965_BPD_EN_US Asset Mgt with FUND.doc

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EHP3 for SAP ERP6.0

June 2009

English

Asset Management withFunds Management (965)

SAP AGDietmar-Ho-Allee !669!90 "all#orf German$

%usiness Pro&ess Do&umentation



SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD

Copyright

/o$right 2009 SAP AG. All rights resere#.

1o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose (ithout the eress

ermission of SAP AG. 4he information &ontaine# herein ma$ e &hange# (ithout rior noti&e.

Some soft(are ro#u&ts mar5ete# $ SAP AG an# its #istriutors &ontain rorietar$ soft(are &omonents ofother soft(are en#ors.

'i&rosoft "in#o(s E&el 7utloo5 an# Po(erPoint are registere# tra#emar5s of 'i&rosoft /ororation.

8%' D%2 D%2 niersal Dataase 7S:2 Parallel S$sle ';S:ESA A8< S:390 AS:=00 7S:390 7S:=00iSeries Series Series >Series S$stem i S$stem i+ S$stem S$stem + S$stem S$stem > S$stem >9>:7S A)P 8ntelligent 'iner "eShere 1etfinit$ 4ioli 8nformi i+:7S P7"ER P7"ER+ P7"ER+?7enPo(er an# Po(erP/ are tra#emar5s or registere# tra#emar5s of 8%' /ororation.

A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emar5s or registere# tra#emar5s of A#oe S$stems 8n&ororate# in the nite# States an#:or other &ountries.

7ra&le is a registere# tra#emar5 of 7ra&le /ororation.

18< <:7en 7S):! an# 'otif are registere# tra#emar5s of the 7en Grou.

/itri 8/A Program 1eighorhoo# 'eta)rame "in)rame ;i#eo)rame an# 'ulti"in are tra#emar5s orregistere# tra#emar5s of /itri S$stems 8n&.

H4'@ <'@ <H4'@ an# "3/ are tra#emar5s or registere# tra#emar5s of "3/ "orl# "i#e "e/onsortium 'assa&husetts 8nstitute of 4e&hnolog$.

Jaa is a registere# tra#emar5 of Sun 'i&ros$stems 8n&.

JaaS&rit is a registere# tra#emar5 of Sun 'i&ros$stems 8n&. use# un#er li&ense for te&hnolog$ inente# an#imlemente# $ 1ets&ae.

SAP R:3 As A SAP 1et"eaer Duet PartnerE#ge %$Design SAP %usiness %$Design an# otherSAP ro#u&ts an# seri&es mentione# herein as (ell as their rese&tie logos are tra#emar5s or registere#tra#emar5s of SAP AG in German$ an# in seeral other &ountries all oer the (orl#. All other ro#u&t an#seri&e names mentione# are the tra#emar5s of their rese&tie &omanies. Data &ontaine# in this #o&umentseres informational uroses onl$. 1ational ro#u&t se&ifi&ations ma$ ar$.

4hese materials are suBe&t to &hange (ithout noti&e. 4hese materials are roi#e# $ SAP AG an# its affiliate#&omanies *CSAP GrouC, for informational uroses onl$ (ithout reresentation or (arrant$ of an$ 5in# an#SAP Grou shall not e liale for errors or omissions (ith rese&t to the materials. 4he onl$ (arranties for SAPGrou ro#u&ts an# seri&es are those that are set forth in the eress (arrant$ statements a&&oman$ingsu&h ro#u&ts an# seri&es if an$. 1othing herein shoul# e &onstrue# as &onstituting an a##itional (arrant$.

SAP AGPage 2 of 36




Icons

Icon Meaning

/aution

Eamle

1ote

Re&ommen#ation

S$nta

Eternal Pro&ess

%usiness Pro&ess Alternatie:De&ision /hoi&e

Typographic Conventions

Type Stye !escription

Example text "or#s or &hara&ters that aear on the s&reen. 4hese in&lu#e fiel# namess&reen titles ushuttons as (ell as menu names aths an# otions.

/ross-referen&es to other #o&umentation.

Eamle tetEmhasi>e# (or#s or hrases in o#$ tet titles of grahi&s an# tales.

E<A'P@E4E<4

1ames of elements in the s$stem. 4hese in&lu#e reort names rogramnames transa&tion &o#es tale names an# in#ii#ual 5e$ (or#s of arogramming language (hen surroun#e# $ o#$ tet for eamle SE@E/4an# 81/@DE.

Example

text

S&reen outut. 4his in&lu#es file an# #ire&tor$ names an# their athsmessages sour&e &o#e names of ariales an# arameters as (ell as namesof installation ugra#e an# #ataase tools.

EXAMPLE TEXTe$s on the 5e$oar# for eamle fun&tion 5e$s *su&h as F2, or the ENTER 5e$.

Exampletext

Ea&t user entr$. 4hese are (or#s or &hara&ters that $ou enter in the s$stemea&tl$ as the$ aear in the #o&umentation.

<Example

text>

;ariale user entr$. Pointe# ra&5ets in#i&ate that $ou rela&e these (or#s an#

&hara&ters (ith aroriate entries.

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Contents

Asset 'anagement (ith )un#s 'anagement *96+,........................................................................... +

! Purose ........................................................................................................................................... +

2 Prereuisites.....................................................................................................................................6

2.! 'aster Data an# 7rgani>ational Data........................................................................................ 6

2.2 %usiness /on#itions ..................................................................................................................F

2.3 Preliminar$ Stes....................................................................................................................... F

2.3.! /reate Asset 'aster Data Shell...........................................................................................F

2.= Roles.......................................................................................................................................... 9

3 Pro&ess 7erie( 4ale........................................................................................................... ...... !0

= Pro&ess Stes.................................................................................................................................!2

=.! A&uisition 8ntegrate# (ith A&&ounts Pa$ale A&&ounting an# )' *(:o (or5flo(,...................!2=.2 Retirements.............................................................................................................................. !3

=.2.! Retirement (ith Reenue an# /ustomer...........................................................................!+

=.2.2 Retirement (ith Reenue (ithout /ustomer......................................................................!F

=.2.3 Retirement #ue to S&raing.............................................................................................!

=.3 8ntra&oman$ 4ransfers............................................................................................................!9

=.= Settling Assets un#er /onstru&tion...........................................................................................2!

=.+ Perio#i& Pro&essing..................................................................................................................2+

=.+.! Perio#i& Asset Posting.......................................................................................................2+

=.+.2 Re&al&ulating ;alues......................................................................................................... 26

=.+.3 Dere&iation Posting Runs................................................................................................ 2

=.+.= Dere&iation Simulation..................................................................................................... 30

=.+.+ )is&al ear /hange............................................................................................................3!

=.+.6 ear-En# /losing............................................................................................................... 33

+ Aen#i......................................................................................................................................... 36

+.! SAP ERP Reorts ................................................................................................................... 36

SAP AGPage = of 36




Asset Management with Funds Management (965)

" #urpose Asset 'anagement (ith integrate# )un#s 'anagement roi#es a full$ automate# assetro&urement re&eiing an# a&&ounting ro&ess throughout the life-&$&le of a fie# asset. 4he re-&onfigure# Asset 'anagement settings roi#e the tools reuire# to &oml$ (ith GAS% 3=:3+reorting reuirements. Dere&iation areas hae een #efine# to satisf$ full a&&rual-ase#a&&ounting metho#s an# mo#ifie# a&&rual-ase# a&&ounting metho#s. 8n a##ition (ith theintegration to )un#s management assets &an e assigne# to a&&ount assignment #imensions su&has )un# an# )un&tional Area.

