555 Bussell Highway PO Box 162 BUSSELTON WA 6280 T: 08 9755 4166 F: 08 9755 4075 E: events@bayviewresort.com.au Website: www.bayviewhotels.com

Wedding Dreams Can Come True at the Bayview!

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Contents

Introduction Page 3

Ceremony Page 4

Reception Page 5

Cocktail Reception Page 7

Beverages Page 8

Additional Information Page 9

Frequently Asked Questions Page 11

Floor Plan Page 12

Check List Page 13

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Congratulations you’re Engaged!

Congratulations on your engagement, and thank you for your interest in our beautiful Resort as the

venue for your wedding. The whole experience should be a memorable and an exciting time, right from the

first stages of planning, through to the first day as Mr and Mrs - each moment should be stress-free and

enjoyable.

Bayview Geographe Resort Busselton is the perfect location for your dream wedding. Our dedicated team

provide a professional and reliable service, and are committed to assisting you with everything your heart

desires.

Hold your ceremony outdoors on the beach front, or on the lush manicured lawns a stones throw away from

the Indian Ocean that is ‘Geographe Bay’ as your backdrop, or even in amongst our ivy embraced peppy

trees. As the sun begins to set and the stars come out, let the music play and the reception begin in our

Grand Marquee. Enjoy the idyllic setting that will give you something to remember for years to come.

For those cooler months, why not hold your reception in The Hermitage Centre and Tuarts Bar. This is the

perfect location for an intimate cosy wedding, where you can relax, sit down in front of the fireplace and

enjoy your per-dinner drinks and canapés.

On the smaller scale weddings or for those of you who like the cocktail style wedding, we have our Spinna-

kers Restaurant and two adjacent function rooms. With its ability to have an indoor/outdoor option with bi-

fold doors that makes its way on to the decking with possible half open marquee makes this an ideal wed-

ding venue.

Please find enclosed is all the information you require to make your special wedding dream come true at the

Bayview Geographe Resort Busselton.

Please phone (08) 9755 4166 or email us on events@bayviewresort.com.au and our Events Coordinator will

be delighted to arrange an appointment at your earliest convenience.

Wedding Dreams Can Come True at the Bayview!

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KISS Ceremony Kit: $300

Max twenty four chairs with white chair covers

White clothed & skirted signing table with two chairs & covers

Power access

Events Coordinator to oversee the running of the ceremony and any requirements for your

special day

Complimentary use of the Resort facilities and gardens for photos

Ultimate Ceremony Kit: $425

Max twenty four chairs with white chair covers

White clothed & skirted signing table with two chairs & covers

Power access

Events Coordinator to oversee the running of the ceremony and any

requirements for your special day

Simple easy to decorate arch way

Chair sashes on aisle chairs

White ribbon aisle boarders or red carpet

Complimentary glass of Sparkling wine for Bride, Groom & Bridal

Party

Complimentary use of the Resort facilities and gardens for photos

Your Ceremony

Share your Vows overlooking our spectacular Beach or surrounded by sweeping trees and magnificent

gardens

I Do Ceremony Kit: $200

Use of the Resort grounds

Complimentary use of the Resort facilities and gardens for photos

Wedding Dreams Can Come True at the Bayview!

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*You will be entitled to the room of your choice subject to availability & Number of guests. Surcharges may apply for use of the

Grand Marquee. ^ Gourmet Buffet - please request menu options from events coordinator.

**(upon request subject to availability)

Wedding Dreams Can Come True at the Bayview!

Your Reception

Time to relax and celebrate your Wedding in your choice of our elegant function rooms.

KISS Reception Kit: $80.00per person

Exclusive use of the function room of your choice*

Pre-dinner/lunch drinks location

45 mins of Gourmet hot & cold Canapés during Pre-dinner/lunch drinks or upon arrival of Bridal Party

Two course 50/50 alternate plated menu of your choice or Gourmet Buffet^

Freshly brewed Tea & Coffee & homemade biscuits

Dance floor **

Lectern**

Bridal table, cake table & gift table dressed & skirted in white linen

Tables dressed in crisp white linen along with napkins, polished silverware & glasses

Four personalised menus per table

Easel for guest seating plan **

Dedicated Events Coordinator.

Complimentary menu tasting for two

Complimentary cutting and serving of your Wedding Cake

10% Discount on current accommodation rates (excluding public holidays)

Complimentary accommodation in a Garden Bungalow, with Sparking Wine and Chocolates on arrival.

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Wedding Dreams Can Come True at the Bayview!

