A Comparative Study of Different Accounts Software

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INDEX

Sr. No. Particular Page No.

CERTIFICATION I

ACKNOWDGMENTS II

INDEX III

1 GENERAL INTRODUCTION

1.1 INTRODUCTION

1.2 OBJECTIVE OF PROJECT

2 HISTORY OF ACCOUNTING SOFTWARE

2.1 ADVANTAGES

2.2 DISADVANTAGES

2.3 COMMON FORMS

3 DIFFERENT ACCOUNTING SOFTWARE

3.1 S.A.P.

3.2 TALLY

3.3 BUSY

4 RESEARCH METHODOLOGY

4.1 PREPARATION OF QUESTIONARE

4.2 PERSONAL INTERVIEW

4.3 OBSERVATION

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Sr. No. PARTICULAR PAGE NO.

5 DATA ANALYSIS AND INTERPRITATION

6 CONCLUSION AND SUGGESTIONS

BIBLIOGRAPHY

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Chapter – 1

GENERAL INTRODUCTION

1.1 INTRODUCTION


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1. GENERAL INTRODUCTION

1.1 INTRODUCTION

Accounting software is application software that records and processes

accounting transactions within functional modules such as account payable,

account receivable, trial balance and balance sheet etc. it function as an

accounting information system. It is developed by the company himself or

from other third party company who create this type of software and they

can also modified that software with local modification

After mid 1990s the businessman understand the important of

accounting software and after that every businessman started the use of

accounting software in his business and now das every business from small

scale to large scale business use the accounting software in his business for

recording every business transaction made by them.

Accounting software are introduced after the innovation of computer

which is most important to use the accounting software but before the

innovation of computer there is a system which is used by every business to

record their business transaction it is could the book keeping and

accountancy. The all accounting software base is on this accounting

technique which used by old people. To find out the history of accounting

software firstly we want to know the history of accountancy.

On the basis of past information the practice of accounting had been

around for many thousands of years ago. Most of the formal modern day

accounting started at the end of the Crusades. As trade dramatically

increased between Europe and Middle East business grew to beyond what a

single owner cold manage this brought about the need for written records so

that business owners could keep track of their transactions and ensure that

their agents performed profitably.

The double entry system was first used in Genoa, Italy around the 13th

century and was further polished in Venice with the industrial revolution

business expanded to great size both in terms of sale, purchase and staff

these larger business required capital and capital required investor who in

turn required proper reporting of funds they were also subject to increased

government regulation and taxation accounting kept on advancing to the

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present day and involves the standardization of reporting and the

development of international accounting standard .

Today accounting is called ‘the language of business’ because it is the

vehicle for reporting financial information about a business entity to many

different group of people. Accounting that concentrates on reporting to

people inside the business entry is could management accounting and is used

to provide information to employees, managers, owner manager and

auditors. Accounting that provides information to people outside the

business entity is called financial accounting and provides information to

present and potential shareholders, creditors such as banks or vendors

financial analysts, economists and government agencies to do all this things

management use various software for prepare record which useful to them

and others related to that business.

In this project we understand the important, need of accounting

software use in business and also the advantages and disadvantages of

accounting software. It is very crucial to define which accounting software is

use in business. Before know which accounting software is useful in

business we know the history of accounting software.

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In todays market there are so many different accounting software

introduce for business. That’s why the business man really very confused to

select the best software for his business. They are totally depend on the

charter accountant of his business or the dealer of some accounting software.

The following are the objective of this project.

• To analyse the user of accounting software in developed and indeveloped

areas business.

• Which accounting software mostly preferred by business man.

• What are the expectation of business man from accounting software.

• Comparison of accounting software to find out which accounting software is

useful to business

• Help to suggest the best accounting software to the owner of business.

• How this software useful to auditor and for government.

• How this software help to make a business control.

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CHAPTER – 2

HISTORY OF ACCOUNTING SOFTWARE

2.1 ADVANTAGES

2.2 DISADVANTAGES

2.3 COMMON FORMS

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HISTORY OF ACCOUNTING SOFTWARE

In 19th

century the growth of industry is growing fast so the industry

not capable to maintain the all records of business and that is affect the

industrial development. That’s why the industry wants some technique

which is useful to maintain all the record of transaction made by them to

analyses the profit and loss of the business. They also want to increase their

market and expand their business in all around the world. But they fail to do

that because if they do this than they unable to prepare the proper record of

these books of accounts.

