.5 to 8.0 m.
Road improvement works in NP have been carried out within the
available road corridors and no widening of existing ROW has
been done. However, at certain locations, additional small
strips of lands from adjacent land lots have been required to
improve road user safety and to develop lead away drains.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
15
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
The Borrower shall ensure, or cause RDA to ensure,
that any voluntary donation of land by beneficiaries for
any provincial or rural road is implemented in
accordance with the procedures laid out in Appendix 1
of the RF after free, prior and informed consultation
and consent of the affected persons, provided that
there shall be no voluntary land donation for national
roads.
Road improvement works are presently carried out in NP. These
improvement works are being carried out mainly within the
available road corridors. However, at certain locations,
additional small strips of lands from adjacent land lots have
been required to improve road user safety and to develop lead-
away drains. Voluntary land donation on rural roads has
followed the procedure laid out in appendix 1 of RF.
Obtaining such small land strips have followed the procedures
stipulated under appendix 1 of the RF.
From July 2020 to December 2020, a total number of 315
consent letters have been obtained from the owners in NP for
the land strips donated Details of voluntary land donation in NP
are discussed in section 5 of this report. Up to now, 357 land
donation consent letters have been obtained.
No incident has been recorded of eminent domain or other state
power used for taking of additional land strips.
The guide notes on the voluntary land donation process
developed under iRoad were distributed among PIU, PIC04 and
contractor staff. Details of land donation are discussed
separately in this report.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
16
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
Human and financial resources to implement
safeguards requirements
The Borrower shall make available, or cause RDA to
make available, necessary budgetary and human
resources to fully implement the SPS, IEE, EMP and any
safeguard documents which may be prepared for the
Project.
Being complied with for NP appraised under iRoad 2.
Budgetary allocations are found in the contract documents.
Positions of a Senior Social Safeguards Officer (SSSO), a Senior
Environment Officer (SEO) and Social/ Environment Officers
(SEO) have been included in the cadre of each PIU established/
to be established at the Provincial level. These officers shall
make up the ESU of each PIU.
PIU of NP has already recruited a SESO, SSSO and 2 ESOs.
Positions of one Social, Gender and Resettlement Specialist
(SGRS), one Environment Specialist (ES) have been included as
key staff under TL of PIC04. Position of Environment/ Social
Officers (ESO) has been included as none key staff to assist SGRS
and ES. The PIC04 operational in NP have recruited the SGRS
and ES along with seven ESOs who are stationed in each Resident
Engineer’s Office.
All CRC package contractors in NP have mobilized and have
appointed suitable Environmental and Social Officers (ESO) who
assist the PIU and PIC04 in executing environmental and social
safeguards related tasks.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
17
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
Safeguards – Related provisions in Bidding documents
and works contracts
The Borrower shall ensure or cause RDA to ensure, that
all bidding documents contain provisions that require
contractors to:
➢ comply with the measures relevant to the
contractor outlined in any safeguards
document, and any corrective or preventative
actions outlined in the Safeguards Monitoring
Report;
➢ make available a budget for all such safeguard
measures; and
➢ provide the Borrower with written notice of any
unanticipated environmental, resettlement or
small ethnic community peoples risks or
impacts that arise during construction,
implementation or operation of the Project
that was not considered in the IEE, EMP and any
other safeguard plans.
Complied with for NP appraised under iRoad 2.
Tranche 1 & Tranche 2 has been categorized as ‘Category B’ on Involuntary Resettlement and ‘Category C’ on Indigenous Peoples safeguards under SPS.
No incident of physical or economic displacement has been
reported during the civil works of CRC packages in NP.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
18
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
Safeguards monitoring and reporting
The Borrower shall do the following or cause RDA to
do the following:
➢ submit annual Safeguards Monitoring Reports to
ADB and disclose relevant information from such
reports to affected persons promptly upon
submission;
➢ if any unanticipated environmental and/or social
risks and impacts arise during construction,
implementation or operation of the Project that
was not considered in the IEE, EMP, and any
safeguard documents, promptly inform ADB of the
occurrence of such risks or impacts, with a detailed
description of the event and proposed corrective
action plan; and
➢ report any actual or potential breach of compliance
with the measures and requirements outlined in the
IEE, EMP and any safeguard documents promptly
after becoming aware of the breach
Being complied with for NP appraised under iRoad 2.
PIC04 submitted the second semi-annual progress reports on
social safeguards compliance for the period from July to
December 2020.
Civil works are ongoing in NP and no unanticipated social risks
and impacts or cases of physical/ economic displacement
including involuntary resettlement have arisen.
No actual or potential breach of compliance on social safeguards
were observed or reported during the implementation of works
contracts during the period in NP.
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
Prohibited List of Investments
The Borrower shall ensure or cause RDA to ensure, that
no proceeds of the Loan are used to finance any
activity included in the list of prohibited investment
activities provided in Appendix 5 of the SPS.
Being complied with for NP appraised under iRoad 2.
No incident in NP was observed or reported where any proceeds
of the loan have been used for any activity listed under the list
of prohibited investment activities as indicated in Appendix 5 of
SPS.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
19
Schedule 5 -
Tranche 1 &
Tranche 2
Execution of the
project;
Financial
matters
Labour standards
The Borrower shall ensure that;
➢ all contractors under the Project comply with all
applicable labour laws and regulations, do not allow
employment of child labour for Project activities,
encourage the employment of the poor, particularly
women, and provide appropriate facilities for
women and children in worksites;
➢ people directly affected by the Project are given
priority to be employed by the Project;
➢ contractors do not differentiate wages between
men and women for work of equal value; and
➢ specific clauses ensuring these shall be included in
the contracts.
The borrower shall ensure that;
➢ the GAP is implemented in accordance with its
terms;
➢ the bidding documents and contracts include
relevant provisions for contractors to comply with
the measures outlined in the GAP;
➢ adequate resources are allocated for
implementation of the GAP, including progress
toward achieving key gender outcome and output
targets.
Being complied with for NP appraised under iRoad 2.
Specific contract clauses have been included in Bidding
documents of all CRC packages to avoid discrimination of
labour, employment of child labour and to encourage women
labour.
There are no affected persons by the project
Contractors paying equal wages for equal work.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
20
2.2 Compliance to the Social requirements under the project Facility Administration Manual (FAM). 23. The Project Facility Administration Manual (FAM), developed for tranche 2 of iRoad2 in October 2019 includes sections on safeguards
(Involuntary Resettlement, Indigenous Peoples and Grievance Redress Mechanism), gender and social dimensions. These requirements are
either complied or are being complied with in Northern province. Details of each item and status of compliance is summarized below.
Table 2-2:Compliance with FAM
Item/ Section/
Schedule
Description Status of Compliance
Section VII – Tranche 1 & 2
Safeguards
B. Involuntary Resettlement
Categorization The scope of works under the MFF involves the improvement of rural access roads and national roads to be carried out all within the existing alignment with no widening. Therefore, all tranches under the MFF have been classified B in accordance with ADB’s Safeguard Policy Statement. Land acquisition due diligence was undertaken for all project roads and did not identify any involuntary impact on land, structures, private trees, or community resource properties.
Complied with for NP appraised under iRoad 2.
NP where civil works have initiated is carrying out
road rehabilitation and improvement works
mainly within the available RoW. However, Road
widening is envisaged for road safety and to
accommodate public requests. The design
engineers with SGRS of PIC04 along with PIU staff
verifies such requirements, and if such
requirement is justified then the PIU duly follows
the voluntary land donation process in obtaining
small strips of private land for such
improvements.
Utility structures that may be affected during
construction have been identified during transect
walks. These locations are being verified during
detailed designs. Shifting of structures is carried
out with assistance from the line agencies who
manage these utility services.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
21
Section VII – Tranche 1 & 2
Safeguards
Section VII – Tranche 1 & 2
Safeguards
Pre-construction
The RDA supported by its Environment and Social Development
Division (ESDD) and CSD consultants will be responsible for conducting
a transect walk for each rural road, during which the community will
be consulted on how to (i) minimize construction impact, (ii) identify
and minimize social and environmental impact, and (iii) integrate
road safety design. The community will also be briefed about the
Grievance Redressal Mechanism. The results from the transect walk
(report and map) will be submitted to the civil works contractor who
will reconfirm the ground realities and integrate feasible features
into the Level 1 final design. The PIC will review the final design.
Construction and maintenance
During the construction phase, the PICs will be responsible for
conducting semi-annual onsite social safeguard monitoring. During
the maintenance phase, the PICs will be responsible for conducting
annual onsite social safeguard monitoring. PICs should pay close
attention to ensure that all grievances are addressed promptly.
Reporting templates can be found in the resettlement framework.
Complied in with during SAPE works of roads
appraised under NP iRoad 2.
Refreshing transect walk surveys and public
consultations were conducted in all roads
selected under tranche one which is currently
being rehabilitated and improved in NP. This
information has been submitted to respective
civil works contractors, who have reconfirmed
the ground realities and integrated feasible
features into level 1 design. PIC 04 has reviewed
and approved such designs.
Being complied with within NP where civil
works have commenced.
PIC04 have submitted the first semi-annual
progress reports on social safeguards compliance
for the period from January to June 2020
PIC04 on behalf of the PIU of NP have prepared
and submitted this Semi-Annual Monitoring
Report on social safeguards compliance (July – December 2020 report).
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
22
Item/ Section/
Schedule
Description Status of Compliance
Section VII – Tranche 1 & 2
Safeguards
Unanticipated impact
A resettlement framework has been prepared to guide the
preparation of unanticipated impact. If the land is required for the
rural roads component, the voluntary land donation system will be
used. For land donation, specific procedural requirements involving
comprehensive consultations with the communities have been
prepared in Appendix 3 of the resettlement framework and the
government will ensure that land donation is undertaken without
coercion and documented transparently. Eminent domain will not
occur if negotiation regarding land donation fails. Households will not
donate more than 5% of landholding and no physical displacement will
take place. The PIC will visit roads with a land donation monthly until
the land donation process is finalized. An independent monitor will
be engaged to verify and certify the process has been done as per the
resettlement framework. For all roads, civil works cannot commence
until the right of way is free of encumbrance, meaning that the
affected household must be fully compensated and/or assisted before
dismantling or relocation. The PIU will be supported by the RDA’s ESDD and a social safeguard team under the PIC.
Being complied with within NP where the land
donation process is followed.
No unanticipated impacts have been observed or
reported in NP where civil works are in progress.
A detailed account of voluntary land donation is
presented separately in this report.
C. Indigenous Peoples
No indigenous people were identified during due diligence. In case of
any adverse impacts identified during implementation, the RDA will
ensure that the indigenous peoples’ plan (IPP) is prepared under the
IPPF, and the IPP is reviewed and approved by ADB before the
commencement of the relevant section of the civil works contract.
Being complied with within NP where civil
works are in progress.
No indigenous people have been observed or
recorded in the roads that are being
rehabilitated and improved in NP.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
23
Item/ Section/
Schedule
Description Status of Compliance
Section VII – Tranche 1 & 2
Safeguards
D. Grievance Redress Mechanism
Grievances from the affected people on social and environmental
issues during the project implementation will be addressed mainly
through the existing local administrative system. Depending on the
nature and significance of the grievances or complaints, grievances
will be addressed at three levels. The first will be at the grassroots
level where complaints will be directly received and addressed by the
contractor, the PIC, or the PIU representative on the site. Grievances
that are simple but still cannot be addressed at the grassroots level
will be addressed at the Grama Niladhari level. The grievance redress
committee will be composed of the Grama Niladhari as chairperson,
the PIU representative as secretary, a representative of the PIC, a
representative of the contractor, a community member or religious
leader, and a woman representative from among the community.
More complex grievances that cannot be addressed at the Grama
Niladhari level will be raised to the divisional secretariat level. The
committee at the divisional secretariat level will include the
divisional secretary as the chairperson, a representative of the PIU as
secretary, Grama Niladhari, a representative of the PIC, a
representative of the contractor, a representative of an NGO or
community-based organization in the area, a community member or
religious leader, and a woman representative from the community.
