80th Grahamstown District Report - 2018...NOBUYA XOLILE BRO. MAVIKELA DANILE BRO. HOKO SEBENZILE...

80th Grahamstown District Report - 2018

Grahamstown District 0200

1 | P a g e Celebrating 80 years

#Healing Wounds, Restoring Human Dignity Through Mission

Table of Contents Grahamstown District Executive Committee Composition ............................................................................... 1

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Type chapter title (level 1) .................................................................................................................................... 4

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GRAHAMSTOWN DISTRICT

SECRETARIAT REPORT

CONVENTION 2017

DISTRICT OFFICIALS FROM 2015 – 2017

BISHOP

PRESIDENT

VICE PRESIDENT

SECRETARY

RECORDING SECRETARY

TREASURER

DDSR SECRETARY

Education Desk

Research Desk

Welfare & Projects

REV MBETE ANDILE

REV. MAPU MZOLISI

BRO. PONDO SITHETHI RICHMAN

BRO. NOBUYA XOLILE

BRO. MAVIKELA DANILE

BRO. HOKO SEBENZILE

BRO. MJO NAMHLA

BRO. QOBOSHIYANA AYANDA

BRO. NGWENTLE STEVEN

REV. SHABALALA MBUYISENI

4.1 Introduction

THE END OF THE END OF THE JOURNEY

“If the business of business in business is business then business should continue to do business in business” Anonymous.

BISHOP SIR REV. FREEMANTLE, PRESIDENT OF THIS CONVENTION REV. MAZALENI, EX- PRESIDENT REV

MAPU, CIRCUIT SUPERINTENDET OF ALEXANDRIA CIRCUIT REV. MPOFU, CIRCUIT SUPERINTENDENTS, CIRCUIT

PRESIDENTS, EVANGELISTS, OFFICIALS AND DELEGATES OF THIS 2017 CONVENTION:

I here stand in this 80th Convention since the formation of YMG in our District. I stand for the last time as District Secretary of

the Grahamstown to present the 79th Annual report to this Convention for the period 01 January 2017 to 31 December 2017.

I must again as I said last year, I am grateful and should I repeat I am grateful of your support with prayers.

God of the Methodist Church and my family helped me through trying and jubilant times. We meet at the time many things

have happen between the time we met at Motherwell and today. Allow to mention but few:

ANC conference that led to the change of the state President

Resolutions on land issue

The sad commission of life Esidimeni saga

The shootings at Engcobo with five policemen dying in the hands of hard hearted criminals.

These are few amongst many things that had happened. All these things they possess signals to end of times. But President

these were things that were affecting us indirectly but I cannot not remind this convention the Pretoria Central Mission saga

by one of our own.

We meet here on the 15th after last convention hosted here. This is where our current Bishop was nominated and elected

and President of this organisation whom today inducts this new executive.

We meet when the country’s economy is not pro poor at all. The 1% VAT increase, the introduction of carbon emissions tax,

increase on fuel levy, etc contribute on the least received by the poor.



Our report has tried to reflect on the past three years and further past six years we have been in office. We can say without

fear of neither doubt nor contradiction that enormous improvement through innovation has been achieved. This convention

has supported us and achievements herein referred to were not by our wisdom but was by your wisdom.

As the country faces these challenges the YMG has also its own challenges. Amongst them are:

the consistent decline of numbers from our circuits

Consistent reluctance and resoluteness not to rise on to the occasion as expected by the President by few circuits

sadly led by people who are also members of this organization

Loss of District committee and senior members and in this period to mention but few:

Passing away of the former:

Vice President Alexandria Circuit Bro. Khayi

Vice President Keiskammahoek Circuit Bro. Maki

Bro Menemene

Bro. Meke

However, there are moments that brought us jubilation within the organizations:

Reaching 106 years of existence and 80 years of District existence

We again congratulate Rev. JB Freemantle on His assumption of duty in the highest

office of the District.

Appointment of the previous Motherwell circuit Superintendent as Clarkbury District

Bishop, Rev Noqayi.

We welcome our new Ministers and new convention attendees to this 80th Grahamstown YMG Convention, we hope you will

find it valuable to be part of this District. We pray God almighty to help you and your families during your time of ministry in

our District. Be assured you have our support and we wish you a happy stay here. The President still appeal to you to pay

attention to our YMG dates. We request your good offices to defend these dates in your quarterly meetings during

submission and finalisation of circuit year plans.

This is an induction convention, let us continue to pray and ask for God’s guidance without ceasing as we usher in the new

executive into office.

As your Secretariat, we thank and appreciate the efforts put by circuit secretaries under the guidance of circuit Presidents.

We note with dismay the consistence of those circuits that did not submit last year and we reject their consistence with

contempt of the highest order.

4.2 Submission of Reports

Report submission is consistent; some circuits are still resolute not to submit the reports to the President and convention.

What is disturbing most is that they consistently continue not to submit. Equally, it is sad that the circuits that have not

submitted are those circuits that did not submit even last year and year before last.

The standard of reporting has improved and an enormous improvement has been noted. We hope that circuits will continue

to improve despite the format as long as the content will be delivered. I wish to note that as secretaries we don’t report detail

in the content but context of the detail in the content.

I must personally say your journey with me was worth the effort taken. Allow me to stress this statement again because its

very important.

Circuits that submit have their report submitted despite having gone through the process of leaving the circuit. These

amongst other things include: discussing the report with society executives. After that those reports from societies

are to be discussed with the circuit executive and then be presented to the circuit general meeting for adoption. It



is only after this stage that the report should be tabled to the quarterly meeting of the circuit to be signed by the

Superintendent so that it can be sent to the President to District Secretary.