In middle of 19th

century after the innovation of Super computer they

can use that to maintain the records of their transaction but the cost of super

computer was so big and also it wants the so much space to store it. It is very

difficult to industry so they unable to use the super computer. After the

innovation of minicomputer and microcomputer the industry is like to use

this system to maintain the record of accounting. Because it is not so costly

and it was not want more space to store. Industrialist likes to welcome this

system to store in his business and use it in his day to day transaction.

After some time this computer also not so useful to maintain the

accounting records so they want to innovate some special software which are

want to maintain there all accounting transaction and also the bill of business

and also the software which is create the trial balance of the business and

also the balance sheet of the business. So there is the start to innovate the

accounting software. To prepare the accounting software they want to use

the accounting functions which use in book keeping and accountancy. In

1972 SAP accounting software is introduce. After SAP introduce there are

so many other company introduce different types of accounting software

such as Tally, Busy, Oracle etc. some business man create there own

accounting software which they want in his business.

The best practice of accounting in today’s world is to have automated

accounting practices. Books were initially paper ased systems in accounting,

but with the introductions of a wide varieties of accounting software, the

digital file system and digital books are becoming a fashion. Accounting

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software not only helps in speeding up processes, but it provides you

compact information about the performance of your organization.

Earlier, when accounting software was not in use, businesses had to

spend resources and time to maintain huge data of accounts department. Not

only data maintenance, but the transfer of files from one department to other

took months. Sometimes, the companies were forced to keep data files for

years and many times the accounts department could not find the

coordination between the data transferred from one department to other.

Following are some advantages and disadvantages of accounting software.

2.1 ADVANTAGES OF ACCOUNTING SOFTWARE

1. Enables effortlessness data transfer:-

The main benefit of accounting software is - when the data is entered

through the software, it is updated throughout the system. For example: If a

person makes some entries in stock, the data gets updated at every

management level and in every department. The employees can view the

updated data at their software terminal. No need to move the data file from

one department to other. Everything happens automatically at the main

server or at the main database, as the information gets updated.

2. Lowers expenses on data collection and data transfer:-

The data of inventory and accounting is required at almost every

business unit be it a shop or a corporate house, and accounting software

helps you to save money spend on maintenance of paper files and

accounting data.

3. Fast data transaction:-

The manual process of accounting and delay in calculations is

prevented through accounting software.

4. Human errors is eliminated:-

The software does its job on time without error and the company

officials get time to concentrate on core business activities. If a company

gets exact information and exact figure on time, it can make forecast for

further processes and make strategies to improve business. The time spent

on handling accounting books and resources is reduced.

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5. To get easy and fast reports:-

Each and every data entry gets updated in the software and you can

get reports of every week, month, quarter or year in minutes.

6. Promotes business development:-

Business areas improved through accounting software are sales,

inventory management, merchant accounts, budget, asset management,

taxation and payroll. Some accounting software even provide legal services

and important dates are flashed to remind of the priorities in a day.

7. For better sales:-

Accounting software not only benefits the business owners, but the

employees and customers are also benefitted from the features. The process

of monetary transaction speeds up on the use of a software and customer are

satisfied to get quick service.

8. Industry specific software:-

There are many industry specific accounting software specifically,

designed for manufacturing or construction sector.

9. Easy to use and handle:-

You can conduct every day business transactions through your

accounting software and you may even make payment online through the

software to your clients or you can even receive payment through online

transaction.

2.2 DISADVANTAGES OF ACCOUNTING SOFTWARE

1. Technology has some disadvantages:-

Automation of processes makes people too much dependent on

technology and if the technology is not working, no work will happen.

2. It alone cannot provide complete automation:-

Accounting software provides reliable data to the business

organizations, but if it is integrated to other ERP modules, its functionality

improves. If only accounting software is installed in a company, then the

data of all the other departments will not get updated automatically, and

manual entry to systems will be required, which can cause delays and may

increase the chances for human errors.

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3. Unusual accounting reports couldn't be attained from automatic

systems:-

You can get only those reports from software, which are predefined.

