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Presenter 1Presenter 2
Deloitte Consulting LLP
Month Date, 2011
SAP HCM Functional Training — Boot Campus Training Program
Time Management
Agenda
Time Management Process Overview 3
Time Recording 26
Infotypes 31
Holiday Classes, Day Types, Work Schedules 61
Quotas 70
Time Evaluation 96
Day 1Time Management Process Overview
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Time Management Process Overview
Time Recording
Time Evaluation
Work schedules
Company Structure
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SAP Time overview
Recording... …. evaluating ….using working times
Self-ServiceApplications
Time sheet Time Accounts CapacityPlanning
Personnel/Time Administrators
Training and Event Management
Cost AssignmentIncentive Wages
and Payroll AccountingTime RecordingTerminals
Activity Allocation
Working time provisions,Attendances/Absences,
Availabilities and Substitutions
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Org. Assignment 0001
Personal Data 0002
AbsenceQuotas 2006
PlannedWorking Time 0007
Employees
For time evaluation only
Always required
Required Infotypes in Time Management
Name Date of birth
Time RecordingInfo 0050
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Work Schedules
Absence
Attendance
Quotas
Day Shift
Vacation Sick Leave Privileged Leave Casual Leave
Training Travel Attendance
Training Quota
Leave Quota STD Quota
Time Management Examples
Work Schedules
Absence
Attendance
Quotas
A Work Schedule is a combination of Holiday Calendar, Daily Work Schedule, Period Work Schedule and appropriate Grouping(eg. salaried, hourly)
Absences are times when employees are not at work (e.g., Vacation)
Attendances are times when employees are at work (e.g., Regular Attendanance
Quotas are deductions from an employee’s entitlement (Absence/Attendance)
Infotype A collection of related data managed together. (e.g., Planned Working Time — IT0007)
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Time InfotypesAbsences
(2001)Attendances
(2002)Overtime(2005)Time Events
(2011)
Recording actual times
Substitutions (2003)Availability (2004)
Recording changes to planned specifications
Absence Quotas (2006)Attendance Quotas (2007)
Recording approvals and absence entitlements
DateTimeTime event typeDay assignmentAtt./abs. reasonTerminal IDOrigin
04/01/xxxx8:00P10 Clock-in=
TimeEvaluation
Different Payment
Cost Assignment
Time Recording Terminals
Infotype — 2011 (Only for Time Recording)
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Absences
Managetime
accounts
Determinesalary/wages
Compilestatistics
Payment
Statistics
Attendances and Absences
Entitlementn days
Attendances
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Overtime
Premium
Pay scale group/level
Extra pay...
Different Payment
Cost center
Order
...
Cost Assignment
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6 7 13 14 20 21 27 28
Calendar
Working time
Shift work6.00 a.m. – 2.00 p.m.
Work Schedules
Flextime7.00 a.m. – 6.00 p.m.
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Generation of Work Schedules
Personnel Subarea — Employee Subgroup Groupings
Daily Work SchedulesPublic Holidays
Public Holiday Calendar Break Schedules Variants Rules — Variants
Period Work Schedules
Work Schedules
Monthly Work Schedules
Infortype 0007 Plan Working Time
Generate
Work Schedules
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PS GroupingHeadquarters
MX Mexico
Holiday Calendars
New Year’s DayEpiphanyGood FridayEaster SundayEaster MondayNational holiday
Public Holidays
AR ArgentinaAT AustriaCA CanadaDK DenmarkGE England and WalesMX Mexico
Pub. Holiday Calendars
With fixed date
With fixed day from date
Relative to Easter
Is Easter Sunday
Is a floating holiday
Change/Add Public Holidays
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Example 1:
+
05/10/YYYY–05/20/YYYY 05/15/YYYY–05/25/YYYY
Illness record created05/15/YYYY–05/25/YYYY
Leave record “delimited”05/10/YYYY–05/14/YYYY
Example 2:
+
06/02/YYYY–06/22/YYYY 06/12/YYYY–06/18/YYYY
Error Message:Leave record cannot
be created
Illness record remains unchanged
06/06/YYYY– 06/22/YYYY
Collision checks
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Change Annual Calendar
Pers. no. 0021903 Denise Smith
January H H H H HFebruaryMarch K KAprilMay. . .
