72 · PDF filec. CIP Annual Resurfacing (PCR) N/A. 10 11 12. ... In partnership with FDOT, the...

Engineering ServicesTransportation Engineering

Lakes ManagementStormwater Services

Water Production/DistributionWastewater Services

Fleet MaintenanceStreets and Facilities Maintenance

Grounds MaintenanceBeautification and Arbor Services

71

FY 09 Workplan 8/14/2009

Lead Co-Op QTR 1 QTR 2 QTR 3 QTR 4Project Name Dept Dept/s Budget Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

1 Landscape Code Revisions CD Arbor2 Tree Ordinance CD PW7 Maitland Center ROW PW CD8 Achieve Designation of "Green City" PW Admin

a Green City/ Implementation of BMP PW Admin Grounds/Arborb Environmental Co-Operation LS PW

10 $4,600,000a Design / Review Permitting CD PW

b Building Permitting CD PWc Construciton PW CD

11 Implement St Tree Master Plan (Phase I) Arbor 12 Implement Stormwater Utility SW/LK MS

13 Lk. Maitland Basin Stormwater Enhancement PW $520,00015 Downtown Transportation Improvements PW/TRANS $2,100,000

15 L k A /17 92 T ffi Si l PW/TRANS $200 000

Developer Driven

FY 09 PUBLIC WORKS

CITY WORKPLAN

Police Department

15 Lake Ave/17-92 Traffic Signal PW/TRANS $200,00016 16 Horatio Avenue Improvements PW/TRANS

1 Design PW/TRANS $260,0002 Construction PW/TRANS PW/ENG $1,200,000

c Sybelia Parkway PW $50,00018 Minnehaha Park-Phase 4 LS $440,00032 Lake Lily Infrastructure Improvements CRA PW/LS33 Revise Boat Fees

abc

36 Parker/Brandon Partnership CRA37 CRA

a Design / Review Permitting CD PWb Building Permitting CD PW

38 Fire Department FD PW $2,400,000a Design/ Review Permiting CD PWb Building Permitting CD PWc Construction FD PW

39 Communicate/Facilitate Commuter Rail Station PW/TRANS CRA $300,00040 Northbridge

Developer Driven

Developer Driven

Developer Driven

Ordinance to revise feesImplement FeesTracking

Developer DrivenTown Center

Developer Driven

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FY 09 PUBLIC WORKS

1 PW $125,000

2 Dommerich Entry Feature PW $220,0003 FM $30,000

4a Collection System Improvements (Pipeline/Manhole) $90,000

b Master Plan Implementation 1 Design/Construction of Diversion-LS #4 (CF 351-6300) WW001 WW Grounds/Arbor $520,198 2 Lift Station 14 System Improvements (CF 351-4600) WW001 WW $232,309

c L/S #1 Relocation-Tuscarora-On Hold d Dommerich Hills Sewer Lines-On Hold

5 $92,670

Lyndale Paving/Drainage

Sidewalk Improvements-Choctaw WASTEWATER

Sanitary Sewer Improvements

Division Workplan and Estimated Schedules [project progress reliant on resources as they are available]ENGINEERING

STORMWATER & LAKES & MANAGEMENTDommerich Hills Storm Sewer Rehab (CF 370-4641) LK001a MacBeth & Thunderbird Liningb. Oakleigh Stormline Repairc Saginaw Liningd Inlet Top Repair and Replacement

6 Boat Dock Ordinance (FWK Amendment)7 $138,000

8a Maitland Center Traffic Signal Refurbishment $102,500b Lk Destiny/Lk Lucien Traffic Signal Refurbishment

9 a. Mechanic Street Paving-On Hold b. Lake Catherine Bricking (On Hold) $75,000

c. CIP Annual Resurfacing (PCR) N/A10

11 12 Update Water Study 2003 $60,00013 Water Plant Security Cameras $30,00014 $60,000

Audubon Way CDS Unit

WATER PRODUCTION/DISTRIBUTION

OPERATIONS & MAINTENANCE

Continuing Engineering Services

TRANSPORTATIONTransportation Improvements

Road Resurfacing/Repair

AWS/SR46

Dommerich Hills Water Improvemnts

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FY 09 PUBLIC WORKS

15a. Fuel Station Canopy PW Maintenance Eng $25,000b. Thurston House PW Maintenance $27,000

1 Wood Repairs PW Maintenance $27,0002 Exterior Painting PW Maintenance $27,000

c. PW Maintenance PW Water $45,000

d Quinn Strong , Walgreens, Sen Center Pergolas Repairs PW Maintenance $3,30016

a. Lake Ave/Mayo Ave PW Maintenance $13,500 b Pier - Lake Sybelia Point PW Maintenance L/S $6,500

17 Roof Replacement/Repairsa Ft. Maitland Park PW Maintenance $5,500b Keller Ballfield PW Maintenance $9,000c MMS Restrooms PW Maintenance $5,500d Art Center PW Maintenance $28,000

Boardwalk Rehabilitation

WTP 4,5,6 Improvements

City Structures

e City Hall/Station 45/PD (Repairs) PW Maintenancef. Library Roof PW Maintenance $9,000

18 PW Maintenance $28,00019 PW Maintenance $34,50020 PW Maintenance $14,000

21 Cemetery Policies Update City Clerk Arbor22 Landscape Projects (10 Locations) Arbor Grounds Maint

23 Fleet

* CIP Project Project Planned, but not Started ** Recommendation

Design/Planning Phase/Bidding *** please see written description for detailed information on completed sidewalk repairs Project Action (implementation, construction, purchase, develop) as this chart only indicates an on-going project. Project On HoldCompleted Project

Historical Society -Per Plan BookLibrary-Exterior Repairs/Painting

GROUNDS/BEAUTIFICATION AND ARBOR SERVICES

CULTURAL GROUPS Art Center Refurbishing-Per Plan Book

LEGEND

Storage FacilityFLEET MAINTENANCE

74

Public Works – City Workplan – FY 09

1. Landscape Code Revisions: The landscape code was last updated in 1995. Working with Community Development the goal is to draft code revisions

that reflects the expectations of the community, is responsive to the water conservation demands and promotes environmental /Green City concepts. The scope of the current code revision has been narrowed to focus on the Water Conservation previsions. The remaining sections of the code will be revised separately. Rough draft of the Water Conservation is being completed 4th Qtr.

