TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]WELCOME Dear Exhibitor, Teamwork Event Specialists is pleased to have been chosen by McKesson to serve as your Official Service Contractor. The following are the necessary show services order forms to assist in your show planning. In order to guarantee the availability of the desired items, we encourage you to order early. To qualify for discount prices, full payment must be included with your order and received by Friday, June 5 2015, or as otherwise indicated. Orders without payment will be processed at the “Standard Price” as listed on the enclosed forms. A credit card charge authorization form is enclosed for your use and must accompany every order. All orders, including labor and material handling, must be paid upon presentation of the invoice at show site. For your convenience, we accept Visa, MasterCard, American Express, company check and cash. Please contact our Exhibitor Service Department if you need assistance or additional information at (774) 568-5363. Thank you and we look forward to working with you. Exhibitor Service Department Teamwork Event Specialists
Transcript
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
WELCOME
Dear Exhibitor, Teamwork Event Specialists is pleased to have been chosen by McKesson to serve as your Official Service Contractor. The following are the necessary show services order forms to assist in your show planning. In order to guarantee the availability of the desired items, we encourage you to order early. To qualify for discount prices, full payment must be included with your order and received by Friday, June 5
2015, or as otherwise indicated. Orders without payment will be processed at the “Standard Price” as listed on the enclosed forms. A credit card charge authorization form is enclosed for your use and must accompany every order. All orders, including labor and material handling, must be paid upon presentation of the invoice at show site. For your convenience, we accept Visa, MasterCard, American Express, company check and cash. Please contact our Exhibitor Service Department if you need assistance or additional information at (774) 568-5363. Thank you and we look forward to working with you. Exhibitor Service Department Teamwork Event Specialists
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
TABLE OF CONTENTS
TEAMWORK EVENT SPECIALISTS
General Information (Move In, Show Hours, and Move Out Information) Ordering Procedures & Helpful Hints: Discount Deadline: Friday, June 5, 2015 Move-Out Information Exhibit Booth Regulations Teamwork Services Order Forms –
o Credit Card Authorization (ALL EXHIBITORS MUST COMPLETE THIS FORM)
o Third Party Payment Agreement o Order Form – Rental Exhibit & Brochure o Order Form – Standard Booth Furnishings o Order Form – Carpet o Order Form – Booth Cleaning o Order Form – Special Signs o Order Form – Labor o Order Form – Forklift Service o Freight Worksheet o Freight Rates and Shipping Instructions o Freight FAQs & Handling Hints o Advance Shipping Labels o Direct Shipping Labels o Order Form - Order Recap and Confirmation o Exhibitor Appointed Contractor Form – Deadline for Submission: Friday, May 29, 2015 o Exhibitor Safety & Security
ANCILLARY SHOW SERVICES San Diego Convention Center - Electrical / Utility Services San Diego Convention Center - Smart City Internet / Network / Telephone Service 4 Productions, Inc. - Computer and Audio Visual AFR Tradeshow & Event Furnishings – Custom Furniture Brochure & Order Form
IMPORTANT INFORMATION ABOUT LABOR, MATERIAL HANDLING & SHIPPING
Limits of Liability Yellow Transportation Flyer – for Air & Ground Shipments
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
GENERAL INFORMATION
LOCATION & DATES
Show Location(s): San Diego Convention Center San Diego, CA
Show Dates: June 24 – 28
EXHIBITOR MOVE-IN
Exhibitors may move in during to the following date(s) and time(s):
Wednesday, June 24 9:00am - 5:00pm Thursday, June 25 8:00am - 2:00pm (must be set by 1pm)
PLEASE NOTE: Overtime rates apply after 4:30 PM Monday - Friday and all day Saturday and Sunday. Please refer to the Material Handling & Labor Price List in this Manual for rates and budget accordingly.
EXHIBIT SCHEDULE
Thursday, June 25 Welcome Reception/Exhibits 5:00pm - 7:30pm Friday, June 26 Exhibits 11:00am - 4:00pm Saturday, June 27 Exhibits 10:00am - 2:00pm
EXHIBITOR MOVE-OUT
Exhibitors may move out during to the following date(s) and time(s):
Saturday, June 27 2:00pm – 6:00pm
Outside carriers must be checked in by Saturday, June 27th at 5:00pm. Please see the Move-Out Information Sheet in this Manual for more details.
PLEASE NOTE: Overtime rates apply after 4:30 PM Monday - Friday and all day Saturday and Sunday. Please refer to the Material Handling & Labor Price List in this Manual for rates and budget accordingly.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
GENERAL INFORMATION
STANDARD BOOTH EQUIPMENT
Each 10’ x 10’ booth includes the following standard equipment:
Grey Hard Wall (1) 7x60 Exhibitor ID Sign (1) 6’ Blue Draped Table (2) Chairs (1) Wastebasket
Your booth space will be carpeted in Grey and the show floor aisles are carpeted in Blue. You may provide your own carpet or order through Teamwork by using the order form in this manual. Orders must be received by the discount deadline date. There will be no onsite orders for carpet.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
GENERAL INFORMATION
ADVANCE SHIPPING Advance Shipping begins Monday, May 18, 2015, at 8:00am and ends Friday, June 19, 2015, at 4:00pm. Advance shipping address:
(Your Company Name & Booth Number) McKesson ideaShare 2015 c/o Teamwork Event Specialists YRC Freight 9525 Padgett St. San Diego, CA 92126
DIRECT SHIPPING Direct Shipping will begin on Wednesday, June 24, 2015, at 8:00am. Direct shipping address:
(Your Company Name & Booth Number) McKesson ideaShare 2015 c/o Teamwork Event Specialists San Diego Convention Center 111 W Harbor Dr San Diego, Ca 92101
TEAMWORK EVENT SPECIALISTS ADVANCE ORDER DISCOUNT DEADLINE Discount prices apply to those orders received with payment in full no later than:
Friday, June 5, 2015
For additional information, please contact our Exhibitor Service Department at 774-568-5363.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
MOVE OUT INFORMATION
To increase the efficiency of Exhibitor move-out, Teamwork Event Specialists has instituted the following Move-Out Schedule for this show.
Exhibitors may begin to dismantle their booths at this time. Immediately after the close of the show, we will begin removing aisle carpet and returning empty containers. You can help us with this process by keeping the aisles clear during this time. If you have ordered labor to dismantle your booth, be sure to confirm the start time of your workers by checking with the Teamwork Service Desk.
Saturday, June 27, 2015 – 5:00PM – Deadline for driver check-in.
Exhibitors who wish to ship materials by any carrier other than the official carrier should advise their carrier(s) to be checked in with the Teamwork Dock Supervisor by 5:00PM. Drivers are placed in line for loading on a first-come, first-serve basis, provided the Exhibitor is completely packed and a Bill of Lading has been turned in to the Teamwork Service Desk. Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in. Should your carrier fail to check in at the loading dock by 5:00PM, Teamwork Event Specialists reserves the right to re-route the shipment via the official show carrier as necessary. Neither Teamwork nor Show Management assumes any liability as a result of such re-routing.
Saturday, June 27, 2015 at 5:00PM – Exhibits packed and Bills of Lading turned in to Teamwork.
All Bills of Lading must be turned in to the Teamwork Service Desk to be validated. Do not leave your Bill of Lading in your booth, and do not turn in your Bill of Lading until your shipment is packed and ready to be loaded. Bills of Lading and additional labels will be available at the Teamwork Service Desk at your convenience. No Bills of Lading will be issued until your balance is paid in full.
Delivery of your Bills of Lading to Teamwork Event Specialists does not signify that Teamwork Event Specialists has assumed responsibility for your shipments. Whenever possible, a member of your staff should remain with your shipment until it is actually picked up for removal from the loading dock, at which time the trucker assumes responsibility for your merchandise. In every case, be sure to turn in your Bills of Lading to the Teamwork Service Desk. Do not leave Bills of Lading in your booth.
Final Payments
For your convenience, any show site balances or charges for outbound labor, freight or miscellaneous items not paid before show closing will be charged to your credit card at the close of the show. Be sure to pick up and review your statement of charges at the Teamwork Service Desk prior to move out.
Saturday, June 27, 2015 at 6:00PM – Final clean up, Exhibitor Move Out ends.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
EXHIBIT BOOTH REGULATIONS
BOOTH DEFINITIONS In Line: Exhibit booth with at least one adjacent neighbor on either side of booth. Signage: No hanging signage from ceiling. The top of booth signage may not exceed 8’ in overall height. Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any other space outside the Exhibitor’s purchased booth space. Standard 10’x10’ in-line booths will be provided back walls and side walls which must be utilized. No exhibit construction or signage may exceed 8’ in overall height on in-line booths. If sidewalls are utilized on in-line booths, a maximum height of 8’ is permitted on the back 5’ section and a maximum height of 4’ is permitted on the front 5’ section. Island: Exhibit booth with an aisle on all sides of the booth with no adjacent neighbor. The top of booth signage may not exceed 16’ from overall height. Exhibitors are permitted to use the entire span of an island booth for display construction, signage and product as long as no component exceeds 16’ in height. Please review fire regulations for multi-level or covered exhibits. Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any other space outside Exhibitor’s purchased booth space. Peninsula: Exhibit booth with one wall adjacent neighbor booth and aisles on three sides. Peninsula booths are 20’ deep x 20’ wide (400 square feet) or larger and are exposed to aisles on three sides and composed of a minimum of two 10’x20’ booths. One which shares a back wall with linear booths which are restricted to a back wall height of 4’ within 5’ of each aisle permitting adequate line of sight for the adjoining linear booths. One which shares a back wall with another peninsula booth (referred to as a "Split Island Booth") which have a maximum height of 8’ (includes any sign or display). Signage: No hanging signs are allowed, unless pre-approved by Show Management. All island booths, with constructed booth configurations that contain an unfinished backside, are subject to review by Show Management. Should Show Management deem the backside of the booth “unsightly” and/or does not conform with the overall quality of the show, Exhibitor may be required to drape the backside of booth at Exhibitor’s expense.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
EXHIBIT BOOTH REGULATIONS
Balloons: No helium balloons or flying objects of any type will be allowed in the exhibit hall. Children in Exhibit Hall: Move-in and move-out periods present particular dangers on the exhibit floor. During these times, children under the age of 18 are specifically prohibited from the exhibit hall. During show hours, children under the age of 18 must be accompanied by an adult. Magazine/Publication Distribution: Exhibitors who publish magazines will be allowed to distribute these from their booths. Magazines may not be distributed from aisles or other common areas without show management approval. Noise: Public address systems must not interfere with the activities of adjoining Exhibitors. Electric or electronic amplification of musical instruments is specifically prohibited. Show Management reserves the right to restrict exhibits that may be deemed unsuitable or objectionable. This reservation applies to noise, persons, things, conduct, printed matter or anything of a character that might be objectionable to the Exposition as a whole. Photographs and Videotaping: The taking of photographs and/or video recording is permitted within the exhibit hall provided that the subjects being photographed or videotaped do not object. If an objection is raised, you will be asked to discontinue immediately. Show management reserves the right to limit photo/video access when considered inappropriate. Prize Drawings/Giveaways: Exhibitors are allowed to register attendees for prizes and giveaways. All activity must be within the confines of the Exhibitor’s booth. Crowding of aisles is a safety hazard and Exhibitors may be restricted from doing prize drawings. No announcements will be made over the public address system. Exhibitors may not hold drawings where attendees must be present to win. Use of Aisles: The aisles, passageways and overhead spaces remain strictly under the control of Show Management. No signs, decorations, banners, advertising matter or special exhibits will be permitted in the aisles. Uniformed attendants, models, mascots and other employees must remain in the booth occupied by their employers. All advertising distribution must be made from the Exhibitor’s booth space.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDERING PROCEDURES & HELPFUL HINTS
The ordering procedure for services provided by Teamwork Event Specialists consists of several forms. Please complete each form section that applies to your order and return the completed pages to Teamwork Event Specialists for processing. It is not necessary to return pages for services you did not order. A check list of order forms is provided on the next page to assist you with your order.