If you need reports other than the ones, which are found in accounting

software, you may find it difficult to get. Sometimes, the design patterns of

some reports are too complex for software to give, in the exact format.

4. User rights and permissions may create difficulties:-

The need and rights of various users is different and if the user rights

are not defined at each level or if users exchange their jobs for a day, the

software has to define the changed rights, which is done by an administrator.

In such cases, until the changes are made the other user will find it

impossible to work, which means the other employee has no work until his

rights are defined for the day. The user's rights and the concept of reporting

are difficult for technology to implement. In many cases, manual reporting is

considered better than automatic.

5. Making business strategies and budgeting can be difficult through

automatic systems:-

After recessions, the trends have changed in market, and the concept

of budgeting and forecasting has widely changed, whereas, software makes

forecast only through definite procedures and technical instructions. Many

companies follow their own procedure of forecasting, which is done

manually on excel sheet, and the previous year's data is taken from the

software. Forecasting and budgeting requires data based on the changed

market situation or based on business seasons, where the software has

limited provisions.

6. Selection should be made appropriately:-

The selection of accounting software mainly depends on the needs of

a company or on the needs of an organization. If it is needed for a shop, a

desktop version of accounting software can be bought, but if it is needed for

a big corporation, multiuser software will be required. Spending money on

expensive multiuser accounting software without a need can be wasteful and

buying desktop version for big company can be unwise.

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It can be tough task to decide to get the best accounting software for

your organization, but you can buy after studying the features of various

accounting packages available in market and comparing their features.

Accounting software not only helps large organization, but small

organizations are equally benefited by an automatic system and there are

many software which has been launched in the market to meet the

requirement of small to mid-sized organizations.

Some of the common types of accounting software available in market

are:

2.3 COMMON FORMS

Accounting software for small businesses:-

The bestselling accounting software for small organizations includes

QuickBooks, Cougar Mountain Software, Tally, Sage and Busy. These

packages have a highly developed financial module and other module is just

integrated through a few limited features to the main accounting software.

These packages have some basic features such as account receivable and

payable, general ledger, inventory and payroll. The companies buying this

software can fulfilled the basic need of automatic accounting through these

packages. The cost of these packages for small businesses is low and

implementation is also very easy.

Software that offer business management:-

If you wish to buy an accounting software that helps you to track the

working of inventory, CRM, billing and ERP, then you can buy Microsoft's

Dynamics, Sage, NetSuite, Oracle or SAP. The business management

solution comes with a range of features to enable integration to HR

implementation, CRM, inventory, production, and manufacturing and

provide you a complete automation of each and every accounting activity.

These packages are generally very expensive and the cost also depends on

the number of features enabled.

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Internet enabled accounting software programmes:-

The market has changed in many ways and vendors are looking to

new markets to get new customers. To reach new clients the system should

be web enabled and web hosted solution are equipped to provide you online

web hosted accounting software. There are many software in this section

such as Clarity accounting, Net books etc. If you own a small business unit

and you have many shops at many geographical locations, you can buy a

cheap web enabled package which has restricted features as needed by your

company. You may even get industry specific package to meet your

requirement.

Accounting software for free:-

You can also get accounting software for free. You can search for free

accounting packages on internet. QuickBooks provides you the option, to

own the package for free. QuickBooks can be used by twenty customers and

it provides modules such as payroll, invoice generation, print checks etc.

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CHAPTER – 3

DIFFERENT ACCOUNTING SOFTWARE

3.1 S.A.P.

3.2 TALLY

3.3 BUSY

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2. DIFFERENT ACCOUNTING SOFTWARE

2.1 S.A.P.

SAP is stand for “Systems, Applications, and Products in Data

Processing”. SAPs story is one of a steady rise from a small, five-man

operation headquartered in southwest Germany’s Rhine-Neckar region to

one of the world’s largest independent software providers and an employer

of more than 47,598 people in over more than 50 countries. This software is

introduced in 1972. It is helps companies of all sizes and industries run

better. They said that “Our mission is to help companies of all sizes and

industries to run better. Our vision is to help the world run better.”

