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Memorandum

DATE August 20, 2010 CITY OF DATO The F-lonorable Mayor and Members of the City Council

SUBJECT FY 201 0-1 1 Proposed Budget Response to Council QuestionsAttached is the first set of responses to questions that you have asked regar2010-11 Proposed Budget.P s con ct me if you have any questions or require additional informatio

MaryK mCity ManagerC: Thomas P. Perkins, Jr., City AttorneyDeborah A, Watkins, City Secretary

Crai Kinton, City AuditorC. Victor Lander. JudiciaryRyan S. Evans, First Assistant City ManagerJill A. Jordan, P.E., Assistant City ManagerA.C. Gonzales, Assistant City ManagerForest Turner, Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerHelena Stevens-Thompson, Assistant to the City Manager

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FY 2010-11 Proposed BudgetCity Council Questions

1. How was decision made on recreation center hours and schedules? Whatproposed recreation center hours? How was it determined which recreation cewhich hours?

The funding for recreation centers, as presented in the June briefing to City Councirecreation centers for 30 hours/week. Our mission during July was to stretch this centers with as many operating hours as possible. Prior to the August budget recreation department evaluated the revenue history for each recreation center to deadditional revenue that could be generated if some centers were to open additional ho

revenue producing times of the week. The analysis revealed a funding scenario that wincremental revenue by operating the 8 highest revenue producing recreation cenhours/week with these hours targeted for contract fee-revenue producing classescenters, operating at 40 hours/week, have the responsibility for generating much of thopen the remaining 9 unfunded centers. Two other recreation centers were fundedgenerating an additional $400K towards keeping as many centers open as possible. T9 unfunded centers to be open to the public creating a total of 10 centers to operatecenters at 30 hours/week and 4 centers at 20 hours/week

The rationale for the proposed schedule is to open the recreation centers during the school age children need our services the most, which is during the afterschool hoMonday through Friday. Studies reveal youth who are engaged in construcextracurricular activities or sports during their free time are more likely to develop initiathemselves and experience optimism toward the future and develop skills and compesuccessful transition to adulthood. On the other hand, youth who report unconstruchanging out and high levels of boredom during their free time, are at an increased rdelinquency and school dropout. The departments second priority, once the afterschwas to extend the opening hours to earlier in the day, Monday through Friday, to pr

Senior Citizens. The weekends were not the highest priority, even though Saturday are very popular at many of our recreation centers, because these are typically times wmember is available to be with the children and our services are not as critically requthe week.

2. What is the usage at each recreation center (need before Aug 23rd

meeting)?

See Attachment A.

3. Which recreation centers generate revenue and how much?

See Attachment A.

4. Briefing Slide 24 What reductions are included for nature centers, whatreductions?

Dallas Arboretum stipend reduced 33%, a reduction of $71,958.

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5. Could we close all 43 recreation centers for a month during the winter and providwinter period?

Closing the recreation centers for one month does not provide a significant savings to

the year. The recreation centers are staffed with full time and part time employees. part time employee wages for one month at all 43 recreation centers is approximately be no savings from the full-time employee payroll costs. Although summer is the busiecenters, the winter months are also important, providing families a consistent programming, and opportunities for indoor physical activities.

6. How much funding is needed to keep all swimming pools open during the summe

To open the 14 pools that are proposed to be closed would require $700,000 for ope

pools would require $150,000 funding.

7. Briefing Slide 23 What is projected O&M costs for construction on Northhaven Trail, Phase 2 of loop trail at Bachman Lake Park and renovations and/or expGreen, Fretz, Kidd Springs, Walnut Hill and Willie B. Johnson recreation centers.

No additional O&M funding is required for these projects.

8. How much will it costs to keep recreation centers open on Saturdays?

Opening the recreation centers for 4 hours on Saturdays with minimal staffing will costcenter per year, for a total of $387,000.