PAYMENT POLICIES AND CREDIT CARD AUTHORIZATION All Exhibitors or third parties responsible for payment for services ordered must complete this section. A credit card authorization must be on file with Teamwork Event Specialists prior to move in to cover any additional charges incurred at show site. Orders will not be processed without this information. Early order discounts are available to all Exhibitors who place their orders prior to the discount deadline shown on the order form.
Orders cancelled prior to move in will be refunded at 100%, unless specified. Cancellations after
move in begins are invoiced at 100% of original price. No adjustments will be made after the close of the show.
BOOTH FURNISHINGS AND SERVICES
Rental items not ordered, yet found in booths, are invoiced at "Standard-Floor" pricing. All prices are in U.S. dollars ($). All rental items are subject to applicable taxes. All rental items remain the property of Teamwork Event Specialists
MATERIAL HANDLING AND LABOR
Exhibitors are required to follow local labor jurisdictions. Most trade show labor is unionized and, therefore, Teamwork is required to go through the local unions for labor used for show set up and dismantle. Drayage, or material handling, is the movement of show materials from the shipping dock to your booth for show set up and from your booth back to the dock for return shipment at the end of the show.
ORDER RECAP AND CONFIRMATION The Order Recap Form gives you the opportunity to double check your order - proactive planning can save you valuable time and money on the show floor. Our Exhibitor Service Representatives will gladly confirm your order – be sure to complete the Order Confirmation Request Form and return it to Teamwork Event Specialists along with your order.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
CREDIT CARD AUTHORIZATION
ALL ACCOUNTS MUST BE SETTLED AT OUR SERVICE DESK PRIOR TO THE CLOSE OF THE SHOW. An Invoice will be prepared at the show for signature and payment. For your convenience, in addition to cash or company check (no personal checks), we accept MasterCard, Visa, and American Express. At the close of the show, Exhibitor freight will not be released for shipment until all unpaid invoices have been settled at the Teamwork Service Desk. Please notify your company representative who will be at show site of our payment policy. IMPORTANT: TO OBTAIN THE DISCOUNT PRICING, FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER. A purchase order is not considered payment. If your company has any unpaid balances for previous services, payment in full will be required before new orders will be or can be accepted. The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf. (See Third Party Payment Policy form) International Exhibitors must prepay balances prior to show closing in U.S. funds drawn on U.S Banks.
CREDIT CARD AUTHORIZATION
If you wish to charge your orders to your credit card account, please complete the information requested below and return this form with your orders. Any show site balances or charges for outbound labor, freight or miscellaneous items not paid before the show closing will be charged to your credit card. Please print or type information below: CHARGE TO (check one) VISA MASTERCARD AMERICAN EXPRESS Account Number:
Expiration Date:
Card Holders Name:
Card Holders Signature:
Please print or type information below: Card Holders Name:
Email:
Card Billing Address: City:
State: ZIP:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
THIRD PARTY AUTHORIZATION
Teamwork Event Specialists will present show site invoices to third parties for payment of services rendered to Exhibitors provided the following conditions are met:
1. The payment record of the third party is acceptable to Teamwork Event Specialists
2. This completed form is to be signed by BOTH PARTIES and returned to Teamwork Event Specialists at least 14 days prior to show opening. This form is to be accompanied by a completed credit card authorization form from EACH PARTY.
3. Teamwork Event Specialists’ pre payment policy is adhered to; i.e.: order must be received with payment deadline dates.
4. If there is any doubt which party is to be invoiced for a service, the exhibiting firm accepts responsibility for payment upon
presentation of invoices at show site.
5. The exhibiting firm is ultimately responsible for payment of all charges by show conclusion.
Please indicate below which items/services are to be invoiced to the third party:
ALL SERVICES LABOR: ( I&D Forklift ) RENTAL EXHIBIT FURNITURE MATERIAL HANDLING (Round Trip) SIGNS & GRAPHICS CARPET
We understand and agree that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event the named third party does not make payment upon presentation of invoice at show site, such charges will be presented to the exhibiting firm for payment before the close of the show. Please print or type information below:
Exhibitor 3rd Party
CHARGE TO (check one) VISA MASTERCARD AMERICAN EXPRESS
CHARGE TO (check one) VISA MASTERCARD AMERICAN EXPRESS
Account Number:
Account Number:
Expiration Date:
Expiration Date:
Card Holder’s Name:
Card Holder’s Name:
Card Holder’s Signature:
Card Holder’s Signature:
Please print or type information below: Card Holder’s Name:
Card Holder’s Name:
Email:
Email:
Card Billing Address:
Card Billing Address:
City:
State: ZIP: City: State: ZIP:
Telephone:
Fax: Telephone: Fax:
Exhibiting Company Name:
Booth No: Exhibiting Company Name: Booth No:
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FREE STANDING CENTER COUNTER EXHIBIT
6 TABLE TOP EXHIBIT'
8 TABLE TOP EXHIBIT'
PACKAGE 1A -6 Table Top ExhibitIncludes the Following:• (1) 6' Draped Table • (1) 26 3/8” x 39 1/2” Display Panel• (2) Curved 29 1/2” x 39 1/2” Display Panels • (1) Stem Light• (1) 68 3/8” x 9 1/2” Header
PACKAGE 1B -8 Table Top ExhibitIncludes the Following:• (1) 8' Draped Table • (1) 37 3/4” x 39 1/2” Display Panel• (2) 29 1/2” x 39 1/2” Curved Display Panels • (1) Stem Light• (1) 76 3/4” x 11” Header
PACKAGE 2A -Free Standing Center CounterExhibitIncludes the Following:• (2) White Shelves• (1) 39” x 36” Storage Cabinet• (2) 37 3/4” x 54 3/16” Display Panels • (3) Stem Light• (1) 31 3/4” x 9 1/2” Header• Carpet included
FREE STANDING COUNTER EXHIBIT
CURVED BACKWALL EXHIBIT
BACKWALL COUNTER EXHIBIT
10 X 10 EXHIBIT' '
PACKAGE 2B -Free Standing Counter ExhibitIncludes the Following:• (6) White Shelves• (3) 39” x 36” Storage Cabinet• (3) Stem Light• (1) 115 3/4” x 9 1/2” Header• Includes Standard Carpet
PACKAGE 3 -Curved Backwall ExhibitIncludes the Following:• (2) 37 3/4” x 94 11/16” Display Panels• (2) 29 1/2” x 94 11/16” Curved Display Panels • (2) Stem Light• (1) 115 3/4” x 9 1/2” Header• Includes Standard Carpet
PACKAGE 4 -Backwall Counter ExhibitIncludes the Following:• (2) 37 3/4” x 54 3/16” Display Panels• (2) 26 1/2” x 54 3/16” Angled Display Panels• (2) Stem Light• (1) 115 3/4” x 9 1/2” Header• Includes Standard Carpet
PACKAGE 5 -10 x 10 ExhibitIncludes the Following:• (3) White Shelves• (3) 37 3/4” x 94 11/16” Display Panels• (2) 18 1/2” x 94 11/16” Display Panels• (3) Stem Light• (1) 76 3/4” x 9 1/2” Header• Includes Standard Carpet
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10 X 20 ANGLED EXHIBIT ' '
10 X 20 CURVED EXHIBIT ' '
10 X 30 CURVED EXHIBIT ' '
PACKAGE 6 - 10 x 20 Angled Exhibit Includes the Following: • (2) 39” x 36” Storage Cabinets • (2) 37 3/4” x 94 11/16” Display Panels • (4) 25 1/2” x 54 3/16” Angled Display Panels • (6) Stem Light • (1) 115 3/4” x 9 1/2” Header • Includes Standard Carpet
PACKAGE 7A - 10 x 20 Curved Exhibit Includes the Following: • (2) 39” x 36” Storage Cabinets • (2) 37 3/4” x 52 3/16” Display Panels • (4) 37 3/4” x 94 11/16” Display Panels • (6) Stem Light • (1) 115 3/4” x 9 1/2” Header • Includes Standard Carpet
PACKAGE 7B - 10 x 30 Curved Exhibit Includes the Following: • (3) 39” x 36” Storage Cabinets • (3) 37 3/4” x 54 3/16” Display Panels • (6) 37 3/4” x 94 11/16” Display Panels • (9) Stem Light • (1) 154 3/4” x 9 1/2” Header • Includes Standard Carpet
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TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – RENTAL EXHIBITS Discount Deadline: June 5, 2015 Booth Number ______
STEP 1 – Choose Your Exhibit STEP 5 – Choose your Accessories
Step 1 Sub Total: Step 5 Sub Total: Step 1 Sub Total:
Sales Tax (8%): Rental Exhibit Total:
STEP 2 – CHOOSE YOUR SINTRA PANEL COLORS Check ONE (1): White Grey
STEP 3 – CHOOSE YOUR CARPET COLOR Check ONE (1): Blue Red Black Grey Burgundy Green STEP 4 – CLEARLY INDICATE YOUR HEADER COPY
Please Check Letter Color Check ONE (1): Blue Red Black Grey Burgundy Green
Special artwork, logos or colors will be quoted upon request. Please include samples and comments with this order. If color selection is not indicated where specified, show colors will be provided PAYMENT POLICY:
Orders cancelled prior to the show move in will be charged 50% of original price Orders cancelled after installation on show site will be charged at 100% of original price Equipment is on a rental basis only and remains property of Teamwork Event Specialists No credit will be issued after close of show
Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – STANDARD BOOTH FURNISHINGS Discount Deadline: June 5, 2015 Booth Number ______
TABLES QTY DISC. STD. TOTAL
RENTAL PRICE INCLUDES DELIVERY TO & REMOVAL FROM BOOTH. RATE RATE
DRAPED DISPLAY TABLES SEATING QTY DISC. STD. TOTAL
Draping includes white vinyl top & 3 sides RATE RATE choose table size & color Upholstered Arm Chair ( ) $ 53.00 $ 76.50
Upholstered Side chair ( ) $ 43.00 $ 60.00 30" High Upholstered Bar Stool ( ) $ 66.00 $ 88.75 Circle color: Blue-Black-Burgundy-Hunter Green-Grey-Red-White 2' x 4' x 30" ( ) $ 72.50 $ 91.25 ACCESSORIES QTY DISC. STD. TOTAL
2' x 6' x 30" ( ) $ 84.00 $126.00 RATE RATE 2' x 8' x 30" ( ) $ 97.75 $136.50 Literature Stand 6 Pocket ( ) $ 96.75 $120.75 30” Round Table ( ) $141.75 $183.75 Bag Rack ( ) $ 55.50 $ 72.50
Tripod Easel - Chrome ( ) $ 26.50 $ 36.75 42" High Chrome Sign Frame (22" x 28") ( ) $110.25 $152.25 Circle color: Blue-Black-Burgundy-Hunter Green-Grey-Red-White Wastebasket ( ) $ 15.75 $ 21.00 2' x 4' x 42" ( ) $ 88.00 $109.00 Fish Bowl ( ) $ 21.00 $ 26.75 2' x 6' x 42" ( ) $113.25 $158.50 Plexi Single Sheet Holder ( ) $ 15.75 $ 22.00 2' x 8' x 42" ( ) $127.00 $177.75 Display Board 4’x8’ Vertical ( ) $120.75 $152.25 42” Round Table ( ) $173.25 $215.25 Display Board 4’x8’ Horizontal ( ) $120.75 $152.25 UNDRAPED DISPLAY TABLES SPECIAL DRAPE & QTY DISC. STD. TOTAL
30" High SKIRTING RATE RATE 2' x 4' x 30" ( ) $ 34.75 $ 46.00 8’ High Drapery/ per linear foot ( ) $10.50 $17.00 2' x 6' x 30" ( ) $ 42.00 $ 55.75 3’ High Drapery/ per linear foot ( ) $ 7.50 $12.00
2' x 8' x 30" ( ) $ 50.25 $ 66.00 Special Skirting/ per linear foot ( ) $ 6.50 $ 9.00
Circle color: Blue-Black-Burgundy-Hunter Green-Grey-Red-White
42" High PAYMENT POLICY: Payment in full of rental charges including applicable tax must accompany advance order and must be received by Deadline Date in order to qualify for discount rates. All orders placed at the Service Desk will be charged at standard rates.