The first 10 years chronicles the highlights of the company’s

beginnings and subsequent development from SAP’s foundation its first

software modules, and the SAP R/2 system to the company’s first year

revenues first customers outside of Germany and first trade-show

appearance.

From back office to boardroom, warehouse to storefront, desktop to

mobile device, ASP improvers people and organizations to work together

more efficiently and use business insight more effectively to stay ahead of

the competition. We do this by extending the availability of software across

on premise installations, on demand deployments and mobile devices.

Today, SAP has sales and development locations in more than 50

countries worldwide. SAP applications and services enable more than

109,000 customers worldwide to operate profitably, adapt continuously, and

grow sustainably.�SAP is one of the largest providers of ERP software in

world market and its ERP solution are structured to offer solutions to

manufacturing units, consumer product industry, financial services and

service industry. It has five hundred fifty micro-vertical solutions for small

and mid size companies. It is known globally for its implementation in

process manufacturing, consumer goods, financial sector, government and

public sector. Company thinks the growth rate of user of this software is

18% to 22% every year. Following are the advantages and disadvantages of

SAP.

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ADVANTAGES OF S.A.P.

1. It has many levels of features and functionality, and any kind of

industry finds it easy to adopt SAP functioning. It is appropriate for large

business organizations, multinational companies and government sector,

which follow complex business plans.

2. It provides appropriate solution for work flow and back office

processes.

3. It offers extremely flexible ERP solution as it defines business plans

at many stages and the companies buying the software can easily define their

rules in SAP's architecture.

4. It provides automation at three levels, which helps in automating

business processes and workflow.

5. It can be implemented even to very complex business units and

government organization.

6. It comes with the flexibility of integration to a range of database

unlike Oracle and it is easy for SAP to work on databases of different

vendors.

Disadvantages of SAP

1. It appears complex for easy business processes and implementation of

SAP is a very tough procedure.

2. It gives a highly professional service to business organizations, but

the cost of software and implementation is very high.

3. It has too much flexibility, which increases the risk factor.

4. Maintenance of enterprise software is very expensive.

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5. Its deployment may take many years for completion.

SAP holds a major market in enterprise resource planning software

and its top rival is Oracle. Other vendors offering high quality enterprise

software are Infor, Microsoft and QAD. SAP is one of the most expensive

enterprise resource planning solutions that take a long time for

implementation. In the changing scenario in enterprise software, how to

define the future of SAP and Oracle?

It is expected in future that SAP and Oracle may enter the enterprise

software as a service market. SAP has been trying to improve its market in

global tier structure where Oracle is dominating market. About fifty percent

of the enterprise software market is dominated by SAP and Oracle. SAP and

Oracle both are trying to improve their bases in software as a service.

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2.2 TALLY

In early 1980s Mr. Bharat Goenka introduce one computer accounting

software it is cauld as Tallly. They said that “when we started everyone in

the software industry was in products, but soon they shifted to services,we

were the only ones inflexible in staying in products.” In last 30 years they

develop producs for the Indian market and they make India an attractive

place to do business in.

Mr. Goenka believes “The single most important factor which makes

a business grow is do the ownwes of the seniors in the business have the

tome to make the business grow? Senior management is so lost in business

grow. Our approach in tally is to make it possible for freeing up tome for the

senior management, and make it possible for them to access information

easily and from anywhere so that time is saved.”

Accounting software should have a good speed and power to deliver

complex reports in minutes. Tally is one of the most commonly used

Accounting software, which can be implemented in small business

organizations and big financial companies. The ease of using Tally makes it

convenient to be used even by a user who is new to technology.

Features of Tally Accounting Software

Tally accounts software provides options for simple stock and

inventory maintenance. There are many modules, which have been

exclusively designed to provide stock management feature such as purchases

order, invoicing, stock query and multiple stock evaluation. The forms also

provide flexibility to have multiple units in measurement.

It supports various protocols in its web feature and you can transfer

data through HTTP, HTTPS, ODBC, SMTP, FTP or other mode of data

transmission. The data can be formatted in XML and HTML format. The

latest version of Tally accounting software also supports SOAP and SDF

data formatting to promote its interoperability with the Windows .NET

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Technology.

It is one of the best accounting software for multi user environment

and it can be installed through LAN set up. It allows multi directory set up

and web enabled publishing of financial reports. The graphical analysis and

reports of it can be easily published through internet and there are many

options in accounting reports in Tally.