2. Tree Ordinance: See Community Development. Adding residential Tree Protection Ordinance to Landscape Code that was not previously part of the

Code and is a regulation for Tree City USA. Ordinance is scheduled to go to Council for approval process beginning in May 09. First reading for Council was June 2009, second reading due after required modifications.

7. Maitland Center ROW Pursuit: In partnership with FDOT, the City of Maitland is to assist in obtaining the ROW necessary for FDOT to build

improvements: Urban I/C at Keller and Maitland Boulevard, right turn lane Keller at Maitland Center Parkway, right turn lane Lake Destiny Road at Maitland Center Parkway, and extend Southhall Lane to Keller Road at Fennell Street.

8. Explore Opportunities to Achieve Designation of “Green City”: Develop a program that will provide environmental, education and social incentives

targeting business types. The program is intended to motivate business behavior change using economic, social, and personal incentives instead of regulation.

a. Green City/Implementation of BMP: Grounds Maintenance with Beautification / Arbor division is implementing best management practices that were developed through industry consensus that included IFAS and the Water Districts. Components of the program include; water conservation through the auditing of city irrigation systems to make sure systems are performing at peak efficiencies, converting overhead irrigation zones to more efficient surface/subsurface irrigation when possible,. Incorporation of Drought tolerant/ native plants in existing and new plantings, revision of standard operating procedures that comply with the BMPs cultural practices in turf and woody plant maintenance.

b. Environmental Co-Operation: See Leisure Services Workplan. 10. Police Department: Public Works will be the lead on the construction management once the planning/design/permitting stage is complete. a. Design / Review Permitting: See Community Development b. Building Permitting: See Community Development c. Construction:

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11. Implement Street Tree Master Plan: (Phase I): Last year through the Urban Community Forestry Grant the City of Maitland had a tree inventory

and a street tree management plan completed. The management plan is a five year plan. The first two years concentrate on harvesting declining trees, the third year focuses on pruning for loss prevention and the fourth and fifth year will focus on starting up a routine pruning cycle and implementing a tree planting program to plant vacant planting sites in the city rights of way.

12. Implement Stormwater Utility – A stormwater utility was approved effective 10/1/08. The first quarter will involve verifying ERU’s provided by

the consultant and responding to questions and concerns from residents and businesses regarding the new fee. Data is being collected until October 2009 to determine the total amount received from the Stormwater Utility fee.

13. Lake Maitland Basin Stormwater Enhancement: The installation of exfiltration lines and underground retention throughout the Ridgewood

neighborhood to treat stormwater prior to its flow into Lake Maitland. Designs and engineering have been extracted from the old Ridgewood Neighborhood plans and are currently under review. A TMDL grant from the Department of Environmental Protection has been applied and received to cover the cost of design planning and construction for this project and the ongoing Lyndale Paving and Drainage improvement. Permits have been received and plans have been revised. Documents went out to bid and the award has been submitted to Blue Ox.

15. Downtown Transportation Improvements: Avcon was selected as the Design Consultant.

a. Lake Ave/17-92 Traffic Signal: Design is complete. Application was made for FDOT construction permit. FDOT issued permit. Awaiting funds from federal earmark. Federal funds authorized. Awaiting approval from FDOT to advertise.

16. Horatio Avenue Improvements: LAP agreement signed. FDOT issued NTP for design in December 2008. Concept for left turn lane addition approved by FDOT. Restoration portion will include 4 medians on Horatio to be renovated in conjunction with the force main installation in medians between Dommerich Drive and Oak Leigh. Working with Grounds Maintenance and Wastewater, plans will be drafted to restore landscape on the medians and right-of-ways. Sybelia Parkway: City Council has approved funding to open Sybelia Parkway to one-way traffic to the north. Opening Ceremony took place in January 2009. 60% design is complete.

18. Minnehaha Park Phase 4: See Leisure Services workplan. 32. Lake Lily Infrastructure Improvements: The scope of the project includes the installation of water, sewer, and stormwater system

improvements within Lake Lily Park. This project will be designed and constructed by the Village at Lake Lily developer as outlined in the Developers Agreement. The Morgan Group has the Gabian Basket signage and will schedule the installation. The kiosk at the north end of round-a-bout (not part of the Lake Lily Infrastructure Improvements) has been installed by the Morgan Group.

33. Revise Boat Fees – Update ordinance to allow for cost sharing with State of Florida. 36. Parker/Brandon Partnership: Project is Developer Driven.

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37. Town Center: Public Works will be the lead on the construction management once the planning/design/permitting stage is complete. a. Design / Review Permitting: See CRA b. Building Permitting: See Community Development 38. Fire Department: Public Works will be the lead on the construction management once the planning/design/permitting stage is complete. a. Design/ Review Permitting: b. Building Permitting: c. Construction: 39. Communicate/Facilitate Commuter Rail Station: City Council approved a Commuter Rail Station for Maitland on February 9, 2007. Mayor Kinson

signed a local agreement with Orange County on August 27, 2007. Transportation Engineer is the staff liaison to the Commuter Rail Technical Advisory Committee. Received 60% plans for review on the Rail System in October 2008. Needs approval of insurance package by Legislature. Name and Logo reflect “Sun Rail”. Looking for special session of Legislature in October 2009.

40. Northbridge: Project is Developer driven. a. Sewer: Extension of City Sewer along north Orlando Avenue. This will serve businesses currently on septic systems, and the North Bridge development. Project was completed in October 2008. ENGINEERING 1. Lyndale Paving/Drainage: Project includes paving and drainage improvements on the portion of Lyndale that is currently unpaved. Designed as part of Ridgewood QNP. St. Johns River Water Management permits were issued. Bids received September 12, 2008. Contract issued to Cathcart Contracting. Construction is complete. 2. Dommerich Entry Feature: This project includes the construction of a Subdivision entry feature and wall for Dommerich Hills at Horatio Avenue. Variance for 2 properties is complete. Contract issued to T&G Contractors. Construction was completed in July 2009. 3. Sidewalk Improvements-Choctaw: This project includes construction of new sidewalk along the south side of Choctaw Trail between Arapaho Trail and Seneca Trail to the Maitland Middle School/Dommerich Elementary campus. Construction is complete. WASTEWATER 4. Sanitary Sewer Improvements

77

a. Collection System Improvements (Pipeline/Manhole): This project consists of pipe lining and manhole rehabilitation to reduce groundwater

infiltration/inflow to the sanitary sewer system. Project is combined with FY09 rehabilitation efforts and is currently in planning stage. *FY09 2823 LF lining and 11 manhole rehabs. Manholes rehabilitation on Area 10; N. Lake Sybelia, Nottoway, and Maitland Avenue completed in March 2009.

b. Master Plan Implementation:

1. Design/Construction of Diversion Lift Station #4: This project consists of approx. 2000 feet of new force main and appurtenances; and will allow a reduction of flows to lift station #4. It will eventually directly connect the new Sybelia Parkway lift station to the Tuscarora lift station. Construction plans are being developed to include landscape and irrigation restoration/improvements. Currently 30% complete.