Asset a&&ounting is a susi#iar$ le#ger of the general le#ger an# is use# to manage an# #o&umentin #etail fie# asset transa&tions. 8n general le#ger a&&ounting $ou &an u#ate #ere&iation an#&hanges to asset alan&e sheet alues in asset a&&ounting. ou &an also ma5e arious a&&ountassignments to &ost a&&ounting for these transa&tions. 4hese asset a&tiities from a&uisition toretirement &an e han#le# automati&all$ for oth the mo#ifie# an# full a&&rual metho#s of

a&&ounting.

As a result of the integration in the E// s$stem Asset A&&ounting *)8-AA, transfers #ata #ire&tl$ toan# from other E// &omonents. )or eamle $ou &an ost from the 'aterial 'anagement *'',&omonent #ire&tl$ to )8-AA. "hen $ou ur&hase an asset or ro#u&e an asset in-house $ou &an#ire&tl$ ost the inoi&e re&eit or goo#s re&eit or the (ith#ra(al from the (arehouse to assets inthe Asset A&&ounting &omonent. At the same time $ou &an ass on #ere&iation an# interest#ire&tl$ to the )inan&ial A&&ounting *)8, an# /ost A&&ounting */7, &omonents.

8n a##ition the integration (ith the integration to )un#s 'anagement assets &an no( e assigne#to )' a&&ount assignment #imensions su&h as )un# an# )un&tional Area. 8n this (a$ automate#slitting rules su&h as #o&ument slitting $ fun# are enale# #uring all asset a&tiities.

4o han#le tangile assets $ou &an use the usiness fun&tions of the follo(ing E// &omonents

SA# $CCComponent

Functions

)inan&ial A&&ounting*)8,

8ntegration (ith the general le#ger an# other susi#iar$ le#gers

Asset A&&ounting *)8- AA,

;aluation of fie# assets an# settlement of assets un#er&onstru&tion

/ost A&&ounting */7, Posting &ost-a&&ounting #ere&iation

)un#s 'anagement*)',

%u#getar$ &ontrol an# a&&ounting for fie# asset ur&hases infun#s management

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% #rere&uisites

%'" Master !ata and rganiationa !ata

!e*aut +aues

Essential master an# organi>ational #ata (as &reate# in $our ERP s$stem in the imlementationhase su&h as the #ata that refle&ts the organi>ational stru&ture of $our &oman$ an# master #atathat suits its oerational fo&us for eamle master #ata for fun#s fun&tional areas an# &ost&enters.

4he usiness ro&ess is enale# (ith this organi>ation-se&ifi& master #ata eamles are roi#e#in the net se&tion.

Additiona !e*aut +aues

ou &an test the s&enario (ith other SAP %est Pra&ti&es #efault alues that hae thesame &hara&teristi&s.

/he&5 $our SAP E// s$stem to fin# out (hi&h other fun#s management an# &ontrolling#ata eists.

,sing -our wn Master !ata

ou &an also use &ustomi>e# alues for an$ fun#s management &ontrolling ororgani>ational #ata for (hi&h $ou hae &reate# master #ata. )or more information onho( to &reate master #ata see the 'aster Data Pro&e#ures #o&umentation.

se the follo(ing master #ata in the ro&ess stes #es&rie# in this #o&ument

Fied !escription +aue

/oman$ /o#e /oman$ /o#e !000

/hart of A&&ounts /hart of A&&ounts 00!0

/ontrolling Area !000

/hart of Dere&iation !000

Dere&iation Areas %oo5 Dere&iation

/ost-A&&ounting Dere&iation

0!

20

Asset Cass !escription

!000 @an#

!200 @an# 8mroements

!+00 @easehol# 8mroements

!!00 %uil#ings

2000 'a&hiner$ an# Euiment

=000 'otor ;ehi&les

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Asset Cass !escription

+000 Art I Histori&al 4reasures

6000 )urniture I )itures

F000 /omuter Har#(are

F!00 /omuter Soft(are

000 @o( ;alue Assets

9000 Assets n#er /onstru&tion

%'% .usiness Conditions4he usiness ro&ess #es&rie# in this Business Process Documentation is art of a igger &hain of integrate# usiness ro&esses or s&enarios. As a result $ou must hae &omlete# the follo(ingro&esses an# fulfille# the follo(ing usiness &on#itions efore $ou &an start an$ a&tiities in thiss&enario

.usiness Condition Scenario

A&uisition of assets Procure to Pay withFunds Management *9+,

Posting of roBe&t alues Cross DepartmentProject Management*962,

8f $ou re&eie aailailit$ &ontrol errors i.e. u#gete# fun#s arenot aailale for the een#iture $ou &an a## u#get usingeither the /entrali>e# %u#get Prearation s&enario or theDe&entrali>e# %u#get Prearation s&enario.

Centralized BudgetPreparation with BCS *9++, or

De&entrali>e# %u#getPrearation (ith %/S*9+6,

%'/ #reiminary Steps

%'/'" Create Asset Master !ata She

,se

4o a&uire an asset (ith integration to A&&ounts Pa$ale or 'aterials 'anagement an asset shellshoul# e &reate# eforehan#. 8n some &ases the asset master #ata &an e &reate# #uring theosting transa&tion. )ollo( the stes outline# elo( in oth instan&es.

#rocedure

!. A&&ess the transa&tion using one of the follo(ing naigation otions

ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)

SA# Menu Accounting Financial Accounting Fixed Assets Asset

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Create Asset

TransactionCode

AS01

ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe

.usiness oe SA#.#ASS$T7S ( Assets A&&ountant,

.usiness oe Menu Asset Accounting → Assets → Create Asset Master ecord

2. 8n the /reate Asset 8nitial S&reen ma5e the follo(ing entries

Fied 2ame !escription ,ser Action and+aues

Comment

Asset /lass =000 Asset &lass for ehi&les

/oman$ /o#e !000

1o. of similarassets

+ /reate as man$ as $ounee#

3. /hoose Enter.=. Enter the follo(ing #ata.

Fied 2ame !escription ,ser Action and +aues Comment

General 4a

General Data

Des&rition Poli&e /ruiser

4ime-#een#ent 4a

/ost /enter 30!0000!00

+. Press Enter . 4he follo(ing alues are #erie# from the &ost &enter entr$.


%usiness Area Derie# alue

)un# Derie# alue

)un&tional Area Derie# alue

Grant Derie# alue

)un#s /enter Derie# alue

6. /hoose the Deprec! Areas ta.

F. 'a5e the follo(ing entries

Fied2ame

!escription ,ser Actionand +aues

Comment

Area 20 + seful life for area 0! is al(a$s !. )or area20 it is largel$ #een#ent on the asset.

Some #erie# alues su&h as grant &an still e entere# manuall$ to assign the assetmaster to the roer a&&ount assignment. 8n a##ition assets assigne# to roBe&ts #o not

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ne&essaril$ hae all of the same a&&ount assignment #erie#. 8n some instan&es thesealues must e manuall$ entere#.

. Sae $our entries.

9. /hoose Create (hen romte# for the &reation of similar assets.

esutou hae &reate# the reuire# asset master #ata shells for testing.

%'8 oes

,se

4he follo(ing roles must hae alrea#$ een installe# to test this s&enario in the SAP 1et"eaer%usiness /lient *1"%/,. 4he roles in this %usiness Pro&ess Do&umentation must e assigne# tothe user or users testing this s&enario. ou onl$ nee# these roles if $ou are using the 1"%/interfa&e. ou #o not nee# these roles if $ou are using the stan#ar# SAP G8.

#rere&uisites

4he usiness roles hae een assigne# to the user (ho is testing this s&enario.