Year
Change Monthly Calendar
Pers. no. 0021903 Denise Smith
Monday
. . .
Month
Tuesday Wednesday ...Flex **** FlexH A VMA AK K K
Week
Maintain weekly calendar
Monday09/13/99
8.002.55.5
Tuesday09/14/99
8.000.08.0
Wednesday09/15/99
8.000.08.0
Thursday09/16/99
8.000.08.0
...
Standard Rec. hrs Rem. hrs
EndStart
09/13/99 09/13/99
Hrs
2.5
Frm
11:00
To
14:00
An./Abw.
ABCD Dr’s appt
Att./abs.Type Cost center
0021903
Calendars
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Recording Time Data
InternetWorkflow
Time Recording Terminals Employee Self-Service
Time AdministratorTime Sheet
Time Manager‘s WorkplaceFast entry
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Method #1: Record only deviations from the work schedule
Work schedule = actual and
planned
Doctor’s appt 11:00 14:00 2.5 hrs
Method #2: Record all times
Attendance 08:00 11:00 3 hrs
Doctor’s appt 11:00 14:00 2.5 hrs
Attendance 14:00 17:00 3 hrs
Recording Time Data (cont.)
Recorded times =actual
Work schedule = planned
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Early
Normal
Night
Work Schedule
+ Personnel Time Data
Absences
Attendances
Overtime
Businesstrips, workperformed
Substitutions
Change inplannedworkingtime
AvailabilitiesTime Events
Processing Time Data
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Time Administrators and TMW
High degree of personalization for functions and interfaces
Ability to record time data simply using easy-to-remember IDS
Intuitive navigation options All time data on one screen
Time Manager’s Workplace A user interface for: Recording and maintaining employee time data
Processing messages
Decentralized time administrators
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Time Quotas
Organizational data
Absence quotas
Attendance quotas
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Absence and Attendance Counting
Absences/attendances countingDaily Work Schedule Class
WeekdayWork Schedule
Public Holiday Class and day Types
Period Work Schedule Class
Infotype 2006
Infotype 2007
Deduction of Absence Quota
Deduction of Absence Quota
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Time Evaluation
Use
Time Evaluation
Payroll
Results MessagesTime Accounts
Employees’ Time Statement
Time Wage Types
Employee Master Data
...
Meeting
Work Schedules
08:00 Clock-in14:00 Clock-out14:00–17:00 Doctor
Time Recording
3/30L
3/31L
4/01L
4/02OFF
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Select employees and evaluation period
Load data
Check data for errors
Classify times
Select time wage types
Compensate overtime wage types
Manage time accounts
Update results
Breaks Planned working times Overtime
Evaluating Time Data
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Time Evaluation Driver
Time Evaluation Driver RPTIME00
Daily Batch Run
Individual Test Run
Time data for past/future
periods
Recalculation for subsequent
changes
Current time data
Information
Time Evaluation
Time wage types Time balances Leave entitlement Messages
Realtime results
ErrorsNotes
Information
Maintainand Correct
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Denise Smith Account no. 123999Date...xx/04/yyyyxx/11/yyyyxx/23/yyyy
CreditDebitCredit
Debits
235.00
Date: xx/31/yyyyCredits
150.00
120.00
Previous balance: 300.00 Current balance: 335.00
Time evaluation resultsDenise Smith Pers. no. 0021903Date Time type Number xx/01/yyyy 0040 Cumulated overtime 8.0000
Time evaluation processes the following information:On xx/02: Employee worked 9 hours of overtimeOn xx/03: Employee worked 7.5 hours of overtime
Time evaluation resultsDenise Smith Pers. no.: 0021903 Date Time type Number xx/02/yyyy 0040 Cumulated overtime 17.0000xx/03/yyyy 0040 Cumulated overtime 24.5000
Managing Time Accounts
Day 2 Time Recording Part 1 — Time Infotypes,
Holiday Classes, Break Schedules
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In this infotype, you define when and where an employee works within your enterprise on a daily basis
In addition, you use the infotype to determine whether the employee's time data is evaluated by Time Evaluation
Instead of creating a separate work schedule rule for each part-time employee, you can use the Dynamic Daily Work Schedule function when you maintain the Planned Working Time infotype (0007)
Planned Working Time (IT0007)
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Planned Working Time (IT0007) (cont.)
