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67th Annual Gulf Coast District Senior Conference

“Standing on God’s Word Doing His Will Through Claverism”

May 2-4, 2014

Downtown Jackson Marriott

200 E Amite Street

Jackson, Mississippi 39201

Knights of Peter Claver Established November 7, 1909

Incorporated July 12, 1911 in Mobile, Alabama

“Onward” is our “Trust in God”

War Cry our Password

1001 Roslyn Drive ● Montgomery, Alabama 36111

Telephone: 334-399-9091 ● Email: [email protected]

Office of

MR. CARLTON ROBINSON

President of the Gulf Coast District Conference

January 16, 2014

Dear Brother Knights of the Gulf Coast District:

I begin this communication by thanking each of you once again for allowing me to continue

serving as President of the Gulf Coast District Conference. Please know that I am totally

committed to working on your behalf to further the cause of Claverism. Thank you for the

support and encouragement that you continue to provide to me.

As we move forward on the journey of Claverism, please continue to be living examples of the

principles of the Knights and Ladies of Peter Claver and the teachings of the Catholic Church.

On behalf of the district board, it is our sincerely hope that you have a wonderful experience at

this year’s conference. The host committee is hard at work planning for your arrival in the great

city of Jackson, Mississippi.

I have enclosed a number of documents in this packet to better facilitate registering for the

conference, making hotel reservations, applying for awards, paying conference dues and

scholarship fees, selecting conference committees, and purchasing ads for the souvenir booklet.

In Christ and Claverism,

Brother Carlton A. Robinson

President of the Gulf Coast District Conference, Knights Division

Enclosures Joint Presidents’ Letter Conference Registration Form Souvenir Booklet Ad Letter and Form

Commander of the Year Award Form Claver Man of the Year Form Conference Credential Form

Committee Assignment Form Description of Committees Scholarship Letter and Application

T-shirt Order Form Conference Checklist Tentative Conference Schedule

KNIGHTS DISTRICT CONFERENCE BOARD

Bro. Leonard Stiell, Knights District Deputy • Bro. Carlton Robinson, President • Bro. Will Jemison, Vice President •Bro. Willie Gude, Secretary • Bro. Oliver

Mahone, Treasurer • Bro. Quentin Hutchins, Junior Knights Director • Rev. Vernon Huguley, Chaplain

LADIES DISTRICT CONFERENCE BOARD

Lady Barbara Birds, Ladies District Deputy • Lady Donna Williams, President • Lady Yolanda Robinson, Vice President • Lady Valencia White, Secretary • Lady

Thayes Sturgis, Treasurer • Lady Chevonne Brawner, Junior Daughter Directress• Lady Marilyn Smith, Immediate Past President

TO: Your Excellencies, Reverend Monsignors, Reverend Fathers, National Officers, Supreme

Officers, District Officers, Grand Knights, Grand Ladies, Junior Knight Commanders,

Junior Daughter Counselors, Knights, and Ladies

RE: Sixty-Seventh Annual Gulf Coast District Conference (May 2-4, 2014)

On behalf of the Joint Board of the Gulf Coast District Conference, we extend greetings and

prayerful blessings to you and your families.

It is our distinct pleasure to inform you that the Sixty-Seventh Annual Gulf Coast District

Conference will be held in the great city of Jackson, Mississippi on May 2-4, 2014. The

conference site is the Downtown Jackson Marriott, which is located at 200 E Amite Street in

Jackson. We invite you and your councils and courts to participate according to the Rules and

Responsibilities of our Noble Order.

The hosts for our conference are the Clavers of Zone 2, which is comprised of Units 9, 171, 199,

208, 355, and 372. The Chairpersons for the 2014 Conference Planning Committee are Brother

James Jordan, 601-946-0299 or [email protected] and Lady Doris Dancy, 601-362-4333. The

theme of the conference is “Standing on God’s Word Doing His Will Through Claverism.”

Finally, please find enclosed pertinent information appropriate to registration, lodging and

various other matters for the District Conference. As always feel free to contact us or the

Conference Committee for additional information. Please adhere to all conference deadline and

submit all appropriate information.

In Christ and Claverism,

Bro. Carlton A. Robinson, Knights’ President Lady Donna M. Williams, Ladies’ President

[email protected] [email protected]

334-399-9091 601-259-4627

Enclosures

mailto:[email protected]









STATUS (Check all that apply) Unit No. UNIT NAME

□Knight □Lady □Clergy □Guest

□District Officer □National Officer

PARTICIPATION IN THE LITURGY (Check all that apply)

□National Officer (Present or Past) □ 4th Degree Honor Guard □ Papal Medalist □ Concelebrant □ Deacon

LAST NAME (One form per person) FIRST NAME OFFICE/TITLE

ADDRESS CITY STATE ZIP

TELEPHONE EMERGENCY CONTACT TELEPHONE

EMAIL ADDRESS

Are you an Emerging Leader? Are you a Physician or Nurse? Are you a First Time Attendee?