It is worth mentioning that this is the third year in our six year of term of office and our last year. We have agreed that this

format and comments below will consistently appear till people understand and appreciate the value of these contents

The report is divided into11 categories broken down into percentages as follows:

Evangelism 25%, Deepening Spirituality 10%, Development and Economic Empowerment 10 %, Justice, Service and

Reconciliation 10%, Christian Formation and Education 5%, Previous Convention 5%, Way forward and Resolutions 15%,

National Issues 5%, Methodist Family 5%, Ecumenical Affairs 5%, Statistics 5%

Following this model has faced unintentional resistance. The reality of the matter is, you cannot follow this format if you have

not devoted enough time to report writing as this is quite demanding. Still to date, statistics are not well presented.

4.2.1 Evangelism and Church Growth

Over the past six years the district did not have any significant growth rate. The reality is behind what we see. Most of the

new members are our youth which is not employed. Their coming in is the same as not coming in. This make it so hard for

them to keep their membership and outcome is the slow growth which is displayed to us.

Our deceased members range between 95 – 105 over the past two terms. President we wish again to draw to the attention

of this convention, the connection is strict on numbers and that necessitated the executive to tighten up all loose ends.

Evangelism methods need to be revisited as the demographics of the district consistently change. The youth that enters the

YMG door needs to be retained and we appeal to all circuits for a need to be innovative and bring in new strategies to make

YMG vibrant and interesting.

4.2.2 Deepening Spirituality

Grahamstown YMG over time has grown in its spiritual maturity. This is evidenced by level of discipline, moral teachings,

and prayer meetings that lead all people to the Kingdom of God. The servanthood, humility and efforts to display the

0

5

10

15

20

25

30



commitment to the call of God improve year by year throughout the district. We still encourage the circuits to rethink

innovative ways to deepen spirituality and growing our faith. Bible studies and group prayers remain the main source to

propel our Manyano forward. Spiritual mentorship is given to this convention as homework and an option to be explored.

4.2.3 Development and Economic Empowerment

For any organisation to grow and prosper development must be central. This is normally done at two levels ie training and

development. No organisation will ever grow to the desired level if it does not invest in its human capital. Though we have

noted attempts to achieve these, the impact remain little.

Debates can only improve when people understand the content and the context in which there are expected to deliberate

on. This can be done through availability of information and material to read. We note the same faces at conventions and

same faces during discussions at the floor of convention. We advise that more new faces should be introduced by circuits to

give new idea and views to floor of convention.

4.2.4 Justice, Service and Reconciliation

President and convention allow me to say without this pillar there is no YMG. Our call remains firm as this organisation “NOT

IN OUR NAME”. We are clear of zero tolerance to crime, women and child abuse, corruption at our work places, killing of

police whilst on duty, etc. We condemn HELICOPTER FATHERS a new approach towards fathering of children. This is

what makes our children to grow in our absence in our presence.

I must say this will never be achieved unless we start with ourselves. The change we want to see should start with me. We

cannot be man that revolt against manhood.

4.2.5 Christian Formation and Education

The key remains education hence all our energies are concentrated on education. The Baqwa event remains the main drive

while the Mazana event remains the main fundraising drive of the year. The spirit of commitment to these two events is

motivating despite the non-participation in some other circuits.

Let us prepare ourselves for the District bursary fund. This means we should prepare ourselves for an increase on our

assessments. I appeal we lead by examples despite the limitation due to our numbers.

Low pass rate in our District despite the biggest budget channelled to this department remain a worrying factor. Lets go back

and as much as we can open our churches for at least two hours over weekends and contribute in tutoring our high school

learners.

4.3 Convention 2017

We were at the metro circuit I should say. Thank you Motherwell circuit and its leadership. Again the credit goes to the circuit

leadership and the entire LOC under the Superintendence of Rev. Noqayi who subsequently left the District, we wish Him all

the best in His new assignment.

It is with great pride to report that the wish of the previous conventions has been realised. This is distributing food parcels

during convention period. Few blankets have been received we request Secretaries to encourage DDSRs on this matter.

Slight improvement is hereby acknowledged on the start time of convention.

Both invited speakers gave us clear picture on governments thinking on church. It is our responsibility to position ourselves

and assist on governments programme.



The long march to the magistrate offices certainly without doubt drew attention of the Motherwell community at large. The

impact may not be felt now but in future we hope for positive results.

Lastly, this was an elective convention and election outcomes were as follows:

PRESIDENT

VICE PRESIDENT

SECRETARY

RECORDING SECRETARY

TREASURER

DDSR SECRETARY

Education Desk

Research Desk

Welfare & Projects

REV. MAZALENI SIYABONGA

BRO. NGINDANA MTHETHELELI

BRO. MAKUBALO XOLANI THEOPHILUS

BRO. KULA MLUNGISI

BRO. NGXOZA ANDILE

BRO. KOBESE SIYABONGA

BRO. HEM MZAWUDINGI

BRO. JIKEKA SIYABONGA

REV. RASONTI OSBORNE KHAYALETHU

4.4 Ecumenical Affairs

We call upon on innovative ways to do more on this item. We accept that this is our wish that we can transcend and improve

this call so that continuous sharing of good news is not seasonal. It is our wish that our attitude and understanding on these

matters should be beyond just sharing the word. It should go to a stage of sharing ways of overcoming challenges we face

in our communities. How we respond to our pain and the pain of the world. These include the different approaches other

denominations use to deal with issues of injustice, crime, etc.

We cannot afford to be apart when these matters unite against us.