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Infotype 0050 is only used if employee time data is accounted using the time evaluation program
In the Time Recording Information infotype (0050), you can store all master data that is relevant for working with time recording systems, and control data for time evaluation
Infotype 0050 must be maintained for all employees whose attendance times are recorded at a time recording system
Time Recording Information (IT0050)
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Time Recording Information (IT0050) (cont.)
Infotypes
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Absences are times when employees are not at work. Employees are absent if their planned working time, as stipulated in their work schedules, is not fully worked. Types of absences include:– Leave
– Illness
– Health spa
– Lateness
Absences Infotype (IT2001)
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Absences Infotype (IT2001) (cont.)
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You can use the Attendances infotype (2002) to store special attendances for employees
In the Human Resources (HR) component, you can record attendances that define or add to an employee’s monthly work schedule
A typical attendance is a business trip. The employee is not at his or her normal workplace, but nonetheless is still working for the enterprise
Attendances are divided into attendance types. Attendance types are subtypes of the Attendances infotype (2002)
Attendances Infotype (IT2002)
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Attendances Infotype (IT2002) (cont.)
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A substitution is generally understood to be a temporary replacement for an employee who is absent. IT also means assigning another person to take over the position and associated tasks of an absent colleague. Most importantly, it involves a change to the employee’s planned working time
Substitution types:– Substitutions Based on a Daily Work Schedule
– Substitutions Based on a Work Schedule Rule
– Substitutions Based on Another Employee’s Work Schedule Rule (Personnel Number Substitution)
– Substitutions Based on an Individually Defined Daily Work Schedule (Time Substitution)
– Substitution Based on a position
Substitutions Infotype (2003)
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Substitutions Infotype (2003) (cont.)
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You can use the Availability infotype (2004) to enter different types of work availability duties. A typical availability type is on-call duty
In the R/3 Human Resources (HR) component, an availability is work performed outside of an employee’s planned working time. When you create an availability, the system does not overwrite the employee’s work schedule
Availability Infotype (IT2004)
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Availability Infotype (IT2004) (cont.)
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You can use the Overtime infotype (2005) to enter hours worked in addition to the employee’s planned working time specified in the daily work schedule.
The Overtime infotype (2005) is normally used if Time Evaluation is not implemented. Time evaluation evaluates overtime automatically.
Use
The system calculates overtime hours on the basis of the daily work schedule assigned to the employee. Therefore, times within an employee’s planned working time are not taken into account when overtime records are created.
Infotype 2005-Overtime
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You use this infotype to manage time accounts that represent employees’ absence entitlements or time credits
The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work
Absence Quotas Infotype (IT2006)
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Absence Quotas Infotype (IT2006) (cont.)
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You use this infotype to manage time accounts that represent employees’ attendance approvals
Employees’ working times affect costs. You can therefore use the Attendance Quotas infotype (2007) to specify how many hours an employee is permitted to work, and at what times. The SAP System monitors how these time accounts are accrued and deducted
Attendance Quotas Infotype (IT2007)
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Attendance Quotas Infotype (IT2007) (cont.)
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You can use the Employee remuneration info infotype (2010) to enter wage types manually and specify information directly for Payroll
These wage types are not generated automatically in payroll
Use infotype 2010 to enter wage data that has been calculated manually, such as premiums, bonuses for difficult working conditions or other special wage types
Employee Remuneration Info (IT2010)
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Employee Remuneration Info (IT2010) (cont.)
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In the HR system, time events are clock-in/out times, entries for off-site work, and so on, which are normally recorded by employees at the time recording terminal
If an employee has forgotten to clock in or out or if an entry is incorrect, you can use this infotype to create, correct, or delete the time events manually
Infotype 2011 is used only for time evaluation
Time Events Infotype (2011)
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Time Events Infotype (2011) (cont.)
