800MHz Advisory Board August 24,...

BCSO Communications Division

Butler Regional Interoperable Communications System

800MHz Advisory Board

August 24, 2017

BRICS Radio and Infrastructure Replacement: How We Got Here

The BRICS 800 MHz System was constructed in 2008

The cost to build the system was around $34 million Funded by a temporary sales tax (21 months)

Included initial supply of subscriber radios for public safety users

Testing was completed in December 2008

Subscribers started using the system in early 2009

8/24/2017


In 2014 BCSO/BRICS became partners with the statewide MARCS system

Allows subscribers to have the benefit of statewide coverage on certain talkgroups

Affords the county substantial savings on infrastructure maintenance through state contract pricing

For our compatibility with MARCS to work, BRICS must upgrade when MARCS upgrades Our next upgrade will occur the first quarter of 2019

8/24/2017


Responsibilities: County Commissioners

Building system infrastructure

Funding system infrastructure maintenance and upgrades

Initial radio and accessory purchase for public safety users

Replacement radios for County General Fund agencies

Responsibilities: County Sheriff

Daily operation of the system

Monitor and direct system usage and performance

Interface with contracted vendors for maintenance items

Program and maintain subscriber radios under agreement

8/24/2017


Responsibilities: Local Users Provide insurance on radios used on the system

Purchase any additional radios beyond initial purchase

Replace lost radios or radios damaged beyond repair

Replace accessories and fund repairs not covered by the maintenance agreement

Maintenance agreement: $25/yr for portables

$50/yr for mobiles

User fee for non-public safety users: $10/month per radio

8/24/2017


Your annual maintenance fee covers: ^One reprogramming of one template per year per agency

^Preventative maintenance every other year

^Access to bulk purchase program for accessories

^Minor repairs to radio

Flash upgrades

Depot repairs except for damaged radios

^BRICS will continue to provide these services until BRICS declares ‘end of BRICS support’ BRICS will determine ‘end of BRICS support’ when:

Parts and accessories are no longer available

BRICS cannot economically support repairs

Additional services at $80/hour

8/24/2017

BRICS Radio and Infrastructure Replacement: Infrastructure Improvements

The county will continue to update and improve the system to benefit subscribers at no cost to public safety users Funded by a portion of the permanent sales tax

Necessary Improvements: Infrastructure Needs to Be Upgraded for Two Main Reasons

We need to fully convert remaining analog components to digital before our scheduled upgrade in 2019

Some large capital items are past their end of life date

Microwave An analog component that is past end of life and must be replaced with digital by 2019

IP Simulcast An analog component that must be replaced with digital by 2019

8/24/2017


Necessary Improvements: DC Power System Replacement

Batteries are three years past service life and must be replaced

UEM SNMP Management Current SCADA alarm system will not be supported after 2019

System Enhancements Microwave / Dispatch Network Integration

Provides more access points to a public safety network and reduces maintenance costs

Enhanced Data Increases the amount of data traffic passed both across and outside the radio system

Alias Group Download Allows radios in the field to see the alias of the user talking rather than an ID number

8/24/2017


System Enhancements UEM SNMP Management

Provides technicians greater diagnostic data to address system issues

Radio Authentication Provides better security for the radio system

NICE Telephony Enhancements Integrates 9-1-1 recordings with radio for PSAP manager convenience

CommandCentral Helps bridge the divide between multiple CAD systems in the county

Total Cost of System Improvements: $6,834,215

8/24/2017

BRICS Radio and Infrastructure Replacement: How We Got Here - Subscribers

Approximately 2300 subscribers were initially on the system 10% of these radios were repurposed from the Oxford and West Chester

systems dating back to 2004

Since 2009, approximately 600 new subscribers have been added to the system Most additional radios are XTS/XTL that will need to be replaced

Some additional radios are APX that will need flash upgrades

8/24/2017

BRICS Radio and Infrastructure Replacement: Where We are Now - Subscribers

XTS5000 (current public safety portable radio)