□ Yes □ No □ Physician □ Nurse □ N/A □ Yes □ No Conference Registration Fee is $ 100 Per Participant

Only payments in the form of a council/court check or a

money order will be accepted. Personal checks will be

returned. Make payable to :

2014 KPC Gulf Coast District Conference

MAIL PAYMENT AND REGISTRATION FORM TO:

2014 SENIOR GULF COAST DISTRICT CONFERENCE

P. O. Box 1120


REGISTRATION FORMS MUST BE POSTMARKED

By WEDNESDAY, APRIL 1, 2014

Cancellation Policy: All cancellations, substitutions,

and requests for refunds must be submitted in writing.

Registrants who are unable to attend the conference

must mail a written notice of cancellation or refund

request to the 2014 Gulf Coast District Conference at the

address provided to the left. Requests postmarked after

April 15th will not be considered. REFUND CHECKS

WILL BE ISSUED AFTER THE CONFERENCE.

FOR FORMS RECEIVED AFTER APRIL 2, 2014 THE FEE IS $125.00. LATE REGISTRATION ENDS APRIL 15, 2014.

****THERE WILL BE NO ONSITE REGISTRATION****

The Downtown Jackson Marriott

200 E Amite Street

Jackson, Mississippi 39201 Welcomes

Knights & Ladies of Peter Claver Gulf Coast District Conference

May 2-4, 2014

Please make hotel reservations by April 2, 2014 to receive the group rate of $99 per night plus (11.00% and $.75 tax)

To make hotel reservations, call 1-800-228-9290 or 601-959-5100 and ask for the Knights of Peter Claver Rate

Group code: KPCKPCA

________________________________________________________________________________________________________ DISTRICT TREASURER USE ONLY

Date Received ____________________ Check/Money Order # ____________________________ Amount $___________ HOST COMMITTEE USE ONLY

Date Received ____________________ Check/Money Order # ____________________________ Amount $___________

Opened By _____________________ Given to Chair __________________ Table (s) # ____________________________







Dear Friends,

The Knights of Peter Claver and Ladies Auxiliary is hosting its Annual Gulf Coast District

Conference in Jackson, Mississippi at the Downtown Jackson Marriott on May 2-4, 2014.

I am writing to ask you to participate by placing advertisement in our annual souvenir booklet.

This is a remarkable opportunity to highlight your company or individual support among our

membership and people throughout the Southeast. The organization is very committed and

involved in the development of youth, promoting civic improvements in the community, and

social action throughout the nation.

The Knights of Peter Claver was founded November 7, 1909 in Mobile Alabama as an

organization to allow Black men membership into a Catholic fraternal society. The organization

was incorporated July 12, 1911 in Mobile, Alabama. With strong support of the Catholic Church

throughout the years, the organization now has over 700 subordinate units throughout the United

States and abroad. Presently headquartered in New Orleans, the organization is comprised of

over 17,000 members.

The Gulf Coast District Conference is comprised of units within Alabama, Mississippi, Georgia,

Florida, North Carolina, South Carolina, and Cartagena in Colombia, South America.

Again, please consider advertising this year. I have enclosed a Souvenir Booklet Advertisement

Form to make easier selecting what works best for you.

Sincerely,

CARLTON A. ROBINSON

President, Gulf Coast District Conference

Enclosure

Souvenir Booklet Advertisement Form







SOUVENIR BOOKLET ADVERTISEMENT AND PATRONS INFORMATION

Dear Friends,

Please support the Knights of Peter Claver and Ladies Auxiliary on the occasion of the 2014

Gulf Coast District Conference. We are appreciative of your support as we take this opportunity

to embody further our goals and objectives.

Name: ________________________________________________________________________

Company/Affiliation: _________________________________________ (Cn/Ct No.): ________

Address: ______________________________________________________________________

City: ______________________________State:__________________________ Zip: ________

Telephone: __________________________________Fax: ______________________________

E-mail: _______________________________________________________________________

SOUVENIR BOOKLET ADVERTISMENT PRICES

Full Page $100.00 □

Half Page $75.00 □

Quarter Page $50.00 □

Business Card $25.00 □

Patron $15.00 □

Outside Back Cover $250.00 □

Inside Cover $150.00 □

Please attach a camera ready copy of your business card, advertisement, or other appropriate

information as you want it to appear in the souvenir booklet. The prices are listed above. Please

indicate by marking a check in the box next to the desired ad.