2. Lift Station 14 System Improvements: A major repair to failing sewer lines and manholes on Lucien Way. Contract was awarded to Sitek Corporation. Work completed in December 2008.

c. L/S #1 Relocation-Tuscarora: Waiting on South Seminole North Orange County Wastewater Authority (SSNOCWA). Project on hold. d. Dommerich Hills Sewer Lines: Waiting on South Seminole North Orange County Wastewater Authority (SSNOCWA). Project on hold.

STORMWATER & LAKES MANAGEMENT 5. Dommerich Hills Storm Sewer Rehab: This project includes video inspection, manhole rehabilitation and various pipeline repairs to aging stormwater

infrastructure within the Dommerich Hills neighborhood. All inline repairs were completed in September 2008. Pipes on MacBeth and Thunderbird were lined in November 2009 by Reynolds Inliner. Inlet replacement will commence in FY09.

a. Macbeth and Thuderbird Lining- Lining of 206 feet of storm line on Macbeth and 41 feet of storm line on Thunderbird Trail. Project complete. b. Oakleigh stormline repair- Restoration and repair of a storm line located between 123 and 145 Oakleigh Lane. The lakeside of this stormline is

severely infiltrated by roots and located beneath multiple full grown trees. A previous attempt to cut out the roots has proven unsuccessful, and the pipe cannot be bored through and then lined. Replacement of the last thirty feet of line will be necessary and project is complete.

c. Saginaw Lining- Lining of 311 feet of stormline between Saginaw Trail and Chanute Trail heading West from Thunder Trail. A temporary point repair has been conducted, however severe infiltration is ongoing and multiple sections of bituminous coating have broken free. Pipe has been lined and project is now complete.

d. Repair and replacement of a variety of inlets throughout the Dommerich Hills neighborhood. Quotes are currently being obtained for inlets whose rebar is visible. Inlets with the most severe damage have been contracted and small repairs are being performed in house. Reinforcement of five crossroad drainage grates in Dommerich Hill was conducted in June 2009.

78

6. Audubon Way CDS Unit: Design and construction of a CDS Unit for installation on Audubon Way adjacent to Lake Sybelia. Unit will remove sediment and debris from existing Orange County stormline. Cost will replace FDEP fine for Lake Jackson. Project has been installed and a final inspection occured October 27th. Monitoring occurred until June 2009 to fulfill Department of Environmental Protection requirements for the project. A final report was submitted by GeoSyntec on June 30, 2009.

7. Boat Dock Ordinance (FWK Amendment): Revision of the City’s code to modify boat dock regulations to conform to existing standards and account

for unaddressed situations in the previous ordinance. Lakes Advisory Board and the City Attorney have approved the document and it is currently under legal review. Staff is awaiting comments from the P&Z Board before the document can be submitted to City Council.

TRANSPORTATION 8. Transportation Improvements

a. Maitland Center Traffic Signal Refurbishment: Mast arms to be painted, signals converted to LED and Ped Heads at Lake Destiny & Maitland Center Parkway. Construction is underway. FIE will be installing conduit by directional bore and Control Specialist will complete the project. Construction is Complete.

b. Lake Destiny/Lake Lucien Traffic Signal Refurbishment: Mast Arms to be painted, signals converted to LED. Project was advertised for bids with the apparent low bidder being Chinchor Electric. Contract was awarded to Chinchor Electric.

9. Road Resurfacing/Repair

a. Mechanic Street Paving: Project currently under design. b. Lake Catherine Bricking: Design complete. Application for the Stormwater permit was approved. Awaiting executed Rights-of-Way deeds.

Project on hold.

c. CIP Annual Resurfacing: Rehabilitation of various city streets and roadways as outlined in the Pavement Condition Rating (PCR). 10. Continuing Engineering Services: RFQ was issued in June. Qualifications were received June 17, 2009 with 34 applicants. WATER PRODUCTION/DISTRIBUTION 11. SR46/AWS: Yankee Lake is a project developed by Seminole County and the SJRWMD to accommodate future water needs by utilizing the St.

Johns River. This is a partnership agreement with Seminole County, and several other entities, to design, permit, and construct a 45 MGD water facility that will meet 2013 projected water needs by the SJWMD in the Central Florida area. Project became very costly; Council approved

79

changing AWS projects to SR46 project which will involve several entities to interconnect with each other saving money on transmission mains to utilize the river in 2013.

12. Update Water Study 2003: This project will update the water study to include hydraulics and capacities required to meet future demands. Project

scheduled for completion end of FY09. 13. Water Plant Security Cameras: This project is to purchase and install a Camera/DVR Security System at Water Plants 4/5 was completed at the end of 2nd Qtr. Additional time was required to research Grant opportunities. 14. Dommerich Hills Water Improvements: This project is currently being discussed for future improvements and upgrades to the Casselberry Water System. Project is currently unfunded. OPERATIONS & MAINTENANCE 15. City Structures

a. Fuel Station Canopy: Companies have been contacted with the scope of work and are in the process of submitting their proposals. Project

awarded to Perfection Architectural Systems, Inc. Engineering for permitting is underway with an expected start date of February 2, 2009. Project was completed June 2009.

b. Thurston House-Wood Repair/Exterior Paint: The front porch is completed per the FY08 project. There are ongoing wood repairs,

replacement and painting on the second level for FY09. The scope of work is being submitted to contractors for their cost proposal. 1. Wood Repairs: Repairs to be done on the north side of the 1st floor porch. 2. Exterior Painting: To required areas is scheduled for September 2009. c. WTP 4,5,6 Improvements: WTP 4: Roof replacement by overlaying with new membrane and sealing to include a 10 year warranty is not needed now. Replacement of

the HVAC unit on the roof will be done in the out years due to repairs were done in-house. A ladder system will be installed for access to the HVAC system which will be done this Qtr and painting of both ground storage tanks. The scope of work is being submitted to contractors for their cost proposals.