Introduced - 2004

End of manufacture - 2013

End of flash upgrades – December 2016

End of support – December 2018

No more depot repairs

No more flash upgrades

No more parts availability

8/24/2017


8/24/2017

Butler County Law Enforcement

Po

rtable

s

Mo

bile

s

Co

ntro

l

Station

/

Co

nso

lette

Butler County Adult Probation 31

Butler County Coroner 6

Butler County Commissioners 10

Butler County Juvenile Detention Center 26 1

Butler County Prosecutor's Office 4

Butler County Sheriff's Office 444

Butler County Sheriff's Office – BRICS

Butler County Sheriff's Office - BRICS -

Cache 60

Butler County Sheriff's Office - BRICS -

PSAP backup mobiles/portables 39 8

• County Law Enforcement

• Portables: 620

• Mobiles: 9


8/24/2017

• Other County Agencies

• Portables: 128

• Mobiles: 4

Other County Agencies

Po

rtable

s

Mo

bile

s

Co

ntro

l

Station

/

Co

nso

lette

Butler County EMA/air-light/tech rescue 44 4

Butler County Water & Sewer 3

Butler County Metro Parks Rangers 7

Butler County Metro Parks Maintenance 4

Butler County Engineer's Office 27

Butler County Regional Transit Authority 31

Butler County Regional Transit Authority -

Middletown 12


8/24/2017

• Local Law Enforcement

• Portables: 664

• Mobiles: 2

• Control Stations: 9

Law Enforcement Agencies

Po

table

s

Mo

bile

s

Co

ntro

l

Station

/

Co

nso

lette

Cincinnati State 2

Fairfield City Municipal Court 5

Fairfield City Police Dept 75

Fairfield Twp Police Dept 29

Hamilton City Police Dept 141 2 1

Miami Univ Police 46

Middletown City Police Dept - LE 98 3

Monroe City Police Dept 40

New Miami Police Dept 7

Oxford City Police Dept 61

Oxford Twp Police Dept 20

Ross Twp Police Dept 11

Seven Mile Police Dept 10

Trenton City Police Dept 20 2

West Chester Twp Communications 3 3

West Chester Twp Police Dept 96


8/24/2017

• Fire/EMS Departments

• Portables: 779

• Mobiles: 217


Fire Departments

Po

rtable

s

Mo

bile

s

Co

ntro

l

Station

/

Co

nso

lette

College Corner Fire Dept 19 5

Fairfield City Fire Dept - includes portables from FC cache 46 17 4

Fairfield Twp Fire Dept 42 14 2

Hamilton City Fire Dept 78 20

Hanover Twp Fire Dept 40 10

Liberty Twp Fire Dept 42 13 3

Madison Twp Fire Department 27 10

Middletown City Fire Dept - (1) APX4500 mobile flash 69 19 5

Milford Twp Fire Dept 39 10

Monroe City Fire Dept 33 12 2

Morgan Twp Fire Dept 29 10

New Miami Fire Dept 22 4

Oxford City Fire Dept 40 12 1

Reily Twp Fire Dept 34 12

Ross Twp Fire Dept 44 12 2

Seven Mile Fire Dept 22 6

St Clair Twp Fire Dept 25 8

St Clair Twp Life Squad 13 4

Trenton City Fire Dept 27 6

Wayne Twp Fire Dept 20 5

West Chester Twp Fire Dept 68 18 5


8/24/2017

• Hospitals

• Portables: 28

• Mobiles: 0


Hospitals

Po

rtable

s

Mo

bile

s

Co

ntro

l

Station

/

Co

nso

lette

Atrium Medical 3

Bethesda Butler County 3

Christ Hospital 3

Cincinnati Children's - Liberty

Campus - 3

Fort Hamilton Hospital 3

McCullough Hyde Hospital 3

Mercy Hospital Fairfield 3

West Chester Medical -

Hospital Security 3

West Chester Medical ER 3

Spirit Medical Transport

Company 1


8/24/2017

• Non-Public Safety Users

• Portables: 448

• Mobiles: 0


Non-Public Safety P

ortab

les

Mo

biles

Co

ntro

l

Station

/

Co

nso

lette

Butler County Metro Parks Maintenance 4

Butler County Engineer's Office 27

Butler County Regional Transit Authority 31

Butler County Regional Transit Authority - Middletown 12

Fairfield City Public Utilities 30

Fairfield City Public Works 38

Fairfield Twp Service Dept 10

Hamilton City Utilities 40

Hamilton City PW 11

Hanover Twp Road Dept 4

Liberty Twp Public Works 15

Madison Twp Road Dept 5

Miami University Physical Facilities / Admin 48 2

Middletown Area Senior Center 8

Middletown City Public Works 21

Morgan Twp Road Dept 3

Oxford City Public Works 50

Oxford Twp Road Dept 3

Partners In Prime 32

Reily Twp Public Works 3

Wayne Twp Road Department 3

West Chester Twp Road Dept 50


8/24/2017

• Radio repairs listed year to date

• Replacement parts have been

increasingly difficult to obtain

meaning even small repairs could be

‘fatal’ to the radio after end of

support

• We are currently selling over 400

batteries per year. These are

getting harder to find.