2' x 4' x 42" ( ) $ 44.00 $54.75 2' x 6' x 42" ( ) $ 50.52 $64.00 2' x 8' x 42" ( ) $ 58.75 $74.50 DRAPED RISERS (white vinyl) Sub Total:___________
6' One Step ( ) $ 54.00 $ 65.00 Carpet Order Total:___________
Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM - CARPET Discount Deadline: June 5, 2015 Booth Number ______
STANDARD CARPET QTY DISC. STANDARD TOTAL Please Note: Your booth space will be carpeted in Grey. Aisles will be carpeted in Blue Padding is not included. No telephone orders are accepted. All carpet orders must be received by: Friday, June 5, 2015 PAYMENT POLICY: Payment in full of rental charges including applicable tax must accompany advance order and must be received by Deadline Date in order to qualify for discount rates. There will be no onsite orders for carpet and pad.
RATE RATE
Price includes installation & taping front edge.
No guarantee of color match when ordering multiple carpets.
Circle color: Blue - Burgundy - Grey - Red - Green- Black
10' x 10' ( ) $110.25 $148.00
10' x 20' ( ) $220.50 $296.00
10' x 30' ( ) $330.75 $444.00
CUSTOM CUT CARPETING DISC. STANDARD TOTAL
RATE RATE
Circle color: Blue - Burgundy - Grey - Red - Green - Black
BOOTH SIZE:
______ft. x ______ft. = _______ sq ft. $2.88 N/A
(100 sq ft minimum)
CARPET PADDING DISC. STANDARD TOTAL
RATE RATE Price includes installation
BOOTH SIZE:
______ft. x ______ft. = _______ sq ft. $1.00 N/A
(100 sq ft minimum)
VISQUEEN DISC. STANDARD TOTAL
(poly covering) RATE RATE
Price includes installation
BOOTH SIZE: Sub Total:___________
______ft. x ______ft. = _______ sq ft. $0.32 $0.88 Sales Tax (8 %):___________
(100 sq ft minimum) Carpet Order Total:___________
Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – BOOTH CLEANING
Discount Deadline: June 5, 2015
Booth Number ______
PLEASE NOTE: Aisles and booth perimeters ONLY are cleaned each day prior to show opening. Please fill out this order form and return to Teamwork if you wish to have your booth cleaned.
OPTION A: Daily Booth Cleaning $ .22/SF per day with a $22.00 minimum OPTION B: ONE-TIME Booth Cleaning will be $.35/SF per day with a $35.00 minimum OPTION A: DAILY CLEANING _________ X __________ = ____________ SF x $.22 Depth Width Min 100SF OPT A: _____________ X ____________ TOTAL $ ____________
Number of Days Total from Above OPTION B: ONE TIME CLEANING * _________ X __________ = ____________ SF x $.35 OPT B: Depth Width Min 100SF TOTAL $ ____________
Booth Size * One time cleaning will take place prior to show opening PAYMENT POLICY: Payment in full of rental charges must accompany advance order and must be received by Deadline Date In order to qualify for discount rates. All orders placed at the Service Desk will be charged at standard rates.
Order Total:___________
Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – SIGNS & GRAPHICS
Discount Deadline: June 5, 2015
Booth Number ______
DIGITAL FULL COLOR Adv. Std. CUT VINYL SIGNS Adv. Std. SIGNS Qty Rate Rate Total Qty Rate Rate Total For sending digital files, please see SIGNS & GRAPHICS SPECIFICATIONS.
Signs are based on one-color copy, white showcard and 10 words or less per sign.
7” x 11” ( ) $39.25 $78.50 7” x 11” ( ) $30.25 $60.50 7” x 22” ( ) $41.25 $82.50 7” x 22” ( ) $31.25 $62.50 7” x 44” ( ) $43.50 $86.50 7” x 44” ( ) $34.25 $68.50 9” x 44” ( ) $49.25 $98.50 9” x 44” ( ) $36.25 $72.50 11” x 24” ( ) $50.50 $100.50 11” x 24” ( ) $38.75 $77.50 14” x 22” ( ) $56.75 $113.50 14” x 22” ( ) $48.00 $96.00 14” x 44” ( ) $72.25 $142.50 14” x 44” ( ) $53.50 $106.50 22” x 28” ( ) $75.75 $151.50 22” x 28” ( ) $58.50 $117.00 28” x 44” ( ) $116.25 $232.50 28” x 44” ( ) $83.00 $166.00 Other Sizes (sq ft) ( ) $18.00 $36.00 Banners (sq ft) ( ) $20.25 $40.50 OPTIONAL SERVICES Adv. Std. Duratrans (sq ft) ( ) $25.25 $50.50 Qty Rate Rate Total 3’ x 7’ (single Sided) ( ) $360.25 $720.50 Applies per sign
3’ x 7’ (double Sided) ( ) $546.00 $1092.00 Over 10 words per word
( ) $0.93 $1.86 Indicate your sign copy here: Colored showcard ( ) $8.00 $16.00 Change in color per
change ( ) $8.00 $16.00
Easel back on sign ( ) $6.50 $13.00 Choose your style and layout:
Vertical To have a representative from Teamwork contact you regarding your sign order, check the following method below.
Horizontal Teamwork to determine
Email: Phone: Choose if indicated above:
Background Color: Copy Color: Sub Total:___________
Sales Tax (8%):___________
Carpet Order Total:___________
Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – SIGNS & GRAPHICS
File Specifications
WHAT TO SEND •CD's or DVD’s - Please note these should be labeled as MAC or PC. All disks provided should include the following: •Contact person and phone number. •Company, Exhibitor Name, and Event Name. •Index of usable files on disk. •Color print with color specs. (PMS, CMYK, percentages, or an approved color print - Without these, we cannot be held responsible for the final output). •Files should be proportional and no smaller than 1/4 scale. •Include ALL fonts or convert to outlines. (Both screen & printer version). •Indicate output size(s) & quantities of each. •Include a complete list of the files on your disk(s) and specify the file(s) you wish to output. •Please keep individual files under 250MB. •E-Mail files cannot be larger than 4MB.
FILE FORMATS MADE EASY In order for us to use a graphic file, it must be saved in one of the following formats. Again, please convert ALL text into curves or include fonts in a separate folder with your included disk(s). VECTOR FILES •.AI - Adobe Illustrator
*When submitting a raster file, the optimal resolution is 300 dpi for a 1 to 1 output ratio. Depending on the scale, lower resolutions may result in a decrease in image quality and/or increase in setup charges. The higher the resolution, the better the final output. QUICK TIPS FOR EASY EXHIBITING • Remember to order in advance to save time and money. Orders received after the deadline date or without payment will be charged the standard price. • If you have any questions or need assistance with any items not listed, please call the Exhibitor Service Department.
ACCEPTABLE APPLICATOINS PC or Mac based applications. These are listed below. Please always remember to save Files in their native format.
RESOLUTION Our preference for resolution is 150dpi at final size. Please note example below for scanning images at the correct resolution.
UNACCEPTABLE ARTWORK INCLUDES
•Photocopies •Faxes •Letterheads •Business Cards •Power Point Presentations
*Artwork not following the above specifications will delay the processing time of the job and increase the end cost. •NOTE: If necessary, file conversion, retouching, cloning or color correcting will be charged additional labor (see below for rates). •Straight Time - 8am to 5pm Monday through Friday at $80.00 per hour. •Overtime - 6am to 8am & 5pm to 12am Monday through Friday - 8am to 5pm Saturday and Sunday at $120.00 per hour.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – LABOR
Booth Number ______
Page 1 of 2
LABOR RATES FOR INSTALLATION & DISMANTLING OF EXHIBITS
NOTE: 8:00 AM is the only guaranteed starting time. All labor
must be signed in/out at the Service Desk. Exhibitors not checked in by their requested starting times are subject to a one hour minimum charge per man orderedunless written cancellation is received 24 hours prior to starting time. Teamwork shall not be responsible for damage, loss or theft of displays installed and/or dismantled under our Supervision. Teamwork shall not be responsible for loss, theft, or disappearance of materials before they are picked up from Exhibitor’s booth for reloading after the show. PAYMENT POLICY: All invoices must be settled at the Service Desk prior to Show closing. All charges are payable in U.S. Funds only. Checks, Cash, Traveler's Checks, Visa, MasterCard and American Express are accepted. Subject to CA Sales Tax (8%)
Orders received after the deadline date or show site orders will incur a surcharge of 20% of the labor rate. PLEASE INCLUDE SET-UP PLANS WITH ORDER
EXHIBITOR MUST COME TO SERVICE DESK TO SIGN IN AND OUT FOR LABOR REQUIRED. Straight Time - $115.00 per hour 8:00 AM to 4:30 PM - Monday thru Friday
One hour minimum per worker, thereafter,
1/2 hour increments
Overtime - $173.00 per hour Before 8:00 AM and after 4:30 PM - Monday thru Friday
All hours on Saturday, Sunday
One hour minimum per worker, thereafter,
1/2 hour increments
# of Men Date Time Hrs.
SET UP DISMANTLE
Please check service required:
Exhibitor Supervision:
All work performed must be under the supervision of the Exhibitor.
