BCIT Student Association Council Meeting

Monday, November 26, 2007 Minutes

Executives:

Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Roan Hidalgo, Computing & Academic Studies Chair Emily Ho, Health Sciences Chair Leanne Atienza, VP of Student Affairs Doug Holdgate, Transportation, Construction & the Environment Chair

Councillors:

Angela Meyer Alec Lee Billy Moore Pulkit Jain

Joshua Smith Robby Basi Eugene Park Manjot Mattu

Staff: Caroline Gagnon, Director Geoff Gauthier, Editor

Excused Roland

Neil Dorais Tod Fraser Aga Khan Wendy Ngo Konstantin Kleiner

Baljinder Gurewal Arun Randhawa Heidi Barker Robby Basi Jennah Stavroff

7.1. Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 6:23 pm. (19 voting members). 7.2. Acceptance of the Agenda It was moved that the following agenda be accepted with the following changes:

• To change - 7.3 from October 22 to November 5 • To add- 7.9.3 Plotter

Moved by: Thomas Nguyen Seconded by: Leanne Atienza 18/0/0 Carried 7.3 Acceptance of the Minutes from November 5, 2007 Be it resolved that that the minutes from November 5, 2007 be accepted with the following changes. • To add the attendance information to the minutes Moved by: Irina Osipova Seconded by: Thomas Nguyen 19/0/0 Carried

7.4 Guest Speaker 7.4.1 BCITHRA Student Club The clubs’ representatives present the club’s vision, mission, purpose, constitution, organizational hierarchy, members, meetings, budget, election & appointments. Questions: • Joshua – Why would BCIT students need a BCITHRA club? The club will provide a

support network to further students’ experience. Would other students benefit from this club? Not only HR students can become members, therefore it will also provide them with the same benefit.

• Emily – Can you explain your proposed mentorship program? BCHRMA wants to create a program that will create links between BCIT alumni and students.

• Roan – Is the mentorship program open to other students? Yes, it will be open to all members.

• Pulkit - How will the other student benefit from their involvement? Like ACE, ca other students join the club? Yes, everyone is welcomed.

• Irina – What did “task” mean in the presentation? Members will be asked to participate in different activities such as fundraising. Is it realistic to ask people to participate monthly? Yes.

• Eugene – What type of fundraising events will the club organize? General events such as bake sales.

• Emily – You mentioned 80-90% students support the clubs. How many students was this survey taken? From the 60 students enrolled in the program.

• Justine – Will your low membership fee meet the financial needs of the clubs? We want to keep the membership low to recruit more members.

• Joshua – What will the election criteria be? The clubs does not have concrete criteria. We are waiting for sanctioning.

7.4.2 BCIT Real Estate Association Club representatives distribute an information sheet about the proposed club. Questions: • Jennette – Do you think that running meeting through Robert’s Rule of Order be too

much onerous? No. Other clubs are using it successfully. • Emily – How will you schedule the meetings to fit everyone’s schedule? Priority will be

given to board members. Do you encourage other schools to participate? Yes. What will members learn from joining the club? The will learn about the market, impact of currency on real estate, how to invest in a home.

• Manjot stated that he has attended a function, which he was able to learn from professionals insights.

• Thomas supports this club, as it can be a great information forum for people who want to invest.

• Emily sees the benefit for all students, thus the importance to advertise the clubs to all schools.

• Leanne – What are the club’s strategies for sustainability of membership? The club made it a priority for this year. The transfer will be done in April to ensure that enough students are taking over the operation of the clubs.

• Jennette – When will the meetings be scheduled? Nothing has been booked. We are waiting for sanctioning.

7.5 General Reports: Executive

Nothing to report 7.6. Progress Reports

• As presented • Brenda – Please complete the EdCo survey located on the BCITSA website. • Jennette needs another member on the election committee – Simon volunteers. • Christopher updates Council about the Extended Hours Committee. • Roan – The Dean has received the petition about SE 12 extended hours. He is

negotiating with Security how to deal with this issue. Resolutions could support the extended hours committee.

