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THE WORD PROCESSORWORD PROCESSOR: - It is a software package. It helps to write, edit, and print documents in a beautiful way.FEATURE OF WORD PROCESSOR: - the feature of word processor is as follows—
Word wrap Editing of text Page formatting Paragraph formatting Text formatting
Output application Mail merge Spelling and grammar check On line assistance
M I CRO- SOF T W ORDINTRODUCTION: - M.S word is developed by micro-soft company (U.S.A). M.S word is a windows based application, which is useful for creating office menus, books and magazines. These features can be seen in M.S word—
Efficient mode of text editing, Facility of cut, copy, paste and
paste special, Pagination, Import/ export text, Spelling and grammar check, Mail merge Macro (recording)
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ST ARTI N G M .S WO RDTo start M.S word, do the following—
Click start button, Take pointer to all programs, Make to M.S office group and click on M.S Word, the application window of
M.S Word will appears,
EL EM ENTS OF M .S WO RD WI N D OW
RIBBON AND TAGS-Like the other program in the office package, word has got a new smarter look. The most obvious change is that the traditional menu and toolbars have been replaced by the new ribbon. The ribbon contains ribbon tags and every tag contains button for the various functions that used to be located in the menu and toolbars. These ribbon and tags are as follows—
Title bar or ribbon Task bar or ribbon Status bar or ribbon Tool and formatting bar or ribbon Title bar or ribbon: -the top most bar of the window is called title bar.
M.S Word is written on this bar. The title bar can be dividing in following buttons— Office button Quick access button Minimize, maximize, and close button
Office button: - in the upper left corner of the screen, you will find the round office button. It corresponds basically to the old “files” menu. When you click on the office button,
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when you want to create a new blank document and when you need to save it. You will also find menu items for preview and print.
Quick access button: - the small, discrete “quick access” button is located just to the right of the office button. Using quick access, you can save, undo, redo etc with a click. Minimize, maximize, and close button: - in the upper right corner of the screen three buttons namely Minimize, maximize, and close button are placed.
Task bar or ribbon: - the task bar shows the current document which is open. It contains start button and show the current time.
Status bar or ribbon: - the status bar shows the status of the current page and also shows the view button. In this bar we can look the status of the document like, page no., words, language type etc. and also we can look many view of document and change the size of page.
Tool and formatting bar or ribbon: - this bar contains several tools and button or tab.
The home tab: - the home tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. the home tab can divide in many parts. These are as follows—
CLIPBOARD TOOLS NAME OF TOOLS EFFECT
Cut (ctrl + x)
Copy (ctrl + c)
Paste (ctrl + v)
Format pointer (ctrl+shift+c)
Cut the selected information
Copies the selected information
Paste the selected information
Copies format for the selected textor graphics
FONT
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TOOLS NAME OF TOOLS EFFECTFont (ctrl+shift+f)
Size of font(ctrl+shift+p)
Bold (ctrl+B)
Italic (ctrl+I) Underline
(ctrl+u)
Superscript(ctrl+shift++)
subscript(clrt+=)
strickthrough
grow font (ctrl+>)
shrink font (ctrl+<)change case
text highlight color
font color
clear formatting
Shows different font style
Shows different size of font
Set bold the text
Set italic the text
Underline the text
Set superscript the text
Set subscript the text
Draw a line through of the middle of the textIncrease the font size
Decrease the font size
Change all the selected text to uppercase, lowercase, or other common capitalizationsMake text look like it was marked with a highlighter penChange the text color
Clear all the formatting from the selection, leaving only the plain text
PARAGRAPH
TOOLS NAME OF TOOLS EFFECTBullets
Numbering
Multilevel listAlign text left (ctrl+ L)
Center align(ctrl+ E)
Right align (ctrl+ R)
Start a bulleted list
Start a numbered list
Start a multilevel list
Align text to left
Center text
Align text to the right
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STYLE
Justify (ctrl+ j)
Decrease indent
Increase indent
Sort
Show/hide (ctrl+*)
Line and paragraph spacing
Shading
Border
Align the text both left and right margin,Decrease the indent level of theparagraphIncrease the indent level of theparagraphAlphabetize the selected text or sortnumerical dataShow paragraph marks and otherformatting symbolsChange spacing between line oftextColor the background behind theselected text or paragraphCustomize the border of the selectedtext or cell.