WTP 5: Paint water storage tank. The scope of work is being submitted to contractors for their cost proposals. WTP 6: Roof replacement by overlaying with new membrane and sealing to include a 10 year warranty. This project is underway and is expected to be completed by Simmons Roofing. The scope of work for the interior painting of facility is being submitted to contractors for their cost proposals. Project was completed on October 31, 2008. Painting of the storage tanks at WTP 4,5,and 6 will be partially done in-house. The remaining painting will be contracted in the out years.

80

d. Quinn Strong, Walgreens, Sen. Center Pergolas Repairs: Portions of this project will be done in-house and contracted out. It includes pressure washing, board repairs, replacement, and painting/sealing. Walgreens portion of this project was completed in March FY09.

16. Boardwalk Rehabilitation

a. Lake Avenue/Mayo Avenue: The scope of work is being submitted to contractors for their cost proposals. This project was completed in June 2009.

b. Pier-Lake Sybelia: The scope of work is being submitted to contractors for their cost proposals. This project was completed in June

2009. 17. Roof Replacements: a. Ft. Maitland Park: The scope of work is being submitted to contractors for their cost proposals. Project begin the 2nd week of April FY09

and was completed in May 2009. b. Keller Ballfields: Project is complete. c. MMS Restrooms: Replacement not needed due to maintenance. d. Art Center: Portions of the roof repairs will be done in-house. The remaining scope of work is being submitted to contractors for their cost

proposals. Germaine Marvel roof has been completed and the other buildings in main compound are currently being done. The Art Center was divided into 2 sections for roof repairs. The 1st section includes the Germaine Marvel building, studio, kitchen, main office, vault, studios 2,3, and 4 was completed in June 2009. The two remaining sections have been evaluated and repairs are not needed immediately.

e. City Hall/Station 45/PD-Roof Repairs: Cost proposals received. Scope being discussed with Assistant City Manager and Public Works. Roof

repairs are currently underway. Completed by the Durable Restoration Company June 2009. CULTURAL GROUPS 18. Art Center Refurbishing- Per Plan Book: This project consists of repairs and maintenance to include roof, wood, tile and concrete. CIP includes replacements of roofs and HVAC systems as necessary. Exterior cleaning and electrical are currently being done. 19. Historical Society-Per Plan Book: Waterhouse building requires removal and replacement of deteriorated board, siding and shutter prior to painting of the entire exterior of the facility.

81

20. Library- Exterior Repairs/Painting: Painting of the exterior of the facility and roof replacement on the membrane portion of the roof by overlaying with new membrane and sealing to include a 10 year warranty. Exterior painting was completed June 2009. Roof sealing and membrane replacement is underway. BEAUTIFICATION & ARBOR SERVICES 21. Cemetery Policies Update: There have been changes in the Florida Statute that require the rules and policies that the City of Maitland uses to

manage the City cemetery to be revised. Working with the City Clerk. 22. Landscape Projects (10 Locations): Lead- Arbor Co-op Grounds Maintenance Landscapes have life spans. Working with Ground Maintenance

sections of 10 landscapes are scheduled to be renovated this year. These include; Fort Maitland, Lake Lily, Hill Park, North Gateway, Orlando Avenue, Horatio Entry, Keller Road Right of Way, Howell Branch Park, Quinn Strong Park, Library Perimeter Hedges. Projects were completed in March. (Ft. Maitland is pending acquisition of materials and Quinn Strong will be refurbished through bid process with Leisure Services). Additional projects were added to schedule to take advantage of the additional labor provided by the summer work force program. Projects include; Maitland Avenue Medians, Lake Lily Flower Beds, L/S 12 Buffer, City Nursery Expansion, Street Tree Planting, Horatio East Entrance Enhancement, Invasive Plant Reclamation, Brooks Drive Slope Planting.

FLEET MAINTENANCE 23. Storage Facility: Storage container for miscellaneous parts. Completed March FY09.

82

2006 2007 2008 2009Actual Actual Actual Target Q1 Q2 Q3 Q4

FY07 Transportation and Engineering were divided Construction Inspections (Sidewalks)

Workload: # of Construction Inspections 354 26 79 55 23 68 28Efficiency: # of Inspections Completed within 3 Working Days after Notification 352 26 78 25 22 68 28

Plan Reviews(DRC and Building permits) Workload: # Plans Submitted 283 281 308 290 27 32 56Effectiveness: # Plans reviewed within 3 days 269 281 308 290 46 42 51

ROW Utilitization Permit and Abandonment Petition ReviewsWorkload: # of Permits Received 75 56 61 60 6 20 12Effectiveness: # of Permits reviewed within 3 days after receipt 71 54 61 60 6 18 12

Coordination Meetings for Projects and StudiesWorkload: # of Meetings Scheduled 334 432 633 550 69 93 126Effectiveness: # of Meetings Attended 323 646 501 540 87 138 113

115139

38

% ChangeFY 08/FY 09

2009YTD

119118

36

288338

2%Personal Services 165,069$ 167,977$ 128,311$

Revised BudgetProgram Budget ****(Environmental Svcs. Budget separated FY 2006)****

FY 2008 FY 2009 YTDActual

Program Mission:Engineering Mission Statement: To coordinate all project management for the city through plans review and field engineering support for Transportation related projects, and all other Public Works projects and programs ensuring technical competence and compliance with all current City and building codes for commercial and residential projects, including the review of all rights-of-way applications.

Program Performance

Program Resource

Transportation

Full Time

0%

Separated from 416 in FY 07 Total Positions 2 2 2

-6%0%

0%0%

31%

0%Part- time 0 0 0Seasonal 0 0 0

Total 729,493$ 953,625$ 506,804$

2 2 2Positions Assigned

Operating 564,424$ 532,553$ 243,836$ Capital/Contributions/Interest Expense/Other -$ 253,095$ 134,657$

, , ,

Performance Measure Highlights and Notes:

In FY09, the Transportation Division will continue to providesidewalk and driveway inspections, review DRC submittals,review plans for issuance of Building Permits, issue ROW permitsand review petitions for ROW and easement abandonments.