Being complied with within NP where civil
works are in progress.
100% of GRCs established at DS level and 99% of
GND level GRCs have been established up to
December 2020. (Establishing of GRCs is
discussed in detail under section 4.1.1 and 4.1.2
of this report).
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
24
Item/ Section/
Schedule
Description Status of Compliance
Section VII – Tranche 1 & 2
Safeguards
E. Prohibited Investment Activities
According to ADB’s Safeguard Policy Statement (2009), ADB funds may not be applied to the activities described on the ADB Prohibited
Investment Activities List outlined in Appendix 5 of the Safeguard
Policy Statement.
Being complied with for NP appraised under
iRoad 2.
No incident in NP was observed or reported
where any proceeds of the loan have been used
for any activity listed under the list of prohibited
investment activities as indicated in Appendix 5
of SPS.
Section VIII – Tranche 1 & 2
Gender and
social
dimensions
A. Gender and Development
A gender action plan (GAP) will be formulated for each tranche of the
MFF. Key gender mainstreaming activities for Tranche 1 include the
following: (i) engage at least 35% of women in consultation during
design; (ii) integrate features that increase road safety and meet the
needs of the elderly, women, children, and the disabled; (iii)
encourage the employment of local women as road construction
workers; (iv) ensure at least 30% of local employees hired for road
maintenance are women and that they receive equal wages for equal
work; (v) conduct road safety and HIV/STI awareness training with a
minimum of 40% women participants; (vi) appoint gender focal
persons at all levels; (vii) build knowledge and skills of the transport
sector on gender and inclusivity; and (viii) develop an online
grievance reporting mechanism and track sex-disaggregated data of
complainants.
Paragraph 57: To ensure that these and other gender issues are
addressed and complied with, the project implementation consultant
will include a social/gender development expert. The PICs will
provide monitoring support and ESDD of RDA will be responsible for
the overall implementation of the GAP. Semi-annual monitoring of
the GAP shall be prepared and submitted to ADB for disclosure.
A GAP has been developed during SAPE works of
iRoad 2.
We engaged nearly 30% of women's participation
in consultation during design.
We able to achieve 5.1 % women employment in
road construction
Road maintenance works not yet to be started
PIC04 has appointed a full-time SGRS, while the
ESU of NP/ PIU has a SSSO.
ESDD/ RDA is to monitor the implementation of
requirements of the GAP and prepare the
respective monitoring reports on the
implementation of GAP.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
25
Item/ Section/
Schedule
Description Status of Compliance
Section VIII – Tranche 1 & 2
Gender and
social dimensions
Section VIII – Tranche 1 & 2
Gender and
social dimensions
B. HIV/ AIDS
RDA will ensure that all civil works contractors complete the following:
(i) carry out awareness programs for labour on the risks of sexually
transmitted diseases/AIDS and human trafficking; and (ii) disseminate
information at worksites on the risks of sexually transmitted diseases
and HIV/AIDS as part of health and safety measures for those employed
during construction. Contracts for all subprojects will include specific
clauses on these undertakings, and compliance will be strictly
monitored by RDA, with the support of construction supervision
consultants during project implementation.
Being complied with within NP where civil
works are in progress.
Two programs were arranged and completed
at JF05 & MN02 with 8% of women
participation.
The program details included under section
3.1 of this report
Other programs couldn’t be arranged due to the Covid-19 pandemic.
C. Health
RDA shall ensure that contractors provide adequately for the health and
safety of construction workers and further ensure that bidding
documents include measures on how contractors will address this,
including information and awareness-raising campaigns for construction
workers on sexually transmitted diseases, HIV/AIDS, and human
trafficking.
Two programs were arranged and completed
at JF05 & MN02 with 8% of women
participation.
Other Contractors submitted the proposal
and it was approved. But due to COVID 19
pandemic, the programs were postponed
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
26
Item/ Section/
Schedule
Description Status of Compliance
Section VIII – Tranche 1 & 2
Gender and
social dimensions
D. Labour
The project construction is expected to generate employment
opportunities for local communities during construction and
maintenance phases. Men and women will be paid equally for equal
work. Provisions are in the bidding documents for the contractors to
ensure that all the civil works comply with core labour standards (e.g.
no child labour; no bonded labour; no work discrimination regardless of
gender, race, and ethnicity; and freedom of association and collective
bargaining). Targets for employing women for construction and
maintenance have been established in the GAP. The project
implementation consultant will monitor the provisions.
Being complied with within NP where civil
works are in progress.
Details of implementing labour laws and
requirements are discussed separately (under
the review of project documents).
PIC04 is monitoring the labour force of each
civil works contractor and no incidences of
child labour, bonded labour has been
reported. Equal wages are paid for equal
work done (irrespective of gender).
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
27
2.3 Compliance with Requirement in the Resettlement Framework (RF) 24. Initial selection of roads in Northern province for iRoad 2 has been carried out based on the information gathered through Divisional
Secretaries, District Secretariats and civil societies. These roads have been then inspected to verify the availability of land (i.e. Right of
Way). The Involuntary Resettlement (IR) Due Diligence and Socio-economic Assessment Report prepared for Northern province includes
an annex providing field observations made on each road and IR categorization checklist for Northern province. Other requirements
stipulated in the RF have been or are being complied with as detailed in the below table.
Table 2-3:Compliance with RF
Item/Section/
Schedule Description Status of Compliance
A. Background Clause 5: Rural Roads
For the rural roads, there will be three contract packages per district. The contractor will be responsible for the construction of the road over 2 years and performance-based maintenance for another 3 years. For the rural roads, the improvements will be undertaken completely within the existing right of way (ROW) which is between 2.5m to 5.5m. Rehabilitation works include improving pavements/road surface, construction of side drains and embankments, and improvements of culverts, causeways, and bridges.
Clause 6: National Roads
For the national roads, there will be two contract packages within the
three districts. The national roads will follow a road management
contract where the contractor will be responsible for ensuring that the
road is in good riding condition for 7 years including reconstruction and
maintenance. For the rehabilitation of the national road, the
carriageway width will be from 5.5m to 8.0m and rehabilitation will be
completed within the existing ROW. Rehabilitation works will include
improving pavements/road surface, construction of side drains and
embankments, and improvement of culverts, causeways, and bridges.
No road passing through or close to settlements of indigenous people has been selected in NP iRoad 2.
Roads selected for CRC packages in NP
fulfilled the following guideline;
Rural roads selected have a minimum ROW not less than 2.5 m. National roads selected have sufficient ROW for improving the carriageway between 5.5 to 8.0 m. Road improvement works in NP have been carried out within the available road corridors and no widening of existing ROW has been done. The voluntary land donation process as indicated in Appendix 1 of RF has been utilized only at locations where additional strips of land were required to improve road user safety.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
28
Item/Section/
Schedule Description Status of Compliance
Only one package from Jaffna district, one package from Mannar district
two packages from Vavuniya district have been included national roads
in the contract.
Road improvement works are presently carried out in NP. These improvement works are being carried out mainly within the available road corridors. However, at certain locations, additional small strips of lands from adjacent land lots have been required to improve road user safety and to develop lead away drains. Voluntary land donation on rural roads has followed the procedure laid out in appendix 1 of RF. Obtaining such small land strips have followed the procedures stipulated under appendix 1 of the RF.
Road selections that need additional strips of land for safety purposes have been identified for the roads which have started civil works.
From July 2020 to December 2020, a total number of 315 consent letters have been obtained from the owners in NP for the land strips donated. Details of voluntary land donation in NP are discussed in section 5 of this report.
No incident has been recorded of eminent domain or other state power used for taking of additional land strips.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
29
Item/Section/
Schedule Description Status of Compliance
E. Screening Criteria of Subsequent
Project
45. The PIU will be responsible for clearly documenting the answers to these questions in a table format. Besides, the PIU will submit to ADB the Involuntary Resettlement (IR) Impact Categorization Checklist in Appendix 1 for each subsequent tranche. Based on the screening, the tranche will be assigned to one of the following categories depending on the significance of probable involuntary resettlement impacts: (i) Category A – A proposed tranche is classified as Category A if it is likely to have significant involuntary resettlement impacts. A resettlement plan, including an assessment of social impacts, is required. (ii) Category B – A proposed tranche is classified as category B if it includes involuntary resettlement impacts that are not deemed significant. A resettlement plan, including an assessment of social impacts, is required. (iii) Category C – A proposed tranche is classified as Category C if it has no involuntary resettlement impacts. No further action is required.
Compiled during Survey and Preliminary Engineering Works (SAPE works).
Screening of all roads has been completed during the SAPE works stage.
No land acquisition or resettlement
requirement occurred during the reporting
period.
E.
2. Land
Acquisition Due
Diligence
Reports
49. If no acquisition and resettlement impacts were identified during screening, the government will be required to prepare a due diligence report providing support and evidence that there is no impact on land and structures. The due diligence report should confirm whether there are outstanding grievances or issues from the previous acquisition of land. The information in the report should be supplemented with findings and analysis from the socioeconomic survey comprising 20% of households in the project affected area.
Involuntary Resettlement Due Diligence and
Socioeconomic profile report for NP was
prepared under SAPE works.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
30
3 Compliance with Gender Action Plan (GAP) 25. A Gender Action Plan (GAP) has been formulated for iRoad 2 Programme according to Clause 56
(page no. 27) in FAM. Key gender mainstreaming activities identified in the GAP includes;
i. Engage at least 35% women in consultation during design;
ii. Integrate features that increase road safety and meet the needs of the elderly, women,
children, and the disabled;
iii. Encourage the employment of local women as road construction workers;
iv. Ensure at least 30% of local employees hired for road maintenance are women and that they
receive equal wages for equal work;
v. Conduct road safety and HIV/STI awareness training with a minimum of 40% women
participants;
vi. Appoint gender focal persons at all levels;
MU01 MU02
VA02 MN02
KN01 KN03
Figure 3-1:Women Participation in GRC Meeting
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
31
MU01 MN01
MN02 MN02
KN03 MU02
Figure 3-2: Women Participation in Transect Walk
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
32
Table 3-1: Complying Status with the GAP
Second Integrated Road Investment Program: GAP Implementation Matrix for PIC04
Reporting period: July – December 2020
Target/Activity Progress in 2H2020 [July – December 2020] Cumulative progress [December 2019 – December
2020]
Status of
activity/target
[yet to
commence, in
progress,
completed]
Output 1: Road conditions between the selected rural communities and socioeconomic centers improved
Activity 1.1: For 3,400 km of rural roads, conduct community consultations and integrate findings into the final design, addressing issues of (i) road safety and EWCD
features, (ii) construction impact and mitigation measures, and (iii) social and environmental impact and mitigation measures
1..1.2: At least 35% female
representation achieved in
consultations related to the
final designs QT2
Guiding questions to report progress:
What are the types of consultations conducted?
How many participants? Male female composition?
Community consultations
Type(s) of community
consultation
[Please list out the types of
consultations – e.g. transect
walks, FGDs, community
consultations No of community
consultations
148
Women 1249
Men 2285
% of women 35%
Source:
Attendance sheet of Refreshing transect walk and the
refreshing transect walk report
Type(s) of community
consultation
[Please list out the types of
consultations – e.g. transect
walks, FGDs, community
consultations No of community
consultations
338
Women 3535
Men 6307
% of women 36%
In progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
33
Target/Activity Progress in 2H2020 [July – December 2020] Cumulative progress [December 2019 – December
2020]
Status of
activity/target
[yet to
commence, in
progress,
completed]
1.1.3: Consultation findings are
integrated into the final design
New culvert requested, Road raised due to water
stagnation, Widen the road in front of schools and
worship places, Footpath in front of schools and
universities.
Additional questions: Were there findings that could not
be incorporated and why?
Some New culvert requests couldn’t be incorporated due to leadaway issues
Road widening couldn’t be incorporated due to land donation issues.
Some requests for close the causeways, due to the
hydrological study it may have some issues to
incorporate to design.