TOOLS NAME OF TOOLS EFFECTSNormal
Headings
Clear formatting
Change style
Normal font
Set the heading
Clear the formatting for all theSelectionChange the style, color, font andparagraph spacing used in the document
EDITING
TOOLS NAME OF TOOLS EFFECTSFind (ctrl+ f)
Replace (ctrl+ h) Select
Find text or other content in thedocumentReplace text in the document
Select text or object in the document
The insert tab: - the insert tab contains many buttons. Those buttons are very useful, andit also contains many formatting bar or ribbons. The insert tab can divide in many parts. These are as follows—
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PAGE
TOOLS NAME OF TOOLS EFFECTSCover page
Blank page
Page break (ctrl+ return)
Insert a fully formatted page
Insert a new blank page at the position of cursorStart the next page at the currentposition
TABLETOOLS NAME OF TOOLS EFFECTS
Table Insert or draw a table into thedocument
ILLUSTRATIONS
TOOLS NAME OF TOOLS EFFECTSPicture
Clip art
Shapes
Smart art
Chart
Insert a picture from file
Insert a clip art into a document
Insert ready-made shape
Insert a smart art to visual communicate information
Insert a chart to illustrate and compare data
LINKS
TOOLS NAME OF TOOLS EFFECTS
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Hyperlink (ctrl + k)
Bookmark
Cross-reference
HEADER AND FOOTER
Create a link to a web page, a picture, an e-mail address, or a program.Create a bookmark to assign a namea specific point in a document.Refer to items such as heading,figure, and tables by inserting a cross reference
TOOLS NAME OF TOOLS EFFECTSHeader
Footer
Page number
Edit the header of the document.
Edit the footer of the document.
Insert page number into thedocument
TEXT
TOOLS NAME OF TOOLS EFFECTSText box
Quick parts
Word artDrop cap
Signature lineDate & time
Object
Insert preformatted text box
Insert reusable pieces of content, including fields, document properties such as title and authorInsert decorative text in yourdocumentCreating a large and capital letter atthe beginning of a paragraphInsert a signature lineInsert the current date & time in the documentInsert an embedded object
SYMBOLSTOOLS NAME OF TOOLS EFFECTS
Equationsymbol
Insert common mathematical equationInsert symbol that is not present on the keyboard
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The page layout tab:- the page layout tab contains many buttons. Those buttons arevery useful, and it also contains many formatting bar or ribbons. The page layout tab can divide in many parts. These are as follows—THEMES
TOOL NAME OF TOOL EFFECTSThemes
ColorFonts
Effects
Change the overall design of thedocumentChange the color for the current themeChange the font for the current theme Change the effect for the current theme
PAGE SET UP
TOOL NAME OF TOOL EFFECTSMarginsOrientation
Size
Column
Break
Select the margin side for the sheetSwitch the page between portrait or landscape layoutChoose the paper size for the current sectionSplit page into or more column
Start the next page at the current position
PAGE BACKGROUND
TOOL NAME OF TOOL EFFECTSWatermark
Page color
Page border
Insert ghosted text behind the contentof the pageChoose a color to the back ground ofthe textAdd or change the border of the page
PARAGRAPH
TOOL NAME OF TOOL EFFECTSIndent
spacing
Move the paragraph to the right orleft by a certain amount
Change the spacing between paragraph line
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ARRANGE
TOOL NAME OF TOOL EFFECTSPosition
Bring to front
Send to back
Text wrapping
Align
Group
rotate
Position the selected object of the text
Bring the selected object in front of the other object
Bring the selected object in back of the other object
Change the way text wraps around the selected objectAlign the adage of the multiple selected objectGroup the selected objects
Rotate the selected objects
References: - the reference tab contains many buttons. Those buttons are very useful,and it also contains many formatting bar or ribbons. The reference tab can divide in many parts. These are as follows—TABLE OF CONTENTS
TOOL NAME OF TOOL EFFECTSTable of contents Add a table of content of text
FOOT NOTES TOOL NAME OF TOOL EFFECTS
Insert foot notes
Insert end notesNext foot notes
Add a footnote to the document
Add a endnote to the documentAdd a next footnote to the document
CITATIONS & BIBILOGRAPHY
TOOLS NAME OF TOOLS EFFECTS
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CAPTIONS
Insert citation
Manage source
Bibliography
Cite a book, journal article or other periodical as the source for a piece of information in the documentView the list of all the sources citedin the documentAdd a bibliography, which lists of allthe sources cited in the document
TOOLS NAME OF TOOLS EFFECTSInsert caption
Insert table of figures
Cross reference
Add a caption to the picture or otherimageInsert a table or figure into the documentRefer to items such as heading, figure and tables by inserting a crossreference
INDEX
TOOLS NAME OF TOOLS EFFECTSMark entry
Insert index
Update index
Include the selected text in the indexof the documentInsert a table in to the document
Update the index so that all the entries to the correct page number
TABLE OF AUTHORITIES
TOOLS NAME OF TOOLS EFFECTSMark citation
Insert table of authorities
Add the selected text as an entry inthe table of authoritiesInsert a table of authorities into thedocument
The mailing tab: - the page layout tab contains many buttons. Those buttons are veryuseful, and it also contains many formatting bar or ribbons. The page layout tab can divide in many parts. These are as follows—CREATE
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TOOL NAME OF TOOLS EFFECTSEnvelopes
Labels
Create and print envelope
Create and print label
START MAIL MERGE
TOOL NAME OF TOOLS EFFECTSStart mail merge
Select recipients
Edit recipient list
You can insert field, such as name and address,Choose the list of people you intendto send the letter to.Make changes to the list of recipientand decide which of theme should receive your letter
WRITE & INSERT FILEDS
TOOL NAME OF TOOLS EFFECTSHighlight merge fields
Address blockGreeting line
Rules
Match fields
Highlight the field you have inserted in the documentAdd an address to your letterAdd a greeting line such “dear <<first name>>” to your document Specify rules to add decision-making ability to the mail merge.Match fields allow to tell word themeaning of different field in your recipient list.