.usiness oe Technica 2ame #rocess Step

Assets A&&ountant SAP%PR1@)81A//-S /reate Asset

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/ #rocess verview Ta4e

#rocess

step

$terna

processre*erence

.usiness

condition

.usiness

roe (nottechnicaroe *or.#)

Trans7action

code

$pected

resuts

A&uisition8ntegrate#(ith

A&&ountsPa$ale

A&&ountingan# )' *(:o(or5flo(,

Assetur&hase#from en#or.

Pro#u&tionPlanner

)-90 Asset&aitali>e#

Retirement(ithReenue an#/ustomer

Sale ofasset to&ustomer

)-92 Partialretirement KGains an#lossesoste#automati&all$

Retirement(ithReenue(ithout&ustomer

Sale of Asset(ithout&ustomer

A%A71 Partialretirement KGains an#lossesoste#automati&all$

Retirement#ue tos&raing

A%A;1 Partialretirement KGains an#lossesoste#automati&all$

8ntra/oman$

A%'1 4ransferasset an#a&&umulate##ere&iation&ost fromone asset toanother

Settling Assets un#er &onstru&tion

A8A%

Perio#i& AssetPro&essing

AS%

Re&al&ulating;alues

/ustomi>ing&hanges to

A)AR se# tore&al&ulate

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#rocessstep

$ternaprocessre*erence

.usinesscondition

.usinessroe (nottechnicaroe *or.#)

Trans7actioncode

$pectedresuts

#ere&iationarea or fie#asset&onfigurationan# alues

&urrent $ear#ere&iation

Dere&iationPosting Run

A)A% Post#ere&iation$ area

Dere&iationSimulation

SA@RF0!2936

)is&al ear/hange

AJR" /reate ne(fis&al $ear

an# &reateassetalan&efor(ar# #ata

)is&al ear/losing

AJA% /lose thefis&al $ear for &oman$&o#e

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8 #rocess Steps

8'" Ac&uisition Integrated with Accounts #aya4e

Accounting and FM (w:o wor;*ow) An eternal asset a&uisition is a usiness transa&tion resulting from the a&uisition of an asset froma usiness artner *in &ontrast to an in"house ac#uisition,. ou &an ost the a&uisition of aneternal asset in seeral #ifferent (a$s.

"ithin the Puli& Se&tor the most realent s&enario for a&uisition is (ith integration through'aterials 'anagement. 4his allo(s for the re-en&umran&e an# en&umran&e ro&ess (ith )un#s'anagement an# leerages the integration to automate #ata entr$ for #ate an# en#or #ata. 8na##ition to a&uisitions integrate# (ith 'aterials 'anagement $ou &an also erform a&uisitionssiml$ integrate# (ith A&&ounts Pa$ale.

8f $ou are also using A&&ounts Pa$ale A&&ounting $ou &an leerage the integration otions an##ire&tl$ post an asset to a $endor (hen $ou a&uire an asset *(ithout referen&e to a ur&hase

or#er,. 4his means that the asset a&uisition an# &orreson#ing a$ale are oste# for a en#or inthe transa&tion. 4his re#u&es the time an# effort reuire# to enter the #ata as (ell as the s&oe forerrors.

"or5flo( is not triggere# in this s&enario. 8f $ou (ant to trigger (or5flo( use transa&tionFV60 for an$ ur&hasing in a&&ounting. Assets ur&hase# ia a ur&hase or#er an#(or5flo( are not &oere# in this s&enario.

#rere&uisites

8n the follo(ing eamles it is assume# that the asset master re&or# has alrea#$ een &reate#using transa&tion AS01 *as #es&rie# un#er Master Data Maintenance, or (ith @S'" in theinstallation.

#rocedure

!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions


SA# $CCMenu

Accounting Financial Accounting Fixed Assets Posting Ac#uisition External Ac#uisition %ith &endor

TransactionCode

F-90


.usiness oe SA#.#ASS$T7S (Assets Accountant)

.usiness oeMenu

Asset Accounting→ Postings → Ac#uisition 'rom purchase w!

$endor

2. Enter the reuire# #ata.

Fied 2ame !escription ,ser Actions and+aues

Comment

Do&ument ''-!:DD: se minus ! month to &urrent

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Comment

Date #ate

Posting Date ''-!:DD: se minus ! month to &urrent#ate

4$e R

/oman$/o#e

!000

/urren&$:Rate SD

Referen&e Linoi&e numerM

Pst$ Posting e$ 3! ;en#or inoi&e

A&&ount ;en#or 300000

3. Press Enter .

=. 'a5e the follo(ing entries

Fied 2ame !escription ,ser Actionsand +aues

Comment

Amount in Do&ument/urren&$

2+000.00 SD

/al&ulate 4a Sele&te#

Pst$ Posting e$ F0 Deit asset

A&&ount Asset 1o. of the asset&reate#

Enter asset &reate# #uringrereuisite ste

4rans.4$e 4ransa&tion

t$e

!00 Eternal asset a&uisition

+. Press Enter .

6. 'a5e the follo(ing entries

Fied 2ame !escription ,ser Actions and +aues Comment

Amount 2+000.00

4a /o#e 4a &o#e 80

F. Sae $our entries.

esut

4he asset has een &aitali>e# (ith the amount se&ifie#. 8n the asset master re&or# the&aitali>ation an# #ere&iation start #ates (ere set (hen the first a&uisition (as oste#.

8'% etirements

,se

)ie# asset retirement is the remoal of an asset or art of an asset from the asset ortfolio. 4hisremoal of a &omle fie# asset *or art of a &omle fie# asset, is oste# from a oo55eeing

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erse&tie as an asset retirement. 8n Asset A&&ounting $ou &an ost oth the sale of an asset an#the resulting reenue in one single ste. At the same time $ou &an #e&i#e (hether to integrate theosting (ith A&&ounts Re&eiale A&&ounting or to ost to a &learing a&&ount.

Deen#ing on organi>ational &onsi#erations or the usiness transa&tion that lea#s to the retirement$ou &an #istinguish the follo(ing t$es of retirement

•

An asset is sol# resulting in reenue. 4he sale is oste# (ith a &ustomer.• An asset is sol# resulting in reenue. 4he sale is oste# against a &learing a&&ount.

• An asset ha# to e s&rae# (ith no reenue.

An asset retirement &an refer to an entire fie# asset *&omlete retirement, or art of a fie# asset*artial retirement,. 8n oth &ases the s$stem uses the asset retirement #ates $ou enter toautomati&all$ #etermine the amounts to e (ritten off for ea&h #ere&iation area. ou &an initiate theartial retirement of a fie# asset $ entering one of the follo(ing

• 4he amount of the a&uisition an# ro#u&tion &osts eing retire#

• A er&entage rate

• A uantit$

%ase# on the asset alue #ate an# erio# &ontrol the s$stem automati&all$ #eterminesthe referen&e erio# for the retirement. 4he s$stem also automati&all$ &al&ulates an$#ere&iation *alue a#Bustments, ali&ale to the art of the asset eing retire# u tothe referen&e erio# *retirement,. 4he s$stem automati&all$ retires this #ere&iation atthe time of the retirement transa&tion. 4his ro&e#ure ensures that the er&entage of theoo5 alue that is retire# is i#enti&al to the er&entage of the a&uisition an# ro#u&tion&osts that is retire#. ou must al(a$s se&if$ a transa&tion t$e to #istinguish et(eenrior-$ear an# &urrent-$ear a&uisitions.