• Purchases include a few APX radios

Radio Repair Maint

Repair

Non-Maint

Repair Purchase Total

2010 87 0 3 90

2011 109 2 4 115

2012 252 10 16 278

2013 140 106 42 288

2014 247 226 30 503

2015 197 182 104 483

2016 224 234 94 552

2017 (as of July)

79 153 30 262

1335 913 323 2571

8/24/2017

Radio Repair - Motorola Depot

Jan

Feb

Mar

Ap

r

May

Jun

Jul

Au

g

Sep

Oct

No

v

Dec

YTD

Total Depot Repair - 2012

3 0 0 0 0 0 0 0 2 4 0 4 13


2 1 2 1 4 1 9 3 3 1 2 1 30


3 2 1 7 8 4 9 11 6 3 3 2 59


3 9 2 9 3 9 7 9 9 5 2 4 71


5 2 4 3 2 20 9 5 11 20 10 1 92


3 5 2 1 6 2 2 21

Table lists radios that have been sent to the Motorola depot for repair These are radios that are

beyond BRICS’ ability to repair

This gives an indication of the radios that will likely need replacement after December 2018

In addition, 17 radios have been retired as lost or beyond repair


8/24/2017

No - we’ve known since late 2014

Advisory Board formed a committee to explore replacement radios in 2014

Advisory Board was informed of end of support date in January 2015

Sheriff’s Office staff have been working with Commissioners

BRICS Radio and Infrastructure Replacement: Was This Unexpected?

BRICS Radio and Infrastructure Replacement: What Does the Future Look Like?

APX 6000 / APX 6000XE APX VA (mobile replacement)

8/24/2017

Models Recommended by the Radio Subscriber Subcommittee

Total cost to replace all system radios:

$12,566,569 - based on most recent figure from Motorola This compares to a state-term price of $17,932,268

Per radio cost for recommended portable and accessories:

Law: $3,973.50 Compares to $5,801 .31 under state contract

Fire: $4,033.00 Compares to $5,888.18 under state contract

8/24/2017


Advantages of moving to the APX line 3-watt speaker (XTS has 0.5-watt)

Adaptive noise cancelling microphone

Endoskeleton design (APX6000)

Bluetooth-enabled accessories

GPS

Larger buttons and knobs

Dual Display (APX6000) – one on front, one on top

Over-the-air programming

Programming over wifi

Two-tone paging

8/24/2017


APX VA vs XTL Radios (mobiles)

Advantages of moving to the APX VA APX VA are easier to maintain than mobiles

APX VA would have the same exact template as portables

APX are more reliable that the current XTLs

APX could change with the crew meaning the vehicle is properly identified during a changeover

APX could provide GPS data for the vehicle after an infrastructure upgrade

8/24/2017


Effects of having both APX and XTS radios

Equipment for the two radios are not compatible XTS Batteries are becoming harder to order. We may have to

look into an after-market battery which will not be FM rated

Charger – XTS and APX line uses different chargers

Speaker Mics – The fire RSM has been discontinued as well as the 18” PSM for LE. The RSM was replaced with a higher tier / more expensive model

XTS users will not have access to enhanced features

Different Radio Behavior Display screen information will not be the same

Buttons will not operate the same

8/24/2017

BRICS Radio and Infrastructure Replacement: What Does the Future Look Like If We Don’t Change?

Effects of having both APX and XTS radios

Radio Programming APX and XTS radios require different Motorola software to

program

APX and XTS radios require different hardware to program

Different models require separate code plugs

Programming time could possibly triple

Radios with different feature sets requires a variance of the template. Each agency could end up with multiple codeplugs to be created/updated

8/24/2017

BRICS Radio and Infrastructure Replacement: What Does the Future Look Like If We Don’t Change?

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