PREVIEW RESULT
TOOL NAME OF TOOLS EFFECTSPreview results(viewmerged list)
Go to record
Replace the merged field in yourdocument which actual data from your recipient list so you can look what it looks likePreview the specific record in therecipient list
FINISH
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TOOL NAME OF TOOLS EFFECTSFinish and merge Complete the mail merge
The review tab: - this tab is used for insert comment, and translate the language.
PROOFING TOOL NAME OF TOOLS EFFECTS
Spelling & grammar(F7)
Research (alt+ click)
Thesaurus(shift + f7)Word count
Translate
Check the spelling & grammar in the documentSearch reference material dictionaryand translation serviceSuggest other word with the similarmeaning to the word you have selectedFind out the number of word, character, paragraph and lines in thedocumentTranslate word or paragraph intodifferent language
COMMENTS TOOL NAME OF TOOLS EFFECTS
New commentDelete
Preview
next
Add the comment about the selectionDelete the comment
Show the previous comment in the documentNavigate the next comment in the document
TRACKING
TOOL NAME OF TOOLS EFFECTSTrack change (ctrl+shift+E)
Track all the changes made to thedocument, including insertion, deletion or formatting changesChoose what type markup to show in
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Show markup
Reviewing pane
the documentShow revisions in the previousdocument
CHANGES
TOOL NAME OF TOOLS EFFECTSAccept
Reject
PreviewNext
Accept the current change and moveto the next proposed changeReject the current change and moveto the next proposed change Navigate to the next revision in the document show you can reject and accept
COMPARE
TOOL NAME OF TOOLS EFFECTScompare Compare or combine multiple
versions of the document
PROTECT
TOOL NAME OF TOOLS EFFECTSRestrict editing Restrict how people edit or format
specific part of the document
The view tab:- we can view the document in many format with the help of document.DOCUMENT VIEWS
TOOL NAME OF TOOLS EFFECTSPrint layout
Full screen reading
Web layout
View the document as printed page
View in the document in the full screen
TOOL NAME OF TOOLS EFFECTSRulerGridline
Show the rulerTorn on gridline to which you canalign objects in the document
TOOL NAME OF TOOLS EFFECTSZoom Show the zoom box to specify the
zoom level in the document
TOOL NAME OF TOOLS EFFECTSNew window
Arrange all
Split
Switch window
Open a new window containing theview of the documentShow all open window side by side inthe documentSplit the current document in to twopartsSwitch to a different currently open
TOOL NAME OF TOOLS EFFECTSMacros (alt+ f8) Click here to record macro or to
access other macro option
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SHOW
Outline
draft
View in the document as web page
View the document as an outline
View the document as a draft to quickly edit the text
ZOOM
WINDOW
MACROS
T HE SP R E AD S HE E T P ROC E SS OR
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SPREAD SHEET PROCESSOR: - it is a spread sheet software package. It helps to storeand calculate with data.
M IC R O - S O F T E X C E L INTRODUCTION: - M.S word is developed by micro-soft company (U.S.A). M.S excel is a windows based application, which is useful for calculating and storing data. The data is store in an electronic sheet having rows and columns. the data is entered in to the cells of the sheet. The intersection of rows and columns is known as cells. Each cell has unique address. The cell and the computer can automatically perform the calculations on numerical data in cell. The main feature of M.S. Excel is as following— Multi sheet file Chart Function and formulas List managements
ST A R T ING M . S E X C E L To start M.S excel, do the following— Click start button, Take pointer to all programs, Make to M.S office group and click on M.S Excel, the application window of M.S Excel will appears,
PARTS OF M .S. EX CELROW HEADING: - M.S. Excel provide 1to 65536 rows in each sheet.COLUMN HEADING: - M.S. Excel provide 256 column in each sheet from A to IV. ACTIVE CELL INDICATOR: - dark black outline cell is indicate currently active cell. FILL HANDLE: - this is a part of active cell indicator. A black square form in active cell is known as fill handle. It is use to create any series.ENTRY IN A CELL: - we can enter anything in a cell ----- A VALUE- includes 0 to 9 number, date & time, decimal number. TEXT- Include A to Z characters, string (word), alpha numeric text and symbol.
