90-DAY ENTRY PLAN FOR - Center Grove Elementary School · PDF file90-day entry plan for: the...

90-DAY ENTRY PLAN FOR:

THE SUPERINTENDENT OF SCHOOLS

FOR THE CENTER GROVE COMMUNITY

SCHOOL CORPORATION

PRESENTED TO THE CENTER GROVE BOARD OF SCHOOL

TRUSTEES

BY

RICHARD A. ARKANOFF, ED.S.

“CHILDREN FIRST”

Richard A. Arkanoff 90-Day Entry Plan

Page 2 of 12

Center Grove

Board of School Trustees

District Goals

GOAL TIMELINE DG1- Adopt a Balanced Budget for 2011 &

maintain ongoing balanced budget Ongoing

DG2 - Maintain a 4 percent Cash Balance

(strive for 8 percent) Reflected in annual audit

DG3 - Employ a new Superintendent of Schools

– assuming duties by July 1, 2011 Under contract

DG4 - Establish Superintendent/District Goals

jointly with the new superintendent. August 15, 2011

DG5 - Re-convene Strategic Long-Range

Planning Session to review and modify the plan

No later than August,

2011

DG6 - Review/Revise Board Policies – Educate

new board and community on the importance

and content of board policies

July 2011 board workshop

DG7 - Communicate and Collaborate with the

community in meaningful and trustworthy ways

as the Center Grove Schools move forward

On-going: Video board

meetings, updates &

newsletter on website,

work study sessions, etc.

DG8 - The superintendent develops a plan for

improving/enhancing student achievement for

Center Grove Schools. The plan should involve

collaboration with teachers, administrators and

parents, and be submitted to the Board of

School Trustees

Completed and submitted

no later than

March 1, 2012

DG9 - Seek out alternative sources of revenue On-going during 2011-12


Page 3 of 12

Overview of Superintendent’s 90-Day Entry Plan

Immediate Focus

The Center Grove Community School Corporation is in the midst of transformation.

The new superintendent has an immediate and moral charge to raise student

achievement and close the achievement gap among ethnic groups and economically

diverse students. To that end, the superintendent must:

• Build on the work to date and impart a sense of urgency for transformation based

on a coherent vision and strategic plan for improvement.

• Convey a positive public image of the Center Grove Community School

Corporation.

• Engage members of the district and community in mutual transformation and

accountability.

• Oversee continuing recruitment and hiring of a highly qualified, diverse

workforce.

• Serve as the district’s most vocal promoter and supporter.

Rationale for the 90-day Entry Plan

This document serves as the entry plan for Superintendent Richard A. Arkanoff’s first 90

days, including meetings with key leaders and stakeholders. Over the 90 days, the

superintendent will revise the plan based on feedback from a listening tour. As a result,

this plan will address the district’s current challenges and ensure that our focus is on

student achievement.

Organization of District Leadership

The superintendent will always focus on accelerating student achievement and

will do the following:

• Work with the CGCSC Board of Education on a Theory of Action for the

corporation.

• Identify and clarify roles of the board, superintendent and key district

stakeholders.

• In conjunction with the CGCSC Board of Education, review and adjust the

building blocks of reform governance, such as board meetings, workshops,

committees and administrative support.

• In conjunction with the board, review and adjust policy development and

oversight.

• Increase civic involvement and capacity in transitional planning for the CGCSC.


Page 4 of 12

Pre 90-Day Plan

Prior to my first official day I will begin building relationships by working with Dr. Emmett

Lippe, Interim Superintendent to conduct several meetings with the administration, staff, and

community. I will tour the buildings and become familiar with the central office building.

The First 90-Days

The first 90 days on the job will be critical to setting the tone and direction for the school district.

The 90-day timeline will give the new superintendent an opportunity to listen to both internal and

external publics, evaluate the various programs, and develop relationships. This evaluation period

will provide the needed data to establish a new framework for the district. At the conclusion of

this evaluation period, the Board will receive a formal presentation of the findings from the

superintendent.