#rere&uisites

8n or#er to erform the retirement ro&esses there must alrea#$ e a&uire# assets in $our s$stemsu&h as the asset from the transa&tion erforme# in ro&ess =.!. 8n a##ition the retirement s&enariois releant to assets (ith transa&tional histor$ for erio#i& osting an# #ere&iation. 4o &orre&t a&urrent erio# a&uisition the reersal of the en#or osting or goo#s re&eit *(ith the &ase ofa&uisitions (ith integration through '', (oul# e the #esire# ro&ess. Run the asset inentor$reort to #etermine suitale assets for retirement. 8f there are no a##itional suitale assets reeatro&ess =.! for t(o a##itional assets in or#er to &omlete the follo(ing ro&ess stes. After the&omletion of the a&uisitions erform the transa&tion ASKB *see erio#i& ro&essing, an##ere&iation for the ne(l$ a&uire# assets.

#rocedure


SA# $CCMenu Accounting

Financial Accounting

Fixed Assets

(n'ormationSystem eports on Asset Accounting Asset Balances (n$entory)ists Physical (n$entory )ist *y Asset Class

TransactionCode

S_ALR_87011981

2. 8n the Company Code fiel# enter !000 an# &hoose Execute!

3. Determine a suitale asset for retirement an# ma5e a note of the asset numer

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8'%'" etirement with evenue and Customer

8f $ou are also using the )inan&ial A&&ounting &omonent $ou &an ost the re&eiale to the&ustomer the reenue an# the asset retirement in one transa&tion (hen $ou sell an asset. 8n thereleant osting transa&tion $ou must first ost the reenue *&ustomer to reenue from sale ofasset, an# then the asset retirement. An in#i&ator in the osting transa&tion instru&ts the s$stem toost an asset retirement after the reenue has een oste#.

4he #iagram elo( sho(s the retirement of +000 AP/ (ith reenue of 3000. 4he roortional aluea#Bustment of !2+0 $iel#s a retirement net oo5 alue of 3F+0 an# thus a loss of F+0.

#rocedure



SA# $CCMenu

Accounting Financial Accounting Fixed Assets Posting etirement etirement w+e$enue %ith Customer

TransactionCode

F-92



.usiness oeMenu

Asset Accounting → Postings → Asset etire! 'rm Sale w+

Customer


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Do&ument Date 4o#a$Ns #ate

4$e DR /ustomer inoi&e

/oman$ /o#e !000

/urren&$:Rate SD

Referen&e An$ for eamle inoi&e numer

Pst$ Posting e$ 0! /ustomer inoi&e

A&&ount /ustomer !00!00

3. Press Enter .



Comment

Amount Reenue *sales ri&e, +00.00

/al&ulate ta A&tiate Automati& ta#etermination

Pst$ Posting e$ +0 /re#it

A&&ount Reenue &learinga&&ount

F00!3+

Enter 4a5es $ou to the nets&reen

Amount Reenue *sales ri&e, +00.00

AssetRetirement

< /he&5 the o

+. Press Enter .



Asset Lasset numerM Enter an assetnumer forretirement

4rans. 4$e 260 Retirement of&urrent-$eara&uisition (ithreenue

Asset ;al. Date Retirement#ate

4o#a$Ns #ate for eamle

/oml.Retirement < /he&5 o for&omlete retirement

Amount Poste# LAmount of AP/ eing retire#(ith artial retirementM

See note

Per&entage Rate LAmount of AP/ eing retire# See note

SAP AGPage !6 of 36





(ith artial retirementM

Ouantit$ L1umer of assets eingretire# *&olle&tiemanagement, (ith artial

retirementM

See note

8n a##ition to full retirement $ou &an also erform artial retirements. 4o erform aartial retirement #o not &he&5 the o for Complete etirement! ou hae threeotions for artial retirement retirement $ amount remaining of the net oo5 alue $er&entage of the net oo5 alue an# $ uantit$ for &olle&tiel$ manage# assets.

F. Sae $our entries.

esut

A artial retirement has een re&or#e# for the se&ifie# asset. 4he gains or losses reali>e# (ere&al&ulate# automati&all$ an# oste# to the a&&ounts #efine# in /ustomi>ing. 8f the asset retirement(as a &omlete retirement the retirement #ate (as set automati&all$ in the asset master re&or#uon osting.

8'%'% etirement with evenue without Customer

#rocedure



SA# $CCMenu

Accounting Financial Accounting Fixed Assets Posting etirement etirement w+e$enue Asset Sale %ithout Customer

TransactionCode

ABAON



.usiness oe Menu Asset Accounting → Postings → Asset Sale without Customer



Comment

Asset Lasset numerM Enter the asset numer for a suitale

asset

Do&umentDate

4o#a$Ns #ate foreamle

PostingDate


Asset ;al.Date

Retirement#ate


SAP AGPage !F of 36




'anualReenue

Sele&t the ra#ioutton an# enter anamount

Alternatel$ $ou &an sele&t Re from1%; *1et oo5 alue from#ere&iation area as reenue,

3. /hoose the Partial retirement ta.


Fied 2ame !escription ,ser Actionand +aues

Comment

AmountPoste#

Amount of AP/ eing retire# (ithartial retirement

/omleteretirement if noalue entere#

Per&entageRate

Amount of AP/ eing retire# (ithartial retirement

+0

Ouantit$ 1umer of assets eing retire#*&olle&tie management, (ithartial retirement

/omleteretirement if noalue entere#

)rom/ur.r.A&. Sele&te#

+. Post the #o&ument. se the Sa$e utton on the to of the s&reen.

esut

A artial retirement has een re&or#e# for the se&ifie# asset. 4he gains or losses reali>e# (ere&al&ulate# automati&all$ an# oste# to the a&&ounts #efine# in /ustomi>ing. 8f the asset retirement(as a &omlete retirement the retirement #ate (as set automati&all$ in the asset master re&or#uon osting.

8'%'/ etirement due to Scrapping,se

etirement without re$enue inoles the remoal of a &omle fie# asset from a &oman$Ns fie#assets (ithout reenue eing reali>e# for the asset *for eamle s&raing,. "hen an asset isretire# (ithout reenue the s$stem generates a loss 'or asset retirement without re$enue eual tothe retire# net oo5 alue instea# of the reenue an# gain:loss osting.

#rocedure



SA# $CCMenu

Accounting Financial Accounting Fixed Assets Posting etirement Asset etirement *y Scrapping

TransactionCode

ABAVN



.usiness oe Menu Asset Accounting→ Postings → Asset etirement *y Scrapping

SAP AGPage ! of 36






Comment

Asset Lasset numerM Enter the asset numer for asuitale asset

Do&umentDate


Posting Date 4o#a$Ns #ate foreamle

Asset ;al.Date

Retirement#ate


3. /hoose the Partial retirement ta.


Comment

AmountPoste#

Amount of AP/ eing retire# (ith artialretirement

Per&entageRate

Amount of AP/ eing retire# (ith artialretirement

!00

Ouantit$ 1umer of assets eing retire# *&olle&tiemanagement, (ith artial retirement

)rom/ur.r.A&.

Sele&te#

=. Sae $our entries.

esut A artial retirement has een re&or#e# for the se&ifie# asset. 4he gains or losses reali>e# (ere&al&ulate# automati&all$ an# oste# to the a&&ounts #efine# in /ustomi>ing. 8f the asset retirement(as a &omlete retirement the retirement #ate (as set automati&all$ in the asset master re&or#uon osting.

8'/ Intracompany Trans*ers

,se

4hree situations ma$ reuire $ou to erform an intra&oman$ transfer (ithin a &oman$ &o#e.

• 8f &hanges are ma#e to organi>ational stru&tures *re&lassifi&ation of asset &lasses &hangesto usiness areas or &ost &enters an# so on,

• An intra&oman$ transfer might e ne&essar$ if a&&ount assignments are in&orre&t *foreamle in&orre&t asset &lass,

• 8f a manage# asset un#er &onstru&tion is &omlete# for summar$ settlement

8ntra&oman$ transfers from one fie# asset to another (ithin the same &oman$ &o#e &an e&arrie# out in one ste. Automati& intra&oman$ transfers are onl$ ossile ho(eer if no aluesfrom the sen#ing asset are lost an# eer$ area of the target asset is sulie# (ith alues.