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Time transfers allow you to make changes to the time balances that have been calculated in time evaluation. This means that in exceptional cases you can change the results of time evaluation online
You can use the Time Transfer Specifications infotype (2012) to transfer time balances to other time balances, wage types, or absence quotas. You can also set a time balance to a fixed value
The time transfer is not made when an infotype record is created, but is controlled by the time evaluation driver
Time Transfer Specifications (IT2012)
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Time Transfer Specifications (IT2012) (cont.)
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You use this infotype to change accrual entitlements that are generated by time evaluation
You can use the Quota Corrections infotype (2013) to influence how these accrual entitlements are generated and transferred from the table:– You can increase, decrease, or replace an accrual entitlement (set to a fixed value)
– You can make the accrual entitlements available for deduction immediately in the Absence Quotas infotype (2006)
Quota Corrections Infotype (IT2013)
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Quota Corrections Infotype (IT2013) (cont.)
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Holiday Types
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The holiday class specifies the holiday type (optional)
Holiday classes are only used in Human Resources Management
They can be used to determine the time wage type selection, the daily work schedule variants, the absence counting, etc. for groups of holidays and normal days
Holiday Class
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Holiday Classes
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Public holiday is not guaranteed
Indicates that the public holiday should not be moved if it falls on a weekend
Guaranteed Public holidays
Indicates that the public holiday may be moved if it falls on a weekends(Sat/Sun)
Public Holiday Calendar
A public holiday calendar distinguishes working days and public holidays
Guaranteed Public Holidays
Exercise Creating Public Holiday Calendar
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A work break schedule stipulates when employees can take breaks, and how long the breaks may last
It can specify any number of breaks within the employee's planned working time, and a maximum of four overtime breaks (out with the planned working time)
Work Break Schedule
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Single Break
Several Consecutive breaks
Fixed Breaks
Variable Breaks
Dynamic Breaks
Paid Breaks
Unpaid Breaks
Types of Breaks
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Unpaid– The unpaid break period is part of the break which is not remunerated
– The unpaid break period does not have to be the same as the interval defined by the Start of break and End of break fields
Paid– The paid break period is part of the break which is remunerated
– The paid break period does not have to be the same as the interval defined by the Start of break and End of break fields
Paid and Unpaid Break
Day 3Daily Work Schedule, Day types, Quotas
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Daily Work Schedule– Employee-oriented description of the duration and position of working time on a particular, unspecified workday, taking the break schedule into
consideration
Planned Working Time– The planned working time specifies when the employee should start and finish work
– Daily work schedules for flextime are an exception. In this case, the planned working time is the interval within which the employee can clock in and out (recording of actual times)
Daily Work Schedule
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Daily Work Schedules for flextime– In Flexitime work schedules, Planned working time is the interval within which the employee can clock in and out (recording of actual times)
– If employees work flextime, the core time defines the period during which they must be at work each day
Tolerance Times– Daily work schedule tolerances define the period within which a clock-in or clock-out entry is rounded up or down
– They prevent the system from interpreting clock-in/-out times which are shortly before/after the start or end of planned working time as overtime or working time violations
Daily work schedules for flextime
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DWS Class– The daily work schedule class is a feature used to define daily work schedules. You use it to create evaluation criteria for a daily work schedule.
According to the evaluation criteria, daily work schedules can be used in different ways in time wage type selection, attendance and absence counts, or in time evaluation
– Daily work schedule classes can be identified by any number between 0 and 9
Periodic Work Schedule– Period work schedules are a sequence of daily work schedules for a work schedule for one or more weeks
DWS Class and Periodic Work Schedule
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Counting class for period work schedule– You can use the class for absence and attendance counting to specify different methods of counting according to the period work schedule
Valuation class for period work schedule– The valuation class of the period work schedule can be used to generate wage types for specific period work schedules
PWS — Counting and Valuation Classes
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The day type defines the payment relevancy of a certain calendar day, and also the planned attendance regardless of the daily work schedule
As a general rule, all days with a day type other than 0 or BLANK are non-working days
Blank Work/paid1. Off/paid
2. Off/unpaid
3. Off/special day
Special Day Type– By assigning a special day type to a particular day, you can define special days on which employees do not have to work for individual
work schedules or individual employee groupings and personnel subarea groupings
Day types
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Reference Date for Period Work Schedule– Determines the date the system uses as the reference point for generating the period work schedule
Starting Point in Period Work Schedule– The starting point in the period work schedule determines the position in the period work schedule from which the work schedule is generated
Reference Date — Starting point
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Work schedule rules are assigned to employees in the Planned Working Time infotype (0007).