Advantages of Tally Accounting Software

1. Good speed and reliability:-

It runs very fast at low configured system also. More than 70% of

small businesses run this accounting software. It shows its reliability and

quality.

2. �Simple to use and operate:-

It is very easy to use Tally accounting software and it can be used to

increase productivity of an organization. When it was launched as a desktop

version, many buyers were attracted towards the simplicity and ease of use

of the software. Users of Tally are accustomed to its procedures and the

latest version of it has maintained its previous features.

3. Tally 9 is featured for multi lingual platform and object oriented

database:-

Tally's support for the high power database, enables it to be used on

multi user platform and make easy transactions at multi user levels. The

upgradation in this software has enabled it to move from desktop to multi

user environment. The capacity of database has also increased.

4. Complete business support:-

There are many features of Tally, which makes it very strong

software for supporting a business organization. The dynamic reports and

MIS of Tally gives complete opportunity to view every aspect of the

business. You can have amazing control over the data synchronization and

multi-lingual features. It's operation does not require much expertise in

software handling and the buyers can get reports as per their needs without

getting into the complexities of the software. Tally accounting software can

allow transactions across various geographical areas.

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5. Navigation is easy:-

In Tally the module and forms can be viewed through drill down

display, where you can track the link between different modules and get the

exact picture of data flow. In the accounting module, you find the feature for

general ledger, accounts receivable, accounts payable, bank operations and

other functions.

DISADVANTAGES

1. Online payment:-

This software is not useful to make an online payment to any party

and online payment of tax.

2. Tax form:-

This software not useful to file any tax form in online it is not useful

to create the tax form in this software it want to export the information

and than use that information to fill the form.

3. Less audit features:-

Tally accounting software is have the less feature for auditor to make

an audit of that company there is not any path for auditor to make an

audit of that business directly.

4. Basic accounting knowledge and training:-

The user of this software is mostly want the basic accounting

knowledge to make entry in accurate book of account if he fail to select

correct book than he made a wrong his book of account and that will be

affect his business. With the basic accounting knowledge he also want

the training of that software to understand how he use that software to

maintain the record his entry.

5. No customization:-

User of this software not have power to customize this software they

not make any change in this software when user purchase this software that

time he just select the version he want to use that version build only that

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much information which he can made they can not customize that

information which they want.

2.3 BUSY

The accounting software Busy founded in 17th

September 1990 in

India by a group of computer professionals with the primary objective of

providing professional IT services including thifd-party maintenance of

personal computer and peripherals, customized software solutions and

turnkey, IT projects. Busy Infotech Pvt. Ltd. is focus in development and

kareting of business accounting software under the trademark of Busy,

which was hitherto being undertaken as software division of digitroncs.

Busy is sold and supported all over the country through an ever

increasing network of Channel partners. More and more computer traning

institutes are also taking up Busy to teach computerized accounting. This

software is installation base of over 60000 including the prestigious ones

like World Bank, India International center, All India management

Association, Amity Business school, LG Chemicals, Asian Paints, Plaza

cables, Archana Airways etc.

The following are the features of this accounting software

1. Multi-location Inventory Management:-

Busy is useful to make a multi-location inventory management. When

the business man have his office in different area that time also he can

maintain his main inventory record by using this software.

2. User friendly:-

This software is very easy to use it is a very user friendly software

because it is give the different options for every function provided by this

software.

3. Excise base report creating:-

This software create the report in excise base that’s why it is useful to

make an analysis and also to transfer it other person.

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4. Sale and Purchase Analysis:-

Busy software also provide the information of purchase and sale

analysis which is useful to understand the trading made by the business and

also how much they want to do in business. It is also useful to make the

comparison with past records.

5. Direct E-mail / SMS facility:-

This software provide the direct e-mail or SMS facility to send

massage to related person with proper record of massage and

canformation of massage sending.

Following are the some advantages and disadvantags of this

accounting software

ADVANTAGES

1. Simple to use and operate:

It is very easy to use Busy accounting software and it can be used to

increase productivity of an organization. When it was launched as a desktop

version, many buyers were attracted towards the simplicity and ease of use

of the software. Users of Busy are accustomed to its procedures and the

latest version of it has maintained its previous features.