• Doug – The opening of the balcony was moved to January 7.7. Question Period • Thomas T asks about whose responsibility is it to pursue the set and tech reps?

o Jennette suggests that faculty attends the meeting. o Caroline explains that the Set and Tech program is a BCIT program that

SA uses to dissipate information. o Emily suggests that it is everybody’s responsibility. o Thomas N. asks if the committee has determined the added value of the

Set and Tech reps. • Jennette to Irina – Why SAIT & NAIT were phoned? To receive information about

their fundraising events. 7.8. Unfinished Business

No unfinished business 7.9 New Business

7.9.1 HR Management Club Motion: Be it resolved that the BCIT Human Resources Association Club be sanctioned as an official BCITSA club from this day forward and shall receive all the benefits pertaining to BCITSA Clubs as determined by the SA Constitution and the Policies and Bylaws. Moved by: Thomas Nguyen Seconded by: Irina 16/0/1 Carried 7.9.2 BCIT Real Estate Association Motion: Be it resolved that the BCIT Real Estate Association Club be sanctioned as an official BCITSA club from this day forward and shall receive all the benefits pertaining to BCITSA Clubs as determined by the SA Constitution and the Policies and Bylaws Moved by: Leanne Atienza Seconded by: Thomas Nguyen 18/0/1 Carried

7.9.3. – Plotter Caroline explains that the image centre needs a new plotter as it is becoming more expensive to fix it. Motion: Be it resolved that BCITSA purchases a new plotter for $9500. Moved by: Jennette Leung Seconded by: Thomas Trowbridge 19/0/0 Carried Call the questions Moved by: Doug Holdgate Seconded by: Jennette Leung 19/0/0 Carried

7.10 Next Meeting Next meeting is scheduled for Monday, December 10, 2007 at 5:45pm in the Council Chamber. 7.11 Meeting adjourned It was moved Doug Holdgate and seconded by Leanne Atienza that the meeting be adjourned at 7:32 pm. Carried

Council Meeting

Agenda Monday November 26, 2007

5:30-7:30pm 5.1 Meeting Called to Order

5.2 Acceptance of the Agenda

5.3 Acceptance of the Minutes from October 22, 2007

5.4 Guest Speakers:

5.4.1 Ravinder Minhas, Sandy Takhar, and Sarina Ram for HR Management Club

5.4.2 Justine for BCIT Real Estate Association 5.5 General Report

5.6 Executive Progress Report

5.7 Question Period

5.8 Unfinished Businesses:

5.8.1 5.8.2 5.8.3

5.9 New Businesses:

5.9.1 HR Management Club 5.9.2 BCIT Real Estate Association 5.9.3

5.10 Next Meeting: Monday December 10, 2007- 5:30pm

5.11 Meeting Adjourned

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BCITSA EXECUTIVE PROGRESS REPORTS FOR NOVEMBER 26, 2007

Executive Date of Introduction Action or Outstanding Issue Status

Brenda September 17, 2007 Student Code of Conduct No new progress

Brenda September 17, 2007 Education Council Seeking input on policy 5002… Please read get your classmates to read and provide feedback by December 14th, 2007 go to http://www.bcitsa.ca/ENE/news.htm

Brenda October 01, 2007 Templates Still Ongoing

Brenda October 01, 2007 Coaching/Feedback sessions Still ongoing

Brenda October 10, 2007 Extended Hours Access Meeting will be December 14th, 2007

Brenda October 15, 2007 Board of Governors Next meeting November 27th, 2007

Brenda October 22nd, 2007 Alumni Association Meeting Schmoozapoolza will be held February the 6th, 2008 More details to follow as it gets closer. They are currently working with the foundation to build higher endowments for students.