4.5 Methodist Family Involvement

Inclusion of District Executive by circuits in some of their activities is noted though at a minimal level. It is warm heartening to

say the majority of our circuits are led by members of this organisation both superintendents and circuits stewards up to

organisational executives. We are proud to report that this organisation has produced two Bishops for our District and the

Clarkbury. We again plead that circuits should encourage their manyanos to support our Saturday Presidential Public

Address. Having said that the Saturday Presidential Public Address should would start when we support and commit in

having it

4.6 Financial Status

We should congratulate our Treasurer on His aggressive approach to financial management. This was not an easy exercise

to do as he has been operating with a shoe string tight budget. This approach made and allowed us to see us back at work

place though we are under the doctor’s sharp eye.

We applaud everyone who with their efforts made it a point that we realize our 105 Galla Dinner plans. This was amongst

other things with regards to the aims of the Galla Dinner to increase the district purse. I must thank the Treasure for the

efforts made in making sure that all the events and activities of the District were made and attended despite the negative

budget He operated under. This went along with the support within the executive and the broader YMG family.



We still call upon on circuits to submit their financials as this is the requirement by the connection. We applaud the pre

deposit of registration funds while we encourage those circuits that still bring money to convention for registration.

The opinion by the auditors as warm heartening and humbling. Indeed our finances have been in good hands. The

consistent outcomes on good audit and to be amongst few Districts that are audited in the connection affirm the latter.

We still call upon on for the philanthropic approach. This and investment attitude are possible solutions that will take us out

of this situation.

4.7 National issues

Our church has its autonomy but that autonomy is exercised within the community. Little is reported on how circuits impact

our communities on national issues and observing special days in the national calendar.

It is within the church spirit that, positive countries ideas should be supported at all times while we expose and discourage

the negatives. This refers to how we handle constitutional matters at our homes, workplace, sporting activities, etc. This is a

call to all of us to do good at all times.

4.8 Statistics

Critical to growth and sustenance of our organization is our reflection to the numbers that keep the organization forward.

Statistically the YMG, in the Grahamstown District, is constituted by old members, in terms of age, and the young members

are not coming to join our ranks in number to ensure long life to the organization, which threatens the future of our

organization. It is therefore imperative to take up the task and delve in more detail the cause of this negative phenomenon,

which is one of the reasons that we request members circuits to assist the District Secretariat by submitting to the District

Executive request, to be provided with the membership data information on each member circuit membership composition.

The following member circuits have heeded this call; to provide us with the names of their members in both categories of

members (1) in good standing (2) not in good standing:

(a) Annshaw circuit 233

(b) Healdtown circuit 230

(c) Newtondale circuit 240



With the much anticipated outcome on the demarcation of the Districts in the Connexion the analysis of our statistics

becomes pivotal. The demarcation process may mark the demise to the existence of the YMG Grahamstown District or the

opposite may also be a positive attribute to the demarcation process.

4.9 Way forward and Resolutions

This part of our District Secretary report is to outline the roadmap, as proposed by the incoming secretariat. The roadmap

includes the sustainance of the achievements and gains of our YMG movement and the goals our outgoing District

Executive have put us thus far. Secondly to pursue the advancement of our District President’s vision in particular and the

mission of our department in the Grahamstown District. We shall also strive to forge synergies, as a way of sustained

continuity, between the Ex-President’s vision over the two terms of his tenure and that of the newly inducted District

President’s vision to harmonise the obvious transition period.

We must also look into our organization’s development given the advent of so many advancements in our church, the

MCSA, the environment within which our Organization exist in order to create the necessary and much needed growth of the

Young Men’s Guild within our constituent Member Circuits. A more detailed data profile, as provided in this report, is a

starting point of debate in this Convention on how to grow our Organization. Other developments must focus on the inward

driven beneficiation, through a target mission plan and a program in order to make our constituent Member Circuits taking

ownership of their own lives’ destinies.

As the secretariat we put forward to this convention a challenge to start focusing on the social ills facing our communities,

where our department, as part of the MCSA church movement, exists and start to plan to do something concrete about

those social ills. If we are a church department charged with a responsibility to call on people who are said to be far from the

Grace of God it becomes our primary responsibility to participate in the various social programs that seek to threaten our

department from achieving this primary task as this is often occasioned by these social ills;

a. Economic and financial depression

b. The issue of cultural degradation

c. Single parenthood

d. Alcohol & drug abuse

Lastly, we propose to create a work manual, with a sole view of managing our activities in a standardised approach, from

one District Convention to the next. The manual will be printed for each Member Circuit for their use as we communicate

with them from time-to-time. This will alleviate confusion among our Member Circuit in terms of what is expected from them

by the District Executive from one Convention to the next Convention. In the process of streamling our activities in a

coordinated manner, together with the District Treasurer and the Distrcit DDSR, our 2018 July meeting in Humansdorp

circuit 214 must take a form of a workshop, with a comprehensive program that will focus squarely on the issues of

developing our organization. Allow me to suggest a few topical issues to form part of the meeting’s agenda;

i. Celebrating and recognising new entrants (confirmed members) into our Manyano

ii. A Standard training program for the on-trials

iii. Convention visitors – each circuit be assessed proportionally

iv. Recognition of member circuits according to their performances in each portfolio



v. Constitutional matters of the YMG

It is to be noted that this proposed 2018 July meeting and its agenda is not to constitute another Distrcit Convention but to

provide Member Circuits and the Dixtrict Executive Committee more time to fine tune pertinent issues that are seen as those

that will bring about organizational development that is deared at developing our members within their circuits, among other

objectives

4.10 Conclusion

Once more let me congratulate the secretariat team from district to circuits for your undying support over this six year period.

On behalf of the YMG District executive allow me to take again this opportunity to thank the 2011 and 2014 conventions for

showing confidence in us to take the two terms of office to lead the district which made me to have three terms of office.