9. Provide history of Park and Recreation Department budget.

Dallas Park and Recreation Department

Adopted Adopted Adopted Adopted

2006-07 2007-08 2008-09 2009-10

Aquatics 1,381,081 1,489,966 2,886,062 2,143,261

Environmental Management 93,798 402,906 335,235

Fair Park & Reservations 7,075,414 7,709,155 8,040,877 8,330,553

Golf & Tennis 3,253,263 3,328,797 3,568,757 3,810,385

Nature Centers & Destination Parks 1,172,221 1,700,333 1,410,426 13,101,217

-- Dallas Zoo & Aquarium 14,955,499 16,141,006 16,391,440

Park Land Maintained 22,886,889 24,165,030 24,533,827 22,814,334

Planning Design & Construction 1,011,185 1,271,073 1,103,629 389,566

Recreation Centers 13,434,939 15,431,258 15,558,851 14,046,341

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10. Which pools are recommended to be open in FY11?

The initial plan is to operate a set of 7 different pools next summer (2011) than operateThe Park and Recreation Board is reviewing the data and is not prepared to make a r

time.

11. Have we looked at combining services of recreation centers and reducing the nwe operate?

Yes, the department has combined the management of 24 recreation centers. TheBoard and staff are continuing to evaluate the service radius of each recreationrestrictions and the attendance data of each center to identify opportunities for shahours.

12. Provide more information on park land maintenance reductions.

The park and recreation department manages and maintains more than 18,600 acresThe proposed level of funding is a reduction of $8.1M and 135 FTEs from the currenbudget does not provide graffiti abatement in parks, forestry service on street easemfield lighting replacement, park amenities such as port-o-lets and drinking fountainsparks, and detail trimming along trails, curbs and sidewalks. Certain functions of this sbe greatly reduced such as park mowing/routine maintenance from an average ofaverage of every 28 days and only performed during the growing season, litter pickuaverage of 2 times/week to an average of 1.5 times per week during the busy season, longer be maintained at the higher, athletic field standard, e.g. they will not beseparately, and the 279 remaining athletic fields which are reserved for league play wfrequently.

13. Are we working with YMCAs or hotels for use of their pools?

We are discussing options with the YMCA to provide access to their pool facilities for canvassing hotels to determine which ones will provide lifeguard staffing and access

guests.

14. What is cost to keep recreation center hours and staff at the FY10 level?

The cost necessary to keep recreation centers and staff at the FY10 level is $3,824,478

15. How can proceeds from sale of Elgin B. Robertson Park be used?

According to the Texas Local Government Code, Chapter 253.001 - SALE OF PAR

BUILDING SITE, OR ABANDONED ROADWAY, Section (d) The proceeds of the saacquire and improve property for the purposes for which the sold property was used.

16. Is there flexibility in the Libraries and Parks hours?

Recreation center hours are flexible to meet the needs of the community being served.

Lib S i d l d h d l b d id d l

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18. Have we looked at combining services of libraries and reducing the number that

Library Branches are strategically located to serve area populations in the range of 30located from two to five miles apart, depending on the density of the population. Sites

areas frequently visited and easily accessible by all segments of the community from wLarger service areas would increase travel distances and have a greater tendency pockets of poorly served residents.

19. What reductions are proposed for Code Compliance?

Reductions for Code Compliance in the Proposed FY11 Budget include funding administrative and 3 management) staff positions. There are no proposed reduction

animal officers or animal keepers. Additionally, there is a proposed increase of $600demolition of substandard properties.

20. What is cost of staff attorney vs cost of contract attorney?

Contracted outside counsel is paid between $290 and $480 per hour. This is cemployed within the City Attorneys Office who are paid between $30 and $75 per hour

21. Which departments are having RIFs?

City Attorneys Office, City Auditors Office, City Managers Office, City Secretarys OffCourts, Civil Service, Sustainable Development & Construction, Equipment and BuilManagement Services, Office of Cultural Affairs, Public Works & Transportation anddepartments are having RIFs.

22. Budget Book Page 595 Which two cities larger than Dallas have a Cigovernment?

The two cities are San Antonio and Phoenix.

23. Briefing Slide 12 Provide history of property value increases and decrease.

Fiscal Year Tax Base Value % Change

2001-02 $65,218,425,933 8.4%

2002-03 $66,483,637,119 1.9%

2003-04 $66,501,655,057 0.0%

2004-05 $67,579,877,637 1.6%

2005-06 $70,843,801,880 4.8%

2006-07 $76,792,536,880 8.4%

2007-08 $84,526,933,754 10.1%

2008-09 $90,477,932,550 7.0%

2009-10 $87,264,095,461 -3.6%

2010-11 $83,425,479,138 -4.4%

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26. Budget Book Page 305 Does this include future debt? Provide debt schedule f

debt.

