A G E N D A - City of Prospect · 41.124 04/12/07 $953.82 ... 1.1643 04/12/07 $374.00 1.1647...

CORPORATE SERVICES COMMITTEE ON 19 FEBRUARY 2008

(Presiding Member: Cr A Dixon)

The meeting of the Corporate Services Committee will be held in the Civic Centre, 128 Prospect Road, Prospect commencing at the conclusion of the Infrastructure Services Committee

A G E N D A

1. ON LEAVE – Nil 2. APOLOGIES – 3. CONFIRMATION OF THE MINUTES OF THE CORPORATE SERVICES COMMITTEE

MEETING HELD ON 11 DECEMBER 2007 4. PRESIDING MEMBER’S REPORT 5. QUESTIONS WITHOUT NOTICE 6. QUESTIONS WITH NOTICE - Nil 7. DEPUTATIONS – Nil 8. NOTICES OF MOTION – Nil 9. REPORTS

Reports of the Chief Executive Officer Nil

Reports of the General Manager Infrastructure & Corporate Services 9.1 Monthly Financial Report for December 2007

(Pages 1-10, Recommendation Page 3)

9.2 Monthly Financial Report for January 2008 (Pages 11-19, Recommendation Page 13)

9.3 2008 LGMA National Congress – Gold Coast – 25 – 28 May 2008 (Pages 20-38, Recommendation Page 21)

9.4 Second Budget Review for 2007/08 (Pages 39-59, Recommendation Page 45)

H:\Agendas\Corporate Services\2008\19 Feb 08.doc

10. GENERAL BUSINESS

Council has resolved that an Agenda Item “General Business” be included on Council and Committee Agendas for members to raise matters of a minor nature for action by the Administration, or to call for reports.

11. GENERAL BUSINESS – URGENT MATTERS

Council has resolved that an Agenda Item “General Business – Urgent Matters” be included on Council and Committee Agendas for members to raise matters of a genuinely urgent nature, is not a change to Council Policy and can not wait until the next Council or Committee meeting recognising that the leave of meeting will be required for each item on each occasion.

12. CLOSURE

Justin Commons General Manager Infrastructure & Corporate Services 13 February 2008

H:\Agendas\Corporate Services\2008\19 Feb 08.doc

H:\Reports\Corporate Services\2008\19 Feb 08 - Monthly Financial Report for December 07.doc The City of Prospect

ITEM NO.: 9.1 ON AGENDA TO: Corporate Services Committee on 19 February 2008 FROM: General Manager Infrastructure & Corporate Services SUBJECT: Monthly Financial Report for December 2007 FILE NO.: 1. PURPOSE OF REPORT

1.1 To report on the Council’s financial position as at 31/12/2007 and the payment of accounts.

2. DISCUSSION

2.1 Fund Balances Balance of Funds – Opening General Funds Account – ANZ $291,385 Residents Rates Account –ANZ $122,352

LGFA Investment – General Funds 24 Hr at Call (6.50%) $869,177 LGFA Investment – General Funds Fixed Term Deposit

(6.75%) LGFA Investment – Reserve Fund (6.65%)

$500,000$1,604,799

$3,387,713

Add: Receipts $1,221,334 Less: Payments $1,136,044 Less: Bank Fees $996 Add/(Less): Other Adjustments

(Journals – timing issue) ($70,396)

Movement for the month – Increase/(Decrease) $13,898 Balance of Funds – Closing General Funds Account – ANZ $64,613 Residents Rates Account –ANZ $9,051 LGFA Investment – General Funds 24 Hr at Call (6.50%) $173,148 LGFA Investment – General Funds Fixed Term Deposits

(various %’s) $1,550,000

LGFA Investment – Reserve Fund (6.65%) $1,604,799

$3,401,611

1


2.2 An investment schedule detailing deposits with the LGFA is provided below.

Deposit Type AC – At Call

T– Term Deposit Lodgement

Date Maturity

Date % $

General Fund AC N/A At Call 6.50 173,148 T 04/12/07 08/01/08 6.65 200,000 T 04/12/07 15/01/08 6.70 200,000 T 04/12/07 29/01/08 6.75 200,000 T 04/12/07 05/02/08 6.75 200,000 T 11/12/07 12/02/08 6.80 250,000 T 11/12/07 26/02/08 6.80 250,000 T 11/12/07 11/03/08 6.90 250,000 Reserve Fund AC 24/05/07 At Call 6.65 1,604,799

2.3 Rates Outstanding as at 31/12/2007 $4,685,007

2.4 Loans Outstanding as at 31/12/2007 $2,293,1792.5 Creditors Outstanding as at 31/12/2007 $359,794

2.6 It should be noted that periodically, the payments per fund balances reconciliation might differ to the value of payments endorsed by Council for the month. This difference is attributed to timing variance between processing and reporting.

2.7 Payments totalling $1,136,043.74 for the period 1 December to 31 December 2007 are for noting (Attachments 1 to 7) which is consistent with the value of payments shown in Paragraph 2.1.

2.8 Should Elected Members have any queries about particular payments they are requested to contact the General Manager of Infrastructure & Corporate Services prior to the meeting.