The following will help determine the strengths and challenges for the school district:

Visibility - I will visit every school in the district and visit as many classrooms as possible. I will

have a “Meet and Greet” scheduled at every site to gather input from staff members. This also

will allow me to understand the challenges that each building faces and experience the culture

across the district.

Interview Key Stakeholders - I will interview key stakeholders in civic clubs, city government,

and other key positions in the community. I will ask them the following: What are our strengths?

What are our weaknesses? What are the opportunities? What are our challenges?

Listen - I will listen to the key informants including: parents, teachers, students, administrators,

parent-teacher organizations, booster organizations, teacher and support unions, faith-based

groups, chamber of commerce, city government, etc. Talking to students and student groups is

often left out of the evaluation process, but I will make sure they have a voice.

Review Data - Data will help me understand the current reality of the school district. A review of

all student achievement data will be critical in making decisions. Financial logs, work flow

analysis, and internal controls will also be reviewed to ensure the district is fiscally responsible.

Interview District Administrators - I will ask for a debriefing from all administrators in the

district. An assistant superintendent’s cabinet will be formed to evaluate the major areas of the

school district. I will ask each cabinet member for a detailed report from his/her respective areas.

Board Operational Beliefs - I will want to know the operational beliefs of the Board of

Education and how they correlate to the policies that have been created. An internal review will

be conducted to see if our employees are following the policies and regulations appropriately. A

meeting will be set up with each board member to provide input in all areas of the district.

Review Student Programs - I will review all student programs to understand their functionality

and capacity. The internal staff will be the key informants as to the perceived success of these

programs.

My hope is to capitalize on Center Grove Community Schools’ incredible strengths and work

together to make the district an even better place for children. All decisions we make as board

members and superintendent will impact the lives of students today and in the future. Every

decision should be carefully assessed to ensure it is in the best interest of students. The following

are goals for my entry plan:


Page 5 of 12

Goal 1: Develop Positive Board/Superintendent Relations “The quality of your life is the quality of your relationships”.

- Anthony Robbins

1.1 To know the operational beliefs of the Board of Education and how they correlate with

the policies that have been created for the district.

1.2 Establish a clear understanding of roles, responsibilities, expectations, and systems of

mutual accountability. I will expect to be held accountable through board goals.

1.3 Develop consistent forms of communication with the board, not only by email and phone

calls, but also with a weekly newsletter called “Friday Facts”; to inform the board of

significant operational events of the week.

1.4 Schedule individual meetings with each Board member to begin developing relationships

and trust with the board.

1.5 The Board of Education will be asked to commit time for bonding activities that will

build relationships and trust with the superintendent. A retreat will be scheduled to

prioritize and set goals.

Goal 2: Interview Key Stakeholders “You must maintain unwavering faith that you can and will prevail in the end, regardless of the difficulties,

AND at the same time, have the discipline to confront the most brutal facts of your current reality,

whatever they might be “

-Jim Collins

2.1 Identify key stakeholders: teachers, site principals, parents, students, parent-teacher

organizations, central office staff, civic clubs, chamber of commerce, city council, mayor

and faith-based groups.

2.2 Survey the faculty and staff to find out the current reality of the organization. This

process will be the first step in moving the organization forward.

2.3 Talk to teachers and the local education association leadership. Listening to these groups

will give me insight into the pressing issues that need to be addressed first.

2.4 Talk to students and student groups. This is often left out of the evaluation process, but I

will make sure that students are heard.

2.5 Identify the key leaders in the community and set up meetings to hear their concerns and

recommendations.

2.6 Develop the public trust and confidence in the superintendent through open, honest

communication and positive relationships.


Page 6 of 12

Goal 3: Review Current Data and Evaluate Programs “True genius resides in the capacity for evaluation of uncertain, hazardous, and conflicting information”

-Winston Churchill

3.1 Utilize financial and personnel data in order to understand the current reality of the district.

3.2 Seek a detailed evaluation by the executive leadership team members in the

business and finance areas. This includes the Chief Financial Officer, Director of Human Resources, Purchasing and Payroll Staff.