Jennette September Daycare Service Surveys sent out to set/tech reps to distribute to parents. Not many

respondents, not looking optimistic.

Jennette September Monthly SA Projections Ongoing; annual audit will be reported this evening (AGM). Will update council on October’s income statements next meeting.

Jennette September Bylaw Committee Passing proposed bylaw changes today.

Jennette October Elections Committee Had first meeting with Mark for Voter Media. Looking for one more councilor

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Jennette October SE 40 Renovation Waiting for renovation plans.

Jennette November Business Committee Had first meeting and will be focusing attention on the Pub, Coffee shop, and convenience store renovations.

Jennette November Extended Campus Access Spoke to Val about campus hours on holidays. Great Hall is opened until 5pm. BCIT has an extended hours task force committee and we’re pushing to have student representation.

Irina June Shinerama 2007 Campaign

No action Collecting the rest of the funds. Waiting to post the money “Bad news” to be delivered (scheduling the meeting) Sent all the leftovers of Shinerama promotional materials

Irina October The BCIT Annual Charity Campaign In progress Goals and objectives are defined. Surveys to be designed.

Irina October Building Relationship with UBC and SFU

I’ve contacted SAIT, NAIT for their fundraising goals Still no responses

Irina October 30, 2007 Increasing awareness of SA: Building value in SA e-mails

(Uconnect letter about events)

No action Uconnect is developing a letter to send out to Set and Tech Reps.

Irina October - November BCIT International Strategy

Completed Developed a survey for international students Presented result to Tom Vincent, Assistant Deputy Minister, Ministry of Advanced Education

Leanne September Promotion of UConnect • Spoke with Scott re: sticker design an SA branding

Leanne

September Creation of Environmental Sub-Committee

• Chaired 2nd Services Committee meeting • Waiting on more response re: good recycling bin locations to

increase

Thomas N. September 13, 2007 Orientation Day Final Write up The initial stages of the write up are underway.

Thomas N. October 22, 2007 Clubs Package Completed and under revisions. Estimate that by January we should have a fully functional document.

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Thomas N. November 8th, 2007 Clubs Committee Meeting Last meeting of the term completed

Chris September Complete Issues resolved, but will be checking throughout year to make sure no other issues come up

Chris September Set and Tech Reps Putting together a package for Tech reps to hold own meetings - No progress

Chris November Extended access Study Room Creating survey to send out to students - No progress

Roan August 24, 2007 Computer workshops Have discussed possibilities

Roan August 24, 2007 Post grades online. Banner System. Will discuss issues with Margo Slater, Director of Cognos Reporting/Banner system on the implementation of uploading spreadsheets to post grades online.

Roan August 24, 2007 Integration of BCITSA with my.bcit.ca Ongoing. In progress. Researching different options.

Roan September 21, 2007 SE12 Petition Kim Dotto, Dean, School of Computing & Academic Studies and Glen Magel, Director of Security have drafted a contract for CST students to use SE12 for 24/7 access. See contract for details.

Doug September 2007 Councillors 4 councillors have been appointed for my school, still need 1

Doug September 2007 Set/Tech Reps Will hold set/tech rep meeting in early December

Doug October 2007 SW3 Balconies Pending

Doug September 2007 Business Committee Update

Doug November 2007 24hr Committee Update

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Emily Nov 5 - 9 Set and Tech Rep Meeting with School of Business to discuss there view of Set and Tech

Rep

Emily Nov 5 - 9 Crash Course Cooking Attending last session to evaluate the progression. Overall a great

program but needs a couple of improvements. Job well done.

Emily Nov 5 - 9 Service Committee Discussed the implementation of alternative bins around the school.

Emily Nov 12 - 16 Set and tech Rep

Met with Dick Doland Dean of School of Business with Thomas Trowbridge. Engaged in some good discussion that could be used at the Set and Tech rep committee, as well as the School of Health Science.

Emily Nov 12 - 16 Harvest Box at Residence RLA was interested in providing a Harvest Box option at Res.

