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8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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Th sdocument
conta nsimages
thatmaynfluence
yourconsc ence
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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1
Do not keep everything.
Archiving is identifying.
Archiving is not the same as keeping.
It is about identifying items of lastingvalue. Consider what can contribute
towards a representative overview.his includes not only the pieces that
document the design process, but alsoother material that gives insight into the
work (or life) of a designer or a studio.
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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2
eep the process,
not only the final result.
Save sketches, preliminary studies, modelsand prototypes. Also consider retaining
documents such as correspondence,invoices, reports and publications.
eep copies of print, digital images andaudiovisual media in your archive.
A carefully preserved master as wellas access copies should be kept. In short,
keep anything that provides insight intowhy something appears as it does,and save it in more than one format.
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8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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4
Describe what you have and
here you have it stored.
f you do not know what you have orwhere you kept it, it might as well be lost.
By recording this information you ensureothers can also find it. For example,
document not only the client, the title,the type of object and the year, but also
the box, file or tube and where it isstored. Develop a system that is intuitive
and will work for both physical anddigital files.
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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5
eep your archive in a safe
place high and dry.
Do not keep your archive in a basement,next to the washing machine, under
a leaking roof, in a drafty shed or in anyother area where items may be exposedto the elements. Avoid direct sunlight,
heavy dust and extreme fluctuationin relative humidity and temperature.
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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6
Remove the enemies.
ost office supplies destroy paper overtime. Softeners in plastic sheets tarnish
the ink. The acid in cardboard folders andboxes make papers yellow and brittle.
Do not use adhesive tape, metal fastenersor rubber bands. Paperclips and staplesrust, and most adhesives, including thaton Post-its, discolor and leave residue
behind. Use care when removing theseenemies from your archival material.
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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7
Protect your archive from mold,
animals and bugs.
Do not be an animal-lover when it comesto conserving your archive. Keep the
storage area clean and dry, and do notallow mold, rot, insects, rodents or any
ets near your archive. To promotea pest-free environment, keep food and
water away from the archive.
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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Safely house your archives in
suitable boxes, files, folders or tubes.
Do not stuff! Avoid putting too much inany box, file, folder or tube. Choose the
right container for each kind of material.Buy acid-free and lignin-free boxes and
olders, and do not stack the piles toohigh. And be sure to clearly and
consistently indicate on the outsideexactly what the contents are inside.
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9
Think about digital durability.
The durability of digital storage suchas CDs and DVDs is limited. Choose
a storage system that will last longer (forexample, a hard drive rather than a CD).Keep backups on several types of storageto minimize the risk of losing your data.Be mindful of magnetic fields that may
wipe the data from the device. Consider
remote storage for archival mastersand digital backups. ransfer the datato newer storage from time to time.
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10
Keep old technology
and equipment.
eep old equipment and softwareso that data can be accessed in the future.
Make sure you have enough timeto migrate the data to modern storageto avoid media failure a real threator machine readable formats whenthe technology becomes obsolete.
echnology may be discontinued
every five to ten years.
8/7/2019 A Concise Guide to Archiving for Designers, published by AIGA and NAGO
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A Concise Guide to Archiving for Designers
is a publication from the Netherlands Archive for
Graphic Designers (NAGO), a foundation that seeksto collect, preserve and provide digital accessto the archives of prominent Dutch designers.
The archives are published on its website: www.nago.nlT + 31 (0)30 2444444 E [email protected]
Text: Karin van der Heiden, NAGO.
Design: Dietwee design and communication, Utrecht(Sybren Kuiper, Sander Schinkel). www.dietwee.nl
2008 NAGO, Utrecht, Netherlands