*Notice: Please be advised and note that all ads are due/postmarked by March 31, 2014.

Thank you for your patronage.

Make checks or money orders payable to:


Send to:

2014 SENIOR GULF COAST DISTRIST CONFERENCE

Attn: Souvenir Booklet Ad Committee

P. O. Box 1120-Jackson, Mississippi 39215

[email protected] or [email protected]









NOMINEE FOR THE

2014 FRANCIS B. ANDRY COMMANDER OF THE YEAR AWARD

Name: ________________________________________________________________________

Address: ______________________________________________________________________

City: _______________________________State: _______________Zip: __________________

Council Name: ____________________________________Council No.: __________________

Criteria to be judged:

• Outstanding or Noteworthy Contributions to the Church

• Outstanding or Noteworthy Contributions to the Community (to include youth

activities)

• Special or noteworthy projects by Junior Branch

• Expansion activities (to include the number of Junior Knights initiated)

Please outline the above information on separate sheets. This information should be no more

than three pages (one side only). Copies of awards or certificates may be attached (limit four

attachments). Deadline for submission is April 2, 2014.

Approved by vote of the Council at the ______________________________________ meeting.

(Date of Meeting)

____________________________________

(Signature of Grand Knight)

_

____________________________________

(Signature of Financial Secretary)

____________________________________

(Date)

Mail to: Brother Quentin Hutchins

Junior Knights Director

3947 Magnolia Lane

Forest Park, Georgia 30297







NOMINEE FOR THE

2014 CLAVER MAN OF THE YEAR

Name: ________________________________________________________________________

Address: ______________________________________________________________________

City: _______________________________State: _______________Zip: __________________

Council Name: ____________________________________Council No.: __________________

Criteria to be judged:

• Outstanding or Noteworthy Contribution to Claverism

• Outstanding or Noteworthy Contribution to the Church

• Outstanding or Noteworthy Contribution to the Community

• Outstanding or Noteworthy Contribution to Mankind

Please outline the above information on separate sheets. This information should be no more

than three pages (one side only). Copies of awards or certificates may be attached (limit four

attachments). Nominees must have no less than five continuous years of service. Deadline for

submission is April 2, 2014.

Approved by vote of the Council at the ______________________________________ meeting.

(Date of Meeting)

____________________________________

(Signature of Grand Knight)

____

____________________________________

(Signature of Financial Secretary)

____________________________________

(Date)

Mail to: Sir Knight Thomas P. Grant

1982 Bencal Drive, Southeast

Atlanta, Georgia 30316-2902







CREDENTIAL FORM

ONWARD IS OUR WAR CRY FOR DISTRICT OFFICERS, GRAND KNIGHT OR DEPUTY GRAND KNIGHT, DELEGATE(S) AND/OR ALTERNATE

DELEGATES(S) AND JUNIOR KNIGHT COMMANDER OR ASSISTANT COMMANDER

This is to certify the following Brother Knights of ________________________________ Council No._____________ Name of Council

of ___________________________________ are duly authorized to represent the above Council at the ____________ City and State Year

Gulf Coast District Conference. ****Deadline: April 2, 2014****

TITLE NAME

DISTRICT OFFICER _____________________________________________________________________________

GRAND KNIGHT________________________________________________________________________________

OR

DEPUTY GRAND KNIGHT _______________________________________________________________________

DELEGATE NO. 1________________________________________________________________________________

DELEGATE NO. 2 _______________________________________________________________________________

DELEGATE NO. 3 _______________________________________________________________________________

DELEGATE NO. 4 _______________________________________________________________________________

ALTERNATE NO. 1 ______________________________________________________________________________

ALTERNATE NO. 2 ______________________________________________________________________________

ALTERNATE NO. 3 ______________________________________________________________________________

ALTERNATE NO. 4 ______________________________________________________________________________

JR. KNIGHT COMMANDER ______________________________________________________________________ OR

ASST. JR. KNIGHT COMMANDER _________________________________________________________________

TOTAL ( )

________________________________________________________________ GRAND KNIGHT

(SEAL) ________________________________________________________________

FINANCIAL SECRETARY

1 COPY-DISTRICT SECRETARY 1 COPY-DISTRICT PRESIDENT 1 COPY-DELEGATES

Willie Gude; 1064 Laurel Ridge Dr. Carlton Robinson; 1001 Roslyn Dr.