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TAB AND RIBBONSThe home tab: - the home tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. The home tab can divide in many parts. These are as follows—
CLIPBOARD
TOOLS NAME OF TOOLS EFFECTCut (ctrl + x)
Copy (ctrl + c)
Paste (ctrl + v)
Format pointer
Cut the selected informationCopies the selected information
Paste the selected information
Copies format for the selected text or graphics
FONT
TOOLS NAME OF TOOLS EFFECTFont (ctrl+shift+f)Size of font(ctrl+shift+p)
Bold (ctrl+B)
Italic (ctrl+I)
Underline (ctrl+u) grow font (ctrl+>) shrink font (ctrl+<)
font color Shading Border
Shows different font style
Shows different size of fontSet bold the text
Set italic the text
Underline the textIncrease the font sizeDecrease the font size Change the color of the font Color the background behind theselected text or paragraphCustomize the border of the selectedtext or cell.
ALIGNMENT
TOOLS NAME OF TOOLS EFFECTSNumber format
Accounting number format
Percent style (ctrl+shift+
%) Comma style
Increase decimal
Decrease decimal
Choose how the value in the cell are thedisplayed: as A percentage, as a currencyChoose an alternate currency format for the selected textDisplay the value of the cell aspercentageDisplay the value of the cell with thousand separatedShow more precise value by showing more decimal placesShow less precise value by showing fever decimal places
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TOOLS NAME OF TOOLS EFFECTTop align
Middle align
Bottom align
Orientation
Align text left (ctrl+ L)
Center align(ctrl+ E)
Right align (ctrl+ R)
Decrease indent(ctrl+alt+shift+tab)Increase indent (ctrl+alt+tab)
Wrap text
Marge & center
Align the text to the top of the cellAlign the text to the middle of the cellAlign the text to the bottom of the cell
Rotate the text as you want
Align text to left of the cell
Center textAlign text to the right
Decrease the indent level of the paragraphIncrease the indent level of the paragraphAll content of the cell display in the multiple lineMarge the cell
NUMBER
STYLE
TOOLS NAME OF TOOLS EFFECTSConditional formatting
Format as table
Cell style
Highlighted inserting cell
Quickly format the table as pre define styleQuickly format the cell as pre definestyle
TOOLS NAME OF TOOLS EFFECTSInsert
D
elete
f
Insert cell, row or column in to thesheet or tabledelete cell, row or column in to the sheet or tableformat cell, row or column in to the sheet or table
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CELL
EDITING
TOOLS NAME OF TOOLS EFFECTSAuto sumFillClear
Sort & filter
Find & select
Display the sum of the selected textYou can fill cell in any direction and into any range in any adjacent cell Clear all formatingSort the alphabetic or numeric data
Find & select text, formatting, type of information within a text book
The insert tab: - the insert tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. The insert tab can divide in many parts. These areas follows—
TABLE
TOOLS NAME OF TOOLS EFFECTSPivot table
Table (ctrl+T)
Summarize data using a pivot table
Insert or draw a table into the document
ILLUSTRATIONS
TOOLS NAME OF TOOLS EFFECTSPicture Insert a picture from file
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Clip art
Shapes
Insert a clip art into a document
Insert ready-made shape
CHART
Smart art Insert a smart art to visual communicate information
TOOLS NAME OF TOOLS EFFECTSColumn
Line
Pie
Bar
Area
Scatter
Other chart
Insert a column chart
Insert a line chart
Insert a pie chart
Insert a bar chart
Insert a area chart
Insert a scatter chart
Insert a bubble, stock, surfaceAnd radar chart
LINKS TOOLS NAME OF TOOLS EFFECTS
Hyperlink (ctrl + k) Create a link to a web page, a picture,an e-mail address, or a program.
