9.0_Fixed_Assets_Initial Settings.ppt

INTERNAL

Fixed Assets – Initial Settings CourseSAP Business One version 9.0

November 2012

© 2012 SAP AG. All rights reserved. 2RKT

At the end of this course, you will be able to:

• Set-up fixed asset definitions in the system.

• Define Fixed Assets Master Data.

• Describe the data migration process from the Fixed Assets add-on to the new solution.

Objectives


Agenda

Define the necessary settings in SAP Business One:– Preview the main setup topics.

– Configure the necessary settings and show how they are connected to the Asset Master Data.

Migration– Migrate data form the Fixed Assets add-on to the new solution.

– Import data from a legacy system using Excel.

Note! You need to make decisions about legal and industry requirements together with the client

accountant.


Business Example

Bryce the accountant, wanted to have the option to manage and monitor the trucks’ value.

After you introduced him to the Fixed Assets solution in SAP Business One, he decided to enable it in the company database.

You help him to set it up in the system.

OEC Computers utilizes a small fleet of delivery trucks.

As the company purchases the trucks, they want to set them up as assets.

OEC Computers


Agenda






System Initialization - Steps

To start working with the Fixed Assets solution you should follow these steps:

1. Activate the new solution.

2. For each type of asset the company owns, configure a set of definitions.

3. Define an Asset Master Data record for each asset.

4. Attach the relevant set of definitions to each asset master data.

5. Define document numbering for the fixed asset documents the company is going to work with.


1. Activate the New Solution

Administration System Initialization Company Details Basic Initialization

Check the Enable Fixed Assets box:

New windows and fields will be available for the user:Administration Setup Financials Fixed Assets.Financials Fixed Assets.


1. Activate the New Solution – Set Depreciation Calculation

500 depreciation per month


2. Fixed Assets Set of Definitions

Main Depreciation Area: GAAP

Method: Straight Line

Code:

Heavy Vehicles

Code:

Heavy Vehicles


Depreciation Area

Code:

Heavy Vehicles



Depreciation Area - Posting to G/L Type


Code:

Heavy Vehicles


Depreciation Area - Posting to G/L Type – Cont.


Code:

Heavy Vehicles


Account Determination for Fixed Assets

Main Depreciation Area: GAAP Code:

Heavy Vehicles

Code:

Heavy Vehicles


Depreciation Type


Method: Straight Line

Code:

Heavy Vehicles

Code:

Heavy Vehicles


Depreciation Type - Depreciation Method


Straight Line Method - The Calculation Tab

4800/ 24 months of useful life = 200200 * 12 months = 2400

Acquisition Value * percentage * Months of the period / 12

Net Book Value * months of the period / Remaining Life of the asset


Declining Balance Method – The Calculation Tab


Multilevel Method – The Calculation Tab

Acquisition Value or Net Book Value * annual percentage * months of the period

/ 12


Asset Class

Code:

Heavy Vehicles


Demo: Fixed Assets - Configure a Set of Definitions


3. Define Asset Master Data

Asset Master Data:

TruckAsset Master Data:

BuildingAsset Master Data

Laptop


3. Define an Asset Master Data – Fixed Assets Tab


The Overview Sub-Tab

General Definitions Information

Depreciation Parameters


The Overview Sub-Tab: General Definitions Area

General Definitions


The Overview Sub-Tab: Depreciation Parameters Area

Depreciation Parameters


The Overview Sub-Tab: Information Area

Information


Demo: Fixed Assets - Define an Asset Master Data


5. Define Document Numbering


Agenda






Migrate to the New Fixed Asset Solution

Migration of existing fixed asset data to the new solution:

• Asset Master Data.

• G/L Account Determination

• For existing documents you can choose between two options.

The user will define • Asset areas and asset classes.

The transfer to the new structure will be possible• Only after a fiscal year change and at the first day of the next period.

Administration Utilities Fixed Assets Data Migration Wizard.


Import Data Using MS Excel


You should now be able to• Set-up fixed asset definitions in the system.• Define Fixed Assets Master Data.• Describe the data migration process from the Fixed Assets

add-on to the new solution.

Summary

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9.0_Fixed_Assets_Initial Settings.ppt

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