McDonough, GA 30252 Montgomery, AL 36111







CONFERENCE COMMITTEE ASSIGNMENT

COUNCIL NAME NUMBER

No. Name of Attendee Office/Title Committee

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

Please email or mail form to District President: Carlton Robinson at [email protected] or

1001 Roslyn Drive; Montgomery, Alabama 36111-2629

*****DEADLINE-----APRIL 2, 2014*****








CREDENTIALS

The Committee on Credentials shall examine and report its findings concerning the credentials of the officers and local councils attending the conference and shall be empowered to make any necessary corrections.

STEERING

The Committee on Steering shall examine and report the conference schedule, rules of order and assist the presiding officer in carrying out the business of the conference.

RESOLUTIONS AND BYLAWS

The Committee on Resolutions and Bylaws shall examine and report all resolutions which provide for amending or repealing sections of the National Constitution and Bylaws, and examine and report all resolutions, amendments or recommendations that provide for amending or

repealing sections of the Gulf Coast District Conference Bylaws.

SCHOLARSHIP

The Committee on Scholarship is responsible for developing guidelines for awards, criteria for selections and procedures for immediate

implementation in cooperation with the Ladies.

NOMINATIONS AND ELECTIONS

The Committee on Nominations and Elections shall present plans for the nomination and election of officers for the District Conference.

PUBLIC RELATIONS

The Committee on Public Relations shall formulate proposed policies governing the ways and means to enhance routine public relations for the District.

WAYS AND MEANS

The Committee on Ways and Means in conjunction with the Ladies shall be responsible for development, distribution, recording and reporting of all monies derived from fundraising programs. Also, should assist in coordinating the conference raffle.

BUDGET AND FINANCE

The Committee on Budget and Finance shall examine and report all financial records of the conference and approve or recommend all

expenditures for mileage, per diem or charitable donations.

JUNIOR DIVISION

The Committee on the Junior Division, in conjunction with the Ladies, shall evaluate the Junior Knights and Junior Daughters program and distribute the annual promotional fund to eligible Junior Knights Branches and Junior Daughters Courts. The committee should actively

encourage and assist Area Deputies in setting up Branches and Courts and make written requests and annual reports as required by law.

TIME AND PLACE

The Committee on Time and Place, in conjunction with the Ladies, shall secure commitment three years in advance form pending host zone for

the purpose of scheduling the conference on a rotating basis.

HOSPITALITY The Committee on Hospitality shall accompany all National Officers, Clergy and other guests to official functions of the conference. The

committee shall collect funds for flowers and present same to National Officers, Conference Officers, and other distinguished guests of the Ladies.

ZONES

The Committee on Zones, in conjunction with the Ladies, shall make recommendations for successful operations of Zones within the District.

AUDIT

The Committee on Audit shall examine the treasurer’s checkbook, bank statements and savings accounts for both the Senior and Junior Divisions

and prepare a report to be presented to the treasurer and the membership.

EVALUATION

The Committee on Evaluation shall tabulate and report the results of all conference activities.

TECHNOLOGY

The Committee on Technology shall look for ways to improve communication throughout the organization by the use of information technology.

EMERGING LEADERS

The Emerging Leaders Committee is made up of members of the organization between ages 18-35. The purpose is to mobilize young adults to become actively involved in their church, community, and prepare them for leadership roles within the organization.

UNCF The UNCF Committee shall collect donations from the membership during the conference

in support of the education of our youth







KNIGHTS OF PETER CLAVER AND LADIES AUXILIARY

GULF COAST DISTRICT SCHOLARSHIP PROGRAM

TO: District Officers, Grand Knights and Grand Ladies, Commanders and Counselors

FROM: Lady Elease Amos-Goodwin, Chairperson

Ladies Division

Enclosed is the application for the Gulf Coast District Scholarship Program. Please make this

information available to all members of your Junior Division. We urge you to make a sincere effort to

encourage participation of all juniors provided they meet the necessary guidelines.

THE SCHOLARSHIP PROGRAM WILL WORK AS FOLLOWS:

1. The two (2) top applicants will be the recipients of the Gulf Coast District Scholarship. There

will be one award from the knights division and one from the ladies division. There will also be

two (2) book scholarships—one to the junior knights and one to the junior daughters with the next

highest scores awarded from the knights’ division and the ladies’ division.

2. THE APPLICANT MUST BE:

· A Catholic and a graduating high school senior.

· Recommended by an active council, court, or junior division, pastor and/or principal or

counselor.

· A Junior Knight or Junior Daughter for a minimum of three (3) years.