Will also continue to coordinate plans for traffic signals andpavement markings, take traffic counts and perform trafficstudies, review traffic impact reports , coordinate with FDOT forthe Maitland Commuter Rail Station, and coordinate withMetroplan Orlando on highway projects.

Proposed Commuter Rail Station Traffic Signals

83

2007 2008 2009 2009Actual Actual Target Q1 Q2 Q3 Q4 YTD

Retention/Detention Area Inspection and Maintenance*Workload: # of City Maintained Facilities 28 30 30 30 30 30 30Effectiveness: # of Facilities Maintained per Yr. 335 295 30 30 30 65 125

Drainage Swale Maintenance: (3-Yr program)Workload: # of City Maintained Facilities 96 96 96 96 96 96 96Effectiveness: # of Swales Maintained per Yr. 20 10 32 4 5 4 13

Drainage ProblemsWorkload: # of Res. Calls Concerning Drainage Problems Rcvd 8 24 0 8 5 6 19Efficiency: # of Resident Calls investigated within 2 working days 8 24 20 8 5 6 19

Storm drain, Inlet, & Outfall Maintenance (variable frequency)**Workload: # of structures in system 1,034 1,034 1,034 1,034 1,034 1,034 1,034Effectiveness: # of structures cleaned or repaired per Yr. 1392 519 1034 359 264 266 889

Storm drain Utility Adjustments

Stormwater ServicesProgram Mission:Stormwater Services Mission Statement: To construct and maintain infrastructure within Maitland for the collection, transfer, and treatment of stormwater runoff in a manner consistent with the Stormwater Lakes Management Plan to arrest the deterioration of Maitland’s lakes.

Program Performance

y jWorkload: Modifications New New 0 548 7 98 653Efficiency: % Completed New New 100% 100% 100% 1 100%

Stormwater UtilityWorkload: # of Resident Calls New New 0 98 9 15 122Efficiency: # investigated within 2 working days New New 0 90 9 14 113

Sweeping City Streets ***Workload: # of Curb Miles Swept 5,163 4,609 5,000 813 923 1,077 2,813Effectiveness: # of Cubic Yards of Street Debris Collected 2,607 1,740 2,500 318 516 342 1,176

Performance Measure Highlights and Notes:- Bids have been recieved and awarded to Blue Ox for the Lake Maitland Basin stormwater and drainage improvements to includethe installation of underground retention and exfiltration units in the Ridgewood neighborhood. An FDEP cost share grant for$549,000 was awarded for this project. Ground breaking is to occur in late July.

- The Dommerich Hills neighborhood stormwater rehabilitation will continue with the lining of pipes on Macbeth, Thunderbird, andSaginaw and the replacement of broken/damaged curb inlets. Drainage grates have also been reinforced to prevent future failures.

- The Division will continue with the bi-weekly street sweeping schedule that effectively keeps thousands of cubic yards of debrisfrom entering the City's lakes and streams.

- The Audubon Way CDS unit has been installed and monitoring will occur throughout FY 09 to determine the structure’seffectiveness. A final report has been submitted to FDEP as of June 2009.

Dommerich Hills Grate Reinforcement

84


Residents Request for Information, Inspections, Permits/ServicesWorkload: # of Requests to be Investigated 469 191 As Needed 67 71 58 196Efficiency: % of Requests Responded to Within Two Working Days 88% 96% 100% 95% 92% 95% 94%

Aquatic Weed Control Lakes, Canals, Ret. Ponds and CreeksWorkload: # of Acres of Weed Surveyed 2152 4,278 5,208 1,160 931 1,094 3,185Effectiveness: # of Acres of Weed Treated 622 296 350 22 122 21.75 166

Public Education Activities and Incentive ProgramsWorkload: # of Request or Applications Received 20 5 10 0 2 2 4Efficiency: % of Requests Responded and Completed 100% 100% 100% 100% 100% 100% 100%

Code Enforcement RequestWorkload: # of Request to be Investigated 17 18 0 2 4 12 18Efficiency: % of Requests Responded to Within Two Working Days 100% 100% 100% 100% 100% 100% 100%

Dock/Boathouse and Related Waterfront Permit ApplicationsWorkload: # of Request or Applications Received 30 12 15 4 2 2 8Efficiency: % of Request Responded and Applications Completed 100% 100% 100% 100% 100% 100% 100%

Program Mission: To provide technical advice and to assist in the maintenance of the City's lakes, canals, stormwater system and aquatic weed control. To analyze and update the lake water quality database, and to offer technical assistance on environmental permits and impacts. To conduct public education seminars and administer incentive programs in an effort to meet the goals established in the Stormwater/Lakes Management Plan. Provide support to the Public Works Staff with the inspection and maintenance of public and private stormwater systems and to review dock and boathouse permit applications for conformance to City Code and State Statues.

Lakes Management

Program Performance

Program BudgetPersonal ServicesOperatingCapital/Contributions/Interest Expense/Other

TotalPositions Assigned

Full- timePart- timeSeasonal Total Positions

370 & 371 merged in FY 07

3 4 4

3 4 4

0 00 0

00

144,732$ 223,343$

146%42,057$

270,453$ 5,381$

407,627$ 1,001,988$

142,227$ 201,897$

317,666$ 529,638$

167,554$

FY 2008 FY 2009 YTDActual Revised Budget

33%0%0%

33%

% ChangeFY08/FY09

42%21%

1159%


- Revise waterfront structure ordinance and implement shoreline protections ordinance to update the City code andestablish a permitting program for aquatic vegetation removal and maintenance

- Waterfront structure permit applications continue to be addressed on a case by case basis.

- City Council approved the modification of the Citys' boat user fee to a flat rate of six dollars per day. This change hasallowed the Winter Park/ Maitland Chain of Lakes to be eligible for 100% funding from the Florida Fish and WildlifeConservation Commission for exotic aquatic plant management. The City officially entered into the program on July 1,2009 and has already received chemicals from treatments on Lakes Minnehaha and Maitland.

- A full Lake treatment for Lake Minnehaha was conducted in Winter 2009. 40 acres of shoreline and deep watertreatments have since occurred to treat regrowth and reduce biomass in portions of the water body that were notcompletely affected by the winter treatment.