It’s a rare privilege that is given only to two men over a tree year period to be part of the secretariat by our constitution at

conventions. This allowed us to be part of the 80 year experience and contributors to the institutional memory of the

Grahamstown YMG.

In his book, Stephen Covey will be remembered most as the author of The Seven Habits of Highly Effective People,

these words are penned down, “THE MAIN THING IS TO KEEP THE MAIN THING THE MAIN THING”

I am indebted to you, my circuit and my friends. I owe special thank you to my Princesses (Ntwasahlobo, Ngangomlambo

and Mthombucwengile) and the Mom for their tireless support and understanding when I was often away when I was

supposed to be with them. Special thanks further go to my Father’s Nation (ISIZWE SAMALUNGA) where at times I would

have to excuse myself in the Traditional routine of my Tribal Authority.

BISHOP SIR REV. FREEMANTLE, PRESIDENT OF THIS CONVENTION REV. MAZALENI, EX- PRESIDENT REV

MAPU, CIRCUIT SUPERINTENDET OF ALEXANDRIA CIRCUIT REV. MPOFU, CIRCUIT SUPERINTENDENTS, CIRCUIT

PRESIDENTS, EVANGELISTS, OFFICIALS AND DELEGATES OF THIS 2017 CONVENTION, I hereby stand for the last

time to present to you the 2017 Secretariat report.

……………………………………………….. …………….……………….…………

Prepared by: Xolile Nobuya Signed by: Rev. M. Mapu

District Secretary District President



The Methodist Church of Southern Africa

Grahamstown District - Young Men’s Guild

Audited Financial Statements For the year ended 31st of December 2017

Presented by Br. Andile Ngxoza



Methodist Church of Southern Africa – Grahamstown District YMG Financial Statements for the year ended 31 December 2017

Table of Contents

Contents Page Number

Treasurer’s Remarks 1

Core Mandate 2

District Executive’s Responsibility and Approval 3

Independent auditor’s report 4-5

Statement of financial position 6

Statement of income and expenditure 7-8

Notes to the Financial Statements 9

2018 Grahamstown District YMG Financial Highlights 10-16



Treasurer’s Remarks

The District Bishop, Rev Freemantle, District YMG President, Rev Mazaleni, District ex-President, Rev Mapu, the outgoing

YMG District Executive Committee, the YMG District Executive, esteemed guests of the President, the Superintendents and

Circuit Presidents, Convention Officials and Delegates, sister organizations of our church, I bring warm Christian greetings

from the Treasurer’s desk in the wonderful name of our Lord and Saviour.

It is a great honour and privilege for me to be able to stand, for the first time, before this momentous gathering – the 80th

Convention of the YMG in the Grahamstown District – I’m humbled and honoured by the confidence and trust in me. I am

blessed to have a great predecessor and mentor, Br. Hoko, who take great pride in the work of serving this organisation. I

wish to thank Br. Hoko for his wonderful foundation that he has laid and his continued support and guidance. Boobawo, I'll

remember that all funds I administer come from the members of this organisation, YMG. I commit to administer my duties

with the greatest respect and with the utmost care, remembering always that the people's treasury is the people's business.

My motto, "In God We Trust."



Core Mandate

Paragraph 8.5 of the revised YMG constitution entrusts Treasurer of the YMG with responsibility of administering financial

affairs of the organisation. The scope of administration includes but is not limited to compilation of realistic budget and

assessments, payment of subsistence and travel including accommodation but also extends to the administration of tokens

of appreciation, fund-raising and take full accountability of YMG’s finances.

Moreover, the Treasurer shall ensure that the organisation adheres to Financial Management Policy of the Methodist

Church of Southern Africa, which aim to maintain an effective, efficient and transparent system of financial management.

The Treasurer should maintain adequate accounting records to prepare financial statements that fairly present the financial

position at year-end of the Grahamstown District Young Men’s Guild.



THE METHODIST CHURCH OF SOUTHERN AFRICA GRAHAMSTOWN DISTRICT – YOUNG MEN’S GUILD

District Executive’s Responsibility and Approval

The annual financial statements set out below have been prepared in accordance with the accounting policies detailed in

Note 1 to these financials: The Methodist Book of Order (Laws and Discipline of the Methodist Church of Southern Africa,

Twelfth Edition: 2014), the Financial Management Policy of the Methodist Church of Southern Africa and Young Men’s Guild

constitution.

The professional services of registered auditor firm, PKF Inc, were obtained for reviewing, preparing and reviewing of the

Methodist Church of Southern Africa – Grahamstown District – Young Men’s Guild. The Executive Committee members of

the Grahamstown District Young Men’s Guild maintain adequate accounting records to prepare financial statements that

fairly present the financial position at year-end of the Grahamstown District Young Men’s Guild.