3.3 Review all financial logs and records including the general fund, building fund, and bond fund. Review the ending fund balance to determine stability.

3.4 Ensure the district is following state law and board policy in the areas of hiring,

purchasing, and competitive bidding. Review all bond funds to ensure that funds are being spent on the projects advertised in the previous bond issues.

3.5 Review the internal controls to ensure the district is being fiscally responsible.

3.6 Review all critical documents such as organizational charts, employee handbooks,

employee negotiated agreements, etc. Goal 4: Review of Student Achievement and Programs “One of the great mistakes is to judge policies and programs by their intentions rather than their results”

-Milton Friedman

4.1 Review the corporation mission and vision and all student achievement data. This

will include all instructional data such as curriculum guides, benchmark assessments, and state achievement data.

4.2 Review the school improvement plans to ensure these are consistent with the corporation mission and vision.

4.3 Identify those schools that are not performing well to understand the reasons for

their low-test scores.

4.4 Request the executive leadership team in the instructional division provide an analysis of programs in their respective areas. This includes the, Director of Curriculum, Director of Special Services and the Coordinators.

4.5 All student programs and grant-funded projects will be reviewed to understand

their functionality, capacity, and the current philosophy of title programs.

4.6 Review with internal staff and other key informants the perceived successes and failures of the current student programs.


Page 7 of 12

Goal 5: Review of Technology, Operations and Support Functions “The most serious mistakes are not being made as a result of wrong answers. The truly dangerous thing is

asking the wrong question”

-Peter Drucker

5.1 Review the support functions: technology services, transportation services, child nutrition, custodial, and maintenance services.

5.2 Request the executive leadership team members of the support division provide an analysis of programs in their respective areas. This includes the Director of Technology, Director of Transportation, and Director of Maintenance.

5.3 Review the infrastructure of the technology services. Analyze the number of

computers-to-student ratios and where the computers are being used.

5.4 Determine if there is a focused effort for using technology as a tool in the classroom. Do teachers receive appropriate professional development for technology? Do teachers receive the proper hardware and software for the classroom?

5.5 Review transportation services to ensure that safety and student needs are being

met. Analyze how child nutrition is being delivered to students, making sure all federal school lunch regulations are being followed. Identify how maintenance and custodial services are delivered across the district.

Goal 6: Balance Family and Work Activities “Imagine life as a game in which you are juggling some five balls in the air. They are Work, Family,

Health, Friends and Spirit and you’re keeping all of these in the air.

You will soon understand that work is a rubber ball. If you drop it, it will bounce back. But the

other four balls – Family, Health, Friends and Spirit – are made of glass. If you drop one of these; they

will be irrevocably scuffed, marked, nicked, damaged or even shattered. They will never be the same. You

must understand that and strive for it.”

-Bryan Dyson – CEO of Coca Cola

6.1 Remain connected with my wife by spending quality time with her doing

activities that she enjoys.

6.2 Spend quality time with my children by taking them to activities such as Boy Scout Events, Piano Recitals, soccer games and gymnastics.

6.3 Remain connected and involved with my children by helping them with homework

and having family dinners at least two evenings a week.

6.4 Remain healthy by maintaining a good diet and daily exercise.

6.5 Continue my spiritual growth through my involvement in my church.

6.6 Continue to growth professionally by obtaining my Ed.D. for Capella University.


Page 8 of 12

90-Day Entry Plan Calendar

Day Date Activity

Goal /

Objective

1 Friday July 1, 2011

"Meet & Greet Reception" CGCSC Employees

Meet with (Executive Leadership)

Dr. William Long, Assistant Superintendent

Dr. Paul Gabriel Chief Financial Officer

Weekly board update "Friday Facts"