Program Resource Summary

Lake Jackson Shoreline Restoration

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2006 2007 2008 2009 2009Actual Actual Actual Target Q1 Q2 Q3 Q4 YTD

Water ProductionWorkload: # of Gallons Water Produced/Treated (Million Gallons) 1088 1103 1036 1050 257 251 259 767Effectiveness: # of Taste/odor Complaints 3 4 0 5 0 2 0 2Effectiveness: # of Discolored Water Complaints 9 2 9 10 1 3 0 4Effectiveness: # of Water Pressure Complaints 14 11 13 15 2 3 2 7

Water Plant MaintenanceWorkload: Average Daily Flow (Million Gallons) 2.98 2.96 2.83 2.87 2.80 2.46 2.85 2.7Efficiency: # of Unscheduled Water Plant Repairs 6 9 4.0 5 2 3 0 5

Water DistributionMeter Maintenance

Workload: # of Meters Inspected 654 737 663 700 249 250 225 724Efficiency: # of Meters Repaired /Replaced 372 245 324 400 81 81 91 253

Program Budget Personal ServicesO ti 1 173 393$ 1 340 506$ 890 147$

465,955$ 504,263$ 352,027$

FY 2008 FY 2009 YTDActual Revised Budget

% ChangeFY08/FY09

8%14%

Program Mission: To produce and distribute water where and when it is needed, at an acceptable level of quality and pressure; prevent cross connections with wastewater or stormwater; educate residents on water conservation (in-door and out-door); while providing professional and courteous service to all of Maitland's potable water customers.

Water Production/Distribution

Program Performance

Program Resource Program Resource

OperatingCapital/Contributions/Interest Expense/Other


Full- time Two FrozenPart- timeSeasonal Total Positions

10 12 10

10 12 10

0 0 00 0 0

1,978,700$ 2,178,597$ 1,206,182$

1,173,393$ 1,340,506$ 890,147$ 339,352$ 333,829$ (35,992)$

20%0%0%

20%

14%-2%10%


We will continue with the AWS project SR46 and are going to Council in April with the first installment. With theassistance of an outside engineer, we will update the water study to include system hydraulics and future transmissionimprovements necessary to meet future demands.

Work being done in Water Plant 6

86


Iron Bridge Wastewater Collections Workload: # of Gallons Wastewater Collected (Million Gallons) 295.24 290.41 321.33 3250.00 232 320 330 294Effectiveness: # of Backups, Complaints 3 4 3 2 1 1 1 3

Altamonte Springs Wastewater Collections ***Workload: # of Gallons Wastewater Collected (Million Gallons) 125.82 129.27 360.00 375.00 94 336 336 255Effectiveness: # of Backups, Complaints 0 2 2 2 0 0 0 0

Sewer Manhole Maintenance - 5 yr. ProgramWorkload: # of Manholes Cleaned/Inspected (900 Total - Every five years) 101 53 78 100 11 16 12 39Effectiveness: % of System Manholes Cleaned/Inspected Per Year 11% 6% 9% 11% 1.2% 1.8% 1.3% 4%

Pipeline System Maintenance - 5 yr. Program Workload: # of Linear Feet of Pipe Inspected/Cleaned (220,000 Total) 12,500 1,960 11,200 22,000 1,895 1,236 1,218 4,349Effectiveness: % of System Inspected/Cleaned Per Year 6% 1% 5% 10% 0.9% 0.6% 0.6% 2.0%

Service: Lift Station Emergency Alarms *Workload: # of Alarms Received 330 261 259 250 60 70 109 239Efficiency: % of Alarms Responded to within One Hour 100% 98% 100% 100% 100% 100% 100% 100%

Lift Station Inspections**Workload: # of Lift Station Inspections 5721 5175 5500 5500 1,375 1,325 1,330 4030Efficiency: % of Lift Station Inspections Completed 1 100% 100% 100% 100% 100% 100% 100%

Wastewater Services

Program Mission: To collect and safely transport sanitary waste from Maitland to wastewater treatment facilities in an efficient manner; maintain and provide construction supervision of Maitland's wastewater infrastructure to ensure these systems are constructed and maintained in a manner consistent with the level of service expected by Maitland residents.

Program Performance

*Revised in 2003 to reflect actual emergency conditions.** Revised in 2005

.

*** Revised 8/06 to reflect actual flowsFY 2008 FY 2009

Program Budget

YTDActual Revised Budget

296,508$ 219,399$

Seasonal

2,075,416$

2,050,380$ 2,568,756$

-$

Positions Assigned

0Part- time 0 0Full Time

% ChangeFY08/FY09

-1%

Total 2,609,321$

2,335,718$ Capital/Contributions/Interest Expense/Other 260,247$ Operating

5,200,982$ Debt Service -$

Personal Services 298,694$

0

Total Positions 6 6 60

6 6

0%

25%798%

99%0%

0%0%0%

-$

6

0

1,743,764$ 112,253$

Program Resource

Performance Measure Highlights and Notes:Complete 10% of 5 year plan in Pipe Inspection/Cleaning citywide.

Pipe & Manhole rehab citywide.*11 Manhole Rehabs*2,943 LF of Sewer Pipe Lined

Lift Stations ground beautification at LiftStations; 4, 12, 5A,3, and9A.

Lake Lily LS #9-After Lake Lily LS #9-Before87


Vehicle and Small Equipment MaintenanceSmall Equipment Repair

Workload: # of Scheduled Repairs per Year 295 454 300 66 73 109 248Workload: # of Unscheduled Repairs per Year 358 446 375 89 61 92 242Efficiency: % of Scheduled Repairs Completed as Scheduled 100% 100% 100% 73% 93% 98% 88%

Small Equipment Preventive Maintenance Workload: # of Preventive Maintenance Items Scheduled per Year 382 362 400 72 108 75 255Efficiency: % of Preventive Maintenance Items Performed as Scheduled 100% 97% 100% 75% 100% 98% 91%

Vehicle RepairWorkload: # Service Calls Received and attended to per Year 23 39 50 2 7 8 17Workload: # of Scheduled Repairs per Year 287 227 225 24 45 66 135Workload: # of Unscheduled Repairs per Year 438 473 375 131 121 152 404Workload: Average cost per vehicle worked on this quarter 86 $180 $501 $280 $397 $393Efficiency: % of Scheduled Repairs Completed as Scheduled 100% 105% 100% 60% 100% 100% 87%

Preventive Maintenance

Program Performance

Fleet Maintenance Program Mission: To maintain all City owned vehicles and small equipment to the highest possible safety standards, at the lowest cost, and with the least amount of down time. Responsibilities include performing PM's on 98 vehicles a minimum of 4 times a year, Police cars every 45 days, plus everyday maintenance issues throughout the year. This includes cars, trucks, vans, fire trucks, portable and onsite stationary generators located throughout the city. The garage also maintains 338 pieces of small equipment including stationary and portable generators, and keeps an adequate parts inventory for vehicles and equipment. Maintainins an adequate fuel supplies for vehicles and generators with major emphasis placed upon keeping City generators, portable and permanent, in working order at all times.