The employee subgroup and personnel subarea groupings for work schedules and the public holiday calendar are taken into account.
Work Schedule Rules
Exercise Creating Work Schedules
Quotas
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An Absence quota specifies an employee's entitlement to time off for a limited period
You can use the Absence Quotas infotype (2006) to manage all employees' time off entitlements and leave types
The infotype's special functions ensure that an employee can only claim the leave days stipulated in the contract as the absence type Leave
When you record an absence in the Absences infotype, the system checks whether the employee possesses sufficient time off entitlement
Units of Measurement– Hours
– Days
Negative Deduction– Specifies the value in hours or days by which the time quota can be deducted over and above the entitlement
Absence Quotas
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The absence quota type selection based on the employee's organizational assignment is controlled separately using the quota type selection rule group
Specific rules for quota selection can be set up and stored using different quota type selection rule groups
Rule Group for Quota Type Selection
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With Time Evaluation — Uses RPTIME00
Without Time Evaluation — Uses RPTQTA00
Quota Generation Methods
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Base period is the period for which the corresponding base entitlement is valid
Special rules can be defined for determining an employee's base entitlement according to his or her Seniority or Age
The specified start of the interval is inclusive; the end is exclusive
Base Entitlement — Base Period
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Validity Period– The validity period represents the period for which the time off entitlements are filled in one infotype record. If no entitlement of this type has
been generated or if the validity period has been exceeded, a new record is created
– You have a certain amount of flexibility in defining validity periods. The validity period can be: • A fixed period such as a calendar year or the time evaluation period• Employee-dependent period, such as the payroll period or the date type• A period defined in the quota selection rule, such as the accrual period• A period you have defined in Customizing, such as the period parameter
Deduction Period– The deduction interval defines the period in which the absence quota can be reduced by an absence.
– It need not be identical to the validity period, and can exceed it
Validity and Deduction Period
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Generated absence quota may have to be reduced based on certain conditions
Reduction rules are used to set special regulations for part-time employees. You may want to reduce the entitlement in proportion to the activity level, for example– Days on which an employee is not active may also make it necessary to reduce the entitlement. Inactive days are usually as a result of
employees joining or leaving the company. You can specify a percentage of inactive days after which you want a reduction rule to be implemented
– Certain absences such as unpaid leave can also be counted as inactive days. In this case, the reduction quotient is determined by counting the number of payroll days in relation to the accrual period
You can record capping differences caused by a reduction due to the employee having a part-time status or inactive time within the accrual period, in another Absence Quota– States whether an absence should be treated as inactive days when absence quotas are generated in time evaluation
– Only absences lasting one or more days can be treated as inactive
Reduction Rules for Quotas
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Specifies the time period used for the calculation of accrual entitlements.