SAP AGPage !9 of 36




#rere&uisites

8f a &urrent-$ear a&uisition must e transferre# $ou shoul# al(a$s first erform a reerse ostingfollo(e# $ a *&orre&t, a&uisition osting. 8f the a&uisition (as (ith integration through 'aterials'anagement this also means the reersal of the GR:8R #o&uments. ou shoul# onl$ transfer&urrent-$ear a&uisitions if no #ere&iation 5e$s for automati& &al&ulation eist in the master re&or#s.

8f the intra&oman$ transfer inoles a transfer to a ne( asset master re&or# that has $et to e&reate# $ou &an &reate the master re&or# as #es&rie# earlier or generate it from the transfertransa&tion.

8n the follo(ing eamle it is assume# that $ou hae alrea#$ &reate# the master re&or# efore $ouerform the transfer.

#rocedure



SA# $CC Menu Accounting Financial Accounting Fixed Assets Posting ,rans'er ,rans'er within Company Code

TransactionCode

ABUN



.usiness oe Menu Asset Accounting→ Postings → ,rans'er within Company Code



Comment

Asset 1o. of the asset eing

retire#

Enter asset from earlier

a&uisition (ith ;en#or

Do&umentDate


Posting Date 4o#a$Ns #ate foreamle

Asset ;al.Date


Eisting Asset

Eistingasset

1o. of the asset einga&uire#

Enter asset no. from rereuisiteste

3. /hoose the Partial ,rans'er ta.



Comment

AmountPoste#

Amount of AP/ eing retire# (ith artialtransfers

Per&entageRate

Amount of AP/ eing retire# (ith artialtransfers

!00

SAP AGPage 20 of 36




Ouantit$ 1umer of assets eing retire# *&olle&tiemanagement, for artial transfers

)rom/ur.r.A&.

Sele&te#

+. Sae $our entries.

esut

Either the entire a&uisition an# ro#u&tion &osts *AP/, an# a&&umulate# #ere&iation *&omletetransfer, or the se&ifie# AP/ ortion (ith the releant roortional a&&umulate# #ere&iation*artial transfer, are transferre# to the re&eiing asset. 4he stan#ar# transa&tion t$e forintra&oman$ transfers *300, is &onfigure# in su&h a (a$ that the re&eiing asset a#ots the&aitali>ation start #ate an# the #ere&iation start #ate histori&all$ from the asset eing retire#. 4hetransa&tion t$es 3!0 320 330 #o not a#ot the &aitali>ation #ate an# #ere&iation start #ate.

8'8 Setting Assets under Construction

,se Assets un#er &onstru&tion *Au/, are a se&ial form of tangile asset. 4he$ are usuall$ #isla$e# asa searate alan&e sheet item an# therefore reuire searate a&&ount #etermination an# asset&lasses. During the hase in (hi&h an asset is un#er &onstru&tion all a&tual ostings are assigne#to the Au/. 7n&e the asset is &omlete# a transfer is ma#e to a master re&or# that must e &reate#in the &omlete# fie# assets.

Assets un#er &onstru&tion &an e manage# for summar$ settlement or $ line item. )or summar$management the entire eenses in&urre# are transferre# on&e or seeral times to the assets in the&omlete# tangile fie# assets at the time of &omletion. "hen assets un#er &onstru&tion aremanage# $ line item $ou &an enter settlement rules for eer$ line item assigne# to the Au/.

#rere&uisites

4he follo(ing eamle is ase# on assets un#er &onstru&tion manage# $ line item. Asset &lass2F0000 has een i#entifie# in /ustomi>ing as manage# $ line item for this urose.

)irst &reate an asset master re&or# in asset &lass 9000 as #es&rie# in the se&tion on master #atamaintenan&e. 1et ost an a&uisition to this asset un#er &onstru&tion. 4o #o so use one of themetho#s #es&rie# in the se&tion on a&uisitions. )inall$ &reate an asset master re&or# in asset&lass !!00.

!. A&&ess the transa&tion using one of the follo(ing naigation otions


SA# Menu Accounting Financial Accounting Fixed Assets Asset Create Asset

TransactionCode

AS01


.usiness oe SA#.#ASS$T7S ( Assets A&&ountant,

.usiness oe Menu Asset A&&ounting→ Assets → /reate Asset 'aster Re&or#

2. 8n the /reate Asset 8nitial S&reen ma5e the follo(ing entries

SAP AGPage 2! of 36





Asset /lass 9000 Asset &lass for A/

/oman$ /o#e !000

1o. of similar assets !

3. /hoose Enter.

=. Enter the follo(ing #ata.


General 4a

General Data

Des&rition 4emorar$ Poli&e%arra&5s

Enter #es&rition

4ime-#een#ent4a

/ost /enter Enter K 30!0000!00 Hit EnterN to #erie furtheralues

%usiness Area 30!0 Derie# alue

)un# !0000000 Derie# alue

)un&tional Area !020200+00000000 Derie# alue

Grant 174-RE@E;A14 Derie# alue

)un#s /enter 30!0000!00 Derie# alue

+. Sae $our entries.

6. 4o &reate the %uil#ing asset in the Create Asset- (nitial Screen ma5e the follo(ing entries


Asset /lass !!00 Asset &lass for %uil#ings

/oman$ /o#e !000

1o. of similar assets !

F. /hoose Enter .

. Enter the follo(ing #ata.


Comment

General 4a

General Data

Des&rition Poli&e %arra&5s Enter #es&rition

4ime-#een#ent4a

/ost /enter Enter K 30!0000!00 Hit EnterN to #erie furtheralues

SAP AGPage 22 of 36





Comment

%usiness Area Derie# alue

)un# Derie# alue

)un&tional Area Derie# alueGrant Derie# alue

)un#s /enter Derie# alue

Dere&. Areas 4a

Area 20 !2 Enter alue

9. Sae $our entries.

!0. Perform A&uisition (ith A&&ounts Pa$ale 8ntegration for the A/ asset &reate# for an amountof Q+0000.00.

!!. ou hae &reate# the reuire# asset master #ata shells for testing.

#rocedure

4his ro&e#ure assumes that the Au/ has een &omlete# an# has not $et eentransferre# to the &omlete# fie# assets.



SA# $CC Menu Accounting Financial Accounting Fixed Assets Posting Capitalize Asset u! Const! Distri*ute

TransactionCode

A!AB



.usiness oe Menu Asset Accounting → Postings → AuC Assignment o' Dist! ule


Fied2ame


Comment

/oman$

/o#e

!000

Asset 1o. ofreiousl$&reate# Au/

@a$out !SAP

A##. Area @eae %lan5 An a##itional #ere&iation area &an esele&te# to #isla$ the alues of another#ere&iation area in the line item list of the

SAP AGPage 23 of 36




Fied2ame


Comment

asset un#er &onstru&tion. %efore sele&ting ana##itional De. Area the @a$out must ea#Buste# to #isla$ the a##itional fiel#s.

3. /hoose Execute! 4he status for the settlement rule is set to re#. 4his status is &hange# to green(hen haing maintaine# the settlement rule.

=. Sele&t the item $ou oste# an# &hoose Enter *Shift?)6,.

+. 'a5e the follo(ing entries


Comment

/at Settlementre&eier &ategor$

)<A Asset

SettlementRe&eiers

1o. of reiousl$&reate# asset in &lass!!00

Per&entage Rate !00 Portion of Au/ AP/ that&an e &aitali>e#

6. 4o go a&5 to the Settlement AuC- line item list &hoose )3. 4o sae the settlement rule &hooseSa$e *)!!,. 4hen &hoose Settlement *Shift?),. 4his a&&esses transa&tion A!BU *Au/Settlement,.