Total no. of consultation findings 1552
No. of consultation findings
incorporated into the final design
1372
% of findings incorporated 88%
Total no. of consultation findings 1552
No. of consultation findings
incorporated into the final design
1372
% of findings incorporated 88%
In progress
1.1.4: Safety and elderly-
women, children and disabled
friendly features are integrated
into the roads that are
improved.
What are the safety features incorporated?
What are the EWCD-friendly features integrated? (e.g.
paved shoulders, inclusive traffic signals, inclusive road
signs, road signs near schools)
Testimonials on how these have empowered these
groups.
During the period the designs have been ongoing, in the
final designs of road sections have included EWCD friendly
design features.
Example; Widen the road in front of schools, paved
shoulders, the road paved up to school entrance, Hand trail
included, included road sign near schools to the design.
In front of the elder’s home, proper access has been included in the design
In progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
34
Target/Activity Progress in 2H2020 [July – December 2020] Cumulative progress [December 2019 – December
2020]
Status of
activity/target
[yet to
commence, in
progress,
completed]
1.1.5: Contractors trained as
per training manual on gender
and transportation (will be
developed as per Output 2.2)
A brief write up that discusses:
How many trainings were conducted?
Who conducted the training?
How many participants? Sex-disaggregated data?
What were the contents of the training?
Any other important points learned from these trainings?
Yet to be
Activity 1.2: For 340 km of national roads to be improved, integrate safety and EWCD friendly features into the final designs
1.2.1: Results of the gender
analysis and consultation
recommendations
integrated to make project
design, operation, and
maintenance gender-
responsive
Refreshing transect walk arranged to all roads including
to national roads. In the transect walk for 4 national
roads, 98 issues/requests were identified and the proper
solutions were incorporated into the design for 93.
Some New culvert requests couldn’t be incorporated due to leadaway issue
Total no. of consultation findings 98
No. of consultation findings
incorporated into the final design
93
% of findings incorporated 95%
In progress
1.2.2: Designs included paved
shoulders, pedestrian
crossings, and location of
signage
Statistics on these details:
How many paved shoulders, pedestrian crossings, and
location of signage over a given number of kilometers?
The design progress ongoing and some places included in
the design to paved shoulders, pedestrian crossing and
walkways especially in town areas and near to the
university, location signage also included, and traffic signs
also included in the process of design
In progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
35
Activity 1.3: Encourage contractors to employ local women in road construction
1.3.1: A communication
campaign to inform and attract
local women (especially from
women-headed households)
developed and implemented
QT3
How was the communication campaign developed?
Describe the nature and type of campaign used.
How were the women targeted through the campaign?
At the rural level have been arranged the discussion with
the women development society
Introduced the poster to aware of the recruitment.
Have been explained regarding the safety of work, equal
wages for equal work,
Ongoing process
1.3.2: Contractors meet core
labor standards and work
health and safety standards
Contractors complied with the Sri Lankan labour law
standards.
The contractor submitting the monthly progress report
and it was included the core labor standards and work
health and safety standards especially for labour camps
and work sites.
The above report has been reviewing by the engineer
before approval.
Also, monthly engineer, employer visited the labour
camps to monitor the health and safety standards.
Ongoing process
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
36
Activity 1.4: Ensure contractors employ local women for road maintenance
1.4.1: At least 30% of local
women employed in rural road
maintenance (with an
estimated 18,000 person-days
allocated for women
workers) QT4
Table with the composition of men and women in road
maintenance
In 2H2020:
Total Male Female Female
%
2H2020
Source:
Table on the person days for women
In 2H2020:
No of
women
Days Person days
for women
2H2020
Table with the composition of men and women in road
maintenance
From start to 1H2020:
Total Male Female Female %
1H2017
2H2017
1H2018
2H2018
1H2019
2H2019
1H2020
Source:
Table on the person days for women
In prior reporting periods:
No of
women (1)
Days
(2)
Person days for
women (1x2)
1H2017
2H2017
1H2018
2H2018
1H2019
2H2019
1H2020
Source:
Yet to be
commenced
1.4.2: Ensure contractors meet
core labor standards and work
health and safety standards
What are the labour, work health and safety standards
in place?
How do contractors meet the standards?
How was this monitored and documented by the
consultants?
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
37
1.4.3: 100% women employed
for maintenance trained and
provided with safety
equipment QT5
Table with training for women employees in road
maintenance
2H2020
No of women
in
maintenance
No of
Women
trained
% share of
women
trained
% of women
with safety
equipment
Source:
What are the safety equipment that are used by women?
Table with training for women employees in road
maintenance
Prior periods:
No of women
in
maintenance
No of Women
trained
% share of
women
trained
% of women
with safety
equipment
Source:
What are the safety equipment that are used by women?
Activity 1.5: Conduct road safety awareness campaigns targeting local communities
1.5.1: At least three
awareness campaigns
launched per district, using
diverse communication
approaches (workshops,
handouts, awareness for
schoolchildren, billboards,
street drama, etc.) to
reach out to children, youth,
and adults with 50% female
participation QT6
Have conducted three awareness program for school
children and teachers using with presentation, handout
and demonstration
2H2020
Dis
tric
t
No
of
pro
gra
mm
es
Com
mu
nic
atio
n
meth
od
(s)
used
Fem
ale
Ma
le
% F
em
ale
Vavuniya 01 145 122 54
Mullaitivu 01 79 94 46
Jaffna 01 56 48 57
Discussed the road safety and environmental
safeguards using presentation, handout and
demonstration.
Re
po
rtin
g
period
Dis
tric
t
No
of
pro
gra
mm
es
Com
mu
nic
atio
n
meth
od
(s)
used
Ma
le
Fem
ale
% fem
ale
Dec.
19 –
Dec
20
Vavuniya 01 145 122 54
Mullaitivu 01 79 94 46
Jaffna 01 56 48 57
Discussed road safety and environmental safeguards using
presentation, handout and demonstration.
The programs arranged by the contractor without payment
and SGRS and ES of PIC04 and Police traffic unit
participated as resource persons
The local language used in this awareness session.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
38
The programs arranged by the contractor without
payment and SGRS and ES of PIC04 and Police traffic
unit participated as resource persons
The local language used in this awareness session.
Finally, the children and teachers gave positive
feedback to arrange more programs for nearby schools.
Finally, the children and teachers gave positive feedback to
arrange more programs for nearby schools.
Activity 1.6: Provide awareness training on sexually transmitted diseases, including HIV, and on human trafficking for civil works employees and local communities
1.6.1: At least three
community awareness
sessions per district, with
more than 40% female
participants, conducted QT7
2H2020: STDs including HIV:
District No of
programs
Female Male % Female
Jaffna 01 9 121 7
Mannar 01 12 111 10
Two awareness programs were conducted to
contractors’ staff, workers and operators.
The programs were conducted by the district hospital
HIV/STD Unit using lectures and leaflets.
The following areas covered to the program
Health education and risk reduction activities,
including individuals, groups and community-level
interventions.
Build up linkages to diagnose and treat other
sexually Transmitted Disease (STD).
Public information calculates on changing the
unhealthy attitudes.
Health camp for the participants to checkup diabetes,
Blood pressure condition and provide instructions to
address the issues.
Capacity-building activities for HIV prevention
Only two programs were conducted from December
2019 to December 2020. Due to Covid-19 pandemic, the
programs were not conducted.
District No of
programs
Female Male % Female
Jaffna 01 9 121 7
Mannar 01 12 111 10
In progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
39
2H2020: Human trafficking
The human trafficking session was not conducted
1.6.1: Awareness training on
an annual basis for civil works
employees by all contractors
conducted QT8
Note: This activity refers to the awareness programmes
in relation to STDs including HIV and Human Trafficking
2020:
Contractor
package
No of
trainings
Male Female Female
%
JF05 01 121 9 7
MN02 01 111 12 10
Source; Photographs and attendance
In progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
40
Output 2: Capacity of road agencies enhanced
Activity 2.1: Appoint social and gender focal points at contractor, consultant, and employer levels
2.1.2: One gender and social
focal staff for each PIC QT10
Male or female?
Educational background? (Only area of expertise)
Experience in relation to gender and social inclusion?
One male Social, Gender & Resettlement Specialist has
appointed to PIC04
Human Resource Management expertise
Worked in ADB & World Bank-funded 4 projects
Completed
2.1.3: One gender and social
focal staff for each contractor
package QT11
Contract
package
Gender and social
focal appointed
(Yes/No)
Male/Female
JF01 Yes Male
JF02 Yes Female
JF03 Yes Male
JF04 Yes Male
JF05 Yes Male
KN01 Yes Female
KN02 Yes Female
KN03 Yes Female
MU01 Yes Male
MU02 Yes Male
VA01 Yes Female
VA02 Yes Female
VA03 Yes Male
VA04 Yes Female
MN01 Yes Female
MN02 Yes Female
MN03 Yes Male
Contract
package
Gender and social
focal appointed
(Yes/No)
Male/Female
JF01 Yes Male
JF02 Yes Female
JF03 Yes Male
JF04 Yes Male
JF05 Yes Male
KN01 Yes Female
KN02 Yes Female
KN03 Yes Female
MU01 Yes Male
MU02 Yes Male
VA01 Yes Female
VA02 Yes Female
VA03 Yes Male
VA04 Yes Female
MN01 Yes Female
MN02 Yes Female
MN03 Yes Male
Completed
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
41
2.1.4: Semiannual reports
submitted on GAP monitoring
include sex-disaggregated
data and report progress
against targets
2H2020:
Reporting period GAP report
Submitted
Sex-
disaggregated
data adequately
provided
2H2020 Yes Yes
Prior reporting periods:
Reporting period GAP report
Submitted
Sex-
disaggregated
data adequately
provided
1H2020 Yes Yes
Activity 2.3: Develop and promote an online web application for grievance reporting by local communities using local languages
2.3.3: Information campaign
conducted for raising
community awareness
on the use of the application
The online complaint portal has introduced by the
Project Coordinating Unit of RDA. The portal to iRoad 1
and 2.
The complainer can use three languages such as Tamil,
Sinhala and English.
The public posters have been placing on all progress
ongoing roads and the online complaint portal has
included in the posters.
Ongoing
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
42
26. Status of Gender Composition of the PD Office, PIC and Contractors’ staff and labour crews in the Northern Province as of 30 June 2020 is described in table 3.2
Table 3-2:Status of Gender Composition
Working
Location Package
Gender
Total Nos. Female
percentage (%) M F
PD Office NR 11 5 16 31
TL Office NR 15 6 21 28
RE Office
Jaffna 13 7 20 35
Kilinochchi 16 2 18 11
Mullaitivu 16 1 17 6
Vavuniya 17 5 22 23
Mannar 12 6 18 33
CE Office
JF 01 11 2 13 15
JF 02 12 7 19 37
JF 03 9 3 12 25
JF04 9 3 12 25
JF 05 10 3 13 23
KN01 11 1 12 8
KN02 10 1 11 9
KN03 11 1 12 8
MU01 11 - 11 -
MU02 10 2 12 17
VA 01 14 1 15 7
VA 02 12 3 15 20
VA 03 12 2 14 14
VA 04 10 4 14 29
MN 01 8 2 10 20
MN 02 9 3 12 25
MN 03 11 2 13 15
Sub Total NR 280 72 252 20.17
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
43
Table 3-3:Status of Gender Composition – Contract Level
Contract Package
Main Office Site &
Laboratory Total
Total Percentage (%)
M F M F M F M F
JF 01 32 2 82 8 114 10 92 8
JF 02 55 7 138 5 193 12 94 6
JF 03 45 2 50 0 95 2 98 2
JF04 33 6 60 7 93 13 88 12
JF 05 36 4 173 1 209 5 98 2
KN 01 21 3 100 9 121 12 91 9
KN 02 58 4 188 0 246 4 98 2
KN 03 42 6 54 0 96 6 94 6
MU 01 46 4 94 0 140 4 97 3
MU 02 50 5 75 2 125 7 95 5
VA 01 65 3 82 4 147 7 95 5
VA 02 42 5 73 4 115 9 93 7
VA 03 35 8 84 0 119 8 94 6
VA 04 22 7 38 16 60 23 72 28
MN 01 46 8 160 0 206 8 96 4
MN 02 21 6 110 0 131 6 96 4
MN 03 70 2 276 0 346 2 99 1
Total 719 82 1837 56 2556 138 94.9 5.1
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
44
Figure 3-3:Women workforce
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
45
VA01 VA02
VA03
VA04
MN01 JF05
Figure 3-4:Vacancy Notice for increasing the women workforce
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
46
3.1 HIV / AIDS Prevention and Health Awareness Programme 27. According to the Contract Document Volume 3 S.EL.108.3 and Volume 5A BOQ pay item
108.3(1), the Contractor has to conduct the above program to all staff and the local
communities near the road development sites via an approved service provider under the Health
and safety Clause 6.7 of Condition of Contract. The project has arranged to implement the
program in two steps at each package.