Sub Total:___________
Supervision:___________
Teamwork Event Specialists’ Supervision Labor Order Total:___________
Hourly rate plus 30% Supervision Charge/Minimum $40.00 #Cartons__________ # Skids____________
Teamwork Rental Carpet Display Includes Carpet
Name of Carrier_____________________________ #Crates_________
Shipped to: Warehouse Show site DISMANTLE DISCLAIMER NON-TEAMWORK PRODUCTS: Please be advised that Teamwork Event Specialists will not be responsible for dismantle of any non Teamwork material (this includes ALL electronic equipment such as computers, television, audio-visual components, etc). In the instance that Teamwork Event Specialists is requested to dismantle non Teamwork material, Teamwork Event Specialists will not be held responsible for any damage or improper dismantle of said material. Since this equipment is not our standard product, there may be additional charges if more time is needed in the set up or takedown than originally estimated. Please complete this form and return it to Teamwork Event Specialists if your display is to be set up and/or dismantled by Teamwork Event
Specialists and there will not be a supervisor present.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
Shipped to: Warehouse Show Site Date Shipped: ____________________________________
From (city & state): ____________________________________________________________________________________
Total Number of: Crates: Cartons: Cases: Other: SET UP INFORMATION
A photo/sketch of my exhibit is enclosed with my order. Yes No
A photo/sketch of my exhibit is packed inside my display case. Yes No
Special set-up instructions are provided with my order. Yes No
Special set-up instructions are packed inside my display case. Yes No
Carpet: With Exhibit Rented from Teamwork Color:______________________ Size: ___________________
Electrical Placement: Drawing Attached Drawing with Exhibit Installed under carpet: Yes No
My exhibit has a key, Yes No If “Yes”, the key is located in:
Comments:
In case of emergency, please call:
At: OUTBOUND SHIPPING INFORMATION
At show close, please ship my exhibit to:
NAME:__________________________________________________________ PHONE: ___________________________ STREET/CITY:_________________________________________________________________STATE:________ ZIP: ___________ IF SHOW CARRIER: AIR OVERNIGHT AIR 2 DAY AIR DEFERRED GROUND SHIPPING CHARGES
COLLECT: PREPAID:
IF EXHIBITOR-DESIGNATED CARRIER, PROVIDE NAME & PHONE #:
DATE & TIME (pick-up scheduled):
IF CARRIER FAILS TO SHOW UP, SHOULD WE: RE-ROUTE ON A SIMILAR CARRIER – OR–
RETURN SHIPMENT TO THE WAREHOUSE AT YOUR COMPANY’S EXPENSE
NOTE: EXHIBITOR IS RESPONSIBLE FOR CONTACTING
ANY CARRIER EXCEPT THOSE RECOMMENDED IN THIS
MANUAL. TEAMWORK WILL NOT BE RESPONSIBLE FOR
LITERATURE/PRODUCT NOT PROPERLY PACKED AND
LABELED BY EXHIBIT PERSONNEL. Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – FORK LIFT SERVICE
Booth Number ______
EXHIBITORS REQUIRING FORKLIFTS TO ASSEMBLE DISPLAYS OR WHEN UNCRATING, UNSKIDDING, POSITIONING, AND
RESKIDDING EQUIPMENT AND MACHINERY WILL NEED TO ESTIMATE THEIR NEEDS BELOW. A FORKLIFT IS REQUIRED FOR
MOVING EQIPMENT OR MATERIALS WEIGHING 200 POUNDS OR MORE. IF YOU REQUIRE A FORKLIFT, A CREW WILL BE
ASSIGNED CONSISTING OF A FORKLIFT WITH AN OPERATOR. IF YOU DO NOT REQUIRE A FORKLIFT, ORDER THE NUMBER OF
LABORERS REQUIRED. ORDERS ARE SUBJECT TO CA SALES TAX (8 %).
ONE HOUR MINIMUM ON LIFT ORDERS NUMBER TYPE OF LABOR Straight Time Overtime Forklift – 5000 lb. capacity w/operator $ 245.00 per hour $ 345.00 per hour ADDITIONAL CREW LABOR Laborer $ 115.00 per hour $ 173.00 per hour
# OF FORKLIFTS
(W/OPERATORS) WEIGHT OF
HEAVIEST PIECE # OF HELPERS DATE TIME
APPROX. HOURS
INSTALL DISMANTLE
STRAIGHT TIME: MONDAY THROUGH FRIDAY, 8:00AM TO 4:30PM TOTAL: $_________________ Carry this Total to Order Recap Page.
OVERTIME: MONDAY THROUGH FRIDAY AFTER 4:30 PM &SATURDAYS & Sundays
The minimum charge for labor and equipment is one (1) hour per laborer and forklift. Equipment and labor thereafter is charged in half (1/2) hour increments. Equipment and labor cancelled without 24 hour notice will be charged a one (1) hour cancellation fee per worker and forklift. Gratuities in any form, including cash, gifts, or labor hours for work actually performed are prohibited by Teamwork Event Specialists. All rates are subject to change if necessitated by increased labor and material costs. If Exhibitor fails to use the laborers and equipment at the time confirmed, a one-hour "No-Show" charge per laborer and forklift will apply.
Order
Reserve forklifts and/or labor below. Starting times can be guaranteed only when labor is requested for 8 AM. Confirm labor and forklifts by 2:30 PM the day before date requested. Please have a representative pick up the crew at the Teamwork Service Desk and supervise the work to be done. Upon completion, the Exhibitor’s representative will return the crew to the Teamwork service desk and approve the work order.
Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No Goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
FREIGHT WORKSHEET - RATES & SHIPPING INSTRUCTIONS
Booth Number ______
Description # of Pieces Carrier # of
CWTs. Price per
CWT Total Price
TOTAL
MATERIAL HANDLING
Teamwork Event Specialists (Teamwork) will handle shipment(s) in accordance with the information provided in this Service Kit and to the terms and provisions hereof. Teamwork will provide its services as an agent, and not as bailee or shipper and if any employee of Teamwork shall sign a delivery receipt, bill-of-lading, or other documents, they will do so as an agent and the exhibitor accepts the responsibility. In the event of a dispute with Teamwork relative to any loss or damage to any of the exhibitor’s materials or equipment, the exhibitor will not withhold payment of any amount due to them for drayage or any other services provided by Teamwork as an offset against the amount of the alleged loss or damage. Instead, the exhibitor will pay Teamwork for the full amount of the invoice for all such charges. Any claims against Teamwork shall be pursued independently by the exhibitor as a completely separate transaction to be resolved on its own merits. PLEASE NOTE: Overtime rates apply after 4:30 PM Monday - Friday and all day Saturday and Sunday. Please refer to the Material Handling & Labor Price List in this Manual for rates and budget accordingly. Please print or type information below: Contact Name:
Email:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Please Note: A Credit Card must be on file to ensure payment for your order. No goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the Teamwork Service Desk to finalize your invoice. No adjustments will be made after the close of the show.
Teamwork Event Specialists has been designated as the official drayage contractor with the responsibility for the unloading, delivery, reloading and processing of all Exhibitors’ freight shipments. ALL SHIPMENTS MUST BE SENT PREPAID and all shipments must have a Bill of Lading showing number of pieces, weight, and description of merchandise. For trucks without a Bill of Lading or documented weight, estimated weights will prevail. Estimated weights will be binding on both parties.
WHEN TO SHIP: SHIPMENTS CONSIGNED TO THE WAREHOUSE MUST ARRIVE NO LATER THAN Friday, June 19, 2015, at 4:00pm
SHIPMENTS CONSIGNED TO THE SHOW SITE SHOULD BE TIMED TO ARRIVE NO EARLIER THAN
Wednesday, June 24, 2015, at 8:00am WHERE TO SHIP:
Advance Shipments – Deadline Friday, June 19, 2015, at 4:00pm
Direct Shipments - Starts Wednesday, June 24, 2015, at 8:00am
(Your Company Name & Booth Number) McKesson ideaShare 2015 c/o Teamwork Event Specialists YRC Freight 9525 Padgett St. San Diego, CA 92126
(Your Company Name & Booth Number) McKesson ideaShare 2015 c/o Teamwork Event Specialists San Diego Convention Center 111 W Harbor Dr San Diego, Ca 92101
Rates quoted below are base upon straight time move in and move out. All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not. All charges are per cwt (100 lbs.), rounded up to the next 100 lbs. Teamwork will receive advance crated shipments at the warehouse and will provide up to 30 days storage prior to the show. Teamwork will receive direct shipments on scheduled move-in day(s). The rates listed below include receiving shipments, delivery to booth, storage of empty packing materials, and return outbound shipments to the loading dock. Partial service will not be discounted. All shipments must be accompanied by certified weight tickets. RATE SCHEDULE:
A. WAREHOUSE ADVANCE RECEIVING - Roundtrip - CRATED MATERIALS ST Rate: $119.90 per cwt. - 200# Minimum The above rate includes the following: - Receive crated shipments only at our warehouse 30 days prior to show. - Deliver to booth space - Removal, storage, return of empty containers - Pick-up at the booth and load onto outboard carrier
- Shipments of loose or uncrated materials will not be received at warehouse
B. DIRECT SHIPMENT TO SHOW SITE - Roundtrip - CRATED MATERIALS ST Rate: $109.00 per cwt. - 200# Minimum The above rate includes the following: - Receive crated shipments at show site on move-in dates. - Deliver to booth space - Removal, storage, return of empty containers - Pick-up at the booth and load onto outboard carrier
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
FREIGHT RATES & SHIPPING INSTRUCTIONS
C. SPECIAL HANDING, UNCRATED AND LOOSE MATERIALS Add 30% to regular per cwt. charge - 200# Minimum
Crated shipments requiring special handling include shipments that are loaded and or packed in a manner as to require additional handling such as ground loading, side door unloading, constricted space unloading, designated piece unloading or stacked shipments. Also included are shipments mixed on truck, multi shipment/delivery areas and shipments without delivery receipts. FedEx, UPS and DHL shipments are included in this category due to their delivery procedures.
D. OVERTIME RATE: Add 30% if handled IN or OUT on overtime Add 60% if handled IN and OUT on overtime All shipments handled on Saturday, Sunday and Holidays and before 8:00 AM or checked in after 4:30 PM on weekdays will be charged at the overtime rate.
E. OFF TARGET CHARGE: Freight received before first day to receive or after the deadline date- add 30% off target charge
F. SURCHARGE: Freight left in booth without Bill of Lading will be charged $7.35 per cwt surcharge G. SMALL PACKAGES: Not to exceed 25lbs*
Rate: $50.00 – First Small Package received Rate: $15.00 – Each additional small package received on the same shipment * Please Note: FedEx, UPS and DHL are subject to special handling surcharges due to their delivery Procedures
Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Maximum weight is 25 lbs. per shipment, per delivery and includes UPS, Federal Express and Airborne. All shipments received via air carrier that do not fall into the small package category may be subject to a special handling fee. Special Handling/Uncrated Materials: Crated shipments requiring special handling include shipments that are loaded and or packed in such a manner as to require additional handling such as ground loading, side door unloading, constricted space unloading, designated piece unloading or stacked shipments. Also included are shipments mixed on truck, multi shipment/delivery areas and shipments without delivery receipts. Rates are based on incoming weight only. All weights are rounded off to the next cwt. Each shipment received is considered separately. Freight handling charges are the responsibility of the Exhibitor. Exhibitors are urged to carry all-risk floater insurance covering their materials against damage, loss, and all other hazards from the time shipment is made prior to the show until shipments are received back after the show. This can generally be done by adding "riders" to existing insurance policies, often at no additional cost. Empty container labels will be available at the Service Desk. Affixing the labels is the sole responsibility of the Exhibitor or his representative. Teamwork assumes no responsibility for removal of containers with old empty labels, mislabeled or valuables stored inside containers while containers are in storage. Outbound shipping labels and Bills of Lading will be available at the Service Desk. The Exhibitor or his representative must pack and label their exhibit material and turn in a Bill of Lading for each shipment at the Service Desk before leaving the Show. Teamwork will route all shipments unless a designated carrier has been assigned. If the designated carrier fails to pick up by the removal date of the Show, Teamwork reserves the right to route exhibit material by an alternate carrier. As a result of re-routing or handling, no liability will be assumed by Teamwork.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
FREIGHT RATES & SHIPPING INSTRUCTIONS
LIMITS OF LIABILITY AND RESPONSIBILITY
A. Teamwork Event Specialists shall not be responsible for damage to uncrated materials, material improperly packed, or concealed damage.