The financial statements were approved by all the District Executive members and were signed on their behalf by:

__________________________________ _____________________________________ Outgoing District President – Rev Mapu Incoming District President – Rev Mazaleni

__________________________________ _____________________________________ Outgoing District Treasurer – Br. Hoko Incoming District Treasurer – Br. Ngxoza



INDEPENDENT AUDITOR’S REPORT



INDEPENDENT AUDITOR’S REPORT




STATEMENT OF FINANCIAL POSITION AT 31 DECEMBER 2017

2017 2016

Note R R

ASSETS

CURRENT ASSETS

32 Day Notice Account Current Account

11 361 7 634

TOTAL ASSETS 11 361 7 634

EQUITY AND LIABILITIES

EQUITY

Accumulated surplus 11 361 7 634 TOTAL EQUITY AND LIABITIES 11 361 7 634

831 10 530

425 7 209





THE METHODIST CHURCH OF SOUTHERN AFRICA GRAHAMSTOWN DISTRICT- YOUNG MEN’S GUILD

STATEMENT OF RECEIPTS AND PAYMENTS FOR YEAR ENDED 31 DECEMBER 2017

INCOME 2017

2016

R

R

Bishop fund 9 160

8 505 BCM -

1 020

Bursary fund 10 992

10 206 Donation fund -

3 402

DVDs 400

6 300 DDSR -

4 253

Delegates 30 800

27 200 Evangelist fund -

2 552

Evangelist widow -

2 552 Honorarium -

1 020

Insurance fund -

1 701 John Wesley fund -

2 552

District Levy 46 050

51 030 President fund -

2 552

Special effort 5 600

4 640 Assessment /Subscription fees 81 191

10 206

Telephone -

3 402 Travelling -

17 010

Triennial -

1 020 World Methodist conference -

2 552

Youth fund -

1 020

184 193

164 695

OTHER INCOME Calendars and magazines 18 180

18 100

Choir penalties 2 500

2 500 Choir registration 11 500

10 742

Collection 5 247

2 660 Farewell contribution 21 950

Festival tickets 17 580

18 160 Inkanyamba / Conference -

33 934

Interest received 681

260 Late payments 17 814

8 330

V.J.Mazana 67 796

29 888 Late/Other assessments -

33 548

Visitors 2 400

3 100 Mission unit 33 560

General committee meeting 25 305 Gala Dinner 62 500

287 013

161 222

TOTAL INCOME carried forward 471 206

325 917



THE METHODIST CHURCH OF SOUTHERN AFRICA GRAHAMSTOWN DISTRICT- YOUNG MEN’S GUILD

STATEMENT OF RECEIPTS AND PAYMENTS FOR YEAR ENDED 31 DECEMBER 2017

2017

2016

R

R

TOTAL INCOME brought forward 471 206

325 917

EXPENDITURE Audit fees 7 524

6 840

Bank charges 1 133

6 814

Bereavement 500

1 500 Bursary 50 000

20 000

Catering for Convention 38 400

30 000 Catering – District Meetings/Activities 5 944

5 948

Calendars 5 578

4 725 Connexional Assessments 72 300

17 820

Convention programmes 17 556

12 277 DVD 8 500

7 500

Gala Dinner & preparations 50 026

- Inkanyamba 20 000

-

Mazana prizes 3 000

- Bishop Fund 9 000

-

Registration for Connexional General Exec Meeting -

7 000, Travelling & Accommodation 126 658

202 499

Baqwa

2 230

Subsistence 7 150

14 980 Telephone expenses 5 400

5 400

Token of appreciation/Honorarium 28 500

14 900 Trophies 3 800

-

Sundry expenses 6 510

2 004

467 479

362 437

SURPLUS (DEFICIT) FOR THE YEAR 3 727

(36 520)




NOTES TO ANNUAL FINANCIAL STATEMENTS FOR YEAR ENDED DECEMBER 31 DECEMBER 2017

1. ACCOUNTING POLICIES

The financial statements are prepared on the historical cost basic and incorporate the following accounting policies,

which are consistent with those of the previous period.

1.1 Income and expenditure

Income and expenditure are accounted for on the cash basis

2017 2016

R R

2. ACCUMULATED SURPLUS

Opening balance 7 634 44 154

Surplus (deficit) for the year 3 727 (36 520)

11 361 7 634

The 2017 audited Annual Financial Statements for the Grahamstown District Young Men’s Guild is presented to this 80th

District Convention for reference and adoption.



2018 Grahamstown District YMG Financial Highlights

1. 2018 Budgeting Process

The Policy on Effective Financial Management for the Methodist Church of Southern Africa highlights the

importance of compiling accurate and realistic annual budgets for all income, expenditure and capital expenditure.

The said Policy states that the prior year’s budget, and actual data should be used as a guide to determine what

budget is required for the following year.

This year’s budget was thoroughly discussed by both outgoing and incoming YMG district executives. On 17

February 2018, the proposed budget was presented to and accepted by the Extended District Executive

Committee meeting held at Alexandria Circuit. During the compilation of this budget, the following factors were

considered:

(a) Assessment per member changed to Connexional Assessment per member (from R50 to R60);

(b) Current membership figures (2260) that result to exorbitant Connexional assessment;

(c) Annual Connexional General Committee Meeting in February (to be hosted by KNB in 2019),

(d) District Levy per member changed to District Assessment per member (from R30 to R43)

(e) Geographic spread of incoming district executive members,

(f) Remove Bursary contribution by members and increase circuit contribution towards Mazana Fund by

R500,

(g) DVDs included and increased from R450 to R500,

(h) Country’s economy and/or inflation rate,

(i) An excess of expenditure due to late payments by circuits and/or circuit debts,

(j) 80th anniversary celebrations may rekindle new vigour and bring back missing members –

subscriptions will be paid,

2. Restructuring Mazana Fund

2.1 Purpose

(a) The fund is a bursary facility established under the name VJ Mazana Bursary Fund. It is created as

one of the YMG mission work managed by the District Executive within the Treasurer and DDSR

Secretary Portfolios. It is meant to benefit individual students with a potential to succeed at higher

education or tertiary level of education, who, however, cannot meet the financial obligation required to

complete their higher education or tertiary studies.

(b) It is not a gambling scheme, however, the approach to raising the fund shall create a harmonious

completion among participating circuit within the Grahamstown District. Fund raising is permitted from

outside the YMG Department but within the confines of the laws of the church and with a direct

permission from the District and Circuit Presidents.