• Step 1 – HIV / AIDS prevention and health awareness program for contractor’s staff and labours. • Step 2 - HIV / AIDS prevention and health awareness programs for local communities near the
road development sites.
The program has been specially designed to cover the following areas;
• Health education and risk reduction activities, including individuals, groups and community-
level interventions.
• Build up linkages to diagnose and treat other sexually Transmitted Disease (STD).
• Public information calculates on changing the unhealthy attitudes.
• Health camp for the participants to checkup diabetes, Blood pressure condition and provide
instructions to address the issues.
• Capacity-building activities for HIV prevention.
Table 3-4:Status HIV/STD Awareness Programs
Date Contract
Package Participants M F Total F%
05.09.2020 JF05 Contractor’s Staff including Drivers, Operators and Labours
121 9 130 7
23.09.2020 MN02 Contractor’s Staff including Drivers, Operators and Labours
111 12 123 10
Total 232 21 253 8
Other contractor’s programs were scheduled and submitted the proposals. But due to the COVID
19 pandemic, these programs were not arranged.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
47
Conducting Rapid Blood Test for Initial
Identification of HIV – JF05
Participants – JF05
Basic Medical Checkup – JF05
Participants – MN02 Conducting Rapid Blood Test for Initial
Identification of HIV – MN02
Figure 3-5:HIV/STD Awareness Programs
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
48
3.2 Road Safety Awareness Programs and Environmental Awareness Programs.
28. It is required to conduct road safety awareness programs targeting School children and local
communities with special emphasis on women’s participation as per activity 1.5 of GAP.
29. The rehabilitated roads with high–speed vehicles and high-volume traffic can cause serious
safety concerns to the community. School children are most vulnerable and need awareness on
road safety. This training program has been organized with the aims of creating awareness
among children and teachers on road safety and disseminating information on road safety to
the community through these two groups.
Table 3-5:Status Road Safety and Environmental Awareness Programs
Conducted
Date Package Venue
Participants
F% Students Teachers Total
M F M F
25/09/2020 MU 01 Kumulamunai Maha
Vidyalayam, Mullaitivu District 89 71 05 08 173 46
29/09/2020 VA 01 Nedunkerny Maha Vidyalayam,
Vavuniya District 114 132 08 13 267 54
30/09/2020 JF 02 Mahajana College, Tellippalai,
Jaffna District 43 54 04 05 106 57
Total no. of participants 246 257 17 26 546 52
Other contractor’s programs were scheduled and submitted the proposals. But due to the COVID
19 pandemic, these programs were not arranged.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
49
JF02
MU01
VA01
MU01
VA01
JF02
Figure 3-6: Road Safety Awareness Programs and Environmental Awareness Programs.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
50
3.2.1 Site Safety Awareness Programs
Contractors are arranging the periodical Toolbox meeting in Site offices before starting the
work for their workers.
Table 3-6:Safety Tool Box Meeting
District Package No. of Toolbox Meeting
Jaffna
JF 01 11
JF 02 5
JF 03 5
JF 04 2
JF 05 14
Sub Total 37
Kilinochchi
KN 01 3
KN 02 2
KN 03 17
Sub Total 22
Mullaitivu MU01 36
MU02 14
Sub Total 50
Vavuniya
VA 01 5
VA 02 12
VA 03 6
VA 04 14
Sub Total 37
Mannar
MN 01 4
MN 02 5
MN 03 4
Sub Total 13
Grand Total 159
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
51
Figure 3-7:Some Click of Tool Box Meeting
Figure 3-8: Health and Safety Awareness Program at MU01
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
52
3.2.2 Safety Programs for COVID 19
30. Due to COVID 19 pandemic contracts were shut down from 20 March 2020 – 20 April 2020. After
the lockdown, contractors resuming the work with safety precautions. All contractors submitted
their Method of Statements for resuming the work. Method of Statements was approved by
Engineer. Contractors submitting the weekly progress report of COVID 19 safety precautions.
These reports are reviewing by the Resident Engineer of each district.
Table 3-7:COVID 19 Safety Awareness Programs
District Package No. of COVID-19
Precautions Meeting
First Aid Awareness
Jaffna
JF 01 2
JF 02 3
JF 03 2
JF 04 1
JF 05 1 1
Kilinochchi
KN 01 2
KN 02 2
KN 03 4
Mullaitivu MU01 2
MU02 4
Vavuniya
VA 01 2
VA 02 5
VA 03 2
Mannar MN 01 1 1
MN 02 1
Grand Total 34 2
Table 3-8:PCR Test Details
District No. of PCR Test Done No. of Positive Cases Identified
Jaffna 536 1
Kilinochchi 365 2
Mullaitivu 100 -
Vavuniya 583 15
Mannar 364 -
Total 1948 1898
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
53
Figure 3-9:COVID 19 Precaution at Site Office
Figure 3-10:First Aid Training (1990 “Suwaseriya”)
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
54
4 Social Safeguards Issues and Mitigation Measures Implemented
4.1 Grievance Redress Mechanism
31. The Grievance Redress Mechanism (GRM) is an arrangement for receiving, evaluating and
facilitating the resolution of affected person’s requests, complaints, suggestions and grievances on social and environmental performances of the project. Affected persons need a trusted way
to voice and resolve project-related concerns.
32. During the reporting period PIU, PIC04, and Contractors of the iRoad 2 program handled
complaints and Social issues as stated in section VI of Resettlement Framework (RF) and
subsection V of Environment Assessment and Review Framework (EARF). From December 2019
to the present, the program has been following procedures according to the above documents.
Table 4-1:Establishment of GRCs at Grama Niladhari (GND) Level
Note: * Roads were rehabilitated through another project. MU01, MN02 & MN03 - Each 1 Road
District Package No. of Roads
Total No. of GND
GND level GRCs No. of Refreshing
Transect Walk Done
Established To be
established
Jaffna
JF01 29 51 51 _ 29
JF02 37 82 82 _ 37
JF03 35 76 76 _ 35
JF04 1 5 5 _ 1
JF05 26 65 65 _ 26
Kilinochchi
KN01 10 17 17 _ 10
KN02 14 26 26 _ 14
KN03 23 40 40 _ 23
Mullaitivu MU01 22 44 44 _ 21*
MU02 14 27 27 _ 14
Vavuniya
VA01 18 31 29 2 16
VA02 8 19 19 _ 8
VA03 1 13 13 _ 1
VA04 37 37 37 _ 37
Mannar
MN01 27 52 52 _ 27
MN02 29 29 28 _ 28*
MN03 12 21 20 _ 11* Total 343 556 451 2 338
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
55
Figure 4-1:GND Level GRC Meeting Photos
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
56
4.1.1 Establishment of GRCs at Divisional Secretariat Division (DSD) Level
33. Grievance Redress Committees (GRCs) have been established, according to the clustering and
implementation schedule of each cluster. All DS Level GRC formation has been completed.
Table 4-2:Establishment of GRCs at Divisional Secretariat (DSD) Level
SN District Divisional Secretariat GRC Formed
Date Covered Packages
1
Jaffna
Nallur 20.12.2019
JF01 2 Jaffna 13.12.2019
3 Island South (Velanai) 05.12.2019
4 Island North (Kayts) 13.12.2019
5 Karainagar 28.11.2019
JF02
6 Valikamam West (Chankanai) 04.12.2019
7 Valikamam South -West (Sandilipay) 28.11.2019
8 Valikamam South (Uduvil) 27.11.2019
9 Valikamam North (Tellippalai) 27.11.2019
10 Valikamam East (Kopay) 21.11.2019 JF03
11 Thenmaradchi (Chavakachcheri) 24.12.2019
12 Vadamaradchi North (Pointpedro) 16.06.2020 JF04
20.12.2019 JF05
13 Vadamaradchi East (Maruthankerny) 16.06.2020 JF04
24.12.2019 JF05
14 Vadamaradchi South-West (Karaveddy)
20.12.2019 JF05
15
Kilinochchi
Karachchi
16/12/2019
KN01 KN02 KN03
16 Poonakary KN01
18 Kandavalai KN03
19 Pachchilaipalli 24/12/2019
20
Mullaithivu
Maritimepattu 24/12/2019 MU01
21 Puthukudiyiruppu
26/12/2019 22 Oddusuddan
MU01 MU02
23 Manthai East 23/12/2019 MU02
24 Thunukkai
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
57
SN District Divisional Secretariat GRC Formed
Date Covered Packages
25
Vavuniya 27/01/2020 VA01 VA03 VA04
26 Vavuniya North 8/1/2020 VA01
27 Vavuniya South 21/1/2020 VA02
28 Vengalacheddikulam 30/12/2019 VA02 VA03 VA04
29
Mannar
Mannar Town 09.12.2020 /19.12.2020
MN01 MN02
30 Manthai West 19.12.2019 MN02
31 Nanaddan
32 Madhu 10.02.2020 MN03
33 Musalai
Maritimepattu DS Office Manthai East DS Office
Venkalachettikulam DS Office Pachchilaipalli DS Office
Figure 4-2:DS Level GRC Meeting Photos
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
58
4.1.2 Channels for receiving grievances and summary of grievances received
34. The main objective of forming GRCs is to accomplish a mechanism to resolve any valid
public grievance to the satisfaction of the person/s who has directed the grievance and
to conduct the project in a manner responsive to the public. Hence, the functions of
GRCs are confined to discuss only the project-related public issues, requests,
grievances, suggestions, complaints, proposals, etc. Through GRC it is expected to find
collective solutions that are best suited for specific issues & arrive at decisions. GRC
meets only when there is a public issue to be settled. The number of meetings of GRC
depends on the number of issues to be settled and the complexity of those issues. The
channels available for the public to forward their grievances are summarized below;
35. Directly from Interested Parties. Some interested parties direct their complaints
through telephone calls or meeting key staff members of the Contractors, PIC04, PIU
and Government officers (DS or GND).
36. Through requests, suggestions and complaint boxes. Availability of requests,
suggestions and complaint boxes at the worksites has been identified as one of the
effective methods to share views of the public during the design and construction stage.
37. The online complaint, suggestion system is in placed to discriminate the community
information to the project through SMS and emails. The access details were displayed
through posters and other various means to cover a wider range of affected community
due to the project works
38. These boxes are installed at contractor’s site offices in some contract packages, Grama
Niladhari’s office and commonplaces of the construction sites. The project management
team collects the community's written ideas through these boxes. Requests, suggestions
and complaints are collected from the boxes at the end of each week. PIC04 has
introduced a common format for the requests, suggestions. Now all contractors have
instructed to place adequate complaint boxes at sites.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
59
Table 4-3:Status of Public Complaints/Suggestions/Requests for the period of July – December 2020
Contract Package
No.