1.3, 2.3,

2.6, 3.2,

3.5, 5.2

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2 Saturday July 2, 2011

Review internal documents & move into the office

Take family out for a celebration dinner

3.3, 3.5,

3.6, 61, 6.2

3 Sunday July 3, 2011

Begin visiting with community churches

“Boy Scouts” with my son

2.1, 2.6,

6.2, 6.5

4 Monday July 4, 2011 Holiday

5 Tuesday July 5, 2011

Spend day with my secretary to develop a relationship and set

expectations

Meet with David Statler, Director of Maintenance

Tour buildings with Mr. Statler & Dr. Long

Corporation Discussions 2.1, 2.2, 2.6

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6 Wednesday July 6, 2011

Meet with Dr. Paul Gabriel, Chief Financial Officer

Meet with Bond Consultant

Meet with Sally Hacker, Director of Human Resources

Continue tour of buildings with Mr. Statler

7:00 p.m. - Board Workshop

1.1, 1.2,

1.3, 1.4,

1.5, 2.1,

2.5, 3.1,

3.2,3.5, 3.6

7 Thursday July 7, 2011

Meet with CGCSC Board President, Mrs. Carol Tumey

Meet with Dr. Wendy Kruger, Director of Curriculum

Meet with Jennifer McFarland, Director of Food and Nutrition

ED.D. Course Work, Capella University

1.1, 1.2,

1.3, 1.4,

1.5, 3.1,

3.2, 3.3,

3.4, 3.5, 6.6


Meet with Board Vice President, Mr. John Steed

Meet with Center Grove Parents for Stability and Transparency


1.3, 2.1,

2.4, 2.5,

2.6, 3.1,

3.2, 3.3,

3.4, 3.5,

9 Saturday July 9, 2011 Take a tour of the athletic facilities 6.1, 6.2,

10 Sunday July 10, 2011

Continue visiting community churches

Boy Scouts with my son 2.1, 2.6, 6.5

11 Monday July 11, 2011

Meet with CGCSC Board Member

Meet with Julie Bohnenkamp, Director of Technology

Continue tour of buildings with Mr. Statler and Dr. Long

3.1, 3.2,

3.3, 3.4,

3.5, 5.1,

5.2, 5.3,

5.4,


Page 9 of 12



Meet with Rick Pederson, Director of Transportation

Meet with Carla Slauter, Health Services Coordinator

3.1, 3.2,

3.3, 3.4, 3.5



Meet with Kathy Stricker, Director of Special Education

3.1, 3.2,

3.3, 3.4,

3.5, 4.1

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Meet with all coaches for expectation setting

Meet with Johnson County Emergency Management Agency

Director, Forest "Tug" Sutton

3.1, 3.2,

3.3, 3.4,

3.5, 6.6


Meet with Jon Zwitt, Athletic Director

Weekly board update "Friday Facts" 1.3

16 Saturday July 16, 2011

Daddy/Daughter Day - Take my daughter out for lunch & shopping

Take my wife out for "Date Night" in the community 6.1, 6.2,

17 Sunday July 17, 2011 Continue to visiting community churches 2.1, 2.6, 6.5


Meet with Local Rotary Club

Meeting with the UTACG President Chris Pratt

6:00 p.m. Board Executive Session

1.1, 1.2,

1.3, 1.4,

1.5, 2.1,

2.4, 2.5, 2.6


Meet with the Greenwood Chamber of Commerce, President

Meet with County Council Members 2.1, 2.5, 2.6

20 Wednesday July 20, 2011 Budget review and assessment 2.1, 2.5, 2.6

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Meet with Steve Hagen, Director C-9