· Accepted at a college, university or junior college and have a Letter of Acceptance from one of

these institutions.

3. PLEASE NOTE: In order for an applicant to be eligible and to qualify for this scholarship, it is

mandatory that said applicant’s Completed Application and all requested documents listed

below be received on or before March 31, 2014.

*Tax form 1040 to be mailed to the chairperson under separate cover by parents

*A.C.T. or S.A.T. scores one page

*Certified copy of high school transcript to be mailed to chairperson

*Essay must be 500 words or 1 full page, typed, double spaced and must include

experiences as a Junior Knight or Junior Daughter.

*Letter of Acceptance from college/university

*Do not include resumes

4. Additionally, the scholarship committee is requesting that a letter of recommendation from the

council or court in support of the applicant be emailed directly to the Scholarship

Committee Chairperson listed on the application.







5. Please send photocopies of documents, as no materials will be returned.

6. In order to avoid disqualification, please be sure that each applicant completes in detail the

application form and reviews and complies with the guidelines of eligibility.

7. SCHOLARSHIPS WILL BE AWARDED USING THE FOLLOWING CRITERIA:

Applicant’s academic record, including academic standing, extracurricular activities, leadership,

character and self-reliance, A.C.T. or S.A.T. scores, financial need, recommendations of Grand

Knight, Grand Lady, Pastor, Principal or Counselor.

8. NOTE***Do not mail application material to the chairperson that require a signature.

9. Please have your Commander or Counselor review completed application before submitting.

10. NOTE: Please email as much of the information as possible to

the chairperson at [email protected]

The committee appreciates your cooperation and welcomes any comments and/or suggestions for improving this

program. This is a District project and can only be successful through total commitment, cooperation and full

participation by all councils, courts and junior divisions. All correspondence regarding the scholarship should be

sent to: Ms. Elease Amos-Goodwin, Chairperson [email protected]

Gulf Coast District Scholarship Program

Knights of Peter Claver & Ladies Auxiliary

12 Brighton Circle

Charleston, SC 29414









KNIGHTS OF PETER CLAVER AND LADIES AUXILIARY

GULF COAST DISTRICT SCHOLARSHIP PROGRAM

APPLICATION FORM PLEASE TYPE OR PRINT

NAME__________________________________________D.O.B.___________________________AGE___________________

ADDRESS______________________________________________________________________________________________

Number Street City State Zip Code

TELEPHONE (______) _________________________ CELL (______) ____________________________________________

Email Address___________________________________________________________________________________________

HIGH SCHOOL _____________________________________________________________GRADUATION YEAR_________ Name City State

COMPOSITE A.C.T. SCORE __________ TOTAL S.A.T SCORE____________HIGH SCHOOL G.P.A.__________________

COLLEGE /UNIVERSITY YOU WILL BE ATTENDING________________________________________________________

LIST SCHOLASTIC AWARDS AND/OR HONORS____________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

BRANCH/JR. COURT________________________________________________________________NUMBER ____________

______________________________________________________________________DATE____________________________ APPLICANT’S SIGNATURE

______________________________________________________DATE_______________ SEAL GRAND KNIGHT/GRAND LADY’S SIGNATURE

TO BE COMPLETED BY PRINCIPAL OR COUNSELOR

HIGH SCHOOL____________________________________ PRINCIPAL___________________________________________

APPLICANT’S G.P.A.____________ S.A.T. SCORE________A.C.T. SCORE________GRADUATR DATE_______________

COMMENTS: ___________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________DATE__________________________________ PRINCIPAL/COUNSELOR’S SIGNATURE

PLEASE ATTACH COPIES OF THE FOLLOWING: [1] Front page parent/guardian’s 1040 or 1040A; [2] A.C.T. or S.A.T. Scores; [3]

High School Transcript; [4] Letter of Acceptance; [5] An Essay—500 words or 1 full page, typed, double spaced explaining why you

should be the scholarship recipient. Please include any special circumstances.

MAIL OR EMAIL APPLICATION TO: KPC/KPCLA GULF COAST DISTRICT SCHOLSRSHIP

Ms. Elease Amos-Goodwin; 12 Brighton Circle; Charleston, SC 29414

[email protected]

Deadline: March 31, 2014








2014 GULF COAST DISTRICT CONFRENCE

T-SHIRT ORDER FORM

“Standing on God’s Word Doing His Will Through Claverism”

Please provide the following information:

Name: __________________________________________________________________

Council/Court: _________________________________________ (Cn/Ct No.): _______

Address: ________________________________________________________________

City: ______________________________State:_________________ Zip: ___________

Telephone: ______________________________________________________________

E-mail: _________________________________________________________________

*Notice: Please be advised and note that T-shirts must be pre-ordered by April 3, 2014.