TEXT
TOOLS NAME OF TOOLS EFFECTSText box
Header & fodder
Word art
Signature line
Object symbol
Insert text box that can be positionedanywhere on the pageEdit the header or fodder of the document. Insert decorative text in your document
Insert a signature line
insert an embedded object
Insert symbol that is not present on thekeyboard
TOOLS NAME OF TOOLS EFFECTSMargins
OrientationSize Breaks
B
ackground
Print title
Select the margin side for the sheetSwitch the page between portrait or landscape layoutChoose the paper size for the current sectionStart the next page at the current positionChoose an image set at the background ofthe pageSpecific row and column to repeat on each printed page
TOOLS NAME OF TOOLS EFFECTSWidth
H
eight
scale
Shrink the width of printed output to fix amaximum number of paperShrink the height of printed output to fix a maximum number of paperThe maximum width and height setautomatically to be use this feature
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The page layout tab: - the page layout tab contains many buttons. Those buttons are very useful, and it also contains many formatting bar or ribbons. The page layout tab can divide inmany parts. These are as follows—
THEMES TOOL NAME OF TOOL EFFECTS
Themes
Color
Fonts
Effects
Change the overall design of the documentChange the color for the current theme
Change the font for the current theme
Change the effect for the current theme
PAGE SETUP
SCALE TO FIT
SHEET OPTIONS
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TOOLS NAME OF TOOLS EFFECTSGridline
heading
Torn on gridline to which you can alignobjects in the documentShow and hide the heading of row ad column
ARRANGE
TOOLS NAME OF TOOLS EFFECTSBring to front
Send to back
Selection pane
Align
Group
rotate
Bring the selected object in front of theother objectBring the selected object in back of the other objectShow the selection pane to select individual objectAlign the adage of the multiple selected objectGroup the selected objects
Rotate the selected objects
The formula tab:-
FUNCTION LIBRARY
TOOL NAME OF TOOLS EFFECTSInsert function (shift+F3)
Auto sum (alt+=)
Recently used
Financial
Logical
Text
Date & time
Lookup & reference
Edit the formula in the current cell
Display the sum of the selected cell
Browse and select from a list of recently used functionBrowse and select from a list of financial
functionBrowse and select from a list of logical functionBrowse and select from a list of text functionBrowse and select from a list of date &time functionBrowse and select from a list of lookup &
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DEFIND NAMES
Math & trig
More functions
reference functionBrowse and select from a list of math &trigonometry functionBrowse and select from a list of static,cube, engineering and information function
TOOL NAME OF TOOLS EFFECTSName manager (ctrl+F3)
Define name
Create from selection(ctrl+shift+F3)
Create , edit and delete all the name use theworkbookName the cell that you can refer o the cell Automatically generate names from the selected text
FORMULA AUDITING TOOL NAME OF TOOLS EFFECTS
Trace precedents
Trace dependents
Remove arrows
Show formulaError checking
Show arrow to indicate what cell affect thevalue of the currently selected cellShow arrow to indicate what cell affectedthe value of the currently selected cell Remove the arrow draw by the trace precedent or trace dependentsDisplay the formula in the each cellCheck the common error occur in the formula
CALCULATION
TOOL NAME OF TOOLS EFFECTSCalculate now (F9)
Calculate sheet (shift+ F9)
Calculate the entire workbook now
Calculate the current sheet
The data tab:-
TOOL NAME OF TOOLS EFFECTSText to columns
Remove duplicates
Separated the content of one excel cell into separated columnDelete duplicate rows from a sheet
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GET EXTERNAL DATA
TOOL NAME OF TOOLS EFFECTSFrom access
From web
From text
From other source
Import data from a Microsoft access data baseImport data from a web
Import data from a text file
Import data from other source
CONNECTION
TOOL NAME OF TOOLS EFFECTSRefresh all (ctrl+alt+F5)
Connections
PropertiesEdit links
Update all the information in the workboor that is coming from a data source Display all data connection for the work bookShow the properties of the all cellsView all the links , you can add remove the link
SORT & FILTER TOOL NAME OF TOOLS EFFECTS
Sort
Filter (ctrl+shift+L)
Sort the selected cell
Filter the selected cell
DATA TOOLS
OUTLINE
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TOOL NAME OF TOOLS EFFECTSGroup
Ungroup
Tie a range of cell together that they can becollapsed or expendedUngroup the grouped data
The review tab: -this tab is used for insert comment, and translates the language.
PROOFING TOOL NAME OF TOOLS EFFECTS
Spelling (F7)Research (alt+ click)
Thesaurus(shift + f7)
translate
Check the spelling to the textSearch reference material dictionary and translation serviceSuggest other word with the similar meaning to the word you have selected Translate the selected text into different language
COMMANTS TOOL NAME OF TOOLS EFFECTS
New comment (shift + f2)
Delete
Previous
next
Add the comment about the selection
Delete the comment
Show the previous comment in the documentNavigate the next comment in the document
CHANGES
TOOL NAME OF TOOLS EFFECTSProtect sheet
Protect workbook
Protect the work book
Protect the work sheet
TOOL NAME OF TOOLS EFFECTSZoom Zoom the work sheet
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The view tab: -we can view the document in many formats with the help of document.