The table on page 305 of the FY11 Budget Book is the principal and interest payments Obligation debt issued through March 2010 and outstanding as of September 30, 201future debt. Information on future debt cost will be included in a briefing on Copresented on Wednesday, September 1

st.

27. Where has voluntary PILOT been used?

Research has shown that voluntary PILOT has been or is being used in cities acrBaltimore, Boston, Cambridge, Detroit, Indianapolis, Milwaukee, Minneapolis, Ne

Philadelphia, and Pittsburgh.

28. Provide tax base values by council district.

Attachment C includes the 2009 values by council district. The 2010 values were recappraisal districts and a 2010 tax value chart by council district will be provided shochart is only provided for real property since business and personal property is nodistrict.

29. Provide 10 year history of total outstanding general obligation debt.

Year Ending Outstanding General Obligation Debt

9/30/2000 669,670,670

9/30/2001 738,485,670

9/30/2002 761,715,548

9/30/2003 723,302,721

9/30/2004 834,280,000

9/30/2005 1,327,252,609

9/30/2006 1,423,817,609

9/30/2007 1,668,942,609

9/30/2008 1,898,227,609

9/30/2009 2,000,869,913

9/30/2010 1,938,124,913

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Attachment A

Center

Program

Attendance**

08-09

Revenues

Program

Attendance**

09

Reve

1 Anita Martinez 21,808 88,045.74 15,470 5

2 Arcadia 13,076 45,254.25 6,978 3

3 Arlington Park 18,892 31,427.48 12,341 2

4 Bachman 62,503 36,664.96 30,266 35 Beckley-Saner 41,564 32,374.64 12,243 2

6 Campbell Green 29,886 226,838.26 17,531 13

7 Churchill 28,195 116,149.85 22,397 7

8 Cummings 24,456 25,039.25 12,314 1

9 Eloise Lundy 47,920 37,919.20 16,079 3

10 Exall 13,260 51,361.71 6,799 2

11 Exline 41,354 52,218.45 16,564 3

12 Fireside 20,228 34,960.85 11,094 3

13 Fretz 38,088 162,500.63 21,597 10

14 Fruitdale 6,279 13,423.30 3,622

15 Grauwyler 21,674 41,690.88 8,814 4

16 Harry Stone 54,623 168,909.40 30,024 9

17 J.C. Phelps 8,304 21,293.92 10,602 2

18 Janie C. Turner 9,913 26,844.78 6,620 2

19 Jaycee/Zaragoza 19,613 31,248.70 6,747 1

20 Juanita J. Craft * 14,223 22,311.88 1,055 1

21 K.B. Polk 17,631 36,783.67 11,762 2

22 Kidd Springs 33,987 92,515.46 21,965 6

23 Kiest 58,057 165,156.65 35,524 1224 Kleberg/Rylie * 18,138 72,844.44 4,751 3

25 Lake Highlands North 27,077 116,191.00 34,792 7

26 Larry Johnson 5,826 8,257.31 7,112

27 Marcus

28 Marcus Annex

29 Martin Luther King 11,304 29,596.13 5,502 1

30 Martin Weiss 14,553 46,873.19 10,209 3

31 Mattie Nash-Myrtle Davis 19,383 17,678.67 3,440 1

32 Park In The Woods 11,184 50,660.89 10,635 533 Pleasant Oaks 10,296 37,091.52 14,992 4

34 Reverchon 41,812 91,103.37 17,263 6

35 Ridgewood/Belcher 51,565 487,703.22 33,127 42

36 Samuell-Grand 24,485 112,403.83 15,039 8

37 Singing Hills 18,101 59,906.12 8,023 5

38 Thurgood Marshall 39,099 46,436.57 20,254 2

Recreation Center Program Attendance and Revenue Data

YTD information thru

FY 2009-10

FY 2008-09 Data

29,485 19,45954,658

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