/oman$ /o#e !000

Asset 1o. of reiousl$ &reate# Au/

Do&ument Date 4o#a$Ns #ate for eamle

Asset ;al. Date 4omorro( Ns #ate for eamle

Posting Date 4o#a$Ns #ate for eamle

4est Run A&tiate

Detail @ist A&tiate

F. Ee&ute the settlement.

. Reie( for errors. 8f no errors eist then #ea&tiate 4est RunN an# ee&ute.

esut

"hen the settlement is &arrie# out an intra&oman$ transfer is ma#e et(een the asset un#er

&onstru&tion an# the asset in the &omlete# fie# assets.

4o #isla$ the #o&ument for this intra&oman$ transfer using the Asset Elorer usetransa&tion A"0!1 *or from the SAP menu &hoose Accounting Financial Accounting Fixed Assets (n'ormation System eports on Asset Accounting (ndi$idual

Asset Asset Explorer ,. Asset a&tiities are liste# in the ,ransaction ane.

SAP AGPage 2= of 36




8'5 #eriodic #rocessing

,se

4he stes #es&rie# in the follo(ing se&tion must e &arrie# out erio#i&all$ at monthl$ or $earl$interals.

#rere&uisites

4he or#er in (hi&h the in#ii#ual stes are &arrie# out is #etermine# $ the other &omonents inuse su&h as SAP )8-/7 an# SAP )8.

8'5'" #eriodic Asset #osting

,se

8n Puli& Se&tor a&&ounting the fie# assets mo#ule is #esigne# (ith t(o #ere&iation areas tohan#le oth the mo#ifie# an# full a&&rual metho# of a&&ounting. During an asset a&uisition the

AP/ &osts ost to the lea# #ere&iation area. Perio#i&all$ *for eamle on a monthl$ asis, the

AP/ &osts must e transferre# to the other #ere&iation areas.

#rocedure



SA# $CC Menu Accounting Financial Accounting Fixed Assets PeriodicProcessing APC &alues Posting

TransactionCode

ASKB



.usiness oeMenu

Asset Accounting→ Periodic and Closing Acti$ities→ Periodic

Asset Postings



Comment

/oman$ /o#e !000

@ist Assets <

@ist Dire&t 8tems <

4est Run <

'ain Asset1umer

Lasset numerM Enter alue for in#ii#ual asset

Asset Su-numer

LassetsunumerM

Stan#ar#Posting Run

<

SAP AGPage 2+ of 36





Comment

Restart PostingRun

4his otion is aailale formultile runs in a erio#

3. /he&5 for errors. 8f no errors eist then #ea&tiate test run an# ee&ute.

)or erforman&e reasons ee&ute the reosting rogram in the a&5groun#. 4o #o this from thesele&tion s&reen for the rogram from the menu &hoose Program → Exec! (n Bac.ground .


7utut Dei&e @P0!

Start 4ime (mmediate

=. Sae $our entries.

8'5'% ecacuating +aues

,se

8n &ertain &ir&umstan&es $ou might nee# to re&al&ulate the lanne# annual #ere&iation for a ariet$of fie# assets. ou &an use the ecalculate Depreciation fun&tion to #o so *rogram RAA)AR00,.4his rogram *(hi&h $ou &an also start as a test run, enales $ou to re&al&ulate the lanne##ere&iation for a large numer of fie# assets. ou &an also ee&ute the rogram in thea&5groun#. )or more information see the se&tion on the #ere&iation osting run.

ou &annot use this fun&tion to re&al&ulate #ere&iation in fis&al $ears that are alrea#$&lose#.

8f the rogram terminates (ith a #um this &an haen if the list &ontains no #ata. Startthe rogram again. 4he )ist Assets fiel# is otional. 4r$ it (ith an# (ithout mar5ing this

fiel#.

#rere&uisites

ou might nee# to re&al&ulate lanne# annual #ere&iation in &ertain &oman$ &o#es or forin#ii#ual fie# assets. 4his might e ne&essar$ if

• ou hae &hange# #ere&iation 5e$s in /ustomi>ing.

• ou hae ma#e mass &hanges that $ou rogramme# $ourself an# these &hanges affe&te##ata releant to #ere&iation.

#rocedure

!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otionsption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)

SA# $CC Menu Accounting Financial Accounting Fixed Assets En$ironment ecalculate &alues

TransactionCode

AFAR


SAP AGPage 26 of 36





.usiness oeMenu

Asset Accounting→ Periodic and Closing Acti$ities → ecalculate

Depreciation


Fied 2ame !escription ,ser Actionand +aues Comment

/oman$ /o#e !000

'ain Asset1umer:Asset Su-1umer

Enter alue for in#ii#ualassets or a range of assets

A&&ount Grou*(:@ea#ing 0s,

Dere&iation Area 20 Area 0! is al(a$s full$#ere&iate#

)R7' )is&al ear /urrent fis&al $ear

@ist Assets A&tiate

4est Run Dea&tiate

;alue Differen&e 7er@imit

See elanation

3. )or erforman&e reasons the re&al&ulation rogram must e ee&ute# in the a&5groun#. Startthe rogram therefore in the a&5groun# *on the sele&tion s&reen for the rogram Program → Exec! (n Bac.ground ,.


7utut Dei&e @P0!

Start 4ime (mmediate

=. Sae $our entries. 4he s$stem informs $ou Bac.ground jo* was scheduled 'or programAAFA//!

8f $ou enter an amount in this fiel# the list is outut at the in#ii#ual fie# asset leel.4his list onl$ sho(s those fie# assets that hae a #ifferen&e *of the amount se&ifie# or greater, et(een the re&al&ulate# #ere&iation an# the formerl$ lanne# #ere&iation.

esut

8f &hanges hae o&&urre# as a result of the re&al&ulation ro&ess the lanne# #ere&iation isa#Buste# for the fie# assets &on&erne#. 4he ne( lanne# #ere&iation is use# as the asis forsuseuent #ere&iation osting runs. /he&5 the log using transa&tion SP0!.

8'5'/ !epreciation #osting uns

,se

SAP AGPage 2F of 36




A osting to a fie# asset initiall$ &auses the lanne# #ere&iation to &hange in Asset A&&ounting.4he a&&umulate# #ere&iation a&&ounts an# #ere&iation a&&ounts of the alan&e sheet an# rofitan# loss statement are not u#ate# imme#iatel$ ho(eer. 4he total lanne# #ere&iation is notoste# to )inan&ial A&&ounting *onl$ &olle&tie #o&uments are &reate#, until the erio#i&#ere&iation osting run is ee&ute#.

4he #ere&iation osting shoul# e run erio#i&all$ *annuall$ semiannuall$ uarterl$ or monthl$,.

"hen ee&ute# as an u#ate run the rogram must e starte# in the a&5groun#.

4he s$stem &reates osting #o&uments for ea&h #ere&iation area an# a&&ount grou in a&&or#an&e(ith the osting &$&les se&ifie# in /ustomi>ing. As the osting #ate the s$stem uses

• 4he last #a$ of the erio# for normal erio#s *no se&ial erio#s,

• 4he last #a$ of the fis&al $ear for se&ial erio#s

#rere&uisites

Do&ument t$e A) has een #efine# in /ustomi>ing for osting #ere&iation. 8n the /ustomi>ing#efinition of the #o&ument t$e numer range 03 has een se&ifie# (ith eternal numerassignment.