2.2 Fundraising Strategy



(a) District Executive Committee clusters circuits according their membership roll to form groups. There

will be continuous monitoring of membership roll to ensure equitable and fair grouping.

(b) District Executive Committee determine the realistic and reasonable targets for clustered circuits.

The targets should be tabled and accepted by the Extended District Executive Committee or District

Convention.

(c) Upon targets acceptance by District General Committee or District Convention, the fundraising

healthy competition begins immediately.

(d) Circuits shall deposit the Mazana Fund to the YMG District investment account. Circuits are

reminded that high achievers will be rewarded, therefore, efforts to exceed set target with

considerable amounts are encouraged.

(e) Circuits that are unable to deposit directly to the bank shall pay all Mazana Fund money at District Convention.

(f) All circuits will participate during the fundraising activity during District Convention.

(g) The circuit that has the overall highest percentage of exceeding its set target will be declared a

winner and receive a floating trophy plus recognition reward.

(h) All circuits that have met their set targets as well as group winners will receive recognition reward.

2.3 2018 VJ Mazana Targets

Group A Target

Group B Target

Uitenhage Kabah R 3 000,00 Newtondale R 2 500,00

PE Zwide R 3 000,00 Perksdale R 2 500,00

Grahamstown R 3 000,00 Katvalley R 2 500,00

Annshaw R 3 000,00 Healdtown R 2 500,00

PE KwaZakhele R 3 000,00 Somerset East R 2 500,00

Motherwell R 3 000,00 Kieskammahoek R 2 500,00

PE North R 3 000,00

Ayliff R 3 000,00

Total R 24 000,00 Total R 15 000,00

Group C Target Group D Target

PE Central R 2 000,00 Barthust & PA R 1 500,00

Humansdorp R 2 000,00 PE West R 1 500,00

Tuku R 2 000,00 Tyhume Amatole R 1 500,00

DJ Mapekula R 2 000,00 Winterhoek R 1 500,00

Garden Route R 2 000,00 PE Algoa R 1 500,00

Alexandria R 2 000,00 Karoo East R 1 500,00

Sundays River Valley R 2 000,00 Middleburg R 1 500,00

District Executive R 2 000,00 Horton R 1 500,00

Total R 16 000,00 Total R 12 000,00

Expected Income R67 000,00



3. 2018 Budget

Expected Income Expected Expenditure

No: Item R (Column A)

R (Column B)

1 Assessments 232 780,00 Connexional Assessment 67 800,00

2 Mazana Fund 64 000,00 Convention Prep Contribution 30 000,00

3 Choir Registration 14 500,00 Subsistence and Travel 149 532,00

4 DVDS 14 500,00 Bursary 30 000,00

5 Calendars 31 200,00 Token of Appreciation 15 000,00

6 Festival Tickets 24 960,00 Telephone Allowance 6 000,00

7 Delegates Registration 9 040,00 Bishop Fund 11 000,00

8 Officials Registration 31 900,00 Audit Fee 8 000,00

9 Special Effort 5 800,00 DVDs 13 000,00

10 Bishop Fund 13 560,00 Mission Unit 10 000,00

12 Mission Unit 45 200,00 District Convention Booklets 18 000,00

13 Golf Shirts 145 000,00 Connexion Gen Mtng Reg 1 500,00

14 Circuits Debts 81 797,90 Calendars & Tickets 5 700,00

Sundries Expenses 2 000,00

Bank Charges 4 500,00

Mazana Awards 5 000,00

Golf Shirts 78 750,00

TOTAL 714 237,90 TOTAL 455 782,00

Excess Income 258 455,90

The YMG Grahamstown District budget for this year, 2018, herein is being presented to the District Convention in

accordance with the Policy on Effective Financial Management for the Methodist Church of Southern Africa for

noting and reference. Our strength, boobawo, shall be “I can do all things through Christ who strengthens me….”

4. 2018 Assessment Form

Member Assessment

No Description Amount Numbers Total

1 Connexional Assessment per member R 60,00 R

2 District Assessment per member R 43,00 R

3 Bishop Fund per member R 6,00 R

4 Mission unit per member R 20,00 R

5 Total Member Assessment (Add 1-4) R 129,00



Circuit Assessment

6 Special Effort per Circuit R 200,00 R

7 Registration per Delegate R 100,00 R

8 Registration per Official R 100,00 R

9 Visitor per member R 100,00 R

10 Choir Festival Tickets R 20,00 R

11 Choir registration R 500,00 R

12 Choir penalty R 500,00 R

13 Calendars R 25,00 R

14 DVDs R 500,00 R

15 Total District Assessment (Add 6-14) R 2 045,00

GRAND TOTAL (Add 5+15) R

5. Internal Controls

(a) Scriptures tell us that God owns all that He has blessed us with as individuals, including our wealth, and

we are stewards of it. The church including its organizations, in turn, is to be a good steward of what God’s

people has provided it financially and ensure it is being used in accordance with His will. It’s for this reason

that Grahamstown District Young Men’s Guild (YMG) commit to introduce financial internal controls, which

would be system of processes and procedures utilized for the primary purpose include, but not limited to,

full financial disclosure to as many members (including other Methodist Church of Southern Africa

structures) as possible and comply with standards of good governance and accountability as encapsulated

in Policy on Effective Financial Management (PEFM) for Methodist Church of Southern Africa. The aim is

to introduce these procedures and controls by no later than 1 May 2018.

(b) Moreover, the Grahamstown District Young Men’s Guild (YMG) has negotiated and entered into revolving

credit contract with East London Minutemann Press. The contract allows the Grahamstown District Young

Men’s Guild (YMG) to undertake all printing requirements and settle the bill within 30 days of service.