Conduct first Principal Meeting


3.1, 3.2,

3.3, 3.4,

3.5, 4.1,

4.2, 4.3,

4.4, 4.5,

4.6, 6.6

22 Friday July 22, 2011 Weekly board update "Friday Facts" 1.3

23 Saturday July 23, 2011 Take my wife out for "Date Night" in the community 6.1



Meet with Matt Shockley, Principal Center Grove High School

Meet with Jack Parker,

Principal Center Grove Middle School Central

Meet with Scott Johnson,

Principal Center Grove Middle School North

3.1, 3.2,

3.3, 3.4,

3.5, 4.1,

4.2, 4.3,

4.4, 4.5, 4.6


Meet with Bruce Haddix, Principal Center Grove Elementary

Meet with Shelley Coover, Principal Maple Grove Elementary

Meet with Brian Proctor, Principal North Grove Elementary

3.1, 3.2,

3.3, 3.4,

3.5, 4.1,

4.2, 4.3,

4.4, 4.5, 4.6


Meet with Trael Kelly, Principal Pleasant Grove Elementary

Meet with Patti Duckworth, Principal Sugar Grove Elementary

3.1, 3.2,

3.3, 3.4,

3.5, 4.1,

4.2, 4.3,

4.4, 4.5, 4.6

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Meet with Dr. Pam Wright, Director Johnson County Special

Services

ED.D. Course Work, Capella University 4.4, 4.5, 6.6


Page 10 of 12


Budget review and assessment


30 Saturday July 30, 2011 Family Fun Night! 6.1, 6.2, 6.3


32 Monday August 1, 2011 Administrative Retreat

3.1, 3.2,

3.3, 3.4,

3.5, 4.1,

4.2, 4.3,

4.4, 4.5, 4.6

33 Tuesday August 2, 2011

Administrative Retreat

Corporation Discussions

3.1, 3.2,

3.3, 3.4,

3.5, 4.1,

4.2, 4.3,

4.4, 4.5, 4.6

34 Wednesday August 3, 2011

Review information collected from the Administrative Retreat

7:00 p.m. Board Workshop

1.1, 1.2,

1.3, 1.4, 1.5

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35 Thursday August 4, 2011

Begin working on a report to the board assessing the current

administration

ED.D. Course Work, Capella University 6.6

36 Friday August 5, 2011 Weekly board update "Friday Facts" 1.3

37 Saturday August 6, 2011 Celebrate Wedding Anniversary 6.1

38 Sunday August 7, 2011 Wedding Anniversary! 2.1, 2.6, 6.5



Attend an athletic event



Examine data and information presented on student achievement

and programs

4.1, 4.2,

4.3, 4.4,

4.5, 4.6

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Meet with various business owners in the community


2.1, 2.2,

2.3, 2.4,

2.5, 2.6, 6.6

43 Friday August 12, 2011

Optional Breakfast with Superintendent open to all staff

"Back to School Kick" kickoff celebration


Attend an athletic event 1.3, 2.3, 2.6

44 Saturday August 13, 2011 Remain available for last minute needs before the start of school

45 Sunday August 14, 2011 Continue to visiting community churches 2.1, 2.6, 6.5

46 Monday August 15, 2011

First Student Day

Visit all buildings by doing a quick “walk-through"

Be seen, Not heard"

6:00 p.m. - Board Executive Session

7:00 p.m. - Board Regular Meeting

1.1, 1.2,

1.3, 1.4,

1.5, 2.1,

2.3, 2.6


Budget Review and assessment

Ride the longest bus route


2.1, 2.3,

5.1, 5.5


Ride a bus route

Visit at Sugar Grove Elementary Eat lunch with students and help

with dismissal

Meet the Superintendent Night at Sugar Grove!

2.1, 2.2,

2.3, 2.4,

2.5, 2.6


Page 11 of 12

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Visit at Pleasant Grove Elementary, eat lunch with students and

help

with dismissal

Meet the Superintendent Night at Pleasant Grove!

2.1, 2.2,

2.3, 2.4,

2.5, 2.6


Visit at North Grove Elementary, eat lunch with students and help

with dismissal

Meet the Superintendent Night at North Grove!