# of Complaint
boxes placed
No. of Crack Survey
Conducted
Requests Suggestions Complaints No. of
Grievances Resolved through GN Level
GRC
No. of Grievances Resolved
through DS Level GRC
No. of Requests
# Requests
Completed
Requests in
Progress Suggestions
# Suggestions
Adopted
No. of Complaints
# Complaints resolved
Complaints in progress
JF01 4 56 14 1 13 - - 2 1 1 1 1
JF02 16 1985 55 28 27 - - 4 4 - 1 1
JF03 2 608 - - - - - 4 3 1 - -
JF04 4 141 31 - 31 - - 1 1 - - -
JF05 6 1264 17 8 9 1 1 1 1 - - -
KN01 6 147 7 3 4 - - 1 1 - - -
KN02 10 537 37 6 31 - - 5 3 2 - -
KN03 10 144 16 3 13 - - 4 2 2 - -
MU01 6 247 24 1 23 - - - - - - -
MU02 7 14 - - - - - 5 3 2 - -
VA01 3 158 8 - 8 1 1 - - - - -
VA02 4 25 1 1 - - - 7 7 - - -
VA03 6 202 6 14 -8 - - 6 6 - - -
VA04 5 1108 - 22 -22 - - 7 7 - - -
MN01 4 808 8 1 7 - - 4 2 2 - -
MN02 3 602 19 8 11 - - 1 1 - - -
MN03 15 343 13 8 5 - - 11 9 2 - -
Total 111 8389 256 104 152 2 2 63 51 12 2 2
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
60
Table 4-4:Status of Public Complaints/Suggestions/Requests for the period of December 2019 – December 2020 (Cumulative)
Contract Package
No.
# of Complaint
boxes placed
No. of Crack Survey
Conducted
Requests Suggestions Complaints No. of
Grievances Resolved through GN Level
GRC
No. of Grievances Resolved
through DS Level GRC
No. of Requests
# Requests
Completed
Requests in
Progress Suggestions
# Suggestions
Adopted
No. of Complaints
# Complaints resolved
Complaints in progress
JF01 4 56 30 2 28 0 0 2 1 1 1 1
JF02 16 1992 87 58 29 1 1 4 4 0 1 1
JF03 2 623 2 2 0 0 0 5 4 1 - -
JF04 4 141 31 0 31 0 0 1 1 0 - -
JF05 6 1266 23 14 9 1 1 1 1 0 - -
KN01 6 151 8 3 5 0 0 1 1 0 - -
KN02 10 545 37 6 31 0 0 6 4 2 - -
KN03 10 148 25 4 21 0 0 5 3 2 - -
MU01 6 248 24 1 23 0 0 3 3 0 - -
MU02 7 15 0 0 0 5 3 2 - -
VA01 3 234 8 0 8 1 1 0 0 0 - -
VA02 4 191 1 1 0 0 0 7 7 0 - -
VA03 6 465 19 18 1 0 0 6 6 0 - -
VA04 5 1144 22 22 0 0 0 7 7 0 - -
MN01 4 826 10 3 7 0 0 4 2 2 - -
MN02 3 621 21 8 13 0 0 1 1 0 - -
MN03 15 345 16 8 8 0 0 14 12 2 - -
Total 111 9009 364 150 214 3 3 72 60 12 2 2
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
61
Figure 4-3:Complaint Boxes Placed
Figure 4-4:Public Consultation for complaints review
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
62
NVA005 Road – VA04
NVA007 Road – VA04
NP004 Road – VA03 NP005 Road – VA02
Figure 4-5:Complaint Boxes Opening with Employer and Engineer representative
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
63
The online complain system portal included in the posters
NJF051 Road – JF05 NVA040 Road – VA02
NP004 Road – VA03
NP005 Road – VA02
Figure 4-6:Public Posters Placed
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
64
5 Process of Land Donation
39. Paragraphs five and six (5 and 6) of the Resettlement Framework (RF) for iRoad 2 state
that “for the rural roads improvements will be undertaken completely within the existing Right of Way (ROW) which is between 2.5m to 5.5m and national roads improvements
will be undertaken completely within the existing Right of Way (ROW) which is between
5.5m to 8.0m”. However, Appendix 1 of the RF further explains that land donation will be the method if private land is required for the iRoad2. A voluntary donation of land
involves the contribution by individuals of land for the project that has the community
benefits including rural roads and national roads that are part of the community-driven
development. The basic principles are the following:
• That the project benefits will realistically offset the size of the donated land;
• in case negotiations for voluntary land donation fail, eminent domain or other powers of
the state will not be used;
• A maximum of 5% of land can be donated, particularly for the vulnerable households;
and for households donating land, no physical displacement will take place.
Figure 5-1:A graphical Presentation of limits for Consent letter and MOU
5.1 Status of Land Donation Activities
39. In the implementation of the iRoad 2, it was identified that some Contractors need to
obtain additional land strips to carry out the road improvement to the required standard.
40. Hence, the project has followed the procedure as per guidelines stipulated in the RF
for land donation as follows:
41. Disseminate the information to all relevant agencies on project information and land
donation concept. Continued public awareness on Land donation among the road-related
community through public awareness, GRC meetings and focus group discussions. The
public awareness notice has been developing in the local language as per the guideline
of the Resettlement Framework when landowners have donated their pieces of land to
meet the additional land requirements for the improvement of the road in the reporting
period.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
65
42. Obtaining written confirmation for donating lands.
43. Identify and verify land ownership through deeds.
44. Consent letter or Memorandum of Understanding (MOU) reporting on the situation have
been signed by the respective GN as proof of transparency. Two types of MOU have been
introduced.
They are;
a) Individual MOU – Signed by the private landowner
b) Common MOU – Signed by the group of landowner
Table 5-1:Details of Land Donation
District Package
Recom
mended land lots
for
donati
on
Cumulative Number of Consent Letters
(During
December
2019– June
2020)
Number of Consent Letters (July
2020 – December
2020)
Cumulative Number of Consent Letters
(December
2019 -
December
2020)
Cumulative Number of MOU (D - December 2020)
Jaffna JF01 6 3 3
JF02 332 42 89 131
JF03 29 29 29
JF05 39 18 18
Kilinochchi
KN01 06 06 06
KN02 35 35 35
KN03 25 25 25
Mullaitivu MU01 02 02 02
Vavuniya
VA02 08 08 08
VA04 03 03 03
Mannar
MN01 34 24 24
MN02 75 57 57
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
66
5.2 Keeping Records of Land Donations
45. A record-keeping system has been developed to maintain all records related to the land
donation process. This system includes keeping information on the following;
➢ The initial letter of willingness to donate land
➢ Photographs were taken during the awareness meeting
➢ Plan or sketch of the land to be donated
➢ A copy of the land title
➢ Consent letter or MOU (Annexure 02 – Sample Consent Letter)
➢ Photographs were taken before and after the improvement of the road section.
MN03 13 09 09
VA02 VA02
VA02
MN01
VA02 JF02
KN01
Figure 5-2:Land Donation
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
67
5.3 Introduction of Concept of Context Sensitive Design (CSD) including
Elderly- Women- Children- Disabled (EWCD) friendly designs
46. One of the key aspects of ADB’s Safeguards Policy Statement (SPS 2009) is that any development project should not leave a set of people negatively affected in economic
or physical terms. As this project is linked largely with the rural population it is important
to develop a system where participation of the community is considered at various stages
of the project. Such an approach enables us to ensure the sustainability of the project
facilities provided. Because the involvement of all relevant stakeholders is a prime
necessity, the project has introduced the concept of Context Sensitive Design which
provides a basis for a shared vision and work to achieve early consensus. CSD recognizes
that roadways must be carefully engineered to move traffic efficiently and safely; it
asserts that these goals can be achieved without sacrificing the unique qualities of the
community they intend to serve.
47. Through the design it was possible to build up close relationships with communities in the
project area by identifying the needs of vulnerable groups and serving them with
benefits.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
68
Table 5-2: Details of CSD and EWCD Applications
SN Package Road ID Request Request Made by Changes made Status of
Satisfaction
1 JF 02 NJF221 Safety precautions for the school students and Parking facility in front of school
Principal and School Children
Provided Parking facilities Partially completed
2 JF 02 NJF036 Requested to save the Boo tree at RHS
Public Center line shifted towards LHS for save the Boo tree at RHS
Completed
3 JF 02 NJF036 Requested chariot path for Kovil Kovil authorities
Center line shifted towards RHS by improving the slight curve of the existing road and considering the chariot path of LHS Kovil
Completed
4 JF 02 NJF036 Requested chariot path for Kovil
Public, Pradesh sabha Chairman, Kovil authority and RDD representative
Center line shifted towards LHS and considering the chariot path of RHS Kovil
Completed
5 JF 02 NJF098 Requested Parking Facilities DS(Vali-North), public and Kovil authorities
5m carriage way is proposed in front of temple area and requested one side parking area
Partially Completed
6 JF 02 NJF102 Requested to save the Big Arjuna tree
Public Center line shifted towards LHS to save the Big Arjuna tree
Completed
7 JF 02 NJF029.11 Narrow clear distance between the LHS boundary wall and RHS Kovil
Public Narrow clear distance between the LHS boundary wall and RHS Kovil Center line shifted with land donation at LHS
Partially completed
8 JF 02 NJF036.1 Requested Parking Facilities Public and School Community
Safety precautions for the school students and Parking facility in front of school
Partially completed
9 JF 03 NJF 165 Requested to Save Tree Public center line Shifting Completed
10 JF 04 NP003 Requested to Save Tree RDA center line Shifting Completed
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
69
11 JF 04 NP003 Requested to Save Tree & monument in manatakadu
RDA and public center line Shifting Completed
12 KN 01 RD ID-20 Requested to straight the road trace
Public & RDD Straight the road trace Satisfied
13 KN2 NKL001 Requested to wider the road from 0+450 to hospital premises
Publics Proposed 1m concrete shoulder addition to the proposed road width from 0+450 to 0+650.
Design completed
14 KN2 NKL001 Requested new culvert at 3+145 due to insufficient of existing culvert at 3+120
Publics Proposed to new box culvert with two cells at 3+145
Design in progress
15 KN2 NKL004
Requested to wider the road, walkway and Parking facilities from 0+000 to 0+250 due to high congestion area (Schools, tuition, Railway crossing and connect with A09)
Publics Increased road width from 0+000 to 0+070 up to 7m, from 0+080 to 0+220 up to 5m. Proposed concrete shoulder, Parking bays.
Construction ongoing
16 KN2 NKL004 Requested to save the main banyan tree at 1+290 RHS
Publics Adjusted the centerline by maintaining the ROW with reference to the tree
Satisfied
17 KN2 NKL007 Requested to save the tree at 0+160 LHS
Engineer Adjusted the centerline by maintaining the ROW with reference to the tree
Satisfied
18 KN2 NKL005 Requested to improve the school areas (at 5+400 and at 7+140) for school children's safety
Publics Increased the road width 5m with 1m hard shoulder.
Satisfied
19 KN2 NKL005
Nonfunctioning culvert existing at 1+499. Flooding the area. Requested to reconstruct the culvert as box culvert.
Engineer Proposed new box culvert Design ongoing
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
70
20 KN2 NKL005 Requested to improve the university area and the junction
University Administration
Proposed 5m road width and 1m hard shoulder for both sides. Improvement at the university junction
Design ongoing
21 KN2 NKL008 in 0+630 - 0+910 section overflow water along the road section during rainy season
Publics Proposed concrete section at the location Design ongoing
22 KN2 NKL008 Requested to shift the existing kovil in ROW (LHS)
Publics Proposed to shift the Kovil away from the ROW
Construction ongoing
23 KN2 NKL008 Requested to improve near the school area both sides.
Publics Increased the road width 5m and proposed bus bays in both sides. Provide asphalt accesses for entrance.