6. Financial Recommendations

(a) Grahamstown District YMG budget should be submitted to and approved by the Extended District

Executive Committee at its annual February meeting.

(b) A Financial Statements shall be prepared by the District Treasurer and be presented at February, April

(audited at District Convention) and July meetings.

(c) This convention is requested to mandate the District Executive Committee to urgently develop and

implement YMG District Finance Procedures and report back on the progress at the next Extended

District Executive Committee in July 2018.



(d) District Executive Committee shall conduct an extensive review of Mazana Fund circuit targets and

report back at the next Extended District Executive Committee in July 2018.

7. Conclusion

My sincere appreciation goes to President, ex-President and the outgoing District Treasurer for their guidance and

support. My appreciation also goes to Circuit Treasurers, for their continuous and vigorous engagement with the

challenges that face YMG, and their bold and steadfast advice. I also wish to thank all members of new District

Executive Committee who collectively own matters pertaining to finances of the YMG. Their support and

understanding for tough measures is highly appreciated.

I must thank my family and PE West Circuit 231 for their continued support and inspiration. And finally, I must

express sincere gratitude to all YMG members in the Grahamstown District for embracing change - and critiques

and concerns. This is what keeps us accountable and drives us to constantly improve. Boobawo sinoxanduva of

working together to ensure that YMG heals the wounds and restore human dignity through mission, and have a

belief that tomorrow, will be better than today. In conclusion, let me remind this Convention of what former

President Nelson Mandela said: “What counts in life is not the mere fact that we have lived. It is what difference

we have made to the lives of others that will determine the significance of the life we lead…”

Ndiyabulela boobawo.



INTRODUCTION

The report reflects on the activities carried by the DDSR office from 79th convention that took place in Motherwell circuit. A

number of events have unfolded in the country this year, change in leadership of our country, violence against women and

children, commissions on corruption, political killings or murders taking place in the country and more especially in KZN, Life

eSidimeni saga and instability in institutions of higher learning. Our country is still afflicted with an alarming rate of road

accidents and unemployment. We must commend our province for an improvement in matric pass although we are still last

on the list of provinces.

The report covers the following areas:

1.Music

2.Busaries

3.inkanyamba

4.Baqwa month

5.Outreach programmes

6.Circuit activities

MUSIC

There are two pieces that are prescribed for the music completion hymns 14 iSiswati and hymn 434 iSipedi. We will

compete in 2019 convention in preparation for our connectional triennial convention. We request choirs to familiarize

themselves with the pieces thereof.

BURSARIES

Last year we had 5 learners that benefited from our bursary scheme. This year we only have one learner because the rest

managed to get assistance from other schemes. The convention must discuss the future of our bursary scheme in relation to

the developments in the country and also to the initiative from the district Bishops office. I must hasten to thank nina Bobawo

for your contributions towards educating umntwana ontsundu.

INKANYAMBA

We had a successful inkanyamba from the 13-15 October 2017, the event was in Cape of Good Hope for Queenstown

district. I must take my hat off to regions for their presence, we were in numbers,waphoswa obengekho. Mandithathe

elithuba ndibulele aba bazalwane,Maqethuka,Mrubata ,Ximiya… ngokusimela ekapa nangamso magorha evangeli. It is

important that the convention should be aware that the next Inkanyamba will be hosted by Queenstown district for

Grahamstown district meaning preparations for that should start early.

BAQWA COMMEMORATION

February month was declared by connection as Baqwa month, districts and circuits are expected to host activities. The

district attached the pillar on education as the theme around which district act ivies centered. We felt we should prioritize

poor circuits as our target to donate school uniform. We started in Alexandria, Middleburg, Sundays River Valley,Tyhume

Amathole then PE West circuit. The event has grown lips and bounds and well supported by circuits. We have had a

DDSR SECRETARY’S ANNUAL REPORT 2017



successful event on the 4th March 2018, PE west where we donated school uniforms to six schools in the area. The

convention must take a discussion on the future of Baqwa month and further define circuit support and other means of

sustaining the initiative.

OUTREACH PROGRAM

In line with the THOKOZA STATEMENT, NOT IN OUR NAME. During our convention in Motherwell Circuit we had a match

to the local magistrate court. We handed in a petition containing issues that were raised by the hosting circuit as priority

offences against women, children and elderly. Issues like domestic violence, rape, child trafficking etc.

CIRCUIT ACTIVITIES

There are three circuits that have submitted their reports, PE.North, PE Central,PE Zwide and Newtondale. They all

reflected on DDSR activities undertaken by them in 2017.

A. PE Central Participated in all district initiatives

Dumisani society bought groceries to needy homes

Gave clothing to Sonto house kwaNoxolo

B. PE Zwide Participated in all district activities



19th march 2017 handed in food parcels to needy homes

Hosted Christmas for older people

C. PE NORTH Had an outreach program Cape West Coast

Handed in groceries in Mamelsburry and visited correctional service Centre

Handed in groceries to a needy home yakwa Cofani

D. Newtondale Participated in all district activities

Had outreach programs

Handed in food parcels to needy homes

CONCLUSION

This is our submission to the convention, thanks to all circuits particularly DDSR whom we have worked with in the last two

terms, also President and all members of the executive. I wish brother Kobese well in the term ahead.