Emily Nov 19 - 23 Objective: Awareness of Communicable Disease In the works…

Emily Nov 19 - 23 Annual Charity Event Talked about directions and idea’s about how the event can benefit the students and the charity.

Thomas T September 17 Connect with Set and Tech. Reps Waiting on Final List

Thomas T September 17 Set and Tech Rep meeting with Dean November 28th, 2007

Thomas T November 26 Set and Tech Rep Committee meeting Commence after today’s meeting

Thomas T November 16 Emily and Myself met with School of Business Dean Completed

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BCIT Human Resources Association (BCIT HRA) Proposal for BCIT Human Resources Association (BCIT HRA)

Developed by: Ravinder Minhas HR Committee Members: Ravinder Minhas, Sandy Takhar & Sarina Ram Updated: November 25, 2007 Purpose of club: The purpose of the BCIT HRA is:

• To build and strengthen the relationship between the HRMG students and BCHRMA

• To create a support network where students support one another in our studies now and our careers later

• To create a venue to meet with alumni • To develop networks within the HR community • To learn more about the variety of career opportunities in the

profession, the CHRP designation, mentoring programs, further professional development training (i.e. workshops)

• To develop a post-secondary club that offers student events and workshops that strengthen the professional development of the students

• UBC and SFU have HR clubs offer professional development support and networking opportunities through student run events, mentoring programs, and workshops.

The Vision: The goal is to form a BCIT Human Resources Association by November 30, 2007 that will include students from the current program and alumni, and will be supported by HR Faculty and BCHRMA. Guiding Principles: • HR students at BCIT will gain support for professional development through

networking, student events, and mentoring opportunities provided by the BCIT Human Resources Management Association.

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• HR students will be more successful with their studies at BCIT and in their careers through the ability to connect with existing students, alumni, and faculty members.

Aims and Main Targets: • To attract and maintain at least 65% membership involvement by end of May

2008 • To increase peer support for first year BCIT students • To support the professional and educational development of BCIT students

through networking and mentoring opportunities by focusing on two key areas:

• To address the needs of BCIT students • To develop methods to build connections between students and Human

Resources Professionals (ie. Alumni support) • Further aims and targets will come from consultation from BCIT students,

students in HR program, the BCHRMA and BCIT Human Resources faculty Constitution:

• For a complete version please refer to Appendix A

• Membership: o Fees: Approximately $4.50 - $5.00

• Organizational Chart:

o President o Vice presidents o Vice President of Marketing o Vice President of Administration o Vice President of Finance o Vice President of Events o Second Year Representative o First Year Representative

The representatives do not have to be the Set Representatives

• Governing Body, Members and Eligibility: o Open to all students at BCIT o For further details please refer to Constitution in Appendix A

• Duties of Members:

o To complete assigned tasks that pertains to their area of specificity.

• Meetings:

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o General Meetings: We will be hosting one meeting per month, attendance to these meetings will be optional

Each member is required to attend a minimum of two meetings per semester

We will be offering incentives to HRA members to attend all meetings

For example: If you attend all meetings will receive a reference letter from a member of BCIT faculty.

o We will be holding one event per month For example: Fundraising and Networking Events

• Elections and Appointments

o Elections will be held at the beginning of every school year, in the month of August

Voting will take place over a couple of days via a secret ballot

** The 2008 committee will be appointed as this is the first year of the clubs creation

We will send email to first and second year HR students regarding the positions available and based on who responds will get the position but if there is more than one person we will hold a vote.

• Conditions of Office and Impeachment: o Please refer to the Constitution in Appendix A.

• Budget: o This will be provided by the Student Association upon conception of

the club and monies raised by fundraising events.