Examples:– Daily– Monthly– Calendar year
Accrual Period and Key Dates for determining Seniority
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Important Considerations
Exact Day
Start of Accrual Period
End of Accrual Period
Start of Base Period
End of Base Period
Key dates for Determining Seniority
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Quota type Definition
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Base Entitlements — Base Periods
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Validity and Deduction Intervals
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Key dates for Determining Seniority
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Defines the rules according to which attendances and absences are to be deducted from the attendance/absence quotas
Quota deduction does not depend on individual attendance/absence types, but is determined by the Counting rule for attendance/absences that is assigned to an attendance/absence type
We assign quota deduction rules to counting rules
All absences and attendances with quota deduction that are counted using the selected counting rule are processed using these deduction rules
Deduction Rules
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Attendances and Absences component are used to create the basic time information for the evaluation and accounting of your employees’ working times
Attendances (2002) and Absences (2001) infotypes are used to record time information efficiently
Absences are paid or unpaid planned working times during which the employee has not worked. They therefore represent an deviation to the employee's work schedule
Attendances are used to record the actual hours worked by an employee
Attendance or absence indicator– 'A' = Absence
– 'P' = Attendance
Attendances and Absences
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The duration in days defines the minimum and maximum permitted duration of an attendance or absence
Attendances and absences that are allowed to last for less than one workday are assigned the indicator 000
Attendances and absences that are to be rejected by the system if they are shorter than one day are denoted by an indicator greater than or equal to 001
The indicator 999 denotes that there is no limit on the duration of the attendance or absence
Unit for min/max number of days– The system determines three different durations in days for each absence or attendance:
• Calendar days• Attendance or absence days• Payroll days
Duration of Absence/Attendance
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Absence/Attendance type
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The following entry screens are currently available:
Absences:– 2000 Absences (general)
– 2001 Quota deduction
– 2002 Work incapacity (Germany)
– 2003 Maternity protection
– 2004 Military service
– 2005 Work incapacity (Netherlands)
– 2008 Work incapacity (general)
Attendances:– 2050 Quota deduction
– 2051 No quota deduction
Entry Screens
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Data records often overlap in Time Management. These overlaps are known in the SAP System as collisions
When you enter new time data, the system checks for collisions with existing Time Management records, as it does for new master data
These collision checks guarantee that payroll runs smoothly, as well as allowing the system to present a comprehensive and accurate history of time data
The time constraint class is used to check for collisions between Time Management infotypes (2001 to 2012)
Collision checks are defined when you customize the system, for subtypes rather than infotypes
It allows you to specify different regulations for checking for collisions between individual subtypes
This means you can also control collisions between two different attendance or absence types
Time constraint class
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You can use the class for absence and attendance counting to specify different methods of counting according to the period work schedule
Examples
Employees assigned to a work schedule with 4 working days per week and 10 working hours a day are credited with 1.25 leave days for each workday. In other words, they receive the same amount of leave entitlement as employees who work a 5-day week for 8 hours a day. 1.00 leave days per workday are deducted for these employees. Since the work schedule is based on the period work schedule, you can use the valuation class of the period work schedule as a feature to distinguish between employees who work 4-day weeks and those who work 5 days
Counting class for period work schedule
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Counting rules are used to determine the payroll days and hours for an attendance or absence
The payroll days and hours that have been counted are used to control the deduction of quotas
They can be used in Payroll to valuate the absence
Counting Rules
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Weekday
Holiday Class
Day type
Counting Class
DWS Class
Planned hours
Quota Multiplier
Counting rule — Attributes
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If the attendance/absence type is permitted to deduct quota over and above the quota deduction interval
The deduction takes place as long as the start date of the corresponding attendance/ absence record lies within the deduction interval for the quota
Deduction over end of deduction interval
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Quota Deduction options
Exercise Creating Absences and Quotas
Exercise Creating Counting Rules and Quota Deduction
Day 4Time Evaluation
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The Time Evaluation component valuates employees’ working times and absence times
Time evaluation calculates planned times and overtime, administrates time accounts and forms wage types, updates time quotas, and is used to check working time specifications
Time Evaluation
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The standard system provides several time evaluation processes, which have different requirements on the time data to be evaluated and evaluate data using different methods:
Time evaluation for processing time data that is imported to the SAP System from time recording systems
Time evaluation for time management where only deviations to the work schedule are recorded, and not all employees’ attendance times
Evaluation of external employees’ time data for External Services Management
Time evaluation for processing time data where the duration of work performed, and not the start and end times, is required for checking working time regulations, overtime determination, and so on
Choice of Several Standard Processing Methods
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You can modify time evaluation processing rules to suit the specific requirements of your enterprise
The process flow and results of a time evaluation run are logged and can be displayed in different levels of detail
The results are saved to the database for specific days. This enables the results to be monitored for exact days, and it guarantees a recalculation without gaps
A recalculation of periods that have already been evaluated is triggered automatically if changes are made to an employee’s time data or important master data after the first time evaluation run
You can simulate time evaluation to estimate the amount of overtime or to calculate the expected absence entitlements, for example. The results determined in a simulation are not saved to the database
Special Technical Features of Time Evaluation
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This component is used to evaluate the time data of employees who enter only exceptions to the work schedule and of employees who record all times relevant to their working time (actual times)
Processing in this component assumes that times are expressed as the duration of work, and not the start and end times of work times and employee absences. All recorded times are recognized as working time
Working time provisions to be checked, such as calculation of overtime, relate to employees’ daily or weekly work performed
Time Evaluation Without Clock Times
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This component is used to evaluate employees’ time data where all times that are relevant to the working time (actual times) are recorded
Processing in this component assumes that times are expressed as start and end times of work performed or of absences
The main function of the component is to classify the actual times by comparing them with the planned working time data stipulated in the daily work schedule (planned working time start and end, core times, break times)
Working times that exceed the specified working time frame are recognized, and are generated as overtime if attendance approvals exist for the relevant employees
Time Evaluation With Clock Times
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Time Evaluation
Use
Employee Master Data
...
