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Second level

Third level

ENQUIRY

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2

OBJECTIVE

Objectives of the course are to

Introduce the Enquiry application to generate reports

Creation of enquiry through Designer

Usage of Enquiry Wizard

Drill down Enquiries

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3

COURSE AGENDA

BREAK

SESSION III

Drill Down Enquiries

SESSION I

Introduction to Enquiry

ENQUIRY application

SESSION II

Enquiry Designer

Enquiry Wizard

SESSION IV

Work shop

Review and Summary

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4

INTRODUCTION TO ENQUIRY

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INTRODUCTION

Enquiry is the T24 Utility used to retrieve a data from the system

This application allows to specify report parameters without usingprograms.

Subroutines can also be attached to achieve more functionality andto create complex enquiry.

Enquiries may be used to produce reports online, or from the end ofday.

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ENQUIRY AND REPGEN

ENQUIRY

The data is been retrieved on the Live System.

The actual picture of what is happening on a day to day basis will bereflected in the Live System up to date

REPGEN

Report Generator takes the data and stores it in another file.

The data when viewed will remain the same unless specificallyrefreshed and is mainly used for overnight reports.

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CREATION OF ENQUIRY

Enquiry can be designed in three ways.

ENQUIRY

ENQUIRY DESIGNER

ENQUIRY WIZARD

Enquiry Designer and Enquiry Wizard Creates a record on theENQUIRY table.

Once created the processing of the resultant ENQUIRY is identical

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ENQUIRY

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ENQUIRY APPLICATION

This file holds the parameter definitions of the enquiries used by theenquiry system

Allows to define an on-line enquiry without any codingrequirements.

Parameters specifies the file to be listed, the fields to be displayedand where, the formats and conversions to be applied prior todisplay and the break points (if any) to be used.

Parameters can also define internally calculated data, totals/sub-

totals, decision processing, user routines and finally a link to a lowerlevel enquiry.

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SAMPLE OF ENQUIRY APPLICATION

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Example:

Enquiry to calculate the Working Balance of each Customer

File Name Account

Fields Used Customer No, Name, Account Number, WorkingBalance.

Condition Working Balance should be greater than zero.

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OUTPUT

Working Balance of each Customer

Cust No. Cus Name Acct No. Work Balance

111111

111111111111

XXXXXXXXXXXX

XXXXXXXXXXXXXXXXXXXXXXXXXXX

23456

3456745678

1000.00

2500.003500.00_______7000.00

222222222222

YYYYYYYYYYYYYYYYYYYYYYYYYY

5678978965

3623.005623.00-----------9246.00

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SOLUTION

Col Name Actual Value Description

Page size 4,19 Indicates the size of the page. The data getsdisplayed from the 4th row till 19th row

File Name ACCOUNT The actual file from where the data is

retrieved.Fixed Selection WORKING.BALANCE

GT 0Any VALID condition can be given here.

Fixed Sort CUSTOMER Since the report is based on Customer weneed to sort the report Customer wise. Bydefault it is Ascending.

Selection Fields CUSTOMER If there is any restriction on selection of therecords then you can specify it here.Suppose you want to select only recordswhose CUSTOMER No which is greater than100400 then you have to fill the Op andMandatory field.

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Contd

Col Name Actual Value Description

Sel Fld Oper EQ Various operands are available from which wecan select any one.

Required Sel Yes IfYes then the selection field along with thevalue has to be given. Otherwise it will give anerror message. This can control processor time

by limiting the size of each enquiry.

Header @(15,1)Working Balance ofEach Customer

Since the data gets printed from 4th row rest ofthe row 1-3 can be considered for headingslike Report Heading and Col Heading.

15 Column, 1 Row

The heading will be displayed in 15th column

and 1st row.

Header @(3,3) Cust No.

@(16,3)Cust Name

@(42,3)Acc No.

@(56,3)Work Balance

The Column heading is displayed here3,16,42,56 are the starting position of eachheadings.

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Contd

Col Name Actual Value Description

Field Name CUSTNO This is the name of the field. (VariableName)

Operation CUSTOMER This is the actual field in the table or file.

Column 2 The value will be displayed from column2

Length Mask 10R The length of the field is 10 and rightjustified

Field Lbl Customer No. We can specify the col heading here. Butthis heading will be displayed only if it isa Grid Enquiry. By default theAttribute will be Grid.

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Contd

Col Name Actual Value Description

Field Name Custname This is the name of the field. (VariableName)

Operation CUSTOMER This is the actual field in the table or file.

Column 17 The value will be displayed from column17.

Length Mask 10L The length of the field is 10 and leftjustified

Conversion LINK CUSTOMER,2 Actual File or table we are using here isAccount. In account file only theCustomer Id will be stored. When youwant to get the Name of the customerthen you have to LINKto the Customerfile and specify the actual field no. inwhich it is stored or the field name.

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Contd

Col Name Actual Value Description

Field Name Account.Number This is the name of the field. (Variable Name)

Operation ACCOUNT.NUMBER This is the actual field in the table or file.

Column 37 The value will be displayed from column 37

Length Mask 16R The length of the field is 16 and right justified

Field Name Working.Balance This is the name of the field. (Variable Name)

Operation WORKING.BALANCE This is the actual field in the table or file.