• Supporters: o Students: Approx 80-90% of HR students o Staff: Bonnie, Fred o BCHRMA

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Appendix A: Constitution of  BCIT Human Resources Association I Club Name 1. The official name of the club shall be “BCIT Human Resources Association (BCIT HRA)”. No other name shall be used in the advertising or representation of the club. II Purposes and Aims Purpose: To develop an student club that will help students at BCIT to enhance and support their professional development in Human Resources through networking, student events, and mentoring opportunities through the help of BCIT faculty and BC Human Resources Management Association (BCHRMA). Club Aims:

• To build and strengthen the relationship between the HRMG students and BCHRMA

• To create a support network where students support one another in our studies now and our careers later

• To create a venue to meet with alumni • To develop networks within the HR community • To learn more about the variety of career opportunities in the profession,

the CHRP designation, mentoring programs, further professional development training (ie. workshops)

• To develop a post-secondary club that offers student events and workshops that strengthen the professional development of the students

III Membership 1. Membership shall be open to all BCIT students in good standing with the BCIT Student Association (BCIT SA) Society. 2. Membership can also be open to non-student individuals such as staff, faculty, alumni or community members. If any restrictions are to be placed on these associate members they must be noted, and are subject to approval. “Associate Members” may not run for club executive positions. 3. A member may be expelled from the club by a vote of at least 2/3 of quorum. The duration of the penalty must be determined before the expulsion vote is

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conducted. An expelled member has the right to appeal, and may rejoin the club if 2/3 of quorum vote to permit this. IV Executive 1. The Executive shall include at least a President, Vice-President and a Vice-President of Finance. A typical Executive includes:

• President • Vice President • VP of Administration • VP of Finance • VP of Marketing • VP of Events • 2nd year rep • 1st year rep

2. All members of the Executive must be student members of the club. 3. All members of the Executive shall be voted into their positions via an election or by-election. The only exception to this will be from January 2008-August 2008 due to the limitations in voting due to the development of the club. For single nomination positions, a yes/no vote shall be held. No member can be appointed to an executive position unless the appointment is less than a month in duration. 4. Responsibilities of the Executive members are as follows: 4.1 President: shall conduct all executive or general meetings; is ex-officio member of all committees within the club; is responsible for promoting the club to the campus community. 4.2 Vice-President: shall fill all responsibilities and duties of the President in the absence of the President; is responsible for promoting the club to the community. 4.2 VP of Administration: Shall record minutes of all meetings; is responsible for clu correspondence. 4.3 VP of Finance: Keeps a record of allocation of club funds; periodically checks and updates the club asset list; shall give an account of the club’s financial standing and make the record books open to the club or to the SFSS if requested to do so. 5. Any Executive member may be impeached by a vote of at least 2/3 of quorum. Reinstating a member can be done by a similar vote.

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V. Meetings 1. Clubs must decide on a quorum, i.e. the minimum number of executives and members necessary to conduct official club business. 2. The BCIT Human Resources Club (BCIT HRA) club quorum is 2 Executive members + 25% of signed members. 3. At least one official meeting must be called per semester. If assembling members is difficult, club business can be conducted over electronic mail. 4. Club meetings should be well posted in advance using electronic mail, website, posters, etc. 5. Minutes shall be recorded for all meetings. VI Elections and by-elections 1. Club Executives of the Club must be elected from and by the membership with a majority vote. An election must be held at least once per year. 2. The club’s elections will take place BCIT Great Hall (e.g. week 2 of each semester) 3. The results of any election are recorded in the BCIT HRA Club Registration sheet. 4. Executive positions can be held by any student member of the club. 5. Votes may be cast by secret ballot or a simple show of hands. Majority vote wins. In case of a tie, the chair casts the deciding vote, or the member with the least votes drops out and votes are recast. 6. If for any reason an executive position becomes vacant, a by-election for that position will be held. This is not required if less than one month is left before the next scheduled election; instead, a member may be appointed to the position by the Executive. VII Amendments 1. Notice of the proposed amendments to the constitution shall be presented via email to the active club membership in advance, prior to the meeting in which the amendments will be discussed and voted upon. 2. Amendments to this constitution require a 2/3-majority vote of quorum.