*You will be entitled to the room of your choice subject to availability & Number of guests. Surcharges may apply for use of the

Grand Marquee. ^ Gourmet Buffet - please request menu options from events coordinator.

**(upon request subject to availability)

Your Reception

DREAM WEDDING Reception Kit: $87.00per person

Exclusive use of the function room of your choice*

Pre-dinner/lunch drinks location

45 mins of Gourmet hot & cold Canapés during Pre-dinner/lunch drinks or upon arrival of Bridal Party

Two course 50/50 alternate plated menu of your choice of Gourmet Buffet^

Freshly brewed Tea & Coffee & homemade biscuits

Dance floor **

Stage **

Wishing well **

Lectern **

Sound system & microphone **

Bridal table, cake table & gift table dressed & skirted in white linen

Tables dressed in crisp white linen along with napkins, polished silverware & glasses

White or black lycra chair covers with choice of colour Sash**

Four personalised menus per table

Easel for guest seating plan **

Dedicated Events Coordinator.

Complimentary menu tasting for two

Complimentary cutting and serving of your Wedding Cake

10% Discount on current accommodation rates (excluding public holidays)

Complimentary accommodation in a Garden Bungalow, with Sparking Wine and Chocolates on arrival.

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Your Reception

COCKTAIL Reception Kit: $73.00per person

Exclusive use of the function room of your choice*

Two hours of Gourmet hot & cold Canapés (Select ten deluxe Canapés)

Dessert buffet to finish including assorted cakes, slices with a fresh fruit platter

Freshly brewed Tea & Coffee & homemade biscuits

Dance floor **

Lectern **

Sound system & microphone **

Cake table & gift table dressed & skirted in white linen

Tables dressed in crisp white linen

Dedicated Events Coordinator.

Complimentary cutting and serving of your Wedding Cake

10% Discount on current accommodation rates (excluding public holidays)

Complimentary accommodation in a Garden Bungalow, with Sparking Wine and Chocolates on arrival.

DREAM COCKTAIL Reception Kit: $83.00per person

Exclusive use of the function room of your choice*

One & half hours of Gourmet hot & cold Canapés (Select seven deluxe Canapés)

Two standing hot buffet options

Dessert buffet to finish including assorted cakes, slices with a fresh fruit platter

Freshly brewed Tea & Coffee & homemade biscuits

Dance floor **

Lectern **

Sound system & microphone **

Cake table & gift table dressed & skirted in white linen

Tables dressed in crisp white linen

Dedicated Events Coordinator.

Complimentary cutting and serving of your Wedding Cake

10% Discount on current accommodation rates (excluding public holidays)

Complimentary accommodation in a Garden Bungalow, with Sparking Wine and Chocolates on arrival.

Wedding Dreams Can Come True at the Bayview!

*You will be entitled to the room of your choice subject to availability & Number of guests. Surcharges may apply for use of the

Grand Marquee. **(upon request subject to availability)

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Beverage Packages:

$25.00 per person for 2 Hour

$33.00 per person for 3 Hours

$40.00 per person for 4 Hours

$46.00 per person for 5 Hours

$51.00 per person for 6 Hours

Beverage selection includes bottled Sparkling , White & Red Wine, Full Strength & Light Beer, Orange

Juice & Assorted Soft Drink - Please request the beverage list from your Events Coordinator.

Extend the duration of your package at an additional - $5.50 per person per half an hour.

Premium beverage package at an additional - $15.00 per person - Please request the beverage list from

your Events Coordinator.

Wedding Dreams Can Come True at the Bayview!

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Additional Information

Surcharges

Packages are based on minimum of 80 adults in attendance

A surcharge of $2.50 per person applies to weddings with 60 - 79 adults in attendance

A surcharge of $5.00 per person applies to weddings with under 59 adults in attendance

Prices valid 2012/2013

Menus & Prices are subject to change

Children

Children under two years of age are complimentary (no meals will be served)

Children aged between 3 - 12years will be charge at $25 per person. This is based on a choice from the re-

quested children's menu, with unlimited Soft Drink & Orange Juice. For Buffets, the children may help them-

selves. Children aged between 13 - 17 years will be charged as adults, with unlimited Soft Drink & Orange

Juice.

Ancillary Meals

If you feel that you must provide a meal to anyone attending your wedding for the entire duration that is

working to provide a service. Who would include photographers, videographers, DJ’s & Band Members. The

price is $35.00 per person and includes a main meal served with Soft drink.

Wedding Cake

If you wish for your Wedding Cake to be used as the Dessert please take $5.00 off from any of the kit prices.