ADDENDA

YMG DISTRICT PRESIDENTS & SECRETARIES 1938 – 2018

YEAR PRESIDENT SECRETARY

1938 REV. K. NCWANA REV. S. MOKITIMI

1938 – 1941 REV. W. B. TSHUME REV. J. FUNANI

1942 REV. N. PAMLA REV. J. FUNANI

1942 – 1945 REV. W. B. TSHUME REV. J. FUNANI

1946 – 1947 REV. W. B. TSHUME REV. L. K. PANGO

1948 REV. J. K. ZONDI REV. D. J. MAPEKULA

1949 – 1950 REV. J. K. ZONDI REV. D. J. MAPEKULA

1951 – 1953 REV. A. P. SIKHOSANA REV. L. K. PANGO

1954 REV. R. MLOMZALE REV. L. K. PANGO

1955 – 1956 REV. R. MLOMZALE BRO. L. K. SIWISA

1957 – 1960 REV. D. J. MAPEKULA BRO. L. K. SIWISA

1961 – 1963 REV. J. C. MVUSI BRO. L. K. SIWISA

1964 – 1966 REV. T. SIHAWU BRO. W. B. LUBELWANA

1967 – 1970 REV. W. M. MASIZA BRO. N. MATOMELA

1971 – 1973 REV. DE WAAL MAHLASELA BRO. G. MYO

1974 – 1976 REV. DE WAAL MAHLASELA BRO. MTI

1977 – 1979 REV. G. T. BOYCE BRO. N. A. SOMNGESI

1980 – 1982 REV. G. S. BAAI BRO. W. G. MJEKULA

1983 – 1985 REV. N. TUNYISWA BRO. W. G. MJEKULA

1986 – 1987 REV. N. TUNYISWA BRO. W. G. MJEKULA

1988 – 1990 REV. Z. H. SOMANA BRO. S. C. MANYUKA

1991 – 1993 REV. A. MBETE BRO. S. C. MANYUKA

1994 – 1996 REV. E. N. BAARTMAN BRO. S. MINI

1997 – 1999 REV. B. J. MAKWENKWE BRO. S. MINI

2000 – 2002 REV. B. J. MAKWENKWE BRO. N. D. SONGWIQI

2003 – 2005 REV. J. B. FREEMANTLE BRO. Z. N. FUMBA

2006 – 2008 REV. S. L. MADWE BRO. Z. N. FUMBA

2009 – 2011 REV. S. L. MADWE BRO. Z. N. FUMBA

2012 – 2014 REV. M. MAPU BRO. X. NOBUYA

2015 – 2017 REV. M. MAPU BRO. X. NOBUYA

2018 – 2020 REV. S. MAZALENI BRO. X. T. MAKUBALO

DISTRICT CONVENTION ROOSTER 1986 – 2031

HOSTING CIRCUIT YEAR BAQWA MONTH

TUKU CIRCUIT 1986

ANNSHAW CIRCUIT 1987

BUTHURST & PORT ALFRED CIRCUIT 1988

GRAHAMSTOWN CIRCUIT 1989

CRADOCK CIRCUIT 1990

UITENHAGE KABBAH CIRCUIT 1991

HEALDTOWN CIRCUIT 1992

SOMERSET EAST CIRCUIT 1993

PERKSDALE CIRCUIT 1994

PE NORTH CIRCUIT 1995

PEDDIE AYLIFF CIRCUIT 1996

GRAAF REINET CIRCUIT 1997

MOTHERWELL CIRCUIT 1998

GARDEN ROUTE CIRCUIT 1999

KEISKAMMAHOEK CIRCUIT 2000



HUMANSDORP CIRCUIT 2001

ALEXANDRIA CIRCUIT 2002

PE KWAZAKHELE CIRCUIT 2003

MIDDLEBURG-STEYN CEDED TO ANNSHAW 2004

NEWTONDALE CEDED TO PE NORTH 2005

PE ZWIDE CIRCUIT 2006

KAT VALLEY CIRCUIT 2007

KAROO EAST CIRCUIT 2008

TYHUME AMATHOLE CIRCUIT 2009

PE WEST CIRCUIT 2010

HORTON CIRCUIT 2011

UITENHAGE KABBAH CIRCUIT 2012

NEWTONDALE CIRCUIT 2013

GRAHAMSTOWN CIRCUIT 2014 ALEXANDRIA CIRCUIT

HEALDTOWN CIRCUIT 2015 MIDDLEBURG STEYN CIRCUIT

PEDDIE AYLIFF CIRCUIT 2016 SRV CIRCUIT

MOTHERWELL CIRCUIT 2017 TYHUME AMATHOLE CIRCUIT

ALEXANDRIA CIRCUIT 2018 PE WEST CIRCUIT

HUMANSDORP CIRCUIT 2019 HORTON CIRCUIT

PERKSDALE CIRCUIT 2020 PE ALGOA CIRCUIT

SOMERSET EAST CIRCUIT 2021 TUKU CIRCUIT

GARDEN ROUTE CIRCUIT 2022 KAROO EAST CIRCUIT

PE CENTRAL CIRCUIT 2023 WINTERHOEK CIRCUIT

DJ MAPEKULA CIRCUIT 2024 PERKSDALE CIRCUIT

PE NORTH CIRCUIT 2025 DJ MAPEKULA CIRCUIT

BURTHURST & PORT ALFRED CIRCUIT 2026 KAT VALLEY CIRCUIT

PE ALGOA CIRCUIT 2027 HUMANSDORP CIRCUIT

WINTERHOEK CIRCUIT 2028 SOMERSET EAST CIRCUIT

KEISKAMMAHOEK CIRCUIT 2029 NEWTONDALE CIRCUIT

SRV CIRCUIT 2030 HEALDTOWN CIRCUIT

PE KWAZAKHELE CIRCUIT 2031 PEDDIE AYLIFF CIRCUIT

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80th Grahamstown District Report - 2018...NOBUYA XOLILE BRO. MAVIKELA DANILE BRO. HOKO SEBENZILE...

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