Fleet Maintenance

Program Performance

Workload: # of Preventive Maintenance Items Scheduled per Year 287 239 300 79 76 73 239Workload: % of fleet that is operational 100 100 100 100 100 100Efficiency: % of Preventive Maintenance Items Performed as Scheduled 100% 96% 100% 78% 97% 100% 92%




0 0 0

797,411$ 1,532,188$ 806,205$

220,095$ 167,349$ 572,903$ 475,813$ 203,021$ 739,190$ 435,835$

FY 2009 YTDActual Revised Budget

FY 2008

211,844$

109,755$

0%0%0%0%

4 4 4

4 4 4

0 0 0

20%573%92%

% ChangeFY08/FY09

4%

Program Resource

Program Highlights and Notes:

Fleet Maintenance is responsible for maintaining all City vehicles,equipment, stationary and portable generators. Fleet Maintenancemaintains an adequate fuel inventory for everyday City business andemergencies. Fleet Maintenance is also responsible for keeping vehicleand equipment repair costs within budget, maintaining the City fleetprogram (RTA), and keeping records up tp date.

Program Resource Program Resource Program Resource

88


Paved RoadsWorkload: # of Miles to Maintain 57 57 57 57 57 57 57 57Workload: # of Work Orders (Scheduled & Unscheduled) Completed 390 447 572 600 N/A N/A N/A 0Workload: # of pot holes repaired per year 244 254 342 400 40 56 82 178Effectiveness: % of pot holes repaired within 48 hrs 97% 100.0% 100.0% 100% 100.0% 100.0% 100.0% 100.0%Effectiveness: % of roads meeting Pavement Condition Rating (PCR) of 80 or higher 92% 92% 92% 92%

(Rated in 2nd or 3rd Qtr)Signage, Crosswalks

Workload: # of Signs, Crosswalks,Stop Bars, and Parking Lot Lines (total) 887 494 589 600 22 19 0 41Signs 300 23 36 174 233Parking Lot Lines, Crosswalks, Stop Bars 300 32 N/A N/A 32

Efficiency: % of Work Orders Completed as Scheduled 100% 64% 70% 100% 100% 60% 60% 73%Sidewalk Repairs/Replacement

Workload: # of Square Feet replaced 12,788 4,360 10,540 1000 2,000 3,536 6,842 12,378Workload: # of Sections milled 928 1000 503 422 248 1,173Efficiency: % of Repairs Scheduled and Made within year. 95% 44% 28% 100% 100% 100% 100% 100%

Building and Structure Maintenance and RepairWorkload: # of City Owned Buildings and Structures 56 56 56 56 56 97 97 83

Streets and Facilities Maintenance

Program Performance

Operations & Maintenance Program Mission: To maintain the 57 miles of roads and right-of-ways, as well as sidewalks, boardwalks, bicycle paths, and signage and to maintain the 56 City owned buildings, structures, and facilities to ensure a high level of safety and convenience for Maitland residents and others visiting public facilities, and to protect the City’s capital investments.

Building Maintenance Program Mission: To provide general maintenance to 56 City owned structures, to ensure the safety of people visiting public buildings and protect the City's capital investments.

Streets and Facilities Maintenance

Program Performance

Operations & Maintenance Program Mission: To maintain the 57 miles of roads and right-of-ways, as well as sidewalks, boardwalks, bicycle paths, and signage and to maintain the 56 City owned buildings, structures, and facilities to ensure a high level of safety and convenience for Maitland residents and others visiting public facilities, and to protect the City’s capital investments.

Building Maintenance Program Mission: To provide general maintenance to 56 City owned structures, to ensure the safety of people visiting public buildings and protect the City's capital investments.

y gWorkload: # of Work Orders (Scheduled and Unscheduled) Completed 738 1005 1416 1,500 312 525 481 1,318

HVACWorkload: # of Heat and Air Units Maintained 47 47 46 46 46 46 46 46Effectiveness: # of Times HVAC Units Malfunction 38 24 58 50 4 6 7 17

CustodialWorkload: # of Square Footage Maintained (Buildings only) 131,111 123,400 123,400 123,400 123,400 123,400 123,400 123,400Effectiveness: # of Complaints issued by the City against Cleaning/Janitorial Contractor 26 59 35 30 2 4 8 14Effectiveness: # of Incidents of Contract Non-Compliance 19 30 16 0 0 0 0 0

Preventive MaintenanceWorkload: # of Preventive Maintenance Items Scheduled 534 500 520 520 565 565 565 565Efficiency: % of Preventive Maintenance Items Performed as Scheduled 94% 58% 100% 100% 100% 100% 100% 100%



Full- timePart- timeSeasonal

Total Positions

6 6 6

0 0 00

6 6 6

1,942$ 166,962$ 31,172$ 1,516,748$ 1,541,863$ 717,350$

1,300,134$ 1,154,917$ 518,838$

FY 2008 FY 2009 YTDActual Original Budget

214,672$ 219,984$ 167,340$

0%0%0%

0 0

FY08/FY09% Change

0%

2%-11%

8497%2%

Program Resource Program Resource

Performance Measure Highlights- Milling/repair and replacement of broken curbs and sidewalks.- Boardwalk rehab @ Lake ave, Minnehaha Park and @ Mayo Ave.- Roof replacement at WTP #6, Fort Maitland, Art Center Buildings.- Painting projects at Library, Thurston House.