2. Complete business support:

There are many features of busy, which makes it very strong

software for supporting a business organization. The dynamic reports and

MIS of busy gives complete opportunity to view every aspect of the

business. You can have amazing control over the data synchronization and

multi-lingual features. It's operation does not require much expertise in

software handling and the buyers can get reports as per their needs without

getting into the complexities of the software. Busy accounting software can

allow transactions across various geographical areas�

3. Promotes business development:

Business areas improved through use of this accounting software in

sales, inventory management, merchant accounts, budget, asset

management, taxation and payroll. Some accounting software even provide

legal services and important dates are flashed to remind of the priorities in a

day.

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4. To get easy and fast reports:

Each and every data entry gets updated in the software and you can

get reports of every week, month, quarter or year in minutes.

5. Easy to use and handle:

You can conduct every day business transactions through your

accounting software and you may even make payment online through the

software to your clients or you can even receive payment through online

transaction.

DISADVANTAGES

1. User rights and permissions may create difficulties:-

The need and rights of various users is different and if the user rights

are not defined at each level or if users exchange their jobs for a day, the

software has to define the changed rights, which is done by an administrator.

In such cases, until the changes are made the other user will find it

impossible to work, which means the other employee has no work until his

rights are defined for the day. The user's rights and the concept of reporting

are difficult for technology to implement. In many cases, manual reporting is

considered better than automatic.

2. No customization:-

This software can not make customization which want the user. This

software provide only that much function which installed under it. The user

not make customize this software in which he want.

3. Small and medium scale business only:-

This software is useful to small scale and medium scale business it is

not useful as much want the large scale business. But now days it is useful in

large scale business also.

4. User training:-

The user of Busy want to take the training of how he use this software

without training he not operate this software comfortably. The Busy

company provide the training station to users or there are some computer

institute which give training of how use this software.

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CHAPTER – 4

RESEARCH METHODOLOGY



4.3 OBSERVATION

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4. RESEARCH METHODOLOGY


The following are some question which is use to find out the

important of accounting software use by some business and the owners are

satisfied with the use of software. These questions were asked to some

accountant and owners of the business who use the accounting software

daily in their business.

1. Which accounting software you use?

2. Who had suggested you this software?

3. Why have you select this software?

4. From how many years you are using this software?

5. What did you like in this software?

6. If you compare with other software, how do you find it?

7. Are you satisfied by using this accounting software?

8. Whether this software is been used by educated people?

9. Which type of report is generated by this software?

10. Whether it is useful for online filing of tax?

11. If you want to change the accounting software which one will you like to

use?

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When I prepare the questioner I had visited some business man for

taking interview personally to identify user’s point of view of related

software. Every business man gave me the answers for the questions, asked.

This was helpful to me to make my analysis on these software’s some

owner also introduce me to their accountant which was also helpful to me.

They communicate with me very freely and told me some advantages and

disadvantages of that software and also suggest that which part of software

should be developed which is useful to them and then they like to change

the versions of related accounting software.

4.3 OBSERVATION

When I went to visit the firm and meet the owner of that firm. I

observed the local area where the firm exists. The office area where they

work. The computer system they use in their office. The education

qualification of the owner and the accountant of the firm. And also which

type of firm it is? These things were also taken into consideration. When, I

took the interview of the owner of the business.

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CHAPTER – 5

DATA ANALYSIS AND INTERPRITATION

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5. DATA ANALYSIS AND INTERPRITATION

To compare the accounting software I selected three different

accounting software which are useful in all type of business organization.

Firstly I had collected the historical background of these software and also

the features, functions, advantages, and disadvantages of these accounting

software. This information is very useful because every business man look

these things when he select and accounting software. This information was

also useful to compare this software with each other’s and to make an

analysis of this software.

This is very important part of this project to make an analysis on this

software. For this purpose I had created a simple questionnaire for the user

of this accounting software. For this purpose I had visited fifty different

business owners to find out which accounting software they use and how

they take benefit of that software. I ask them the question to analyses this

things from their point of view.