Column 50 The value will be displayed from column 50

Length Mask 19R2 The length of the field is 19 and right justified

and two decimal place.With the above detail the columns will be created and even the data will also get displayed. Now weneed to get the total for each Customer. Since the report is based on Customer there should bebreak on each Customer. The steps needed for creating a break for a particular field are.

To define the variable for the break field Actual field name for the break has to be specified

The total for that break field and The label for that break field

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Contd

Col Name Actual Value Description

Field Name B.Cus Variable Name on which the break is to beapplied

Operation B C CUSTNO Break Change on Customer. Variable Namefor Customer which is used above should begiven.

Field Name D.Cus This is also a Variable name.

Operation F CUSTNO Field Customer.

Display Break B.Cus The break field has to be specified

Field Name Cus.Total This is also a Variable name.

Operation TOTAL Working.Balance Customer wise total will be displayed

Column 50,+1 The column where the grand total for eachcustomer will be displayed. +1 is to indicatethat the total should come in the next line.

Mask 19R2 The length of the field is 19 and right justifiedand two decimal place.

Display Break B.Cus The break field has to be specified

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Contd

Col Name Actual Value Description

Field Name C.Total This is also a Variable name.

Operation Total WorkBalance The label for the total of each customer has tobe specified here.

Column 45,+1 The column from where the label has to bedisplayed is specified here. +1 is to indicatethat the label also should come in the next line.

Display Break B.Cus The break field has to be specified

Field Name Line This is also a Variable name.

Operation _______________ To get a line for total

Column 45,+1 The column from where the line has to bedisplayed is specified here. +1 is to indicatethat the line also should come in the next line.

Display Break B.Cus The break field has to be specified

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Contd

Col Name Actual Value Description

Field Name Lline This is also a Variable name.

Operation _______________ To get a line for total

Column 45 The column from where the line has to bedisplayed is specified here.

Display Break B.Cus The break field has to be specified

If we want to break the report page wise, (i.e) each customer one page then thefollowing values are to be given in these fields

Field Name Custno This is the name of the field. (Variable Name)

Operation CUSTOMER This is the actual field in the table or file.

Field Name B.Cus Variable Name on which the break is to beapplied

Operation B C CUSTNO Break Change on Customer. The variable Namefor Customer has to be specified here.

Column P Since the report is page-wise we have to givePhere.

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Contd

Col Name Actual Value Description

Field Name B.Cus Variable Name on which the break is to beapplied

Operation B C CUSTNO Break Change on Customer. The variable Namefor Customer has to be specified here.

Column P Since the report is page-wise we have to givePhere.

Field Name D.Cus This is also a Variable name.

Operation F CUSTNO Field Customer.

Column 13,2 The column where the Customer Number hasto be displayed has to be given here rather

then giving in column. 13th col and 2nd row

Display Break B.Cus The break field has to be specified

Section Header Header indicates that the Customer No. shouldbe printed in header.

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Contd

Output of the Enquiry

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ENQUIRY DESIGNER

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SAMPLE OF SCREEN DESIGNER

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GRAPHICAL USER DESIGNER

From Tools Menu Select Enquiry Designer

Enter Name of the Enquiry

Enter the name of the file in the field FileName from which the datais to retrieved.

This will display the list of fields for the corresponding file.

Select the tab Data Columns

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GRAPHICAL USER DESIGNER

Start to define field name , Columns etc

Use Multi value to define more fields

After definting press F5 to committ.

Now view the output of Enquiry

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ENQUIRY ATTRIBUTES

An enquiry is defaulted as a GRID enquiry, to show a selection ofdata

To change, use either the Advanced tab in Enquiry Designer, thenAttributes or Field 52 on the Full View.

Examples include

PAGE - to change to a page layout

ALLDATA- to always extract all data that matches the criteria

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DRILL DOWN ENQUIRY

Data displayed in one Enquiry can be used as the selection criteriafor another enquiry e.g. if you run ACCT.BAL.TODAY, you can selecta specific account.

If in your enquiry you have data equivalent e.g. Account number, it

can be used to launch another enquiry and auto-select the specificdata.

By double clicking on that data you can start up a lower levelenquiry, drilling down to further analyse data

Field 36 to 39 allows to define Drill down Enquiry

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DRILL DOWN ENQUIRY

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ENQUIRY WIZARD

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ENQUIRY WIZARD

Helps you create simple list style enquiries

Creates a record on the ENQUIRY table, and once created theprocessing of the resultant ENQUIRY is identical.

We can create only new Enquiries.

For Modifications, we can use Designer or Enquiry application.

Wizard lets you create the ENQUIRY in easy steps by asking you todefine:

File on which the ENQUIRY is to be based.

Name for the ENQUIRY.

Fields to be displayed.

title of the ENQUIRY (optional).

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STEPS

From the Tools Menu Select Enquiry Wizard

Click Next and specify the File name

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STEPS

Specify Name of the Enquiry and click Next

Select the fields and Add

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STEPS

After adding the fields required click Next

Set the indicator Launch my Enquiry and click Next

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SUMMARY

You should now understand how to

Create, format and edit of enquires

Getting data from another application

Drilldown Design a enquiry through Enquiry Designer

Design a enquiry through Enquiry Wizard

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