The cake will be cut & individually plated for each guest & served with Double Cream.

Alternatively your Wedding Cake can be cut & plattered per table if you wish.

Wedding Dreams Can Come True at the Bayview!

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Continued Additional Information

Menu

Choice of meal on the night is at an additional - $10.00 per person.

Final numbers are due seven days prior to your wedding day when you pay your final balance.

Samples menu’s are available upon request.

Dietary Requirements

We are pleased to cater for special dietary requirements with prior notification, please speak to your Events

Coordinator as to which options we can cater for.

Grand Marquee Hire

Surcharges apply for Grand Marquee Weddings based on number of guest.

An additional - $50 per person with a min of 50 guests

An additional - $35 per person with a min of 80 guests

Max Capacity is 120 pax for Banquet & 200 pax for Cocktail. (not allowing room for staging, dance floor, brid-

al table & audio visual equipment)

Payment

A deposit of $2000.00 is required to secure the room for your Wedding, this will be later deducted from your

final account.

If your reception is cancelled the deposit is only refundable if cancellation is at least three months prior to

the confirmed wedding date.

Final payment is due seven working days prior to your wedding day. You are most welcome to pay in instal-

ments.

Accommodation

Bayview Geographe Resort will provide you with a special accommodation rate for you guests along with

details to place with your invitations. Rates & Complimentary Rooms are subject to availability and may not

be available during Public holidays and special event periods in the South West Region.

Our Accommodation ranges from hotel-style Guest Rooms, Standard Bungalows for a couples romantic get-

away, all the way to the Three Bed Garden Bungalows which are fully self-contained. Each Bungalow is posi-

tioned separate with well maintained gardens surrounding them.

Wedding Dreams Can Come True at the Bayview!

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Weddings at the Bayview Geographe Frequently Asked Questions

What does the menu tasting include?

Included is a two course meal for two with your choice of two mains and two desserts served with a compli-

mentary glass of wine chosen from the beverage package. Should you wish to bring additional guests, the

cost is $60.00 per person.

The best time for you to have your food tasting is within two months of your wedding.

Do you provide recommendations for suppliers?

Yes, we have a list of preferred suppliers with whom we have worked with in the past and are happy and

comfortable recommending them to you.

Will I have access to the room prior to my Wedding Day?

There is no guarantee that the room will be set up the day before your wedding. If it is set up you are most

welcome to come in and view it.

Who puts the place cards & bonbonnieres on the table?

We usually recommend for you to organise some one to place these whether a family member or friend.

However, if not your Events Coordinator is more than happy to help if provided with all the correct seating

arrangements.

Who prints the menus & seating plan for the easel?

Bayview Geographe Resort can print your menus & seating plan for you. They will be printed on neutral deco-

rative paper. For this you will need to provide a ready to print copy of your seating plan. Alternatively, we rec-

ommend for you to print the seating plan yourself to match your theme.

What time can I check into the our Bridal Accommodation?

3:00pm is check in time. Early check in can be requested, however there is no guarantee. We recommend for

you to organise to stay the night before and so you can get ready in the Resort.

Wedding Dreams Can Come True at the Bayview!

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Area (m2) Dimensions (m) Cocktail Banquet

SPINNAKERS 1 123 12 x 10.25 120 70

SPINNAKERS 2 88.4 10.4 x 8.5 60 40

HERMITAGE CENTRE 385 27 x 15 450 300

TUARTS ROOM 35 7.6 x 15 120 80

MARQUEE 210 10 x 21 200 120

TUARTS BAR 70 80 -

Maximum capacities do not allow room for staging, dance floor, bridal table & audio visual

equipment

Wedding Dreams Can Come True at the Bayview!

Floor Plan

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Wedding Checklist

Wedding Dreams Can Come True at the Bayview!

At the Reception Venue

Choose Your Reception Decorations

Arrange a menu tasting Centrepieces

Confirm menu selection Cake Topper/Decorations

Special dietary requirements for your guest

Guest Favours/Bonbonniere

Beverages Guest Book

Pre-Dinner Drinks / Canapés Gifts Table

Choose your Wedding Cake Throw away bouquet

Wedding night accommodation Choose your MC

Enquire about special guest accommoda-tion rates

Decide on Entertainment

Transportation to & from reception Choose your music

Make a list of necessary audio-visual requirements

Confirm Agenda of your function with your wedding coordinator

Easel to display you guest list in the foyer Relax & enjoy your WEDDING DAY!

Finalise guest numbers and seating ar-rangements