4he /ustomi>ing settings also se&if$ that #ere&iation in #ere&iation areas 0! *oo5 #ere&iation,03 *reseres for se&ial #ere&iation, an# 20 *&ost-a&&ounting #ere&iation, is oste# in the generalle#ger.

ou &an #efine the #ere&iation osting &$&le $ se&if$ing the length of time in osting erio#set(een t(o osting runs. 4he s$stem is set in su&h a (a$ that #ere&iation is posted monthy.

ou #o not hae to 5ee stri&tl$ to this osting &$&le. ou &an also &hoose an unlanne##ere&iation osting run using an in#i&ator on the initial s&reen of the #ere&iation osting run."hen $ou set this in#i&ator $ou &an s5i oer seeral erio#s an# ost the total #ere&iation for allof the s5ie# erio#s in one erio#. 4he s$stem suorts t(o #ifferent ro&e#ures for #istriutingthe fore&aste# #ere&iation oer the osting erio#s. 4he #ifferen&e et(een the t(o ro&e#urese&omes ei#ent (hen $ou ro&ess a&uisitions (ithin the fis&al $ear or han#le ost-&aitali>ation.

"ith the &at&h-u metho# #ere&iation #ue on a transa&tion (ithin the fis&al $ear *from the#ere&iation start #ate a&&or#ing to erio# &ontrol u to the &urrent erio#, is oste# in one total.4he #ere&iation osting rogram osts this amount in the erio# in (hi&h the osting #ate of thea&uisition lies.

"ith the smoothing metho# the annual #ere&iation amount #etermine# is #istriute# euall$ oerthe erio#s from the &urrent osting erio# to the $ear en#.

4he &at&h-u ro&e#ure is &onfigure# in the s$stem for all #ere&iation areas.

)or ea&h #ere&iation area $ou must se&if$ (hether #ere&iation is to e oste# to the &ost &enter an#:or to the or#er. 4his information is ta5en from the asset master re&or# an# asse# on to)inan&ial A&&ounting as an a##itional a&&ount assignment.

)or #ere&iation area 20 the s$stem is set to assign the &ost-a&&ounting #ere&iation an# interest tothe &ost &enter.

#rocedure



SA# $CC Menu Accounting Financial Accounting Fixed Assets PeriodicProcessing Depreciation un Execute

Transaction AFAB

SAP AGPage 2 of 36




Code



.usiness oe

Menu

Asset Accounting → Periodic and Closing Acti$ities→

Depreciation un2. 'a5e the follo(ing entries


Comment

/oman$ /o#e !000

)is&al ear /urrent fis&al$ear

Posting Perio#s Perio# for (hi&h the#ere&iation is to eoste#

/urrenterio#

Planne# PostingRun

See elanation

Reeat See elanation

Restart See elanation

nlanne#Posting Run

A&tiate See elanation

@ist Assets A&tiate All the assets are liste#in#ii#uall$ in the list.

@ist of 'anualDere&iation

A&tiate 'anual #ere&iation isliste# searatel$.

4est Run ou &an onl$ ee&ute theu#ate run in thea&5groun#.

#anned #osting unou &an ost to the net erio# that is se&ifie# a&&or#ing to the osting &$&le. During aregular osting run of this 5in# the s$stem #oes not allo( $ou to limit the run toarti&ular assets.

epeat unou &an reuest a reeat osting run for the last erio# oste#. ou might nee# to &arr$

out a reeat run if the #ere&iation terms (ere &hange# for in#ii#ual assets in&onne&tion (ith the $ear-en# &losing for eamle. During a reeat osting run thes$stem onl$ osts the #ifferen&es that resulte# et(een the first osting run an# thereeat osting run. ou &an limit the run to arti&ular assets.

estart8f a osting run terminate# for te&hni&al reasons an# &hanges ha# alrea#$ een ma#e tothe #ataase $ou must restart the rogram in restart mo#e. sing the restart mo#eensures that all s$stem a&tiities that (ere interrute# $ the termination are reeate#.

SAP AGPage 29 of 36




,npanned #osting un8f for (hateer reason $ou (ant to s5i oer one or more osting erio#s $ou &an #othis $ se&if$ing an unlanne# osting run. 4he s$stem then &reates ostings for all theerio#s that (ere s5ie# as (ell as for the erio# entere#. 4he osting erio# that $ouse&if$ ho(eer must fit into the osting &$&le. 8f $ou se&if$ erio# F for a uarterl$osting &$&le for eamle no osting o&&urs.

3. 7n&e $ou hae ma#e all the ne&essar$ entries ee&ute the #ere&iation osting run in thea&5groun# *Program → Execute in Bac.ground ,



Comment

7utut Dei&e Printername

Sele&t an eistingrinter.

Continue *Shift?)!, 4a5es $ou to the nets&reen

Start ,ime #ialog

o

/hoose (mmediate 4he Bo is starte#

imme#iatel$.+. 4o start the #ere&iation osting run sae the start time alues.

4o monitor the Bo s&he#ule# in the a&5groun# use transa&tion S"7 *or from themenu &hoose System Ser$ices 0o*s 0o* 1$er$iew ,. A&&et the #efault aluesan# &hoose Execute.

4he Bo al(a$s aears un#er the name RAP7S42000. 4he Status &olumn sho(s the&urrent status of the Bo. /hoose e'resh or ) to u#ate the information.

"hen the Bo status is Finished sele&t $our Bo an# &hoose Spool . 4o go from theoerie( to $our list &hoose )6.

"hen this list (as generate# the fie# assets in uestion (ere also u#ate# to in&lu#ethe oste# #ere&iation. 4he lanne# #ere&iation for eer$ &omle fie# asset is nottotale# for ea&h osting leel an# oste# #ire&tl$ to )inan&ial A&&ounting until theerio#i& #ere&iation osting run has een ee&ute#.

esut

4he lanne# #ere&iation is oste# to the a&&ounts #efine# in /ustomi>ing. 4he s$stem al(a$s&reates &olle&tie #o&uments *not in#ii#ual #o&uments for ea&h asset, (hen osting #ere&iation.

8'5'8 !epreciation Simuation

,se

ou &an use stan#ar# reorts to hel $ou fore&ast the lanne# #ere&iation of &omle fie# assetsoer seeral $ears. 8n a##ition to the simle list #isla$ otion $ou &an also ost the lanne##ere&iation as lanne# &osts to the &ost &enters or internal or#ers to (hi&h the in#ii#ual fie#assets are assigne#. 4he latter is ho(eer not &onfigure# in the s$stem an# thus not &oere# in this#o&ument.

#rocedure


SAP AGPage 30 of 36





SA# $CCMenu

Accounting Financial Accounting Fixed Assets (n'ormationSystem eports on Asset Accounting Depreciation Forecast Depreciation on Capitalized Assets 2Depreciation Simulation3

Transaction

Code

S_ALR_870129"6



.usiness oe Menu Asset Accounting→ eporting → Depreciation Forecast



Comment

/oman$/o#e

!000

Reort Date '':DD: Se&if$ here the numer of $ears for(hi&h the simulation is to run. )oreamle !2:3!:20!0

Dere&iation Area

20

Simulation;ersion

ou &an use simulation ersions to simulate &hanges (ith regar# to the t$es of asset aluation*#ere&iation 5e$ useful life for eamle,. ou must #efine simulation ersions in /ustomi>ing.

8n a##ition to the sele&tion fiel#s aoe arious other fiel#s &an e use# to limit the reort to

arti&ular &omle fie# assets.3. Ee&ute the reort an# anal$>e the result.

8'5'5 Fisca -ear Change

,se

)rom a s$stem erse&tie a fis&al $ear &hange reresents the &reation of a ne( fis&al $ear for a&oman$ &o#e. At the fis&al $ear &hange the asset alues from the reious fis&al $ear are &arrie#for(ar# &umulatiel$ into the ne( fis&al $ear. 7n&e the fis&al $ear &hange ta5es la&e $ou &an ostto assets using alue #ates in the ne( fis&al $ear. At the same time $ou &an ho(eer &ontinue to

ost in the reious fis&al $ear roi#e# this has not een &lose# as a result of the $ear-en# &losing.