Meeting
Work Schedules
08:00 Clock-in14:00 Clock-out14:00–17:00 Doctor
Time Evaluation
Payroll
Time Recording
3/30L
3/31L
4/01L
4/02OFF
Results MessagesTime Accounts
Employees’ Time Statement
Time Wage Types
Time data administrators modify employees’ personal work schedule to conform to short term changes, and enter absences such as leave or absence online
If time recording subsystems are used, the time events are uploaded to the SAP System
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The following master data infotypes must be maintained before you can work with time evaluation:– Organizational Assignment (0001)
– Personal Data (0002)
– Planned Working Time (0007)
– The Time Recording Information infotype (0050)
Prerequisites for TE
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The Time Management status must be set in the Planned Working Time infotype (0007) before you can evaluate an employee’s time data. This indicator determines whether employees participate in time evaluation, and if so, what method of evaluation applies
The standard values for the Time Management status are as follows:– 0 No time evaluation
– 1 Time evaluation (actual)
– 2 Time evaluation PDC
– 7 Time evaluation without integration with Payroll
– 8 External services
– 9 Time evaluation (planned times)
An employee with the Time Management status BLANK or 0 is not considered for time evaluation
Time Management status in IT0007
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Time Driver
Schema
Functions
Personnel Calculation Rules
Operations
Elements of TE
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Processing Structure of Time Evaluation
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RPTQTA00 RPTIME00Used to generate advance quota entitlements Used for end of accrual period i.e. for current year we cannot
utilize that quota. We can use it for only next year
Start of accrual period End of accrual period
No generation option is used i.e. do not generate quota with time evaluation.
Increase/replace options — whatever is generated, If we want to accrue it-increase and if not, Replace
Validity periods of quota are defined during execution Validity periods are predetermined
Correction of quota can be done manually Correction of quota not manual
It is without Time Evaluation It is with Time evaluation
Quomo feature is used to assign quota type selection rule group Quomo feature or MODIFQ are used to assign Quota type selection group
Differences between RPTQTA00 and RPTIME00
Day 5Cross Application Time Sheets and
Integration Points
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Time data transfer to HR/CO/PS/PM/MM-SRV/CS
Time data for HR/CO/PS/PM/MM-SRV/CS
One central data entry point:Cross-Application Time Sheet
Time Recording using CATS
CATS Data
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Cross-Application Time Sheet
CATS HRMini-Master
Authorizations
Data Entry Profile
Transfer
Approval
Time Data Entry
Release
COHR
PS PM CS
MM
Pre-requisites and process steps
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Time Data for Time Management
8 attendance hours
Approval time data
Transfer to R/3Time Management
Entering time dataReleasing time data
CATS
Attendances (IT 2002)
8 Attendance hours
HR
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Integration points
CATS COPP
PM Time Management FI
PayrollPATE
Questions & Answers
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Contact Information
Copyright © 2010 Deloitte Development LLC. All rights reserved.Copyright © 2011 Deloitte Development LLC. All rights reserved.