B. Teamwork Event Specialists shall not be responsible for loss, theft, or disappearance of Exhibitor’s materials after same
has been delivered to Exhibitor’s booth.
C. Teamwork Event Specialists shall not be responsible for loss, theft, or disappearance of materials before they are picked up from Exhibitor’s booth for reloading after the Show. Bills of Lading covering outgoing shipments, which are furnished by Teamwork Event Specialists to Exhibitor, will be checked at time of actual pick up from booth and corrections made where discrepancies occur.
D. Teamwork Event Specialists shall not be responsible for any loss, damage, or delay due to fire, Acts of God, strikes,
lockouts or work stoppages of any kind or to any causes beyond its control.
E. Teamwork Event Specialists shall be limited to the physical loss or damage to the specific article which is lost or damaged and, in any event, Teamwork Event Specialists’ maximum liability shall be limited to $.30 per pound per article with a maximum liability of $50.00 per item or $1,000.00 per shipment, whichever is less.
F. Teamwork Event Specialists shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits
or revenues, or for any collateral costs, which may result from any loss or damage to any Exhibitor’s materials which may make it impossible or impractical to exhibit same.
G. The consignment or delivery of a shipment to Teamwork Event Specialists by an Exhibitor, or by any shipper to or on
behalf of the Exhibitor, shall be construed as an acceptance by such Exhibitor (and/or other shipper) of the terms and conditions set forth.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
FREIGHT FAQS & HANDLING HINTS
Delivery of your Bills of Lading to Teamwork Event Specialists’ Service Desk does not signify that Teamwork Event Specialists has assumed responsibility for your shipments. Whenever possible, a member of your staff should remain with your shipment until it is actually picked up for removal from the loading dock at which time the trucker assumes responsibility for your merchandise. In every case, be sure to turn in your Bills of Lading to the Exhibitor Service Desk. Do not leave Bills of Lading in your booth.
The information below is an outline of the most commonly asked questions regarding freight handling, often referred to as drayage. This can be the most costly part of exhibiting at conventions. We will try to explain what drayage is and how rates are established which will help you save money by avoiding unnecessary surcharges.
What is “Freight Handling/Drayage”? - The term drayage is the moving of exhibit materials from one location to another. Whether you ship to Teamwork’s warehouse or directly to show site, your materials still need to get to your booth location. Drayage services include the accepting of your material either at our warehouse or on show site, delivery to your booth, storage of empty containers during the show, returning empty containers at the close of the show, picking up your packaged materials, returning them to the dock and loading on the carrier of your choice.
How are rates determined? - Drayage charges are based on a number of factors including union labor rates, facility dock access, and the show schedule to name just a few. The conference is being held in a union facility and therefore must use union labor to move freight. These rates can vary from city to city.
Tips on how you can save money - Read the Freight Handling section of your Service Kit carefully. Be aware of any surcharges that may be assessed for special handling or late shipments. Pay special attention to deadline dates. If you ship in advance to our warehouse and your shipment arrives after the published deadline date, you may be assessed a surcharge. Crated materials are the easiest to unload, therefore, have the least expensive drayage charge. Loose, pad wrapped and uncrated materials require more labor time and, therefore, may be assessed a special handling fee. It may be cost effective for you to build crates for any portion of your exhibit that is not crated.
How is the weight of my shipment determined? All drivers should attain certified weight tickets for materials prior to arriving at the dock either at the warehouse or at show site. Teamwork Event Specialists reserves the right to determine weights for all shipments for which weight tickets are not provided at the time of delivery. In cases where Teamwork Event Specialists weighs the shipment, the Exhibitor will be charged for double handling.
Small shipments versus large shipments. - Most Service Contractors have a minimum of 200 lbs. per shipment. It is best to send your freight as one large shipment versus several small shipments. For instance, if you send one 45 lb. and one 55 lb. package separately, you are charged the minimum on each shipment. If you are planning to ship items from various locations, you may want to ship them all to a central location then forward them to the Service Contractor’s warehouse and/or show site. If you ship your materials in one shipment and the carrier makes multiple deliveries to Teamwork, you will be charged for each delivery to our dock, regardless of whether or not the materials were shipped together as one shipment.
Advance shipments versus show site shipments. - In general, it is best to ship your materials in advance to the “advance shipment” address. The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost. You can (and should) confirm that we have received your materials well in advance of the show installation. If there is a problem, it can be solved prior to the show. When shipping direct, if there is a problem, there is seldom time to solve the problem prior to show opening.
Another advantage to advance shipments is that your materials will be in your booth when you arrive and you can begin installation immediately, thus saving you time and frustration at show site.
Should I insure my exhibit? - The answer is YES! It is your responsibility to make sure your freight is insured from the time that it leaves your company until it returns. A rider to your existing policy can usually do this. Check with your insurance carrier for details.
Two of the most expensive mistakes made by Exhibitors are: 1) shipping materials in several shipments, or 2) shipping via UPS or similar carriers that split a single shipment into several deliveries to our dock. Both can be very costly. Remember, each delivery incurs a minimum charge.
Always be aware of freight receiving deadlines. You will be assessed a late charge if your shipment arrives after the deadline date. Inform your shipper that all items must arrive prior to a specific date.
Always ship your materials crated – Loose or pad wrapped items are assessed special handling fees.
Make sure all materials are labeled properly to avoid any delivery delays. All pieces should have the recipient’s name and address, the show name, your company name, and your booth number. Remove old labels after every show to avoid any future confusion. If you are shipping multiple pieces, label them as such: 1 of 4; 2 of 4; 3 of 4; 4 of 4, etc. We hope this helps you in budgeting for your material handling costs.
TO: _____________________________ EXHIBITING COMPANY NAME
McKesson ideaShare 2015
_________________ BOOTH NUMBER
c/o Teamwork Event Specialists YRC Freight 9525 Padgett St.
San Diego, CA 92126
MUST BE RECEIVED BY: Friday, June 19, 2015, at 4:00pm
Number ________of_______pieces
TO: _____________________________ EXHIBITING COMPANY NAME
McKesson ideaShare 2015
_________________ BOOTH NUMBER
c/o Teamwork Event Specialists YRC Freight 9525 Padgett St.
San Diego, CA 92126
MUST BE RECEIVED BY: Friday, June 19, 2015, at 4:00pm
Number ________of_______pieces
DIRECT SHIPPING LABEL DIRECT SHIPPING LABEL FROM: FROM:
TO: _____________________________ EXHIBITING COMPANY NAME
McKesson ideaShare 2015
_________________ BOOTH NUMBER
c/o Teamwork Event Specialists San Diego Convention Center
111 W Harbor Dr San Diego, Ca 92101
MUST NOT BE RECEIVED UNTIL: Wednesday, June 24, 2015, at 9:00am
Number ________of_______pieces
TO: _____________________________ EXHIBITING COMPANY NAME
McKesson ideaShare 2015
_________________ BOOTH NUMBER
c/o Teamwork Event Specialists San Diego Convention Center
111 W Harbor Dr San Diego, Ca 92101
MUST NOT BE RECEIVED UNTIL: Wednesday, June 24, 2015, at 9:00am
Number ________of_______pieces
DIRECT SHIPPING LABEL DIRECT SHIPPING LABEL FROM: FROM:
TO: _____________________________ EXHIBITING COMPANY NAME
McKesson ideaShare 2015
_________________ BOOTH NUMBER
c/o Teamwork Event Specialists San Diego Convention Center
111 W Harbor Dr San Diego, Ca 92101
MUST NOT BE RECEIVED UNTIL: Wednesday, June 24, 2015, at 9:00am
Number ________of_______pieces
TO: _____________________________ EXHIBITING COMPANY NAME
McKesson ideaShare 2015
_________________ BOOTH NUMBER
c/o Teamwork Event Specialists San Diego Convention Center
111 W Harbor Dr San Diego, Ca 92101
MUST NOT BE RECEIVED UNTIL: Wednesday, June 24, 2015, at 9:00am
Number ________of_______pieces
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
CHARITY DONATIONS
Discount Deadline: June 5, 2015
Booth Number ______
Don’t feel like shipping your product displays back? Please donate them to charity.
Once again, arrangements are in the works to select a local charity that can benefit from donations we receive from you at the close of
the McKesson Pharmacy Strategies Conference.
If you would like to donate your product displays to charity after the show, all you will have to do is simply leave the unwanted items in
your booth labeled with one of the provided “Charity Donation” stickers and our selected charity will collect them.
More information will be provided to you onsite, so stay tuned.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
ORDER FORM – ORDER RECAP & CONFIRMATION
Discount Deadline: June 5, 2015
Booth Number ______
1. Please complete the information requested and return payment in full with this form and your order.
2. You may choose to pay by credit card or check. You must complete Page 1 of the six-page Order Form in this Manual regardless of payment method. If you are paying by check, please make check payable to TEAMWORK EVENT SPECIALISTS
3. Mail your check and all applicable forms to:
TEAMWORK EVENT SPECIALISTS 23 Norfolk Avenue South Easton, MA 02375
CALCULATION OF ORDERS (total from each Teamwork Event Specialists Order Form):
STANDARD BOOTH FURNISHINGS * ……………………………. $
CARPET ORDER FORM* ……………………………. $
LABOR ORDER FORM ……………………………. $
FORK LIFT SERVICE* ……………………………. $
FREIGHT ORDER FORM ……………………………. $
SPECIAL SIGNS ORDER FORM * ……………………………. $
RENTAL EXHIBIT ORDER FORM * ……………………………. $
8% CA Sales Tax Line items marked with an * are subject to CA Sales Tax
…………………………….
TOTAL DUE TO TEAMWORK EVENT SPECIALISTS $
PAYMENT METHOD:
Credit Card: VISA MASTERCARD AMERICAN EXPRESS
Check: #___________ Dated _____/_____/_____ in the amount of $________________
EXHIBITORS PAYING BY CHECK ARE STILL REQUIRED TO PROVIDE A CREDIT CARD AUTHORIZATION AS GUARANTEE OF PAYMENT FOR ADDITIONAL
CHARGE Please print or type information below: Card Holders Name: Card Billing Address: City:
State: ZIP:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
PLEASE COMPLETE THE INFORMATION REQUESTED BELOW:
CONTACT NAME:
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
PLEASE CHECK THE BOX INDICATING HOW YOU WOULD LIKE YOUR ORDER CONFIRMED:
BY TELEPHONE BY FAX BY EMAIL
NOTE: TO QUALIFY FOR DISCOUNT PRICES, YOU MUST SEND YOUR ORDER AND PAYMENT IN FULL PRIOR TO THE
DISCOUNT DEADLINE DATE SPECIFIED IN THIS MANUAL.
FAX CONFIRMATION
WE HAVE RECEIVED THE FOLLOWING ORDERS FOR YOUR BOOTH:
PAYMENT INFORMATION FREIGHT STANDARD BOOTH FURNISHINGS SPECIAL SIGNS CARPET RENTAL EXHIBIT LABOR FORK LIFT SERVICE THIRD PARTY PAYMENT AGREEMENT EXHIBITOR APPOINTED CONTRACTOR BOOTH CLEANING
ADDITIONAL INFORMATION NEEDED TO PROCESS YOUR ORDER:
Thank you for your order. If we can be of further assistance or for additional information, please contact our Exhibitor Service Department at 508 230-0397.