Thank you for your support.

Adult Sizes Quantity *Price Per Shirt* Total

M $10

L $10

XL $10

2XL $12

3XL $12

4XL $12

GRAND TOTAL

Make Council/Court checks or money orders payable to:


Send to:

2014 SENIOR GULF COAST DISTRICT CONFERENCE

Attn: T-Shirt Committee

P.O. Box 1120-----Jackson, Mississippi 39215







VENDOR AGREEMENT FORM

CONFERENCE VENDOR RULES AND REGULATIONS

1. VENDOR BOOTH STAFFING. Authorized representatives must staff Vendor booth(s) during

all hours. Vendors are asked to be at the event for the two-day period when the Conference is

open for the Conference attendees. If you cannot attend the entire event, please make

arrangements prior to the Conference. The requirements for everyday staffing will only be

waived based on religious circumstances. A non-staffed booth is totally at the risk of the Vendor.

2. VENDOR SETUP AND TEAR DOWN POLICY. All vendor booths must be dismantled by

Saturday, May 3, 2014 at 5:00pm. Vendors may only move in and out during the designated time

periods. Vendors may not set up their booths after the Conference has opened. Vendors may not

pack their products or tear down their booth(s) before the Conference closing. The set-up and

sales schedule is as follows:

DATE SET-UP SALES

Friday, May 2, 2014 1:30 p.m.-3:00 p.m. 3:00 p.m.-9:00 p.m.

Saturday, May 3, 2014 8:00 a.m.-10:00 a.m. 10:00 a.m.-6:00 p.m.

Because of the Knights of Peter Claver (KPC) concern for potential liability, KPC cannot accept

Vendors who cannot comply with the policy. Vendors who disregard this policy shall be

excluded from future KPC Conferences until reinstated by KPC. If an early departure becomes

necessary due to an emergency, we must be informed in advance prior to booth tear down and

arrangements will be made to assist you without endangering the public if the Conference is open.

3. VENDOR DISPLAY POLICY. A booth consists of one six (6) foot table and two chairs. There

may be a charge for additional tables. Vendors are not allowed to provide their own additional

table(s) unless the KPC is notified in advance and sufficient space exists within the booth area to

support the addition. Vendors may not exceed the booth area reserved by the Vendor. Vendors

will not be permitted to put on demonstrations unless the KPC is notified in advance and

sufficient aisle space exists to support an audience. Vendors are strictly prohibited from making

any requests to the hotel staff. All vendor requests will be made through the KPC staff

representative.

4. BOOTH DISPLAY INTERFERENCE. No Vendor may interfere with or block a neighboring

Vendor. Display material exceeding three feet in height above a table may not extend more than

four feet from the back of the booth without permission from the neighboring Vendor. Vendors

who have end or corner booths may not exceed the three-foot height limitation on the back or side

rail without permission from the neighboring Vendor. Display materials at the back of the booth

may not exceed the eight-foot height of the drape (if applicable).







5. SAFETY PROVISIONS. Vendor must provide the necessary shielding or safety items to protect

attendees, Vendors and all others from equipment that may cause bodily harm. Electrical wiring

and equipment must meet the standards electrical codes. All costs for electrical equipment (cords, power strips, etc.) that are supplied by the hotel will be borne by the Vendor.

6. PROMOTIONS AND LITERATURE DISTRIBUTION. Merchandise booths only (no food

items other than cakes, cookies, and candy). Promotions and commercial literature distribution

by a Vendor is restricted to the confines of the Vendor’s booth area. Vendors are not permitted to

use other persons to distribute materials at other locations on the Conference premises.

7. MOVING SAFETY. Please note for safety reasons during the move in and move out periods,

KPC do not permit children less than 16 years of age in the Conference area.

8. INDEMNIFICATION. Vendor shall defend, indemnify and hold the KPC harmless from any

claim or lawsuit arising from any act or omission on the part of the Vendor, its agents, employees

or assigns that may cause harm to others, including but limited to any and all claims or lawsuits

arising from or concerning retail licensing and licensing, copyrights and patents of the

merchandise sold by Vendor. In the event the KPC takes legal action to enforce this provision

and prevails, Vendor shall be responsible for the payment of all costs, expenses and attorney fees

incurred by the KPC in pursuit of such enforcement.