Construction ongoing
24 KN2 NKL009 Requested to mitigate the overflowing issue in the road
Publics Concrete pavement section proposed from 0+360 to 1+080
Design ongoing
25 KN2 NKL014 Requested to avoid flooding in road section 0+390 to 0+680
Publics Raised vertical alignment rather than proposed pavement thicknesses
Satisfied
26 KN2 NKL017 Requested proper access to the kovil
Publics Provide a proper access to the Kovil entrance
Construction ongoing
27 KN 03 RD ID-59 Request to widen carriageway width (CH-0+000 to CH-2+880)
Public Carriageway width is increased as 4m (PS) Satisfied
28 KN03 RD ID-61 Request to keep a roundabout in junction as exists for memorial (Section I (CH-0+670))
Public The roundabout is kept as it for memorial in road design
Satisfied
29 KN03 RD ID 47
Request to reconstruct existing culverts with enough capacity (CH-1+725, CH-2+312, CH-3+200, CH-4+370, CH-5+555, CH-6+060, CH-6+850, CH-7+225)
Public Culverts are designed and constructed with enough capacity
Satisfied
30 KN03 RD ID 62 Public requested culverts at flooding sections
Public Road finished level is raised above flood level with enough crossing structures
Satisfied
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
71
31 KN03 RD 63 Public requested culverts with built up drainage in flooding section (CH-0+010)
Public Road finished level is raised above flood level and built up drainage arrangement is designed
Satisfied
32 KN03 RD 3 Public requested to maintain existing carriageway width in macadam section
Public
Carriageway width is maintained as 5m in between Ch-0+000 to CH-0+100 and 4.5m in between CH-0+100 to CH-3+450 as average exist carriageway width
Satisfied
33 MU 01 NMU 001 Request to avoid water overtopping during monsoon
Public 3+160 – 3+550 Road section raised and pavement design change as rigid pavement in the section
Satisfied
34 MU 01 NMU 001
Requested to extend the parking and waiting area for school children in Kumulamunai maha vidyalayam
School Principal and public
9+430- 9+470 section of the road LHS asphalt laying has been done and 100m hard shoulder constructed up to access of the school
Satisfied
35 MU 01 NMU 001 Requested to improve junction in 9+810 to improve sight distance
Public Junction improvement has been done with 02 lane facility
Satisfied
36 MU 01 NMU 027 Request to avoid water overtopping during monsoon
Public and GS 1+000 – 2+500 road section designed to raise to prevent water stagnation
Satisfied
37 MU 01 NMU 027 Requested to shift the road avoiding disturb to kovil in 0+550
Kovil owner and public
0+530 – 0+560 range shifted in HA Satisfied
38 MU 01 NMU 027 Requested to extend the road length up to nearest junction
GS and Public Road length is extended 100m than design length
Satisfied
39 MU 01 NMU 070 Requested to improve sight distance in 3+200 – 3+420 because of elephant pass section
GS and Public Existing HA is deviated to improve sight distance
Satisfied
40 MU 01 NMU 070 Difficult to cross the 4+030 – 4+450 causeway section during monsoon time
Engineer Causeway improvement will be done
41 MU 01 NMU 044 Requested to make any passable way to cross the river area
Public and GS Discussed to vehicle passable structure according to financial situation
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
72
42 MU 01 NMU 043 Request to avoid water overtopping during monsoon
Public Concreted hard shoulder is designed to construct
43 MU 01 NMU 029 Request to avoid siltation of irrigation channel
Engineer Hard shoulder is designed to construct to avoid the siltation
44 MU 01 NMU 030 Request to avoid water overtopping during monsoon
Public 2+900 – 3+030 road section designed to raise to avoid water overtopping
45 MU 01 NMU 023
Requested to construct passable way during the monsoon without obstructing boat crossing the road because of sea water overtopping in the monsoon period
Public Causeway is designed to construct I 1+660
46 MU 01 Requested to service duct in several locations of several roads
Public Service duct id designed to construct
47 MU 02 NMU-069 Requested to shift the center line due to some safety issues.
Kovil Authority Center line shifted towards RHS for Temple at LHS (Safety Issues) and chariot path
Design works in progress
48 MU 02 NMU-069 Requested to shift the center line due to some safety issues.
Engineer Center line will be shifted while designing the HA.
design work completed
49 MU02 NMU-059 Road alignment should be changed due to the presence of the ground.
Public and GS Center line shifted towards RHS (0+690 -0+830)
design work completed
50 MU02 NMU-047 Requested to straight the road trace
Public and GS Center line shifted towards RHS (1+170 -1+270)
design work completed
51 MU02 NMU-047 Requested concrete drain collection near the pond
Public and GS It is to be constructed a concrete drainage as requested
-
52 MU02 NMU-046 Improve proper drainage system in front of naddankandal hospital
Hospital director & PS chairman
It is to be constructed a concrete drainage as requested
-
53 MU02 NMU-039 Centerline was shifted due to the electric posts located
Engineer Shift the center line to the RHS (0+236) design work in progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
73
54 VA 01 NVA001 Request to construct a footpath for 200m (0+000 ~ 0+200) due to availability of Hospital.
Engineer It is to be constructed a footpath as requested
Design works in progress
55 VA 01 NVA002 Request to slightly shift the Road C/L beyond from the Kovil. (Ch: 6+500)
Public Center line has been shifted while designing the HA.
Center line has been shifted while designing the HA.
56 VA 01 NVA002 Request to raise the Road profile to avoid the flooding. (Ch: 7+850 ~ 7+900)
Public Road profile will be raised Design works in progress
57 VA 01 NVA023 Request to slightly shift the Road C/L beyond from the Kovil. (Ch: 4+100 RHS)
Public It is not possible to shift the center line due to availability of School at other side of the road.
58 VA 01 NVA023 Request to shift the center line slightly to save the tree
Engineer Center line has been shifted while designing the HA.
Center line has been shifted while designing the HA.
59 VA 01 NVA023 Request to shift the center line slightly to merge with center line of Bridge. (Ch:11+720)
Engineer Center line has been shifted while designing the HA.
Center line has been shifted while designing the HA.
60 VA 01 NVA023 Request to shift the center line slightly to save the tree. ( 6+600 LHS)
Engineer Center line has been shifted while designing the HA.
Center line has been shifted while designing the HA.
61 VA 01 NVA023 Request to raise the Road profile to avoid the flooding. (Ch: 7+400 ~ 9+000)
Public Road profile will be raised Design works in progress
62 VA 01 NVA025 Request to raise the Road profile to avoid the flooding. (Ch: 0+450~0+600)
Public Road profile will be raised Design works in progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
74
63 VA 01 NVA027 Request to shift the center line slightly to save the tree.
Engineer Center line will be shifted while designing the HA.
Design works in progress
64 VA 01 NVA031 Request to raise the Road profile to avoid the flooding. (Ch: 0+100)
Public Road profile will be raised Design works in progress
65 VA 01 NVA032 Request to raise the Road profile to avoid the flooding. (Ch: 1+850~2+200)
Public Road profile will be raised Design works in progress
66 VA02 NP005 Centerline was shifted due to the electric posts located between 0+000 and 0+800 (LHS)
Engineer Ch.0+000 to Ch.0+800
67 VA 02 NP005
There is a kovil (LHS) and bed rock outcrop (RHS) located at Ch.00+900. To protect the kovil, center line of the road shifted to RHS. (The bedrock outcrop will be removed during the construction)
Public Ch.00+900
68 VA02 NP005
A flooding section found during the transect walk and the profile of the road will be raised in order to avoid the soil erosion.
Public Ch.03+800 to Ch.04+250
69 VA02 NP005 No any proper parking facilities in front of Pavatkulam hospital. The parking facilities will be provided
Public Ch.01+000 (RHS)
70 VA02 NP005
There is no parking facilities in front of Ulukulam Police station. As a requirement, the parking facilities will be provided.
Engineer Ch.02+500 (LHS)
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
75
71 VA02 NP005
There is no parking facilities in front of Ulukulam hospital. As a requirement, the parking facilities will be provided.
Public Ch.06+363 (LHS)
72 VA02 NP005 Center line will be shifted due to the presence of the tree.
Engineer Ch.08+900 (RHS)
73 VA02 NP005
There is a church and tree which located at near to the edge of the road because of this center line will be shifted towards LHS.
Engineer Ch.11+260 (RHS)
74 VA02 NP005
Proper parking facilities doesn’t exist in front of the church & the pre-school. Because of this, parking facilities will be provided.
Public Ch.13+400 (LHS)
75 VA02 NVA040
A water stagnating area found during the transect walk and capacity of the existing culvert (600mm diameter pipe culvert) which is not enough to flow water and design work carried out to avoid this issue. (Reconstruct the culvert and increase the capacity of the culvert (900mm diameter pipe culvert)
Public Ch.00+163 & Ch.00+222
76 VA02 NVA040
Due to the electrical poles located near to the edge of the road, Horizontal Alignment was shifted
Engineer Ch.01+910 to Ch.02+020
77 VA03 NP 004
Covered line drain, foot walk and spaces for vehicle park along the road at 0+000 to 1+250 (Town area) for facilitate the road users
Engineer request included to the design work design work in Progress
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
76
78 VA 03 NP 004 keep enough space for students’ movements in front of school at 1+700 - 1+800 RHS section
Engineer Center line shift to the LHS side Construction work in Progress
79 VA03 NP 004 Covered line drain and spaces for vehicle park along the road in front of kovil at 2+800 RHS
Kovil Through divisional secretory
widening the hard shoulder and construct the line drain
design work in Progress
80 VA03 NP 004 Improve proper drain system in front of fish market at 3+750 - 3+820 RHS
Engineer Construct the Line drain design work in Progress
81 VA03 NP 004 Covered line drain to facilitate the pedestrian movement at junction 4+350
Engineer Construct Covered the Line drain design work in Progress
82 VA03 NP 004 To avoid the cutting of trees from Ch 7+000 to 10+000 RHS
Engineer Shift the center line to the LHS Construction work in Progress
83 VA03 NP 004
foot walk along the road in between Vavuniya university and student hostel about 1.4km (9+500 to 10+900)
University administration in transect walk
included the foot walk for design Yet to be start the construction
84 VA03 NP 004
There is a large Ehetu Tree and sacred place with statue of Pulliyar Gods to be avoid cutting for the purpose of road widening at 14+465 LHS
Villages in transect walk
Change the Horizontal alignment to save the tree
In Progress
85 VA03 NP 004 Hospital junction to be improved with vehicle parking and raised foot walk
Villagers in Transect walk
included to the design design work completed
86 VA03 NP 004 To be save the un necessary tree cutting at 23+000 to 23+500 RHS
Engineer Shift the center line to the LHS design work completed
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
77
87 VA -04 NVA056 There is a school in LHS Transect walk
1) Providing permanent proper sign boards 2) Permanent children crossing will be provided 3) Shoulder (hard shoulder) will be improved 4) Provide speed barriers
Satisfied
88 VA -04 NVA019 There is a Kovil in LHS Transect walk 1)Prepare the shoulder more than 1m to accommodate the vehicles access 2) Pedestrian crossing will be provided.
89 VA -04 NVA043 Sec. 01
There is an elder’s home in LHS of the road
Transect walk
1)Pedestrian crossing will be provided 2) Elders’ home access will be merge with the road.
90 VA 04 NVA043 Sec. 02
There is a Kovil in Road shoulder LHS
Transect walk 1)Providing permanent protection to the kovil. 2)Permanent sign boards will be provided.