1. The following chart show the user of accounting software

Accounting software User (divided in 50 user)

S.A.P. 11

Tally 32

Busy 6

Other than this 1

accounting software. This software user is in small scale and also the

medium scale business. The user of S.A.P.

Tally users. S.A.P software is found in large scale business only. Busy

accounting software users are very less than both of this accounting

software. This is mostly use in small scale and medium scale business.

2.

answer was, 60% users use this software because of the Chartered

Accountant of that related firm. 20% users consulted with software dealer

they understand the functions of th

function is satisfied that owner. 12% of owner makes the search of different

accounting software compare that all selected software and then selected the

accurate accounting software for their business. And remaini

select the software on suggestion of their related people and co business

partners

The user of Tally accounting software is much more than other






2. Suggestion

When question arise that who had suggest you this software? So the








partners







Suggestion of software















of software:-









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they understand the functions of that software which given under it and that





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medium scale business. The user of S.A.P. accounting software is lower than







at software which given under it and that





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accounting software is lower than
























accurate accounting software for their business. And remaining 8% owner


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ng 8% owner


business accounting.

3.

theirbusiness from that time they are using only that software they have not

selected any updated version of that related software because they have

become expert in the related software and all function of the software.

People have b

create any confusion in their mind. But there are some users who are

interested in using the latest versions of the software. They like to use the

function performed by related software to increa

business. The following chart show the user of accounting software’s and

have not changed the software. And they use accounting software and also

interested in changing the software by selecting the upgraded software and

any other so

This chart shows the impact of other person thinking on use of


3. Year of using the same software

Some user were using the software




People have b







any other so

User of same software

70%

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Year of using the same software





People have become so expert that they don’t select any other software to







any other software.


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Year of using the same software





ecome so expert that they don’t select any other software to









Year of using the same software:-












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Some user were using the software when they had started











User use different software

30%

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when they had started







function performed by related software to increase the productivity of





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se the productivity of





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se the productivity of




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user who wants to change the accounting software. But some software are

required to upgrade every year.

This m

the format which user use to maintain his record. Upgrade is done for some

specific function attach with it. For e.g.:

changes are to be done accordingly

software works with the old information as the new information is not been

uploaded or upgraded.

4.

the user and makes him to use that software. Such as the tally users said “this

software is easy to use and give the best result every time” the S.A.P. user

said “this software is so fas

make our work accurate and useful to take the correct decision of business

related.” The user of Busy accounting software said “this software give some

interesting features which is not given in other softwar

these things which attract them to use that software. And find these software

very useful and advantages as it also reduces the cost and save the space of

In this chart the user of same accounting software is more than that



This mainly happen in large scale industry but this upgrade does not change






4. Advantages of software

Every software has some different things or quality which impresses









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ainly happen in large scale industry but this upgrade does not change






Advantages of software










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Advantages of software:-




said “this software is so fast and make them interconnect with each other to






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changes are to be done accordingly .In case if it’s not done then the





t and make them interconnect with each other to






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specific function attach with it. For e.g.:- Tax changes every year hence

.In case if it’s not done then the











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Tax changes every year hence









interesting features which is not given in other software.” Every user said



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e.” Every user said



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e.” Every user said



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storing files and registers and every data is been saved in these software and

it is also very easy to get information any time when required .

5. Comparison of software:-

When the question was asked to compare the accounting software

with other software. 40% owner did not want to compare their software with

other software they just want to continue with their old software. 52%

owners like to make a comparison of two different accounting software.

They think every day there is some development in new technology and they

would like to adopt that technology to increase their business growth .So

they compared the software because they are useful for them. But the 8%

owner were confused while comparison of different accounting software

because they think that if they change the software, It can create some

confusion in their mind and also they did not want to face any problem

generated in front of them.

user User in %

No comparison 40

Like to make the compare 52

Confuse to make comparison 8

compare his accounting software.

more than the other user who not like to make a comparison.

6.

business because

which they want from that software. But 5% owner are not satisfied with

their software as they expect more from these software and they don’t use

any upgraded software to fulfill their requirement .

satisfied .

The abov



6. Satisfaction of owner:

There is 95% owner satisfied by using software installed in their

business because




satisfied .