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
EXHIBITOR APPOINTED CONTRACTOR
Deadline: May 29, 2015
Booth Number ______
The unpacking, erection, assembling, dismantling, and packing of displays and equipment must be done by the correct type of union labor. Teamwork Event Specialists, the official contractor, will have skilled craftsmen available to assist Exhibitors. Arrangement for labor should be made through Teamwork Event Specialists in advance whenever possible. Official labor forms are included in this Exhibitor Service Manual. Exceptions to the foregoing will be considered only in cases where permission has been requested in writing by the Exhibitor and received by Teamwork Event Specialists no later than Friday, May 29, 2015. An exception will not be granted if it is inconsistent with the commitments made and obligations assumed by Management in any contract with service contractors of its lease with the The San Diego Convention Center. For services such as electrical, internet, plumbing, telephone, drayage, rigging and booth cleaning, no exception will be made and the contractor designated by Management will be used. All agents representing the Exhibitor must be fully identified by the official Management badge. All agents or representatives who are performing services other than the Exhibitor’s own employees must provide Teamwork Event Specialists with Certificates of Insurance naming Teamwork Event Specialists, “Show Management” and the San Diego Convention Center as additional insured's at the time that a request for an exception is made. These Certificates of Insurance must include public liability and property damage insurance for at least $1,000,000, and workmen's compensation insurance in accordance with local law. Exhibitors wishing to use a contractor other than Teamwork Event Specialists to set up and dismantle their exhibits must fill out this form and return to us no later than the date shown above. If this form and the original certificate of insurance from the non-official contractor are not received by Friday, May 29, 2015, your non-official contractor will be allowed to supervise only. All labor must then be hired from Teamwork Event Specialists for installation and dismantling of the exhibit. There are NO exceptions after the deadline date. We urge that you require your EAC to send their certificate of insurance certified by Priority Mail, Federal Express, UPS, etc. to obtain proof of delivery. Only original documents are accepted, NO photocopies. EAC Company Name: Service to be provided: EAC contact person(s): Address: City:
State: ZIP:
Telephone:
Fax:
Exhibiting Company Name:
Booth No:
Is this company authorized to order services on your behalf? Yes No
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
EXHIBITOR SAFETY & SECURITY
EXHIBITOR SAFETY
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Teamwork Event Specialists cannot be responsible for injuries, falls or damage caused by the improper use of rental furniture or equipment. If assistance is required in assembling your booth, please order labor on the Teamwork Order Form and the necessary ladders and tools will be provided. Please assist in our efforts to provide a SAFE WORKING ENVIRONMENT for everyone.
All Exhibitors must set up their displays within their booth boundaries. Booths extending into the aisle are subject to Fire Marshal jurisdiction and an Exhibitor may be fined for aisle encroachment. The booth sizes stated are outside measurements. Allow a six inch leeway when installing hardwall displays.
Any person involved in moving equipment, supplies, or goods into or out of the facility is prohibited from consuming alcohol or being under the influence of alcohol.
Booth construction must conform to applicable building codes including electrical, plumbing, etc. All work carried out on booths on site must conform to facility regulations. Please contact the event’s On-Site Safety Representative through your Show Manager for further information.
In the event of an emergency evacuation, security staff will help direct you to the nearest emergency exit, so be sure to familiarize yourself with the layout of the facility.
Use extreme caution if you are in show areas where forklifts and vehicle traffic are operating during move in and move out.
EXHIBITOR SECURITY
Do not assume the exhibit hall is secure. Each Exhibitor must take responsibility for the security of all the items in his or
her booth. Teamwork Event Specialists, Show Management, facility personnel and the security contractor try to guard against theft and damage, but the ultimate burden falls on the Exhibitor. Move in and move out are particularly vulnerable times. Be sure to carefully safeguard your exhibit materials.
Do not list the contents of crates and cartons on your shipping labels. A label that reads 27” color monitor is an open invitation for thieves.
Never display “one-of-a-kind” items or irreplaceable samples unless someone is present at all times to keep an eye on them. For example, plasma screens are a high theft item. Teamwork strongly recommends that you insure plasma screens as NO liability for theft is assumed by Show Management, the facility or Teamwork Event Specialists. We also recommend that the shipping containers are not marked ‘PLASMA SCREEN’.
Do not leave your booth unattended during the hectic and heavily populated move-in and move-out times.
Consider covering your exhibit with some sort of cloth at the close of each day. The psychological deterrent makes it more difficult for people to handle merchandise. Criminals often look for the easy mark first.
Business tools such as laptop computers, recorders, calculators, and give-away items are the things most often stolen. They should be guarded and stored safely at night.
Thieves will also take personal items such as purses, suit coats, and toolboxes. Do not leave personal items unprotected in your booth.
Never store items in containers marked “Empty”.
Show Management provides a 24-hour security system to prevent entry to the exhibit area by anyone not authorized. This security service does not guarantee Exhibitors against loss. Nor does it imply an assumption of liability for an Exhibitor’s property by Teamwork Event Specialists, Show Management, or their agents.
INSURE YOUR BOOTH! Your exhibit materials should be insured from the time they leave your facility until the time they return. Consult with your insurance agency about adding a rider to your existing policy.
ELECTRICAL ORDER FORM
ELECTRICAL EXHIBITION SERVICES 1844 Imperial Avenue, San Diego, CA 92102
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
120 VOLT POWER DELIVERY
The cost of 120-Volt outlets includes delivery to one location in island booths and to one location at the rear of inline or peninsula booths. If you require the outlets to be distributed to any other location, material and labor charges apply. There is a minimum charge of 1 hour for installation & 1/2 hour for removal. Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations.
ISLAND BOOTHS
Include a floor plan layout of your booth space indicating all outlet locations with measurements and orientation. If a main power drop/delivery location is not indicated on the floor plan, Edlen will deliver to the most convenient location.
208/480VOLT SERVICES
If you require 208 volt or higher services please call for a quote. Edlen electricians must make all high voltage connections and disconnects. This is done on a time and material basis. Please complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this order form.
24 HOUR SERVICES
Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing, show days only. If you require power at any other time order 24 hour power at double the outlet rate.
LIGHTING
Overhead lights are installed on time and material basis. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall,
lift charges will apply. Call for quote. Pole lights are installed at rear or side rail of in-line booths. Time and material applies to all other locations.
Form 120V-022213
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event
120 VOLT
QTY Show
Hours Only
QTY 24hrs/day
Double rate
ADVANCE PAYMENT
PRICE
REGULAR PAYMENT
PRICE
TOTAL COST
500 WATTS (5 AMPS) 120.00 180.00
1000 WATTS (10 AMPS) 220.00 330.00
1500 WATTS (15 AMPS) 255.00 383.00
2000 WATTS (20 AMPS) 286.00 429.00
MISC. REQUIREMENTS
(
LIGHTS (Cost of Arm & Pole lights include power and 1 hour labor to install and remove)
1000 WATT OVERHEAD LIGHT 270.00 405.00
8’ POLE LIGHT WITH 1 FIXTURE 120.00 180.00
8’ POLE LIGHT WITH 2 FIXTURES 162.00 243.00
MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site)
15’ EXTENSION CORDS 23.00
POWER STRIPS 23.00
ELECTRICAL LABOR
ST (Mon-Fri, 8am-4:30pm, excluding holidays) 112.00
OT (Mon-Fri, 4:30pm-8am, Sat, Sun & holidays) 224.00
PLACE TOTAL HERE
PRINT NAME: BOOTH #:
AUTHORIZED SIGNATURE:
EMAIL: PHONE:
TERMS & CONDITIONS: I agree in placing this order that I have accepted Edlen’s payment policy and the terms and conditions of contract.
The “Method of Payment” form must be completed and returned with this order form.
EXAMPLE-CEILING POWER EXAMPLE-FLOOR POWER
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE @ WWW.EDLEN.COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM.
TERMS & CONDITIONS
1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services or location for lights or lighting) must be received no later than the deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate.
2. In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by email or fax of any such corrections.
3. Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in-line and peninsula booths.
4. Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6. Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to the most convenient location.
7. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation.
8. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Please contact our local office to discuss any additional charges.
9. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
10. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees.
11. Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for unused items.
12. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen.
13. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes.
14. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation.
15. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
16. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received.
17. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing.
18. Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
19. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
20. It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
21. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
22. By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
ISLAND BOOTHS
Aisle # ____
Aisle # ____
Aisle #
____
Ais
le #
____
A scaled floor plan must accompany your order
with main power location, add’l outlet locations &
booth orientation.
(IN-LINE BTHS) (PENINSULA)
X X
100 102
201 203
104
(BACK TO BACK PENINSULAS)
302 308
X
X
Aisle # 500
Aisle #
900
4 ft
4 ft
Aisle # 600
12 ft
6 ft
5 ft 4 ft
X
X
5A
MAIN DISTRIBUTION
POINT
5A
5A
Aisle # 500
Aisle #
900
4 ft
4 ft
Aisle # 600
12 ft
6 ft
5 ft 4 ft
X
X
5A
MAIN DROP
LOCATION
5A
5A
ELECTRICAL LABOR FORM
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102 Ph: (619) 696-6625 Fax: (619) 696-7762
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK
1. Electrical distribution under carpet 5. Wiring of overhead signs
2. Connection of all 208V or higher services 6. Assembly & Installation of lighting hung from truss or ceiling
3. Hardwiring of any electrical apparatus 7. Installation of lighting requiring tools for installation
4. Overhead power distribution
POWER DISTRIBUTION - PLEASE PROVIDE THE FOLLOWING INFORMATION
1. Floor Plan layout of your booth space:
A. Floor plans must include exact outlet locations with dimensions or be to scale.
B. Floor plans must reflect booth orientation. Please note surrounding booth or aisle numbers.
C. Power comes from the floor. Identify a main power location we can deliver the power to. Power is distributed from that point.
Example: 20x30 Island Booth
2. Date you will begin building your booth _______________________________________ Estimated time _______________________
3. Show Site Contact with authority to make additions or changes to your order
Contact Name _____________________________________________________________
Contact Company __________________________________________________________
4. Credit card information must be on file before any labor begins in your booth space. Please provide this information on your method of payment form.
Main Distribution Point Center of booth X
X
X 1-5A
2-20A
1-5A
5’
4’
5’
4’ Aisle 500
Aisle 700
PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR
LABOR REQUIRMENTS (Please complete all the sections below)
If you require any additional electrical work in your booth, please provide us with a production schedule with the dates,
times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day Monday Date 1/5 # Men 4 Time 8:00 am Work required Assemble & hang truss/lights
Day Tuesday Date 1/6 # Men 1 Time 12:30pm Work required Wire electric sign
Day Date # Men Time Work required
Day Date # Men Time Work required
Day Date # Men Time Work required
Day Date # Men Time Work required
Day Date # Men Time Work required
Day Date # Men Time Work required
SHOW SITE SUPERVISOR
Contact Name: Company:
Cell Number: Email address:
PLEASE PROVIDE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM
Credit card information must be on file before any of the requested labor is performed.
ELECTRICAL LABOR/LIFT RATES & RULES
Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a first-
come first-serve basis. A representative must come to Edlen’s Labor Desk prior to each individual labor call to confirm that booth is ready for such labor. If labor is dispatched at the requested time and no “exhibitor supervisor” is available,
a minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES
Straight time …………………………………………………………………………………… 112.00 per hour
Monday-Friday 8:00am - 4:30pm, excluding holidays
Overtime ………………………………………………………………………………………… 224.00 per hour
Monday-Friday 4:30pm - 8:00am, all day Saturday, Sunday & Holidays
LIFT RATES
Lift 120.00 per hour
Lift charges will apply to for all overhead work such as; light installation overhead, power or data cable distribution
overhead, hanging signs, etc. Lift cost does not include operator.