9. POINT OF CONTACT AND FEE. The Knights of Peter Claver point of contact for all vendors is

John D. Robinson, (601) 672-6203 or [email protected] (Please put “Vendor Event” in

subject line when emailing). The Booth Rental Fee is $100.

10. CANCELLATION POLICY. All cancellations and/or request for refunds must be submitted in

writing. You must mail a written notice of cancellation or refund request to:


P. O. Box 1120 Jackson, Mississippi 39215

Attn: Ways and Means Committee

Requests postmarked after April 1, 2014 will not be considered.







January 16, 2014

To: Your Excellencies

Members of the Clergy

National Officers

Gulf Coast District Officers

Grand Knights and Ladies of Peter Claver

From: Knight James Jordan, Chair Zone 2 Planning Committee

Lady Doris Dancy, Co-Chair Zone 2 Planning Committee

Subject: Sixty-Seventh Annual KPC Gulf Coast District Conference

Fraternal Greetings:

The 67th KPC Gulf Coast District Conference will be held May 2 - 4, 2014 in Jackson, Mississippi. The

Councils and Courts of Zone 2 are hosting the Annual Gulf Coast District Conference. The conference

theme is: “Standing on God’s Word Doing His Will Through Claverism.”

Details concerning conference activities are outlined in this communication and we stress the importance

of sharing this information with your entire membership. It is imperative that all deadlines and

specifications set forth are adhered to WITHOUT EXCEPTIONS!

CONFERENCE REGISTRATION FORM

The conference registration fee is $100.00 per person and includes the registration kit and one banquet/

dance ticket. Registration deadline is April 1, 2014. Late Registration Fee is $125.00 per person for

registration requests received for the period April 2 – 15, 2014. Please send the completed form along

with the required fees to:


P. O. Box 1120


Please be advised that there will be no on-site registration; only council and court checks or money

orders will be accepted. Registration containing personal checks will be returned. Make all checks

payable to 2014 KPC Gulf Coast District Conference. It is mandatory that all delegates and visitors

pre-register for this conference using the enclosed registration form. There should only be one (1) person,

per form. This form may be duplicated if additional forms are needed.







CANCELLATIONS

Cancellations must be made in writing to the Registration Committee prior to April 15, 2014. No

refunds will be made after that date.

HOTEL RESERVATIONS

The Downtown Jackson Marriot

200 East Amite Street


Front Desk – 601-969-5100

Hotel reservations should be made using the information below:

Call 1-800-627-7468 and ask for the Knights of Peter Claver District Conference Rate or book

online at www.marriot.com/janmc and use the group code KPCKPCA. Check-in time is 3:00 p.m.,

checkout time is 12:00 p.m., and ample free parking. A small fee may be charged for van or bus parking.

The hotel will accept cash and all major credit cards.

Room Rates are: $99.00 plus state and local tax*

State tax - 11% local tax - $0.75 per room per night

Single, Double, Triple or Quad Occupancy

CONFERENCE SOUVENIR BOOKLET

We sincerely hope that each council and court will participate in the Souvenir Booklet by purchasing at

least one full-page ad in the amount of $100.00. A souvenir ad form is enclosed. Please send your

advertisement copy on or before March 31, 2014 to the address below. Ads must be camera ready.

The cost of ad space is as follows:

Full Page $100.00

Half Page $ 75.00

Quarter Page $ 50.00

Business Card $ 25.00

Patron $ 15.00

Outside Back Cover $250.00

Inside Cover $150.00


P. O. Box 1120


Attn: SOUVENIR BOOKLET AD COMMITTEE

http://www.marriot.com/janmc







MEETINGS

All meeting and activities of the Knights and Ladies of Peter Claver will be held in the Downtown

Jackson Marriot Hotel.

CONFERENCE MASS

The 67th KPC Gulf Coast Conference Mass will be on Saturday, May 3, 2014 at 5:15 p.m. at St. Peter’s

Cathedral. The Cathedral is located adjacent to the hotel. We are asking that you plan to arrive at the

Cathedral at 4:45 p.m. The line of procession will form at 4:45 p.m. in front of the Cathedral. Only the

Fourth Degree Knights’ Honor Guard, National/District Officers, and the clergy will be requested

to participate in the processional.

We cannot over emphasize the importance of the prepaid registration. We ask that you please adhere to

all deadlines. Again please be advised that there will be NO ON-SITE REGISTRATION!