2.1, 2.2,

2.3, 2.4,

2.5, 2.6

51 Saturday August 20, 2011 Take my wife out for "Date Night" in the community 6.1

52 Sunday August 21, 2011 Continue to visiting community churches 2.1, 2.6, 6.6


Visit at Maple Grove Elementary, eat lunch with students and help

with dismissal

Meet the Superintendent Night at Maple Grove!

2.1, 2.2,

2.3, 2.4,

2.5, 2.6


Visit at Center Grove Elementary, eat lunch with students and help

with dismissal

Meet the Superintendent Night at Center Grove Elementary!

2.1, 2.2,

2.3, 2.4,

2.5, 2.6


Visit at Center Grove Middle School North, eat lunch with students

and help with dismissal

Meet the Superintendent Night at CG Middle School North!

2.1, 2.2,

2.3, 2.4,

2.5, 2.6

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Visit at Center Grove Middle School Central, eat lunch with

students and help with dismissal

Meet the Superintendent Night at CG Middle School Central!


2.1, 2.2,

2.3, 2.4,

2.5, 2.6




58 Saturday August 27, 2011 Family Time

6.1,6.2, 6.3,

6.4

59 Sunday August 28, 2011 Continue to visiting community churches

2.1, 2.6,

6.5


Visit at Center Grove High School, eat lunch with students and

help with dismissal

Meet the Superintendent Night at the High School!

2.1, 2.2,

2.3, 2.4,

2.5, 2.6


Program review and data collection


3.1, 3.2,

3.3, 3.4,

3.5, 3.6


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0

63 Thursday September 1, 2011


ED.D. Course Work, Capella University, Attend an athletic event

3.1, 3.2,

3.3, 3.4,

3.5, 3.6,

6.6

64 Friday September 2, 2011 Weekly board update "Friday Facts" 1.3

65 Saturday September 3, 2011 Family Time

6.1, 6.2,

6.3, 6.4

66 Sunday September 4, 2011 Continue to visiting community churches 2.1, 2.6, 6.5

67 Monday September 5, 2011 Holiday

6.1, 6.2,

6.3

68 Tuesday September 6, 2011

Program review and discussion


Corporation Discussions

4.1, 4.2,

4.3, 4.4,

4.5, 4.6

69 Wednesday September 7, 2011

Meet with teachers at each building and grade level

7 p.m. Board Workshop

1.1, 1.2,

1.3, 1.4,


Page 12 of 12

1.5, 2.2, 2.3

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1

70 Thursday September 8, 2011 Meet with teachers at each building and grade level 2.2, 2.3

71 Friday September 9, 2011


Weekly board update "Friday Facts" 2.2, 2.3


6.1, 6.2,

6.3, 6.4

74 Monday September 12, 2011


Attend an athletic event 2.2, 2.3



Begin development of second "90 Day Plan" (Day 91-180) 2.2, 2.3




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2



ED.D. Course Work, Capella University 2.2, 2.3

78 Friday September 16, 2011 Weekly board update "Friday Facts"

1.1, 1.2,

1.3, 1.4


6.1, 6.2,

6.3, 6.4

80 Sunday September 18, 2011 Continue to visiting community churches 2.1, 2.6, 6.5

81 Monday September 19, 2011

6:00 p.m. - Board Executive Session

7:00 p.m. - Board Regular Meeting

1.1, 1.2,

1.3, 1.4, 1.5


Attend professional development with staff

No Students

2.1, 2.2,

2.3,



Continue the development of second "90 Day Plan" (Day 91-180)


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4



Finish the Development of second "90 Day Plan" (Day 91-180) 2.2, 2.3

85 Friday September 23, 2011 Weekly board update "Friday Facts" 1.3


6.1, 6.2,

6.3, 6.4

87 Sunday September 25, 2011 Continue to visit community churches 2.1, 2.6, 6.5

88 Monday September 26, 2011 Attend an athletic event

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5



ED.D. Course Work, Capella University 2.2, 2.3


Present second "90 Day Plan" (Day 91-180) to the board


1.1, 2.1,

3.2, 4.1, 5.1

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