Satisfied
91 MN 01 NMA024 Access was requested for the Army camp entrance
Army camp Thiruketheeshwaram
0+007 LHS
Complied (Asphalt access was provided for the Army camp )
92 MN 01 NMA024 Access was requested for the temple entrance
Mullaikumaran Murugan Temple
0+660 LHS It was considered in access schedule
93 MN 01 NMA024 Gravel by road was requested near to temple
Mullaikumaran Murugan Temple
0+750 RHS Complied
94 MN 01 NMA 025 Access was requested for Bishop’s house in Pattithottam
Bishop in Mannar 2+740 RHS Partly Complied
95 MN 01 NMA 025 Two lane Road (6.2m) with Vehicle parking area were requested (Within hospital area)
Resident Engineer 0+000 to 0+350 To be complied
96 MN 01 NMA 025 Access was requested for Navy camp entrance
Navy Camp 3+340 RHS Complied
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
78
97 MN 01 NMA 026 Centerline was shifted in RHS to avoid the tree removing
Public (during transect walk)
0+980 To be complied
98 MN 01 NP001 Centerline was shifted in RHS to avoid the tree removing
Contractor 6+600 to 6+800, 7+430, 8+500 to 8+700 Complied
99 MN 01 NP001 Centerline was shifted in LHS to avoid the tree removing
Contractor 16+410 to 16+980 Complied
100 MN 01 NP001 Pesalai town area improvement within roundabout, food path, and parking areas were requested
Public (during transect walk)
15+950 to 16+300 To be complied
101 MN 01 NP001 Asphalt Access was requested for the entrance at KID'S Campus
Kid Campus De la Salle, Brothers, Mannar
1+350 LHS It will be considered in access schedule
102 MN 01 NP001 Drainage, safety fence, asphalt access and parking area were requested by St. Xavier's College
School Authority SXBC, National School, Mannar
0+600 RHS To be complied
103 MN-02 NMA-001 To raise the roadway to avoid flooding during heavy rain from 0+000 to 0+080
By public at GRC held on 21-01-2020
Raised the roadway by 200mm 100%
104 MN-02 NMA-003 To treat for expansive soil effect to the road pavement
The Contractor
Totally 1,754m length road sections treated with 300mm minimum thick of 6'x9' rubble layer placed for the area where liner shrinkage valve (LSV) is heigh (LSV is more than 8)
100%
105 MN-02 NMA-003 To avoid Maara tree cutting at 0+416 RHS
The Contractor Shifted the road centerline towards LHS from 0+400 to 0+447
100%
106 MN-02 NMA-003 Solution requested for water overflow road section from 2+064 to 2+374
By public at GRC held on 21-01-2020
Road pavement raised about 500mm 100%
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
79
107 MN-02 NMA-003 Solution requested for water overflow road section from 2+960 to 3+020
By public at GRC held on 21-01-2020
Road pavement raised about 325mm 100%
108 MN-02 NMA-003 Solution requested for water overflow road section from 3+560 to 3+800
By public at GRC held on 21-01-2020
Road pavement raised about 500- 525mm 100%
109 MN-02 NMA-004 To avoid Siyambala tree cutting at 3+222 LHS
The Contractor Shifted the road centerline towards RHS from 3+200 to 3+240
100%
110 MN-02 NMA-004 To treat for expansive soil effect to the road pavement
The Contractor
Totally 2,164m length road sections treated with 150mm thick of 37.5mm single size aggregate layer & 100mm ABC layer placed for the area where liner shrinkage valve (LSV) is high (LSV is more than 8)
100%
111 MN-02 NMA-005
To treat for expansive soil effect to the road pavement only for widely used road section from 0+000 to 8+250km
The Contractor
Totally 2,632m length road sections will be treated with 150mm thick of 37.5mm single size aggregate layer & 100mm ABC layer placed for the area where liner shrinkage valve (LSV) is high (LSV is more than 8)
112 MN-02 NMA 005 To reduce water overflow tendency at 4+647 to 4+647 and 7+830 to 8+006
The Contractor Road pavement raised about 500mm 100%
113 MN-02 NMA-015 To avoid Palmyra tree cutting at 0+324 LHS
The Contractor Slightly shifted the road centerline towards RHS from 0+310 to 0+365
100%
114 MN-02 NMA-086 To preserve the natural pond at 0+350 to 0+375 LHS
The Contractor Not essential curve widening eliminated at 0+350 to 0+375 LHS
100%
115 MN-02 NMA-086 To avoid Palmyra tree cutting at 0+498 RHS
The Contractor Slightly shifted the road centerline towards RHS from 0+451 to 0+563
100%
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
80
116 MN-02 NMA-086 To avoid paddy land acquiring at 0+395 to 0+421 RHS
The Contractor Not essential curve widening eliminated at 0+395 to 0+421 RHS
100%
117 MN 03 NMA087 Avoiding Tree Removal PIC, RDA 0+467 Center line shifted Complied
118 MN 03 NMA087 Avoiding Tree Removal PIC, RDA 7+617 Center line shifted Complied
119 MN 03 NMA087 Avoiding demolishing of Bell arche of Kovil
Villagers 0+710 Center line shifted Complied
120 MN 03 NMA087 Road is unusable due to flooding during rainy seasons
Villagers 1+200 - 2+000 Concrete Pavement is proposed
Complied
121 MN 03 NMA087
Road is unusable due to flooding during rainy seasons and requested increasing of opening size of exist
Villagers 8+050 Proposed Vented Causeway with 900 dia, 5 rows opening
Complied
122 MN 03 NMA087
Road is unusable due to flooding during rainy seasons, collected runoff water over flowed at 2 ft level
Villagers 10+020 Proposed new vented causeway with 7rows, 600 dia opening
Complied
123 MN 03 NMA089 Avoid damage to tank bund Engineer 3+080 Center Line shifted Complied
124 MN 03 NMA089 Avoiding Tree Removal PIC, RDA 6+330 Center line shifted, Complied
125 MN 03 NMA089 Increasing of opening size of culvert for paddy cultivation
ACAD 6+848 Proposed 2X1.0m box culvert Complied
126 MN 03 NMA089 Avoid damage to tank bund Engineer 10+180 - 10+220 Center Line shifted Complied
127 MN 03 NMA089 Avoiding Tree Removal PIC, RDA 9+980 Center line shifted Complied
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
81
128 MN 03 NMA124 Minimize Tree Removal PIC, RDA 2+780- 2+840 Center line shifted Complied
129 MN 03 NMA138 Avoiding Tree Removal(Sec i) PIC, RDA 0+050 Center line shifted Complied
130 MN 03 NMA138 Avoiding Tree Removal (Sec ii) PIC, RDA 0+035 Center line shifted Complied
131 MN 03 NMA138 Avoiding Tree Removal (Sec ii) PIC, RDA 0+217 Center line shifted Complied
132 MN 03 NMA123 Avoiding CEB post shifting PIC, RDA, Engineer 3+470 Center line shifted, Complied
133 MN 03 NMA123 Avoiding CEB post shifting PIC, RDA, Engineer 6+110 Center line shifted, Complied
134 MN 03 NMA020 Increasing existing pipe diameter 150mm to 300mm
Public and Irrigation Department requested for their paddy livelihood
4+633 Proposed 300 dia pipe culvert Complied
135 MN 03 NMA020 Avoiding CEB post shifting PIC, RDA, Engineer 4+550 Center line shifted Complied
136 MN 03 NMA139 Avoiding Tree Removal PIC, RDA 0+410 Center line shifted Complied
137 MN 03 NMA139 Avoiding Tree Removal PIC, RDA 0+820 Center line shifted, Complied
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province January – June 2020
82
6 Monitoring and Stakeholder Coordination
6.1 Training and Awareness Programmes - Monitoring section
50. Regular in-house training sessions were started to safeguard all staff engaged in the
Northern iRoad program by SGR Specialist and Environmental Specialist to develop the
knowledge. Contractors and PIC04 safeguard officers were educated on environmental and
social safeguard issues regularly during this in-house training programs. Environmental
officers present their specific safeguard problems with other ESOs and share knowledge
and experiences during these awareness programs. SGRS and ES made the solutions for each
social and environmental safeguard issue with their expertise. The safeguarding team of
PIU made the comments and unsolved problems were referred to the PD for sound
engineering and administrative solutions.
51. We have conducted 2 inhouse training at Jaffna, Kilinochchi and Mullaitivu Districts ESOs
with the participation of PIU safeguards officials.
Table 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs
Date Venue Participants
Male Female
29.07.2020 RE’s Office, Jaffna 9 4
26.08.2020 TL Office (PIC Team) 3 4
03.09.2020 RE’s Office, Mullaitivu 8 1
22.09.2020 RE’s Office, Kilinochchi 12 5
At Jaffna RE Office At TL Office
Figure 6-1:Inhouse Training – PIU, PIC04 and Contractor’s ESOs
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
83
6.2 Monitoring of Project Activities
52. Project Director of Northern Province iRoad 2 (PD – Northern) leads the PIU
environmental and social safeguard team includes Social Safeguard Officer (SSO), and
Senior Environmental Safeguard Officer (SESO), 2 No. of Environmental Safeguard Officer
(2 ESO). The PIU team monitors Social safeguards at the field level and management of
the contract. On behalf of the project, PIU Social and environmental safeguard team
communicates relevant issues and gets necessary clearances from the external agencies
such as the Department of Agrarian service, Divisional Secretariats, Electricity Board,
Water Supply and Drainage Board and other government agencies to ensure the smooth
operation of the project.
53. Team Leader (TL), Deputy Team Leader (DTL) of PIC04 leads the PIC04 team with the
support of Social Gender Resettlement Specialist and Environmental Specialist to assure
that the key and non-key staff of the project comply with Social safeguards. The PIC04
team ensures that contractors are complying with the required safeguards as well. The
TL/DTL has strongly emphasized implementing Social safeguards on-site and instruct all
the contractors to adhere site work to the guidelines given in RF, DDR, GAP and contract
document.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
84
6.3 Performed Social Welfare Programme
54. In addition to the civil work construction, the contractors have organized and conducted a
substantial number of social work programs - Cooperate Social Responsibility (CSR) programs
- with the support of PIC. The main objectives of conducting social works are;
• To identify the felt needs of vulnerable groups in the project area and to serve them with
tangible or/and intangible (knowledge, awareness, etc.) benefits.
• Build up a close relationship with communities in the project area
• Enhance the goodwill about the project and the contractors
Table 6-2:Details of Social Work Conducted
Package Objective Beneficiaries
Male Female
JF 01 Reconstructed the damaged road on SLNS Kanchadeewa Navy
Camp 10 0
JF 04
Provided Roller for SL Army camp entrance road preparation. 350 0
Provided JCB and tipper for Cleaning and remove excess sand
of the STF camp. 50 0
Provided Roller for the compaction of a private roadway 10 5
Provided JCB to Jaffna municipal council to load heavy Hume
pipes to the vehicle during flooding time
JF05 Distributed the stationeries to the preschool children at
Jaffna 133 11
KN01 Clearing the School premises at Jeyapuram Madya Maha
Vidyalayam 210 158
KN02 Provided waste bins for School located at Taylor road and
aware school children about waste segregation 103 85
MN 01 Cleaned & Leveled the Thalvupadu playground According to
a request of Thalvupadu St. Antony’s Sport Club 75 50
MN03 Iranaillupaikulam G.T.M School work- Old Building
Demolishing and Clearing
MU01
Cement bags donation to the forces camp
Fill the dangerous big pothole of arumuttan kulam road,
near the preschool
Rehabilitate the heavily damaged rural road in
arumuttankulam
Cleared and leveled a by road which was highly eroded
in Kumulamunai area
Helped to take out timber corporation vehicle which was
immovable in mud
Asphalt laying for basketball Coad at Wattapalai Forces
Camp
MU02
Based on the request the private old well was filled with
excavated soil
Donated Some Covid 19 prevention equipment to school
students
Cleaning of Iyankulam pillaiyar temple around the area.
Therankandal school infrastructures repaired (Main hall
ground floor and laboratory, Roofing Sheets-drama hall)
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
85
Figure 6-2: Asphalt laying for basketball Coad at Wattapalai Forces Camp
Figure 6-3:Cleaning of Iyankulam pillaiyar temple around the area.
Figure 6-4:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
86
Figure 6-5:Rehabilitate the heavily damaged rural road in arumuttankulam
Figure 6-6: Based on the request the private old well was filled with excavated soil
Figure 6-7:Fill the dangerous big pot hole of arumuttan kulam road, near the preschool
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
87
Figure 6-8:Cleared and leveled a by road which was highly eroded in Kumulamunai area
Figure 6-9:Helped to take out timber corporation vehicle which was immovable in mud
Figure 6-10:Therankandal school infra structures repaired (Main hall ground floor and laboratory ,Roofing Sheets-drama hall)
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
88
7 Conclusion and recommendation
7.1 Conclusion
55. This report is the Second Semi-Annual Report for the Social Safeguard Monitoring from
July 2020 to December 2020 in Northern Province. It gives an overall picture of the steps
taken by the PIU, PIC04 and Contractors in compliance with social safeguards in the
Northern province.
56. This report explains the measures taken by the project management for social safeguards
component and practical usage GRC, GAP, Land Donation Process, the concept of CSD,
Plan of HIV/AIDS Prevention and Health camps, and other social activities conducted by
the contractor’s staff as CSR Projects.