We are looking forward to your arrival in Jackson, Mississippi. Should you have any questions please

contact one of the following:

Registration Chair – Knight Anthony Porter, 601-981-4309

Registration Co-Chair – Lady Olivia Lee, 601-672-4740

Souvenir Chair – David Stephens, 601-938-5757

Souvenir Chair – Joan Watkins, 601-981-1723

Zone 2 Planning Committee Chair – Knight James Jordan, 601-946-0299

Zone 2 Planning Committee Co-Chair – Lady Doris Dancy, 601-362-4333

Yours in Christ,

Knight James Jordan

Chair Zone 2 Planning Committee

Lady Doris Dancy

Co-Chair Zone 2 Planning Committee

Zone2:

Council and Court 171, 199 – Jackson, Mississippi

Council and Court 355 – Canton, Mississippi

Council and Court 9 – Natchez, Mississippi

Council and Court 372 – Fayette, Mississippi

Council 208 – Meridian, Mississippi







2014 GULF COAST DISTRICT CONFERENCE CHECKLIST

ITEMS

DUE DATE ITEMS SHOULD BE SENT TO CHECK

BOX Conference Dues-$100 April 2, 2014 District Treasurer

Knight Oliver Mahone 1180 Azalea Circle-----Conyers, Georgia 30013

Scholarship Fee-$75 April 2, 2014 District Treasurer

Knight Oliver Mahone

1180 Azalea Circle-----Conyers, Georgia 30013

Registration Form and Fee- $100 April 1, 2014 2014 KPC Gulf Coast District Conference

Host Committee


Hotel Reservations- Rooms $99 per night plus tax

April 2, 2014 Downtown Jackson Marriott 1-800-228-9290

Knights of Peter Claver----Group code KPCKPCA

Souvenir Booklet Ad and Money March 31, 2014 2014 KPC Gulf Coast District Conference

Host Committee


Commander of the Year Award April 2, 2014 District Director Quentin Hutchins

3947 Magnolia Lane-----Forest Park, Georgia 30297

Claver Man of the Year Award April 2, 2014 Sir Knight Thomas P. Grant 1982 Bencal Drive Southeast---Atlanta, Georgia 30316-2902

Credential Form April 2, 2014 District President

Carlton Robinson

1001 Roslyn Drive-----Montgomery, Alabama 36111

AND District Secretary

Willie Gude

1064 Laurel Ridge Drive-----McDonough, Georgia 30252

Committee Assignment April 2, 2014 District President

Carlton Robinson

1001 Roslyn Drive-----Montgomery, Alabama 36111

Scholarship Information March 31, 2014 Lady Elease Amos-Goodwin

12 Brighton Circle -----Charleston, South Carolina 29414

Raffle Tickets April 2, 2014 District Treasurer


Registration Cancellation April 15, 2014 District Treasurer


Late Registration Fee-

$125

No onsite registration

April 2-15, 2014

Only


Host Committee


T-Shirt Order Form April 2, 2014 2014 KPC Gulf Coast District Conference

Host Committee


Vendor Form April 1, 2014 2014 KPC Gulf Coast District Conference Host Committee








2014 GULF COAST DISTRICT CONFERENCE TENTATIVE SCHEDULE

FRIDAY, MAY 2, 2014

9:00 a.m.-6:00 p.m. Registration and Credentials

1:00 p.m.-3:00 p.m. Joint Executive Board Meeting

5:45 p.m.-6:00 p.m. Vespers (Evening Prayer)

6:00 p.m.-7:15 p.m. Joint Opening Session

7:15 p.m.-9:30 p.m. Plenary Session I Knights

Ladies

9:30 p.m.-11:00 p.m. Hospitality

SATURDAY, MAY 3, 2014

7:00 a.m.-9:00 a.m. Registration and Credentials

7:00 a.m.-8:30 a.m. Committee Meetings

8:45 a.m.-9:00 a.m. Lauds (Morning Prayer)

9:00 a.m.-10:30 a.m. Joint Session and Workshops

10:30 a.m.-12:30 p.m. Plenary Session II Knights

Ladies

12:30 p.m.-1:30 p.m. Lunch

1:30 p.m.-2:30 p.m. Committee Meetings

5:15 p.m.-6:30 p.m. Conference Mass

7:30 p.m.-10:00 p.m. Conference Banquet

10:30 p.m.-12:30 a.m. Conference Dance

SUNDAY, MAY 4, 2014

7:00 a.m.-8:00 a.m. Committee Meetings

7:00 a.m.-8:00 a.m. Elections

8:15 a.m.-8:30 a.m. Lauds (Morning Prayer)

8:30 a.m.-10:00 a.m. Joint Session

10:00 a.m.-12:00 p.m. Plenary Session III Knights

Ladies

12:30 p.m. Post Joint Executive Board Meeting

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