WORKBOOK VIEWS
TOOL NAME OF TOOLS EFFECTSNormal
Page layout
Page break preview
Full screen
View the document in normal view
View in the document as printed page
View a preview of where page will break when this document is printedView in the document in the full screen
SHOW TOOL NAME OF TOOLS EFFECTS
Ruler
Gridline
Formula bar
Show the ruler
Show the gridline of sheet
Show the formula bar
ZOOM
WINDOW
TOOL NAME OF TOOLS EFFECTSNew window
Arrange all
Freeze panes
Open a new window containing the view ofthe documentShow all open window side by side in the documentKeep the portion of the sheet visible while
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MACROS
SplitHide
the rest of the sheet scrollSplit the current document in to two parts Hide the current window show cannot be seen
TOOL NAME OF TOOLS EFFECTSMacros (alt+ f8) Click here to record macro or to access
other macro option
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MICRO -SOF T POWER POINTINTRODUCTION:-Power point is the group member of M.S. office package.it is use for creating the presentation. Presentation are used to put our though and views in effective way with a lot of animation.
Files of power point are known as presentation and each presentation have a by default extension“.PPT”.
S T A R T I N G M . S P O W ER P O I N T To start M.S power point, do the following—
Click start button, Take pointer to all programs, Make to M.S office group and click on M.S power point, the application window of M.S
power point will appears,
The home tab: - the home tab contains many buttons. Those buttons are very useful, and italso contains many formatting bar or ribbons. the home tab can divide in many parts. These are as follows—
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CLIPBOARD
TOOLS NAME OF TOOLS EFFECTCut (ctrl + x)
Copy (ctrl + c)
Paste (ctrl + v)
Format pointer (ctrl+shift+c)
Cut the selected information
Copies the selected information
Paste the selected information
Copies format for the selected text or graphics
SLIDES TOOLS NAME OF TOOLS EFFECT
New slide
Layout Reset delete
Insert a new slide
Set the slide in different layout Reset the formatting of slide Delete the selected slide
FONT
TOOLS NAME OF TOOLS EFFECTFont (ctrl+shift+f)
Size of font(ctrl+shift+p)
Bold (ctrl+B)
Italic (ctrl+I)
Underline (ctrl+u)
strickthroughgrow font (ctrl+>)
shrink font (ctrl+<)
change case
clear formatting
Shows different font style
Shows different size of font
Set bold the text
Set italic the text
Underline the textDraw a line through of the middle of the textIncrease the font sizeDecrease the font sizeChange all the selected text to uppercase, lowercase, or othercommon capitalizationsClear all the formatting from the selection, leaving only the plain text
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PARAGRAPH
TOOLS NAME OF TOOLS EFFECTBullets
Numbering
Align text left (ctrl+ L)
Center align(ctrl+ E)
Right align (ctrl+ R)
Justify (ctrl+ j)
Decrease indent
Increase indent
Start a bulleted list
Start a numbered list
Align text to left
Center text
Align text to the right
Align the text both left and right margin,Decrease the indent level of theparagraphIncrease the indent level of theparagraph
DRAWING TOOLS NAME OF TOOLS EFFECT
Shape
Arrange
Quick style
Shape fill Shape out line Shape effect
Insert the shape
Arrange the all shape
Choose visual style for the shape or lineFill the shape with any colorOutline the shapeGive the effect to the shape
EDITING
TOOLS NAME OF TOOLS EFFECTS
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Replace (ctrl+ h) Select
Find text or other content in the documentReplace text in the document
Select text or object in the document
The insert tab: - the insert tab contains many buttons. Those buttons are very useful, and italso contains many formatting bar or ribbons. The insert tab can divide in many parts. These are as follows—
TABLETOOLS NAME OF TOOLS EFFECTS
Table Insert or draw a table into the document
ILLUSTRATIONS
TOOLS NAME OF TOOLS EFFECTSPicture
Clip art
New photo album
Shapes
Smart art
Chart
Insert a picture from file
Insert a clip art into a documentCreate a new presentation based on a set of picture
Insert ready-made shapeInsert a smart art to visual communicate information
Insert a chart to illustrate and compare art
LINKS
TOOLS NAME OF TOOLS EFFECTSHyperlink (ctrl + k)
action
Create a link to a web page, a picture,an e-mail address, or a program.Add an action to the selected object to specify what should happen when you click on it
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TEXT
TOOLS NAME OF TOOLS EFFECTSText box
Header & footer
Word art
Date & time
Slide no.
Symbol
Object
Insert preformatted text box
Edit the header & footer of the documentInsert decorative text in your document
Insert the current date & time in the documentInsert the slide no.
Insert symbol that is not present on the keyboardInsert an embedded object
MEDIA CLIP
TOOLS NAME OF TOOLS EFFECTSMovies
Sound
Insert a movies into the presentation
Insert a sound clip or music in to the slide
Design: - the design tab contains many buttons. Those buttons are very useful, and it alsocontains many formatting bar or ribbons. The design tab can divide in many parts. These are as follows—PAGE SETUP
TOOLS NAME OF TOOLS EFFECTSPage setup
Slide orientation
Show the page setup dialog box
Switch the slide orientationTHEMES
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TOOL NAME OF TOOL EFFECTSColor
Fonts
Effects
Change the color for the current theme
Change the font for the current theme
Change the effect for the current theme
BACKGROUND
TOOL NAME OF TOOL EFFECTSBack ground style
Hide back ground graphics
Choose the back ground style
Hide back ground graphics
Animation: - this tab is use for animation of slide. By using of this tab we can animate theslide.