57. According to the loan conditions, the PIC04 has recruited a full-time SGRS, 07
Environment and Social officers in each district and PIU have appointed Senior Social
Safeguard Officer, and each contractor have 02 employed Environmental and Social
Officers, except in 7 packages, to monitor social related issues. JF01, JF05, KN01, KN02,
MU01, MU02 and VA02 packages have one employed Environmental and Social Officer.
58. Public awareness posters, complaints, suggestions and request boxes are the main
sources to receive the public responses for the iRoad 2 program in Northern province. It
is monitored by the PIC04 and PIU of DS and GS of the relevant area.
59. During the period under review, PIC04 and RDA were able to establish coordination with
stakeholders such as Provincial Councils, Pradeshiya Sabha, Divisional Secretariats,
Planning Division of DS Office, Department of Education, Department of Police,
Department of Agrarian Services, Provincial Road Development Authority, Ceylon
Electricity Board, Regional Medical Officer of Health, National Water Supply Drainage
Board and Sri Lanka Telecom PLC.
60. Women’s involvement is encouraged and monitored during the project activities. Female participation for labour contribution to the construction work and office staff is also
emphasized. Similarly, contractors were instructed to get female participation for CSR
activities and the workshops conducted by the project such as HIV/AIDS prevention and
Health programs and Road Safety Awareness.
61. PIC04 has given special attention to monitoring the Social Safeguard Process of the
project in Northern province while paying regular site visits for monitoring of Social
Safeguard. They discuss this component at the monthly progress meetings with the
Contractor’s staff. Other than the above meetings, the social and environment team of
the PIC04 conducts monthly meetings. Here the discussions are based on the progress of
the Social Safeguard activities of each contract package and participants are encouraged
to share their experiences with other officers.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
89
7.2 Recommendations
62. PIU and PIC04 encourage the Contractors to employ poor women and discourage the
employment of child labour as per the guideline of Loan Conditions. However, certain
challenges have been faced by the Contractors in employing female workers for road
sites.
63. Following areas can be proposed to improve the social safeguard component of the iRoad
program in Northern province:
➢ Periodical site visits of ESDD officers to the packages would improve the quality of
condition in social safeguards as the specialist are well-experienced. It will be a
learning experience for Contractors, PIU and PIC04 officers.
➢ It is recommended to conduct 1990 Suwarsariya Awareness Programs in each
package.
➢ It is recommended to conduct Fire Drill training for all staff of iRoad2 Northern
province.
64. During the next social safeguard monitoring reporting period (January – June 2021), we
expect more social safeguard activities will be carried out and reported.
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
90
8 Annexures
Annexure 1:Key PIC Staff Mobilized as at 31 December 2020
No. Position Name Date of
Mobilization
1 Deputy Team Leader C. Nagendran 10/09/2019
2 Contracts and Claims Engineer V. Nallathamby 09/10/2019
3 Rural Road Design and Safety
Engineer - 1 S.H. Damith 01/10/2019
4 Rural Road Design and Safety
Engineer - 2 H.M.K.G.G.H.B. Herath 23/12/2019
5 Rural Road Design and Safety
Engineer - 3 K. Mithunan 01/08/2020
6 Environmental Specialist K. Gunaratne 03/03/2020
7 Environmental Specialist A.H.M.R. Abeyrathne
01/10/2019
(Resigned on
15/01/2020)
8 Social, Gender & Resettlement
Specialist T.Jasdeepan 08/06/2020
9 Structural Engineer- RE's Office,
Vavuniya W.G. Premadasa 17/02/2020
10 Structural Engineer- RE's Office,
Jaffna S. Sathiyaruban 05/02/2020
11 Planning Engineer S. Kawsihan 20/07/2020
12 Resident Engineer - Jaffna K.S. Rathnadasan 01/10/2019
13 Resident Engineer – Kilinochchi T. Jothivel 01/10/2019
14 Resident Engineer - Mullaitivu K. Kasinathan 04/11/2019
15 Resident Engineer - Mannar S.A.A. Jayasiri 25/10/2019
16 Resident Engineer - Vavuniya T. Sivarajalingam 01/07/2020
17 Resident Engineer - Vavuniya M.W.S. Bandara
01/10/2019
(Resigned on
28/04/2020)
18 Assistant Resident Engineer - Jaffna A. Jeyanthiran 01/12/2019
19 Assistant Resident Engineer -
Kilinochchi D.S. Navarathne 01/12/2019
20 Assistant Resident Engineer -
Mullaitivu T. Pratheepan 02/12/2019
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
91
21 Assistant Resident Engineer -
Vavuniya WMSB. Weerakoon 09/10/2019
22 Assistant Resident Engineer - Mannar A C M Imtiaz 01/01/2020
23 Materials Engineer - Jaffna E. Raguratnam 01/11/2019
24 Materials Engineer - Kilinochchi G.G.J. Kumara 01/01/2020
25 Materials Engineer - Mullaitivu S. Ruban 18/11/2019
26 Materials Engineer - Mannar J.G.J.R. Perera
21/10/2019
(Resigned on
20/10/2020)
27 Materials Engineer - Mannar S. Gobikrishna 01/11/2020
28 Materials Engineer - Vavuniya G.F.M. Fonseka 18/12/2019
29 Quantity Surveyor - Jaffna K.Kirupananthan 04/05/2020
30 Quantity Surveyor - Kilinochchi K.K.D.P.N. Dilshan 01/07/2020
31 Quantity Surveyor - Mullaitivu E.W.Selvarajah 15/06/2020
32 Quantity Surveyor - Mannar T.M. Subair 18/11/2019
33 Quantity Surveyor -Vavuniya T.P.S. Lanka kumara 01/12/2019
34 Land Surveyor - Jaffna R. Pratheepan 22/10/2019
35 Land Surveyor - Kilinochchi R. Raguvarnan 21/10/2019
36 Land Surveyor - Mullaitivu S. Thayaparan 21/10/2019
37 Land Surveyor - Mannar V.M.N. Gnanatheepan 21/10/2019
38 Land Surveyor - Vavuniya M.W. Sangasinghe 01/10/2019
39 Construction Engineer – Jaffna
(JF01) K. Thanikumaran 01/11/2019
42 Construction Engineer – Jaffna
(JF02) W.D.S.H. Jayaranga 07/09/2020
43 Construction Engineer – Jaffna
(JF03) P. Anurathan 01/08/2020
44 Construction Engineer – Jaffna
(JF04) B. Kugan 01/08/2020
45 Construction Engineer – Jaffna
(JF05) K. Piratheepan 20/06/2020
46 Construction Engineer – Kilinochchi
(KN01) K.V.D.K.C. Kumarasinghe 01/07/2020
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
92
47 Construction Engineer – Kilinochchi
(KN02) H.M.C.S.B. Herath 15/09/2020
48 Construction Engineer – Kilinochchi
(KN03) R.J.K.S. Ranathunga 01/09/2020
49 Construction Engineer – Mullaitivu
(MU01) N.P. Jayarathne 23/07/2020
50 Construction Engineer – Mullaitivu
(MU02) Karunakaran Canishio Antony 22/06/2020
51 Construction Engineer – Mannar
(MN01) U.K. Chami Kumara
PD approved,
not yet
mobilized
52 Construction Engineer – Mannar
(MN02) H.H.S.K. Gunarathna 23/07/2020
53 Construction Engineer – Mannar
(MN03) M.S. Balendra 16/03/2020
54 Construction Engineer – Vavuniya
(VA01) M.L.C. Pradeep 15/08/2020
55 Construction Engineer – Vavuniya
(VA02) E.N.D.N.D. Karunarathne 16/09/2020
56 Construction Engineer – Vavuniya
(VA03) M.G.R.K. Gnanasiri 01/01/2020
57 Construction Engineer – Vavuniya
(VA04) K.A.D.C. Sampath 20/07/2020
58 Junior Engineer – Jaffna S. Santhosan 10/08/2020
59 Junior Engineer – Kilinochchi P. Priyanthan 10/08/2020
60 Technical Officer – Jaffna (JF01) T. Thirukkumaran 06/03/2020
61 Technical Officer – Jaffna (JF01) R.S. Duminda 10/08/2020
62 Technical Officer – Jaffna (JF02) M.S.A. Dharmapala 27/07/2020
63 Technical Officer – Jaffna (JF02) K.Aingaran 01/06/2020
64 Technical Officer – Jaffna (JF03) C. Thevakumar 17/02/2020
65 Technical Officer – Jaffna (JF03) S. Jensonrex 01/07/2020
66 Technical Officer – Jaffna (JF04) T. Thineshkanth 05/08/2020
67 Technical Officer – Jaffna (JF04) A. Thananseyan 02/10/2020
68 Technical Officer – Jaffna (JF05) J. Senthuran 13/07/2020
69 Technical Officer – Jaffna (JF05) L. Surenthirathesigar 01/06/2020
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
93
70 Technical Officer – Kilinochchi
(KN01) R.Kunrakkumaran 15/06/2020
71 Technical Officer – Kilinochchi
(KN01) A.M.L.M. Adikari 06/07/2020
72 Technical Officer – Kilinochchi
(KN02) T. Nirojkumar 06/07/2020
73 Technical Officer – Kilinochchi
(KN02) P.A.S. Jayawicrama 15/06/2020
74 Technical Officer – Kilinochchi
(KN03) C.W.C.R. Jayaweera 15/06/2020
75 Technical Officer – Kilinochchi
(KN03) H.B.B. Udaya Kumara 09/10/2020
76 Technical Officer – Mullaitivu (MU01) E.M.V. Dananjaya Ekanayaka 22/06/2020
77 Technical Officer – Mullaitivu (MU01) CV Under process -
78 Technical Officer – Mullaitivu (MU02) G.D.G.U. Pathiragoda 15/06/2020
79 Technical Officer – Mullaitivu (MU02) G. Sriharan 01/07/2020
80 Technical Officer – Mannar (MN01) W.G.D. Sampath 01/08/2020
81 Technical Officer – Mannar (MN01) H.G.I.D. Samaranayake 01/11/2020
82 Technical Officer – Mannar (MN02) P. Mohandas 01/01/2020
82 Technical Officer – Mannar (MN02) A.P. Theenu 05/03/2020
84 Technical Officer – Mannar (MN03) N. Piratheepan 01/06/2020
85 Technical Officer – Mannar (MN03) D.M.D. Sumathirathna 12/08/2020
86 Technical Officer – Vavuniya (VA01) H.G.G.C.T. Karunathilake 01/07/2020
87 Technical Officer – Vavuniya (VA01) Susantha Bandara 10/08/2020
88 Technical Officer – Vavuniya (VA02) N R R Lasantha 02/03/2020
89 Technical Officer – Vavuniya (VA02) M.A.M. Uwais 21/09/2020
90 Technical Officer – Vavuniya (VA03) M.M.V. Moremade 01/01/2020
91 Technical Officer – Vavuniya (VA03) L.A.D.K. Liyanaarachchi 01/07/2020
92 Technical Officer – Vavuniya (VA04) B.U.G.Pradeepkumara 01/06/2020
93 Technical Officer – Vavuniya (VA04) S.M.D.P. Senanayake 01/07/2020
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
94
Foreign Staff Mobilization
No. Position Name Date of
Mobilization
1 Team Leader Inderjeet Singh Gill
19/09/2019
(Resigned on
20/03/2020)
2 Acting Team Leader * Graham Curnow 15/07/2020
Note: * - Part time / Colombo based
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
95
Annexure 2:Sample confirmation letter given for land donation
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
96
Annexure 3: Sample individual consent letter is given for land donation
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
97
Annexure 4: Sample common confirmation letter is given for land donation
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
98
Annexure 5:Sample common consent letter given for land donation
Page 01
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
99
common consent letter Page – 2 ;
ADB funded Second Integrated Road Investment Program Social Safeguard Semi-Annual Report
Northern Province July – December 2020
100
Sample consent letter is given in Appendix 1, pg. 39, Resettlement Framework.