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3. Upon receiving 2/3 affirmative votes in favor of amendment/revision, an executive member shall submit the new constitution to the BCIT SA General Office for approval. VIII Dissolution 1. This club will be dissolved if a 2/3 majority of quorum votes to do so, or if club attendance falls below BCIT SA standards. 2. In the event of the club’s dissolution, all club assets become property of the BCIT SA. IX Agency 1. The Club is not an agent of the BCIT SA and the club’s views and actions do not necessarily represent the voice of the BCIT SA. X Special Club Policies ______________________________________________________ ______________________________________________________ ______________________________________________________ ______________________________________________________ ______________________________________________________ This constitution has been adopted by: BCIT HUMAN RESOURCES ASSOCITION (BCIT HRA) On: _________________ of: ______________________________________.

Day Month Year President: _______________________________________, ___________________

Signature Date Club Executive Member:____________________________ ,___________________

Signature Date

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BCIT Real Estate Association Proposal

Table of Contents

Name of Club 1

Club’s Purpose 1

Club’s Vision 1

Constitution 1

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Organizational Chart 2

Eligibility of Members and Governing Body 2

Duties of Members

- President 3

- VP Finance and Administration 3

- VP Marketing & Communications 3-4

- VP Events 4

- VP Memberships 4

- VP Creative 5

- First Year Liaison 5

- Members 5

Meetings 6

Elections and Appointment Processes 6

How can we Guarantee Succession of this Club in the Future 6-7

Supporters 7

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Name of Club BCIT Real Estate Association (REA)

Club’s Purpose To provide an opportunity to all members of the Real Estate Association to network

within the real estate industry while further educating them on topics involving real

estate. In addition this club will establish a professional reputation of BCIT students and

the school as a whole.

Club’s Vision

The BCIT Real Estate Association acts as a link of higher learning between classrooms

and the business world while establishing professional representation of the BCIT

Students and the BCIT School of Business through networking within the real estate

industry.

Constitution

All students at BCIT, first and second year, interested in joining and participating in the

benefits of the Real Estate Association are all welcome. The membership fee will be

affordable at a price of $20 per year. This fee does not include personal business cards,

since not all members may want them. The club will leave the business cards optional at

an additional charge.

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Organizational Chart:

The organizational hierarchy will consist of:

President VP Finance and Administration VP Marketing & Communications VP Memberships VP Events VP Creative 2 First Year Liaison Eligibility of Members and Governing Body

- All BCIT students, regardless of program or program year, are eligible of

becoming a member of the club

- All members, regardless of program are allowed to run for any governing position

- All elected governing executive, except for First Year Liaison, must be in their

second year of their program

- All members running for the position of First Year Liaison, must be in their first

year of their program

- Other then school and program work, all governing bodies must have the club as

their primary commitment and be fully dedicated towards their position and duties

- To qualify for election, all members who are running for executive position can

not be in an executive position for any other BCIT club. This will not limit their

membership to any other BCIT club

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Duties of Members

President: The president acts as an organizer and leader. He/she must be impartial,

unbiased, reliable, passionate, professional, a good spokes person, and of good

representation of all the members of the club and the Institution.

The president’s duties include:

- Mediator

- Tie breaker in a tied vote

- Organizer of all meeting duties: this includes the meeting agenda and minutes,

frequency of meetings and location

- Run the meeting and delegate tasks

- In charge of the presentation to introduce the program to first year students

- Responsible for representing the club and communicating with club sponsors

VP Finance and Administration: This position acts as the clubs financial and

administrative manager. The position entails large responsibilities towards the clubs

budget and member profiles.

The VP Finance and Administration’s duties include:

- Always making sure the club has sufficient funds

- Putting together semester/yearly budgets

- Make sure budget is on track

- Administration duties: Processing and keeping track of number of members their

information

- Must keep all personal member information confidential; this includes releasing

member information to non-members or club related activities.