Satisfied of owner

Not satisfied owner

The above chart show the difference



Satisfaction of owner:


business because this software give them all relevant data or information




Satisfied of owner

Not satisfied owner

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e chart show the difference



Satisfaction of owner:-


this software give them all relevant data or information




Satisfied of owner

Not satisfied owner

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e chart show the difference

compare his accounting software. Here the user like to make comparison is







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e chart show the difference when

Here the user like to make comparison is







95

5

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when a user has







any upgraded software to fulfill their requirement .hence they are not

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a user has the power to






hence they are not

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the power to






hence they are not

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unsatisfied owner by using the selected accounting software in his business.

7.

training of the software if they learn the basic training than they can handle

this software very easily. And they learn automatically how to use this

software. But in user of S.A.

training they cannot use this software. For this purpose the dealer of the

company make a training station for worker .Where proper knowledge and

training regarding the software is been given.

8.

document which wants to be filed with tax department. Busy accounting

software is liable to make an online filing of tax and S.A.P. is also liable to

make online tax filing.

On the basis of this chart the satisfied owner is more than the other


7. Trainings of

The user of Tally and Busy accounting software require the basic







8. Online filing of tax:

Tally accounting software is not useful to make an online filing of






Trainings of software:








Online filing of tax:







software:-








Online filing of tax:-










software. But in user of S.A.P. requires training compulsorily without












P. requires training compulsorily without





























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9. Change in accounting software:-

The sole owner not likes to change the accounting software which

they already use in business. There are fewer people who like to change the

accounting software.

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CHAPTER 6

CONCLUSION AND SUGGESIONS

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CONCLUSION AND SUGGETION

On the basis of the above research and analysis I come on the

conclusion that every accounting software make an important part in

business and the function which are performed by the software is also

arranged by the companies who made this software is good and they think

on every business man which they want and which not. Firstly when any

owner starts his business he wants to take a decision to select the accounting

software which is useful for his business. Some accounting software

company give the facility to customize the accounting software in owner

point of view but the cost of customization is much more than selecting the

any other software. It is also depending upon the owners on how much big

business he has. If there is a small scale business than they have so much

potion to select the software such as Tally, Busy etc. if there is medium or

large scale business than they can use any of this software such as S.A.P.,

Tally, Busy etc. because now days this accounting software provide the good

service to each and every type of business.

The following guidance to the owner when they select the software

1. Make a need analysis and define your budget. First you should make a

wish list, where you can mention the needs of your organization and you can

define your budget. You can get a wide range of choices in your limited

budget and you can even buy expensive highly featured accounting packages

to meet your future business needs.

2. If you are not expert in accounts practices, you should contact an

accountant, who tells you about the main features of the package, which

should be present in an accounting package to meet your business

requirements. You may even contact a consultant to get accurate reviews of

various software packages.

3. There are many types of accounting software available in market and

if you own a small business, you should buy accounting package that

provides solution for small businesses but main features such as

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bookkeeping or record creations, should be done at a high speed. If your

organization has small units at many geographical locations, you may need

web enabled software.

4. There are solutions, which provides add-on features to allow

specialized data entry and some accounting software provides additional

modules such as inventory or insurance at a limited cost.

5. If you need a large database, then you should buy the accounting

software, which can keep huge records and you shouldn't buy cheap

accounting solution, which may require replacement in a few years.

6. If your business requires multiple entries at one time, you may need

the accounting software, which allows multi user entries.

7. Search for value added services in your budget.

8. You can buy industry specific accounting software and you can

search on internet to know about various software packages.

9. You should buy reliable accounting software that has many years of

experience or has a steady client base.

10. You can talk to your business partners and consultants to decide

about the features of your accounting package. You can search for software

that fulfils basic needs of your organization at a low price. You can get many

low cost robust accounting systems, which fulfils your basic requirements.

11. You can even buy accounting software-as-a-solution (SaaS) to get

immediate and less expensive solution. SaaS provides solutions at a low

price, where you can prevent expenses on buying new hardware or hiring

technically proficient support staff.

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BIBLIOGRAPHY

Websites

1. Wikipedia, the free encyclopedia

2. http://www.cubit.co.za/

3. http://www.SAP.com

4. http://www.tallysolutions.com

5. http://www.busy.in

6. http://www.nickmutt.com/

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A Comparative Study of Different Accounts Software

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