#rere&uisites

4he fis&al $ear &hange &an onl$ e &arrie# out *een in test mo#e, for the ne( fis&al $ear. 4heearliest that $ou &an &arr$ out a fis&al $ear &hange is in the last month of the ol# fis&al $ear. %efore$ou &an &hange to fis&al $ear $ou must hae alrea#$ &lose# fis&al $ear -2. ou &anhae a maimum of t(o fis&al $ears oen for osting at one time.

SAP AGPage 3! of 36




1o usiness transa&tions &an e oste# in a ne( fis&al $ear efore the fis&al $ear &hange. ou &an&ontinue to ost in the ol# fis&al $ear een after the fis&al $ear &hange. 4he s$stem automati&all$&orre&ts an$ alues that hae alrea#$ een &arrie# for(ar# an# that are affe&te# $ ostings in theast.

4he fis&al $ear &hange must e &arrie# out as a&5groun# ro&essing for erforman&e reasons. ou&an &arr$ out test runs (ith fe(er than !000 assets in the foregroun#.

#rocedure



SA# $CC Menu Accounting Financial Accounting Fixed Assets PeriodicProcessing Fiscal 4ear Change

TransactionCode

A#R$



.usiness oeMenu

Asset Accounting→ Periodic and Closing Acti$ities → Fiscal 4ear

Change



/oman$ /o#e !000

1e( )is&al ear /urrent fis&al $ear ? !

4est Run A&tiate

8f the &oman$ &o#e has een set to production *&oman$ &o#e status lan5, $ou&annot &arr$ out the fis&al $ear &hange until the last month of the &urrent fis&al $ear *inu#ate mo#e,. 8f the &oman$ &o#e is a test &oman$ &o#e *&oman$ &o#e status 2,$ou &an &hange the fis&al $ear as an# (hen reuire#. ou set the &oman$ &o#e statusin /ustomi>ing for Asset A&&ounting.

1o more than t(o fis&al $ears ho(eer &an e oen at the same time.

/arr$ out the fis&al $ear &hange as a test run. 8f more than !000 assets eist in thes$stem $ou must start the rogram $ &hoosing Program → Execute in Bac.ground .4he se&tion on #ere&iation osting runs &ontains information on monitoring the Bo an#sool. 8f fe(er than !000 assets eist in the s$stem $ou &an also start the reort online.

esut

8f $ou starte# the reort in u#ate mo#e the asset alues from the reious fis&al $ear are &arrie#for(ar# &umulatiel$ into the ne( fis&al $ear. Postings &an no( e ma#e to the ne( fis&al $ear.

SAP AGPage 32 of 36




8'5'6 -ear7$nd Cosing

,se

ou &an use the $ear-en# &losing rogram to &lose the fis&al $ear for one or more &oman$ &o#esfrom an a&&ounting erse&tie. 7n&e the fis&al $ear is &lose# $ou &an no longer ost or &hange

alues (ithin Asset A&&ounting *for eamle $ re&al&ulating #ere&iation,. 4he fis&al $ear that is&lose# is al(a$s the $ear follo(ing the last &lose# fis&al $ear. ou &annot &lose the &urrent fis&al$ear.

4he $ear-en# &losing in Asset A&&ounting must e erforme# efore the $ear-en#&losing in General @e#ger A&&ounting.

4he fis&al $ear &hange must e erforme# in Asset A&&ounting efore the $ear-en#&losing *SAP )8-AA,.

#rere&uisites

• ou must &arr$ out the $ear-en# &losing as a&5groun# ro&essing for erforman&e

reasons. Start the rogram therefore as a a&5groun# Bo *on the sele&tion s&reen for therogram Program → Exec! in Bac.ground ,. ou &an &arr$ out test runs (ith fe(er than!000 assets in the foregroun#.

4he s$stem onl$ &loses a fis&al $ear in a &oman$ &o#e if the s$stem foun# no errors #uring the&al&ulation of #ere&iation *su&h as in&orre&tl$ #efine# #ere&iation 5e$s,.

• Planne# #ere&iation from the #ere&iation areas to e oste# has een &omletel$ oste#to the general le#ger.

• %alan&es from #ere&iation areas that are oste# erio#i&all$ hae een &omletel$ oste#to the general le#ger.

• All assets a&uire# in the fis&al $ear hae alrea#$ een &aitali>e#.

• %e&ause this &he&5 #oes not ma5e sense for assets un#er &onstru&tion $ou &an reent itfrom eing erforme# for these assets $ means of the asset &lass.

• All in&omlete assets *master re&or#s, hae een &omlete#.

4he s$stem lists an$ assets that #o not meet the aoe reuirements in the $ear-en# &losing log.4he log also sho(s the reason for the errors.

#rocedure



SA# $CC Menu Accounting Financial Accounting Fixed Assets Periodic

Processing 4ear"End Closing Execute

TransactionCode

A#AB



.usiness oeMenu

Asset Accounting→ Periodic and Closing Acti$ities→ 4ear"End

SAP AGPage 33 of 36




Closing



Comment

/oman$ /o#e !000 Asset /lasses Assetu. /onst.

/aitali>ation #ate not&he&5e#

)is&al ear to %e/lose#

)is&al $ear to e&lose#

/urrent fis&al$ear

4est Run A&tiate

3. Ee&ute the $ear-en# &losing an# anal$>e the log. ou &an ee&ute the reort in thea&5groun#. 4he se&tion on #ere&iation osting runs &ontains information on monitoring the Boan# sool.

ou &an un#o a $ear-en# &losing that has alrea#$ een erforme#. ou might nee# to#o this if $ou estalish that fie# assets must e &orre&te#. ou &an un#o the $ear-en#&losing for the entire &oman$ &o#e or for ea&h #ere&iation area.

n#oing the $ear-en# &losing for entire &oman$ &o#es

SA# $CCMenu

Accounting Financial Accounting Fixed Assets PeriodicProcessing 4ear"End Closing 5ndo Entire Company Code

TransactionCode

OAA%


.usiness roe SA#.#ASS$T7S (Assets Accountant)

.usiness roemenu

Asset Accounting→ Periodic and Closing Acti$ities→ Cancel year"end closing 'or company code

n#oing the $ear-en# &losing $ #ere&iation area

SA# $CCMenu

Accounting Financial Accounting Fixed Assets PeriodicProcessing 4ear"End Closing 5ndo By Area

TransactionCode

OAAR


.usiness roe SA#.#ASS$T7S (Assets Accountant)

.usiness roemenu

Asset Accounting→ Periodic and Closing Acti$ities → Cancel year"

end closing *y area

esut

SAP AGPage 3= of 36




8f $ou hae erforme# the $ear-en# &losing in u#ate mo#e $ou &an no longer ost to the &lose#fis&al $ear.

SAP AGPage 3+ of 36




5 Appendi

5'" SA# $# eports

,se

4he tale elo( lists the most freuentl$ use# reorts that hel $ou to otain a##itional informationon this usiness ro&ess.

ou &an fin# #etaile# #es&ritions of the in#ii#ual reorts in the follo(ing %PD#o&uments (hi&h roi#e a &omrehensie &omilation of all imortant reorts

• )inan&ial A&&ounting SAP EP eports 'or Accounting 26673

• @ogisti&s Pro&esses SAP EP eports 'or )ogistics 26663

eports

eport Tite Transaction Code Comment

Asset Elorer A"0!1

8nentor$ @ist SA@RF0!!9!

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