VP Marketing & Communications: This position will act as the clubs means of

communication to bring together the students and the professionals in the industry. The

VP Marketing & Communications is expected to coordinate and communicate heavily

with the VP Events, VP Creative, and First Year Liaison’s.

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The VP Marketing & Communication’s duties include:

- Acting as a external link: bringing in guest speakers

- Will be the link with the media

- Club communicator to all members

VP Events: The VP Events position acts as the clubs event coordinator. This position

involves exerting high energy and motivation to encourage club events. The position will

involve working heavily with the club’s VP Marketing and Communication’s.

The VP Events duties include:

- Promoting events

- Ticket sales

- Coordinating and scheduling events: fundraising, team building, networking

- Organizing all events from beginning to finish: making sure events are on

schedule

- Communicating and coordinating with the VP Marketing and Communication’s

VP Memberships: The VP Memberships position involves recruiting new members to

the club, and being the sole communicator between the members of the club for any

member registrations and purchases. The VP membership is expected to communicate

and work with the First Year Liaison’s.

The VP Membership’s duties include

- Recruiting: making and creating the presentations in PowerPoint

- Collecting membership fees and passing it over to VP Finance and Administration

- Member business cards

- Compiling and updating of a members list: emailing out updated information to

all members

- Making sure there is always enough member sign up forms

- Communicating with First year liaison

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VP Creative: This position is responsible for all creative aspects of the club. The

position will involve working with the VP Marketing and Administration.

The VP Creative duties include:

- Designing of the clubs business cards

- Club merchandise design

- Creation of Club logo

- Creating and maintaining club website

First Year Liaison: There will be two First Year Liaisons elected to become the tie

between communicating the club to first year students and recruiting new members. This

position will involve working and communicating with VP Membership and VP

Marketing and Administration.

The First Year Liaison’s duties include:

- Communicating and exposing the club to first year students

- Gaining membership within first year students

- Promoting and encouraging first year students to join

Members: All members are responsible for encouraging a higher level of education

among themselves and other members.

All members’ duties include:

- Act professional at all events

- Act as a good representation of all the members in the club and the institution

- Provide personal feedback on how the club can better itself

- Take part in events and help out fellow members

- Setting personal goals and gaining a higher level of education

- Networking and having fun!

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Meetings

Club meetings will be held once a week at a specific location and time. The specific

details for the meeting have not been set yet, taking into consideration the schedule

change for next semester. The meetings will be taking into conversion of the Roberts

rules of order.

Elections and Appointment Processes

The election and appointment process will run as followed:

- All members are expected to vote

- There are no proxy votes

- Private voting will take place

- If a tie occurs, all running members must individually give a speech as to why

they are the superior candidate, and a revote will occur

o in the situation of another tie, tied vote members will face a panel of

executives in an interview process

- Members are only eligible to run for one position at a time

- Elect the 2 prime positions first (President and VP Finance and Administration),

and then the remaining positions will be elected

- We will rely on student association bylaws for voting someone out

- Elections will be held in late April

How can we Guarantee Succession of this Club in the Future

To guarantee succession of the club in the future, current interested members are

committed to returning in September to help newly elected members promote and

communicate the club to new students.

Other reasons why we can guarantee succession are by:

- Having good first year participation

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- Passing on networks and contacts that second year students have already created

- Providing new students with club information on Orientation day

- Building good relation with current sponsors

Supporters

This club is highly supported by the entire real estate option at BCIT. The Real Estate

Department Head at BCIT, Mr. Bill Phillips, strongly believes in our cause and the

purpose of the club along with other BCIT Real Estate Instructors, including Mr. David

Wan. Besides being strongly supported by the BCIT real estate faculty and students, there

are plenty of non-real estates students who support and have a strong interest in the clubs

success.