ELECTRICAL LABOR FORM
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102 Ph: (619) 696-6625 Fax: (619) 696-7762
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts American Express, Master Card, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
COMPANY CHECK BANK WIRE TRANSFER INFORMATION *
Please make check payable to: Edlen Electrical. All foreign checks must be drawn on U.S. Banks only. For those booths that require labor a credit card must be on file. Please reference the Event # listed above on your remittance.
Bank transfer to Bank of America Wire Transfer: ABA#: 026009593 Acct: 33855214 International Wire Transfer: Swift Code: BOFAUS3N Acct: 33855214
* $25 processing fee MUST be included with transfer.
CREDIT CARD For your convenience, we will use this authorization to charge any remaining balances on your account prior to event closing. A copy of final charges will be sent to the email address provided in the payment information section.
ACH ELECTRONIC PAYMENT TRANSFER
Bank of America ABA# 125000024 Acct: 33855214 6900 Westcliff Drive, Las Vegas, NV 89145 Phone: 888.852.5000 Ext 6007
Please note the financial institution MUST be based in the US. In order to avoid a transfer fee, you must notify the financial institution that you wish to make an ACH electronic payment transfer.
CHECK AND CREDIT CARD INFORMATION
CHECK #
CREDIT CARD NUMBER: EXP DATE:
CARD HOLDER SIGN: PRINT NAME:
EMAIL ADDRESS: THIRD PARTY: YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS: CITY: ST: ZIP:
SERVICE TOTALS
ELECTRICAL/LABOR/MATERIAL
PLUMBING
LIGHTING
TOTAL DUE
By signing and placing this order, I accept all payment policies and the terms and conditions outlined on all service order forms completed.
PLEASE SIGN
AUTHORIZED SIGNATURE
PRINT NAME DATE
Advance Payment Deadline Date: 05/25/15
EXHIBITOR INFORMATION
COMPANY NAME: PHONE:
ADDRESS: FAX:
CITY: ST: ZIP:
COUNTRY: CELL:
EMAIL:
VISA MASTER CARD AMX DISCOVER
ELECTRICAL LAYOUT FORM
ELECTRICAL EXHIBITION SERVICES 1844 Imperial Avenue, San Diego, CA 92102
Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at the rear of an in-line booth this form is not necessary.
Indicate booth type: Island □ Peninsula □ Inline □ Provide aisle or adjacent booth #’s for orientation
Power is brought to one location in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend below:
X = Main Distribution Point = 5amp/500watt = 10amp/1000watt = 15amp/1500watt = 20amp/2000 watt
Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot
_____Square = _____Ft Total Square Footage = __________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adja
cent B
ooth
or A
isle
# _
___
___
___
__
___
A
dja
cent
Bo
oth
or
Ais
le #
____
___
___
__
___
INT
ER
NE
T - N
ET
WO
RK
/ TE
LE
PH
ON
E S
ER
VIC
E C
ON
TR
AC
T
Exhibitor Company Name:
Booth / Room #:
Show Name:
Billing Company Name:
Show Dates: 06 / 24 / 15 To 06 / 28 / 15
Billing Company Address:
Incentive Order Deadline: 06 / 07 / 15
City, State / Country, Zip:
Phone Number: ( ) -
Contact:
Email:
Credit Card Number: AMX MC Visa Expire Date(MM/YY):
/
Cell Number: ( ) -
Credit Card Billing Address:
Credit Card Billing City, State / Country, Zip:
Print Credit Card Holder Name(as it appears on card):
Card Holder Signature:
A valid credit card number with signature must be on file regardless of payment method. Total payment must accompany order.
With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments.
Premium Wired Internet No wired or wireless routers
Shared Connection speeds up to 10Mbps
Recommended for:
Wired Cyber Cafe
Social Media Feeds
Multi Media Downloads
Includes 1 Static Private IP Address
Basic Wired Internet No wired or wireless routers
Shared Connection speeds up to 1.54Mbps
Recommended for:
Email
Surfing the Internet
Supports 1 device only
Important! All online orders will receive a 5% discount. ORDER ONLINE: orders.smartcitynetworks.com/ordering.aspx
***Incentive rate applies to orders received with payment 14 days prior to 1st day of show move-in***
Effective January 1, 2015 – December 31, 2015 Customer No: 2015 - 025 - 153 -
1. Shared Internet Services – Routers Prohibited QTY Incentive Base On-Site Total a. Premium Internet Service $1,095 $1,395 $1,674
b. Additional Devices for Premium Service $150 $185 $222
c. Upgrade to Public IP Address for Premium Internet Service $199 $299 $358
d. Basic Internet Service $695 $895 $1,074
2. Dedicated Internet Services – Routers Supported a. Dedicated 3Mbps $3,495 $4,370 $5,244
b. Dedicated 6Mbps $5,900 $7,375 $8,850
c. Dedicated 10Mbps $7,850 $9,810 $11,772
d. Upgrade to 29 Public Static IP Addresses $995 $1,194 $1,433
Higher Bandwidth Services Available – Please call (888) 446-6911 for quote. 3. Internet Equipment & Labor a. Switch Rental – up to 24 ports $185 $225 $270
b. Patch Cable (up to 50’) – Cat5e $50 $62 $74
c. Labor / Floor Work – Fee Per Hour $125 $125 $125
4. Voice Services: PBX Service – Domestic LD Included a. Single Line – Instrument, Non Dial 9, Int’l LD $275 $345 $414
b. Multi-line Phone w/ 1 main number & 1 rollover line $415 $520 $624
c. Speaker Phone Line w/ Polycom Instrument $465 $575 $690
5. Special Quote – Attachment A or Statement of Work (if applicable)
6. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines)
For Cable TV Service & extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote.
SUBTOTAL
Send Completed Orders with Payment and Floor Plan To: SMART CITY NETWORKS
ESTIMATED 10% TAX / FEES
5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 (888) 446-6911 FAX (702) 943-6001 [email protected]
Center: S a n D i e g o C C ( 0 2 5 ) - C A Company Name:
Show: McKesson ideaShare 2015 Booth / Room #:
Customer / Ref #: 2015 - 025 - 153 -
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security compliance issues ***
*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements ***
Device(s) Operating System: Total # of Devices Connecting to Smart City’s Network:
Type of Anti-Virus Software Installed: Norton McAfee Other:
Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / /
Are You Renting Computers? YYeess NNoo Rental Company Name:
Rental Company Contact: Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice.
Signature Date
Printed Name Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
Floor Plan – Communications Cable
Center: S a n D i e g o C C ( 0 2 5 ) - C A Company Name:
Show: McKesson ideaShare 2015 Booth / Room #:
Customer / Ref #: 2015 - 025 - 153 -
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications
cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”,
designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.
.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
Adja
cent B
ooth
or
Ais
le#
Adja
cent B
ooth
or
Ais
le#
Floor Plan – Communications Cable
Center: S a n D i e g o C C ( 0 2 5 ) - C A Company Name: ABC EXAMPLE COMPANY
Show: ABC EXAMPLE SHOW Booth / Room #: 1234
Customer / Ref #: 2015 - 025 - XXX - XXXX
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications
cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”,
designated location of items within the booth, surrounding booths, scale-length and width).
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10) 20 X 20 . Scale = 1 Box is equal to 2 ft.
.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
ORDER FORM – COMPUTER AND AUDIO VISUAL
DISCOUNT DEADLINE: WEDNESDAY JUNE 10TH, 2015 15% FEE APPLIED AFTER DEADLINE AND FOR ALL ONSITE ORDERS
Wireless headset, lapel & handheld microphone system $295.00
$ Mac Book Pro $250.00 $ Anchor AN1000 – 50 watts $100.00 $ Laser printer: HP 4200N 40PPM $175.00 $ Powered speakers w/ stand (2) $225.00 $ Color Printer $195.00 $ Mackie 4 channel mixer $105.00 $ Industrial DVD player w/ remote $150.00 $ Mackie 12 channel mixer $150.00 $ Ipad 2 or 3 $195.00 $
Subtotal: $
• All listed rates are show rates (price covers entire run of the show). Tax(8.75%):
*Set-up dates: Please indicate date and time to have AV installed (2 hour window):
* Set-up / Delivery charges are $150.00 or 15% of the total order, whichever is greater.
*Set-up: $
Date: Time:
Total: $
Please print or type information below:
Contact Name:
Email:
Telephone: Fax:
Exhibiting Company Name:
Booth No:
Onsite Contact Name:
Onsite Contact Cell Phone:
Note: Specialty A/V items are available upon request (24” – 103” touch screens, seamless video walls, LED’s, special audio requests, etc) Please Note: A Credit Card must be on file to ensure payment for your order. No Goods or services will be rendered without a credit card accompanying this order. Your preferred method of payment will be used, if other than the credit card on file, to complete this order at the close of the show. Please visit the 4 Productions Service Desk to finalize your invoice. No adjustment will be made after the close of the show.