PREVIEWTOOL NAME OF TOOL EFFECTS
preview Preview the animation of the slide
ANIMATION
TOOL NAME OF TOOL EFFECTSAnimate
Custom animation
Choose the animation to apply toobject of the slideYou can animate individual objectof the slide
TRASITION OF THIS SLIDE
NAME OF TOOL
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TOOL NAME OF TOOL EFFECTSTransition slide
Transition speed
Apply to all
Select a sound to play duringthe transition
Choose how to fast to animate the the slideSet the transition between allslide
Slide show: - this tab is use for show the slide. By using of this tab we can show animationof the slide.START SLIDE SHOW
TOOL NAME OF TOOL EFFECTSFrom beginning
From current slide
Custom slide show
Start the slide show from the beginning
Start the slide show from the current slide
Create or play a custom slide show
SET UP TOOL NAME OF TOOL EFFECTS
Set up slide show
Hide slide
Set up advanced option for the slide show
Hide the current slide from the presentation
Review: - this tab is use for review the slide. By using of this tab we can review the slide.PROOFING
TOOL EFFECTSSpelling & grammar(F7) Check the spelling & grammar in the
document
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COMMENT
Research (alt+ click)
Thesaurus(shift + f7)
Translate
language
Search reference material dictionary and translation serviceSuggest other word with the similarmeaning to the word you have selected Translate word or paragraph into different languageSelect language option
TOOL NAME OF TOOL EFFECTSNew comment
Edit commentDelete
Preview
next
Add the comment about the selection
Edit the commentDelete the comment
Show the previous comment in the documentNavigate the next comment in the document
PROTECT
TOOL NAME OF TOOL EFFECTSProtect presentation Restrict how can people can access the
presentation
View: - this tab is use for view the slide. By using of this tab we can view the slide.
PRESENTAION VIEW
TOOL NAME OF TOOL EFFECTSNormal
Slide sorter
Notes page
Slide show
View the presentation in normal view
View the presentation in slide sorter view
View the notes page to the edit the speaker notes as they will look when you print them out
NAME OF TOOL
TOOL NAME OF TOOL EFFECTSRuler
Gridline
View the ruler
view the gridline
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SHOW/HIDE
ZOOM
Slide master
Handout master
Notes master
Start the slide showOpen slide master view to change the design the layout of the master slide Open handout master view to change the design and layout of printed handoutsOpen notes master view
TOOL NAME OF TOOL EFFECTSZoom
Fit to window
Zoom the slide
Fit the zoom slide in the window
COLOR/GRAYSCALE
TOOL NAME OF TOOL EFFECTSGray scale
Pure black and white
View the presentation in gray scale
View the presentation in black and white
WINDOW
TOOL EFFECTSNew window
Arrange all
Open a new window containing theview of the documentShow all open window side by side in
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MACRO
CascadeMove split
Switch window
the documentCascade the open document window Split the current document in to two partsSwitch to a different currently openwindow
TOOL NAME OF TOOL EFFECTSMacros (alt+ f8) Click here to record macro or to access
other macro option
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MS ACCESSA database is a collection of information that's related. Access allows you to manage yourinformation in one database file. Within Access there are four major areas: Tables, Queries, Forms and Reports• Tables store your data in your database• Queries ask questions about information stored in your tables• Forms allow you to view data stored in your tables• Reports allow you to print data based on queries/tables that you have created.Creating a Database
1) Start Access
2) Select Blank Database3) In the File Name field enter a name for the database4) Click CreateMicrosoft Access automatically creates a new table in the database called
Table1. This is a temporary name until the table is saved.
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Understanding the viewsThere are 2 basic views when you work in a table: Design View and Datasheet View. DesignView is used to set the data types, insert or delete fields, and set the Primary key. Datasheet View is used to enter the data for the records. By default, Access places you in Datasheet View. To Switch to Design view:1) Click the View button on the Home Ribbon2) Type a name for the table3) Click OK
Before proceeding, it is important to understand common Microsoft Access Data Types. (Explained in the table below)
To Enter Fields in a Table:1) Type a name for the first field in the table2) Press Enter3) Select a data type4) Press Enter5) Type a description for the field6) Press EnterContinue this until all necessary fields have been entered into the table.Note: The order that you enter the field names is the order the fields will appear in the table and on a form.
