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How To 7 MP Tools

CS Odessa Release of Seven Management and Planning

Tools Available in ConceptDraw Solution Park

Professional Analytical Tools that are supported by ConceptDraw Office are now

available in the Business Productivity Area of ConceptDraw Solution Park

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1. Affinity Diagram

How to Group and Structure the Factors That Impact a

Problem

The Affinity Diagram shows the structure of large, complex factors that have an

influence on a problem, and then divides them up into a smaller and simpler

structure. The Affinity Diagram does not show a causal relationship between the

factors. This diagram is designed to prepare the data for further analysis of the

cause-effect relationships. A typical size for an Affinity Diagram is approximately

40-50 topics in a chart.

How to Structure the Factors of a Problem by Using

ConceptDraw Office 2?

Step 1. Use Affinity

Diagram input template in

ConceptDraw MINDMAP

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Affinity Diagram

Step 2. Brainstorm and collect

all fact ors affecting the

problem

Step 3. Organize items into

a mind map tree structure

that reflects the problems

composition

Step 4. Use Output Affinity

Diagram to create a diagram

from mind map

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Relation Diagram

Step 2. Brainstorm and collect

all factors affecting problem

Step 3. Create links between

factors using the ConceptDraw

MINDMAP relations feature

Step 4. Use Output Relations

Diagram to create a Relations

Diagram from your mind map.

You are now ready to define

factors-drivers and factors-

indicators

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3. Prioritization Matrix

How to Prioritizethe Driver Factors to Order Corrective

Actions

The Prioritization Matrix ranks driverfactors based on a set of criteria. The process

allows one to identify the factors that are the first priority. These factors can then be

analyzed for possible corrective actions. The Prioritization Matrix allows the factor

weighting foreach identified criterion. The total sum of weights for each factor

determines the priority.

How to Rank Driver Factors for Priority in ConceptDraw

Office 2

Step 1. Create new Document

using Prioritization Matrix

template in ConceptDraw PRO

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Prioritization Matrix

Step 2. Enter criteria, factors,

and rank factors

Step 3. Select three of the

highest priority factors to work

with

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4. Root Cause Tree Diagram

How to Perform Root Cause Analysis

Analyze the root causes of factors that influence the problem. A diagram is

constructed separately for each high priority factor. Identify the root causes for

a factor and then propose possible corrective actions. The diagram displays the

structure of causes for a factor and possible corrective actions. The Root Cause Tree

Diagram is used for further formulation of actions.

How to Identify the Root Causes of a ProblemAffecting

Factors by Using ConceptDraw Office 2

Step 1. Use Root Cause

Diagram input template in

ConceptDraw MINDMAP

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Root Cause Tree Diagram

Step 2. Create a mind map of

root cause tree

Step 3. Apply appropriate topic

types to topics of factors, causes

and corrective actions

Step 4. Use Output Root Cause

Diagram to create a diagram

from ConceptDraw MINDMAP

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5. Involvement Matrix

How to Identify What People and Groups Are Involved in

Corrective Actions, and What Their Role is in Every Action

The Involvement Matrix is constructed for all highly-prioritized corrective actions. It

defines the participants and their roles in identified corrective actions.

The matrix displays all of the parties involved, defines the level of involvement

and nature of participation. The diagram shows the degree of involvement for all

identified parties in the execution of corrective actions.

We assign who participates, who performs, consults, who should be informed, who

checks the work, and who accepts the results. The Involvement Matrix can identifythe distribution of responsibilities and identify roles in a group or team. The matrix

can be used company wide.

How to Determine Participants and Their Involvement in

Corrective Actions by Using ConceptDraw Office2

Step 1. Create new Document

using Action Involvement

Matrix template in

ConceptDraw PRO

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Involvement Matrix

Step 2. Enter corrective actions

and roles

Step 3. Specify involved people

and groups

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6. PERT Chart

How to Build a Schedule of Actions

The PERT Chart is constructed as a way to create a schedule of corrective actions.

The PERT Chart shows the logical sequences of corrective actions on the time scale.

This PERT Chart shows the time period for problem solving and the corrective

actions along the critical path. The PERT Chart is also known as a Precedence

Diagram or Project Network Diagram. Creating the PERT Chart defines the schedule

of work.

How to Schedule Corrective Actions by Using ConceptDraw

Office2

Step 1. Open a new schedule

document in ConceptDraw

PROJECT

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7. Risk Diagram (PDPC)

How to Identify Possible Risks When Carrying Out

Corrective Actions, and Define Preventive Actions

The Risk Diagram determines the risks of potential obstacles during corrective

actions, and helps develop preventive actions.

How to Identify Possible Risks and Develop Preventive

Actions by Using ConceptDraw Office2

Step 1. Use Risk Diagram

input template in ConceptDraw

MINDMAP

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Risk Diagram (PDPC)

Step 2. Copy all corrective

actions from ConceptDraw

PROJECT schedule document,

and paste into the mind map as

actions tree

Step 3. Add subtopics of risks

to terminal topics of corrective

actions

Step 4. Add subtopics of

preventive actions to topics of

risks

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Risk Diagram (PDPC)

Step 5. Use built-in template

topic types Risk and

Preventive Action

Step 6. Create Risk Diagram in

ConceptDraw PRO by selecting

the Risk Diagram output in

ConceptDraw MINDMAP

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1999-2011 Computer Systems Odessa Corporation. Allrights reserved. ConceptDraw is a registered trademark ofComputer Systems Odessa Corporation.

Other company and product names are trademarks of theirrespective owners.

www.conceptdraw.com/solutions

www.conceptdraw.com/solutions/7MPTools

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