CHARGE TO( check one) AMERICAN EXPRESS VISA MASTERCARD
Account Number:
Expiration Date:
Card Holders Name:
Card Holders Signature:
Card Billing Address: City:
State: ZIP:
Telephone:
Fax:
4 Productions, 23 Norfolk Avenue, S. Easton, MA 02375 Phone: (774) 568-5400 Fax: (774) 568-5390
Get Inspired.2015 AFR TRADE SHOW FURNISHINGS KIT CATALOG
2
Whisper Bench OttomanWhite Leather 60”L x 24”D x 17”H
WHISPER
Whisper SofaWhite Leather87”L x 37”D x 35”H
Whisper LoveseatWhite Leather 61”L x 37”D x 35”H
Whisper ChairWhite Leather 35”L x 37”D x 35”H
Whisper Round OttomanWhite Leather 46”Round x 17”H
Whisper Square OttomanWhite Leather 40”Square x 17”H
Function Armless ChairWhite Leather28”Square x 29”H
Function CornerWhite Leather28”Square x 29”H
FUNCTION
3
Continental Half Moon OttomanWhite Leather33”L x 19”D x 19”H
Continental Curved Bench OttomanWhite Leather70”L x 26”D x 19”H
SOPHISTICATION
Sophistication SofaWhite Leather72”L x 31”D x 48”H
Sophistication LoveseatWhite Leather48”L x 31”D x 48”H
Sophistication ChairWhite Leather24”L x 31”D x 48”H
CONTINENTAL
Continental Wedge OttomanWhite Leather 30”L x 34”D x 19”H
Continental Reverse Curved LoveseatWhite Leather 72”L x 34”D x 31”H
Continental Curved LoveseatWhite Leather 82”L x 34”D x 31”H
4
SOPHISTICATION
Sophistication CornerWhite Leather31”Square x 48”H
Sophistication OttomanWhite Leather31”Square x 19”H
Metro SofaBlack Leather85”L x 35”D x 35”H
Metro LoveseatBlack Leather60”L x 35”D x 35”H
Metro ChairBlack Leather35”Square x 35”H
METRO
BOCA
Boca CornerBlack LeatherWhite Leather
28”D x 22”W x 30.7”H
Boca ArmlessBlack LeatherWhite Leather
28”D x 22”W x 30.7”H
5
Grammercy SofaCharcoal Leather82”L x 36”D x 36”H
Grammercy LoveseatCharcoal Leather57”L x 36”D x 36”H
Grammercy ChairCharcoal Leather28”L x 36”D x 36”H
GRAMMERCY*See page 9 & 10 for additional Grammercy product available
SUAVE MIDNIGHT
Suave Midnight SofaMidnight Suede77”L x 36”D x 33”H
Suave Midnight LoveseatMidnight Suede54”L x 36”D x 33”H
Suave Midnight ChairMidnight Suede32”L x 36”D x 33”H
METRO
Metro Square OttomanBlack Leather40”Square x 17”H
Metro Bench OttomanBlack Leather60”L x 24”D x 17”H
6
PARMA
Parma Bench OttomanBrown Leather60”L x 24”D x 17”H
Parma SofaBrown Leather79”L x 37”D x 36”H
Parma LoveseatBrown Leather56”L x 37”D x 36”H
Parma ChairBrown Leather33”L x 37”D x 38”H
Montana Mocha SofaMocha Tan Fabric79”L x 35”D x 34”H
Montana Mocha LoveseatMocha Tan Fabric57”L x 35”D x 34”H
Montana Mocha ChairMocha Tan Fabric35”Square x 34”H
MONTANA MOCHA
7
Chandler SofaRed Leather76”L x 37”D x 35”H
Chandler LoveseatRed Leather53”L x 37”D x 35”H
Chandler ChairRed Leather31”L x 37”D x 35”H
CHANDLER
Chandler Bench OttomanRed Leather60”L x 24”D x 17”H
IMPERIAL
Imperial SofaPurple Microfiber82”L x 36”D x 36”H
Imperial ChairPurple Microfiber28”L x 36”D x 36”H
Imperial Bench OttomanPurple Microfiber48”L x 21”D x 18”H
8
EVOKE
Evoke ChairCoffee Resin Frame with Tan Cushions33”L x 35”D x 27”H
Evoke SofaCoffee Resin Frame with Tan Cushions81”L x 35”D x 27”H
Evoke Cocktail TableCoffee Resin Frame48”L x 24”D x 18”H
Tangerine SofaOrange Microfiber84”L x 36”D x 33”H
Tangerine ChairOrange Microfiber40”L x 36”D x 33”H
Tangerine Bench OttomanOrange Microfiber62”L x 24”D x 18”H
TANGERINE
Evoke End TableCoffee Resin Frame24”L x 28”D x 25”H
Evoke CubeCoffee Resin Frame18”Square
9
Tulip ChairBlack Fabric/Tilt Back/Caster Feet27”L x 26”D x 35”H
Midnight Stage ChairMidnight Microfiber25”L x 26”D x 37”H
Chamois Stage ChairBeige Microfiber25”L x 26”D x 37”H
Buckskin Stage ChairTan Microfiber25”L x 26”D x 37”H
STAGE CHAIRS
Empire ChairBlack LeatherWhite Leather
28”L x 32”D x 32”H
Ibizia ChairBlack Leather White Leather
31”L x 35”D x 32”H
Curved BenchContinental White Leather70”L x 26”D x 19”H
Square OttomanMetro Black LeatherWhisper White LeatherGrammercy Charcoal Leather
40”Square x 17”H
Bench OttomanMetro Black LeatherWhisper White LeatherChandler Red LeatherGrammercy Charcoal LeatherParma Brown Leather
60”L x 24”D x 17”H
OTTOMANS & BENCHES
10
Essentials Banquette White Leather60”Round x 48”H (2 Pieces)
Whisper Banquette White Leather59”Round x 38”H (2 Pieces)
Grammercy Banquette Charcoal Leather59”Round x 38”H (2 Pieces)
OTTOMANS & BENCHES
BANQUETTES
Hayden Bench Black Wood67”L x 16”D x 17”H
Essentials Storage OttomanWhite Leather with Locking Mechanism 48”L x 24”D x 20”HLock Not Included
Round Ottoman Grammercy Charcoal Leather Whisper White Leather46”Round x 17”H
1/4 Round Ottoman Grammercy Charcoal Leather Whisper White Leather34”L x 19”D x 17”H
11
Cube OttomansFrom left to right: White Leather, Black Leather, Red Vinyl, Green Vinyl, Blue Vinyl, Purple Vinyl18”Square
TURNING BEDS
Regency Cube OttomansFrom left to right: Orange Fabric, Teal Fabric, Ruby Fabric, Camel Fabric, Apple Fabric, Fuchsia Fabric18”Square
CUBE OTTOMANS
Essentials Turning Bed White Leather96”L x 48”D x 34”H
Essentials Turning Bed with Charging Insert White Leather96”L x 48”D x 19”H
12
Tribeca TablesEnd Table Wood/Black24”L x 28”D x 22”HSofa/Console Table Wood/Black48”L x 18”D x 30”HCocktail Table Wood/Black48”L x 28”D x 19”H
OCCASIONAL TABLES
Princeton TablesEnd Table Clear Glass/Black21”L x 22”D x 21”HCocktail Table Clear Glass/Black45”L x 21”D x 16”H
Harmony TablesEnd Table Wood/Espresso24”Round x 22”HSofa/Console Table Wood/Espresso52”L x 18”D x 30”HCocktail Table Wood/Espresso51”L x 28”D x 18”H
Aria Tables RedEnd Table Red/Brushed Steel24”L x 20”D x 22”HCocktail Table Red/Brushed Steel44”L x 20”D x 18”H
Aria Tables PurpleEnd Table Purple/Brushed Steel24”L x 20”D x 22”HCocktail Table Purple/Brushed Steel44”L x 20”D x 18”H
Aria Tables BlueEnd Table Blue/Brushed Steel24”L x 20”D x 22”HCocktail Table Blue/Brushed Steel44”L x 20”D x 18”H
Aria Tables GreenEnd Table Green/Brushed Steel24”L x 20”D x 22”HCocktail Table Green/Brushed Steel44”L x 20”D x 18”H
Aria Tables WhiteEnd Table White/Brushed Steel24”L x 20”D x 22”HSofa/Console Table White/Brushed Steel44”L x 20”D x 38”HCocktail Table White/Brushed Steel44”L x 20”D x 18”H
Aria Tables CharcoalEnd Table Storm Grey/Brushed Steel24”L x 20”H x 22”HSofa/Console Table Storm Grey/Brushed Steel44”L x 20”D x 38”HCocktail Table Storm Grey/Brushed Steel 44”L x 20”D x 18”H
13
OCCASIONAL TABLES
Cube End Tables Black 24”White 24”
24”Square x 21”H
Rose Table17”Round x 17”H
Club Cocktail Table44”L x 22”D x 18”H(Includes built in Wireless LED Lighting)
Club End Table22”Square x 18”H(Includes built in Wireless LED Lighting)
Cube Cocktail Tables Black 30” White 30”
30”Square x 16”HBlack 24” White 24”
24”Square x 16”H
Vivid TablesEnd Table Smoked Powder Coat Finish26”Square x 21”HSofa/Console Table Smoked Powder Coat Finish50”L x 24”D x 30”HCocktail Table Smoked Powder Coat Finish50”L x 24”D x 16”H
Novel TablesEnd Table Satin Steel15”Square x 16”HCocktail Table Satin Steel46”L x 15”D x 16”H
Reno TablesEnd Table Chrome25”Round x 21”HSofa/Console Table Chrome46”L x 17”D x 29”HCocktail Table Chrome45”L x 32”D x 18”H
Zanzibar Table17”Square
14
OCCASIONAL TABLES
Hylton Tablet TableWhite/Brushed Steel18”L x 12”D x 28”H
BARS & BAR BACKS
Manhattan Bar Black/Chrome63”L x 29”D x 42”H
VIP Glow Bar 6’ Frosted Plexi with Built-in Wireless LED Kit 72”L x 24”D x 42”H(Bar) 13”D x 18”H (Shelf) *Includes remote control
VIP Glow Bar 4’ Frosted Plexi with Built-in Wireless LED Kit 48”L x 24”D x 42”H(Bar) 13”D x 18”H (Shelf) *Includes remote control
Phoebe TablesFrom left to right: Yellow, Lime Green, Rose, Gold, Teal17”Round x 22”H
15
Shanti Bar Back EspressoEspresso44”W x 12”D x 78”H13”W x 14.25”H (Inside Shelf)
Shanti Bar Back WhiteWhite44”W x 12”D x 78”H13”W x 14.25”H (Inside Shelf)
Park Avenue Bar StoolMaple/Chrome16”L x 19”D x 43”H
BAR STOOLS
Escape StoolNatural Maple16”Square x 41”H
BARS & BAR BACKS
Euro Bar StoolBlack21”W x 23”D x 43”H
BarBlack with 2 shelves in backWhite with 2 shelves in back
48”L x 16”D x 42”H
Criss Cross Bar StoolEspresso LeatherWhite Leather
20x20 Booth FootprintWhisper Sofa & Chairs • Reno Cocktail & End Tables • Criss Cross Stools • Blanco Bar Table
TEAMWORK 23 Norfolk Avenue South Easton, MA 02375 Ph: 774 568-5363 Fax: 774 568-5364 Attn.: Chris Butler [email protected]
LIMITS OF LIABILITY
1. Teamwork Event Specialists shall not be responsible for damage to uncrated materials, material improperly packed, or
concealed damage. 2. Teamwork Event Specialists shall not be responsible for loss, theft, or disappearance of Exhibitor’s material after same
has been delivered to Exhibitor’s booth. 3. Teamwork Event Specialists shall not be responsible for loss, theft or disappearance of materials before they are picked
up from Exhibitor’s booth for reloading after the show. Bills of Lading covering outgoing shipments, which are furnished by Teamwork Event Specialists to the Exhibitor, will be checked at time of actual pick up from the booth, and corrections made where discrepancies occur.
4. Teamwork Event Specialists shall not be responsible for any loss, damage, or delay due to fire, Acts of God, strikes,
lockouts or work stoppages of any kind or to any causes beyond its control. 5. Teamwork Event Specialists liability shall be limited to the physical loss or damage to the specific article that is lost or
damaged. In any event, Teamwork’s maximum liability shall be limited to $.30 per pound, per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment, whichever is less.
6. Teamwork Event Specialists shall not be liable to any extent whatsoever for any actual, potential or assumed loss of
profits or revenues, or for any collateral costs, which may result from any loss or damage to an Exhibitor’s materials which may make it impossible or impractical to exhibit same.
7. The consignment or delivery of a shipment to Teamwork Event Specialists, by an Exhibitor, or by any shipper to or on
behalf of the Exhibitor, shall be construed as an acceptance by such Exhibitor (and/or other shipper) of the terms and conditions set forth.
Protection of all materials belonging to the Exhibitor is the sole responsibility of the Exhibitor. Remember to insure your exhibit and all collateral material from the time it leaves your firm until they are returned after the show. A “rider” to an existing insurance policy can usually do this.
Be Confident. It’s a YRC Delivery.™yrc.com | 800.610.6500
The show must go onAnd so will your business, with the confidence to focus on your customers, not the whereabouts of your tradeshow booth. YRC is the first and only provider to offer customers a free inbound guarantee.* Be confident your booth will arrive on time with YRC.
Gain the on-site advantageMove in, set up and move out. It’s simple when you work with the exhibit experts. YRC professionals are at the big trade shows, ensuring your materials arrive on time and depart quickly – so you don’t miss the next tradeshow deadline.
Secure successYRC guarantees safe delivery with our patented Sealed Exhibit™ protection and security solution. Pay for only the space your shipment occupies. Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site.
* Subject to applicable tariffs and Rules and Conditions publications.