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To View the Datasheet: -Click the View button on the Ribbon
Setting a Primary KeyThe Primary Key is the unique identifier for each record in a table. Access will not allowduplicate entries in a Primary Key field. By default, Access sets the first field in the table as the Primary Key field. An example of a Primary Key would be your Social Security Number. This is something unique about you and should not be duplicated.To Set a Primary Key: -1) Switch to Design View2) Position your cursor in the field you wish to set as the Primary Key3) Click the Primary Key button on the Ribbon
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Click the View button on the Ribbon.Entering Data in a TableOnce you have entered the fields and set the data types it is now time to enter the records in a table.To Enter Data in a Table: -1) Make sure you are in Datasheet View2) Enter the data into the table by pressing the tab key to move from one cell to another3) When you have completed the record (row), press Enter
When inputting data into the table, Access automatically saves the data after each new record.Input MasksAn Input Mask is used to pre-format a field to “look/act” a certain way when a user inputs data.Example: You could create an input mask for a Social Security Number field that automatically inserts the dash.The Input Mask data can either be stored in the table or simply displayed and not stored. (Thelatter is preferred)
To Create an Input Mask for a Field1) Open a table in Design View2) Click in a field for which you’d like to create an input mask3) In the Field Properties section at the bottom of the screen, click in the Input Mask line andnotice the Build button that appears at the right end of the line (see below)
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4) Click the Build button5) Select Input Mask6) Click Next7) Select a Placeholder character8) Click Next
9) Select Without the symbols in the mask10) Click Next11) Click Finish
Now, when entering data that has been formatted with an Input Mask, you do not have to type the format into the record. The following is an example of a table with a field that has been
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formatted with an Input Mask on the Social Security Field. Notice, the only thing that the user has to enter is the digits, not the symbols.
Navigating RecordsUse the arrows at the bottom of the table to navigate among records. You are able to navigate from the first record, previous record, next record, last record, and create a new record (as shownin the picture below). Notice that the total number of records in the table is shown at the right end of the navigation arrows.Sorting Records in a TableBy sorting your records in a table, you are easily able to view/locate records in your table.To Sort Records in a Table: -1) Position your cursor in the field that you wish to sort by, by clicking on any record in that field.2) Click either the Sort Ascending or Sort Descending icon
Notice, the table above has been sorted by the Last Name field in ascending order.QueriesYou use Queries to view, change, and analyze data in different ways. You can also use them as asource of records for forms and reports.To Create a Query: -1) Click the Create tab on the Ribbon2) Click Query Design icon
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3) Double-click Create Query in Design View4) Select the table that you would like to base your Query on5) Click Add6) Close the Show Table windowThe table(s) will now be displayed in the upper part of the Query Design Screen by boxescontaining the tables’ fields.7) Double click on the field names in the field list window which you would like to include in the Query
Defining Criteria in the QueryIn order to control which records are displayed, you must define criteria in a Query. The mostcommon type of Query is the Select Records Query which will be discussed below.To Define Criteria for your Query: -1) Position your cursor in the criteria row in the field for which you wish to define the criteria for2) Enter the criteria Example: To find all people it the table who live in Edison:3) Position your cursor in the criteria row of the City field4)Type Edison5)Click the Run Query button
Below is a picture of the results of the above query:
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The result of a query is called a record set. A record set can be sorted, printed or filtered in the same manner as a table.To Save the Query:1) Click the Save Icon2) Enter a name for the Query3) Click OK
Note: When saving a select Query, you are saving the question that you are asking, not the results that you see when you run the Query.Creating a Form Using the Forms WizardA form is a database object that is used to enter or display data in a database.To Create a Form Using the Wizard: -1) Navigate to the table you want to base the form on
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2) Click Create on the Ribbon3) Click FormsYou are able to navigate using the navigation arrows at the bottom of the form.Note: The form feeds the table. If you edit a record on the form, or create
a new record, that data will be passed to the table it is associated with.
To Enter a Record on the Form: -1) Click the View button on the Ribbon to switch from Layout View to Form View2) Enter the data for each field in the record, pressing the Enter key to move to the next field3) Press Enter after you have entered data for the last field This will send the record to the table.
ReportsReports can be based on tables or queries and can be made with the Report Wizard.To Create a Report Using the Report Wizard:1) Click the Create tab on the Ribbon2) Click the Report Wizard icon3) Select the table or query upon which the report will be based4) Select the fields that you want to include on the report by double clicking on them5) Click Next6) If you would like to add grouping to your report, select the field you wish to group by doubleclicking on it (Example: City)7) Click Next8) Select a style for the report9) Click Next10) Type a title for the report11) Click Finish
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To Print a Report1) Open the report by double clicking on the object in the Navigation Pane2) By default, the report opens in Print Preview.To Adjust the Orientation: -Click the portrait or landscape icon on the Print Preview RibbonTo Adjust the Margins1) Click them Margins icon on the Print Preview Ribbon2) Select a margin sizeTo Print the Report1) Click the Print Icon on the Print Preview Ribbon2) Select the Printer3) Click OK