89


Plant/Field HealthcareWorkload: # of Locations Maintained (Incl. Athletic, Parks, 156 156 156 156 156 156 156

City Properties, School Properties & Landscaping)Workload: # of Total Acres Maintained 183 186 186 186 180 186 186Efficiency: # of Properties Maintained as Scheduled 127 132 140 130 137 142 133Efficiency: # of Square Yards Landscape Bed Mantained 76,500 89,000 89,000 89,000 89,000 89,000 89,000Efficiency: % of Locations Maintained as Scheduled 89% 84% 90% 83% 87% 88% 85%

Pesticide/Herbicide/Fertilization/Program for Athletic/Park Turf and OrnamentalsWorkload: # Applications per Recommendations 42 45 40 9 11 12 32Efficiency: % of Applications Completed as Recommended (on-time) 97% 91% 95% 85% 97% 90% 90%Workload: # of Irrigated sites audited 30 5 2 2 9Efficiency: # of sites showing potential water savings NEW NEW 20 4 2 1 7Effectiveness: Gallons of irrigation water saved quarterly NEW NEW 100,000 36,000 63,072 8,064 107,136

Irrigation SystemWorkload: # of Irrigation Work Orders Completed Annually 99 179 140 37 27 49 113Workload: # of Irrigation Heads Maintained Annually 11,157 12,440 12,440 12,440 12,440 12,440 12,440Effectiveness: % of Irrigation Zones Passing Departmental Inspections 94% 96% 95% 96% 95% 96% 95%

Customer RequestsWorkload: # of Customer Requests Received Annually 164 148 140 67 48 26 141Efficiency: % of Requests Evaluated/Responded to within 24 Hours 95% 93% 95% 95% 85% 84% 88%Efficiency: % of Requests Resolved within 72 Hours 95% 92% 95% 92% 90% 98% 91%

Program Mission: The mission of Grounds Maintenance is to provide a maintained, safe, and aesthetically pleasing urban landscape for the residents of Maitland and the many people who play and work in Maitland. To perform all tasks associated with the installation of Turf Plants, Trees and the day to day maintenance of athletic fields, recreational facilities, parks, and open spaces. To perform timely applications of phosphorus free fertilizers, aggressive pest management programs, and conservation of our precious water resources through routine maintenance of city owned irrigation systems.

Program Performance

Program Mission: The mission of Grounds Maintenance is to provide a maintained, safe, and aesthetically pleasing urban landscape for the residents of Maitland and the many people who play and work in Maitland. To perform all tasks associated with the installation of Turf Plants, Trees and the day to day maintenance of athletic fields, recreational facilities, parks, and open spaces. To perform timely applications of phosphorus free fertilizers, aggressive pest management programs, and conservation of our precious water resources through routine maintenance of city owned irrigation systems.

Grounds Maintenance

Program Performance




Minnehaha Park after renovations

FY 2008Actual Revised Budget

2009 YTD

2533

25 29

0022

992,974$ 1,254,821$

22

1,564,078$

55%229%25%

% ChangeFY08/F709

9%

0%

918,084$

0%

67,494$ 212,323$ 312,476$

24,262$

713,158$ 999,463$ 484,885$ 79,730$

0%0%

2603



Heavy rainfall has impeded our progress on landscape projects and athletic field renovations yet we expect to complete these projects by late July.Also as annotated above in red , applications of fertlizers and pesticides had to be held back due to afternoon storms and our dedication to using best management practices to reduce potential runoff which sometimes reduces aesthetics, yet is the right thing to do for our enviroment.The irrigation auditing program is ongoing with several sites being audited quarterly. The water savings found has dropped off significantly since these were existing parks which had been retro-fitted with drip irrigation or low volume heads from previous years conservation efforts.


90

2007 2008 2009Actual Actual Target Q1 Q2 Q3 Q4

All New Measurements in FY07Plant Health Care

Workload: # Pesticide/Fertilization Prescriptions Applied 264 331 500 317 230 242Effectiveness: # Applied with Threshold Time Frames 97% 80% 90% 100% 90% 90%

Risk ManagementWorkload: # Trees Inspected 560 6662 600 16 146 900Effectiveness: # Tree Failures / Inspected Trees 1 2 0 0 0 3

Contract AdministrationArbor Contracts Risk Management & Maintenance

Workload: # Trees worked on 97 828 900 79 94 123Effectiveness: % Compliance wihtin Specification 98% 99% 95% 100% 100% 97%

Maintenance ContractsWorkload: # Mowing & Landscape Maintenance Cycles 46 62 62 14 12 70Effectiveness: % Compliance within Specification 88% 93% 93% 90% 100% 90%

Landscape & Irrigation Plan ReviewWorkload: # Plans Review 110 119 120 19 12 20Effectiveness: % Reviewed to Schedule 96% 96% 96% 90% 100% 95%Workload: .code inspections 72 80 60 12 14 7Effectiveness: % Completed within 48 Hours 96% 100% 100% 100% 100% 100%

ReforestationW kl d # T Pl t d 118 40 40 19 0 0

2009YTD

3

29699%

78993%

1,062

5195%33

100%

9693%

19

Program Mission: To ensure the sustainability and public safety of ornamental landscapes within the City of Maitland through plant healthcare programs, and risk management programs..

Beautification and Arbor Services

Program Performance

Program Mission: To ensure the sustainability and public safety of ornamental landscapes within the City of Maitland through plant healthcare programs, and risk management programs..

Program Performance

Workload: # Trees Planted 118 40 40 19 0 0Effectiveness: # Trees Survived 60 Days 114 97 95 100 N/A N/A

BeautificationWorkload: # of Landscape Projects 32 26 30 5 17 20Effectiveness: % of Landscape Projects Completed 100% 95% 95% 100% 88% 100%



Full- timePart- timeSeasonal

Total Positions

320,025$ -$ 3,620$

392,330$

72,305$

FY 2009

1

FY 2008 YTDActual

452,376$ 140,808$

73,492$ 375,264$

0 01

1 1 10 0 0

1

0%0%

17%0%

15%

0%

% Change FY08/FY09

2%

0

84,588$ -$

0%

56,219$

Revised Budget

4296%

19100


Performance Measure HighlightsArborStreet tree annual risk evaluations began in May with follow-up hazard mitigation and abatement tree began in June. Mowing and Landscape Maintenance ContractsBoth contracts transitioned from Winter /Spring schedules (every other week service) to the summer (everyweek) schedule. Heavy rains in May were worked around by use of multiple crews to get the job done in a quicker time period. Reforestation TreesThe annual schedule shows trees being planted in August/September after the scheduled tree removals are completed in July.Plant Health CareCrew came in early to work around the weather and maintain schedule of treatments. A new schedule of applications and products is being used to reduce the need for follow-up treatments and to incorporate more bio friendly pesticides.


91

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