4
TAKELEARNINGTO THENEXT LEVEL!
R E G I S T E R N O W !
Our 2020 Course Catalog is here!
Become a lifelong learner! Add value to your career - and to Duke!
Questions? Send us an email:[email protected]
https://issuu.com/workingatduke/docs/catalog2020
Please
turn page
My Checklist
Today
Meet someone new at Orientation.
Consider touring Duke Gardens or other areas of interest on the Campus Map.
Obtain your DukeCard ID badge today (if pre-arranged by your department).
Follow up with your supervisor after this orientation session.
This Week
Obtain your DukeCard ID badge if you didn’t get one at New Hire Orientation. [dukecard.duke.edu]
Work with your department’s IT support team to set up your Duke NetID and email account, and read related information at the OIT website. [oit.duke.edu/category/accounts-and-email]
Learn about parking options and alternative transportation at the Parking & Transportation website. [parking.duke.edu]
Sign up for Direct Deposit of your paycheck online. [finance.duke.edu/payroll/time/dds.php]
Review the Duke University Emergency Status website. [emergency.duke.edu]
Review the Severe Weather and Emergency Conditions website. [hr.duke.edu/policies/expectations/severe-weather] Discuss this policy with your supervisor and ask about your job category (essential, reserve, or delayed) and work expectations in the event of severe weather or other emergency conditions.
Bookmark the Duke Today website on your ‘favorites’ list. [today.duke.edu]
Give your work contact information to your family (copy the back of this sheet), and give your family contact information to your department.
Within 14 Days of Your Hire Date (School of Medicine requirement only)
In accordance with the School of Medicine Influenza Vaccination Policy, all School of Medicine employees are required to be vaccinated or approved for a medical or religious exemption within 14 calendar days of their start day. This requirement is a condition of employment.
Within 30 Days of Your Hire Date
Review your Health, Dental, Vision, and other benefits options and make your final selections no later than 30 days from your official start date. For most benefits, enroll online. [hr.duke.edu/benefits] For voluntary disability insurance, enroll using the form in your benefits booklet.
Review the other benefits provided to you – retirement plans, wellness programs, merchant discounts, educational benefits, etc.
Learn about your job, performance expectations, compliance and training requirements, and your department’s role and mission.
Please
turn page
Within 30 Days of Your Hire Date (continued)
Read your Duke Staff Handbook and see updates at the Duke employment policies website. [hr.duke.edu/policies] Follow up with your supervisor, and acknowledge receiving the handbook in Duke’s Learning Management System (LMS) in the In-Progress Learning Activities section. [work.duke.edu/irj/portal]
Complete the mandatory training assigned to you in Duke’s LMS [work.duke.edu/irj/portal] and at the Occupational & Environmental Safety Office web site. [safety.duke.edu]
Review the Office of Audit, Risk, & Compliance website. [oarc.duke.edu/compliance]
Learn more about Duke’s Guiding Principles and how to demonstrate them at work. [hr.duke.edu/careers/about-duke-durham/duke-guiding-principles]
Within 60 Days of Your Hire Date
Have a “check in” meeting with your supervisor about your job performance.
Learn about professional training and development opportunities. [hr.duke.edu/training/course-offerings]
Within 90 Days of Your Hire Date
Your orientation and evaluation period begins on your hire date and lasts through your first 90 calendar days. This period is a time for frequent communication between you and your supervisor to discuss performance expectations and determine if the job is the right one for you. You will also be accruing time-off (vacation/sick leave, Paid Time Off), which can be used after successfully completing this 90-day period.
My Duke Reference Sheet
My Duke telephone number: _________________________________________________________________
My Duke e-mail address: ____________________________________________________________________
My Duke fax number: _______________________________________________________________________
My Duke location: __________________________________________________________________________
My Duke box number (for campus mail): ________________________________________________________
My supervisor’s name: ______________________________________________________________________
My supervisor’s telephone number: ___________________________________________________________
My supervisor’s e-mail address: _______________________________________________________________
My payroll representative’s name: _____________________________________________________________
My IT Helpdesk telephone number: ____________________________________________________________
My copier code: ___________________________________________________________________________
My service category for severe weather and other emergencies (circle one): Essential Reserve Delayed
Duke New Hire Orientation
v. 20.01a
Important Links
Benefits hr.duke.edu/benefits
Campus Maps maps.duke.edu
Duke @Work Self-Service Web Site (update address, check paystub, change direct deposit information, etc.) hr.duke.edu/selfservice
Employee Discounts hr.duke.edu/benefits/employee-discounts
Human Resources hr.duke.edu
Online Phonebook oit.duke.edu/what-we-do/services/directory-services
Important Numbers
Compliance and Fraud Hotline 1-800-849-9793
Employee Occupational Health and Wellness Clinic 919-684-3136
Human Resources Information Center 919-684-5600
IT Support 919-684-2200
Payroll Services 919-684-2642
Police Non-emergency 919-684-2444 Emergency 911
Severe Weather/Emergency Information 919-684-4636
Van Transportation (on-demand) 919-684-2020
Support Services
Disability Management System access.duke.edu
Diversity and Inclusion, Equal Opportunity and Affirmative Action, Harassment Prevention, Non-discrimination and Title IX web.duke.edu/equity
Employee Occupational Health and Wellness hr.duke.edu/wellness/eohw
Ergonomics Division safety.duke.edu/ergonomics
IT Support: Account Self-Service – it.duke.edu/node/175 IT Security Office – security.duke.edu/ OIT Help – oit.duke.edu/help
Learning and Organization Development hr.duke.edu/training/course-offerings
Live for Life hr.duke.edu/eohs/livelife/
Personal Assistance Service (PAS) (assessment, counseling, referrals at no charge) pas.duke.edu
Staying Informed
Duke University and Health System News today.duke.edu/working
Calendar of Events calendar.duke.edu/events
Working@Duke hr.duke.edu/workingatduke
Duke Alert (Duke University emergency communication) emergency.duke.edu