3. POLICY

3.1 There is no relevant policy.

2

4. RECOMMENDATION

(1) The Monthly Financial Report for the month of December 2007 be received. (2) It be noted that payments totalling $1,136,043.74 drawn on the General Fund,

have been made.

Justin Commons General Manager Infrastructure & Corporate Services Report prepared by Rachel Kyriazis, Acting Financial & Customer Services Manager


3

Ref No Date Payment Value

034346 15/11/07 $249.00

PY01-12 03/12/07 $121,576.79

034404 04/12/07 $4,150.35

034405 04/12/07 $7,689.87

034406 04/12/07 $177.45

034407 04/12/07 $504.90

034408 04/12/07 $10,120.00

034409 04/12/07 $2,614.97

034410 04/12/07 $110.00

034411 04/12/07 $1,747.00

034412 04/12/07 $200.00

034413 04/12/07 $19.00

034414 04/12/07 $420.00

641.10 04/12/07 $6,619.80

1.1003 04/12/07 $1,521.62

1.1028 04/12/07 $57.45

1.1168 04/12/07 $8,621.74

41.119 04/12/07 $3,458.42

1.1197 04/12/07 $1,848.00

1.1212 04/12/07 $697.62

41.124 04/12/07 $953.82

1.1303 04/12/07 $277.30

1.1417 04/12/07 $319.00

641.15 04/12/07 $3,344.00

1.1544 04/12/07 $3,189.89

41.155 04/12/07 $679.38

1.1577 04/12/07 $6,733.82

641.16 04/12/07 $794.30

1.1643 04/12/07 $374.00

1.1647 04/12/07 $292.50

41.168 04/12/07 $16.50

641.17 04/12/07 $152.00

41.171 04/12/07 $718.71

41.176 04/12/07 $130.90

1.1776 04/12/07 $68.65

1.1811 04/12/07 $2,083.33

41.191 04/12/07 $417.14

accpayreport.rpt Page 1 of 7

Mr D A O'Loughlin Elected Members Allowance - December 2007

Motor Traders Spare Parts for Trailers

Jasol Australia Cleaning Supplies

Ball Public Relations Pty Ltd Media Monitoring - October 07

Animal Welfare League SA Inc Impounded Animals

Jeffries Garden Soils Gardening Supplies

R R Brice Yoga classes 6-20/11/07

Bob Jane T-Mart Tyre Puncture Repairs

Advertiser Newspaper Ltd Advertising - September 2007

Stihl Shop Payneham Blower Service (x1)

Pioneer Road Services Pty Ltd Broadview Oval / Beatrice St

Diesel Repair Service Pty Ltd Repairs and Main to Roller SJG738

Tonkin Consulting Prospect Road Kerb & Gutter Reconstruction

T - Link Turf - Broadview Oval, Prospect Oval & Cricket Wicket

Trims Protective Clothing

TNPK Staff P/L Inspectorial Casual Staff

Bridgestone Australia Ltd Tyres - XKR910

Corporate Express Stationery

Coates Hire Operations Pty Ltd Equipment Hire - Fashion, Food & Wine Affair

Allpro Audio Sound Supply & Operation

Prospect Plaza Foodland Groceries - Thomas St

Westaff (Australia) Pty Ltd Temporary Staff

Australian Taxation Office November BAS

Veolia Environmental svs (Aust) P/L Refuse Collection

Jane Finlay Dog Registration Refund

Roman Jankevitch Excess Payable - Insurance Claim 512997

Registration & Licencing Registrations (XLT020, WBP201)

Brian and Edith Dryden Water Incentive

Mr B E Glazbrook Broadview Oval Water Tank

Jobfit Medical Services Pre-Employment Medical - Gary Norton

CMV Truck Sales & Services Pty Ltd Spare Parts (WYB872)

ETSA Utilities Churcher St Transformer

Aquaboss P/L Prospect Oval Water Conservation Project - Auto Switching Install & Commissioning, Pump Pressure Register

Clare and Gilbert Valleys Council Mobile - M Goldstone

Payroll Payroll

AGL Electricity - October 2007

Payments Summary for the Period 1 December 2007 to 31 December 2007

Payee Description

Godfreys Vaccuum cleaner

Atta

chm

ent

Attachment 1 4


1.1933 04/12/07 $660.00

41.195 04/12/07 $105.60

1.1959 04/12/07 $5,412.00

41.197 04/12/07 $544.78

1.2011 04/12/07 $58.95

641.21 04/12/07 $234.03

1.2237 04/12/07 $9,895.30

1.2280 04/12/07 $137.50

641.23 04/12/07 $2,668.24

1.2309 04/12/07 $822.03

1.2331 04/12/07 $57.20

41.238 04/12/07 $8.75

1.2415 04/12/07 $27,259.79

41.244 04/12/07 $12,089.00

1.2453 04/12/07 $330.00

1.2477 04/12/07 $161.54

1.2555 04/12/07 $889.62

1.2601 04/12/07 $6,573.57

1.2662 04/12/07 $1,405.00

41.276 04/12/07 $390.72

1.2783 04/12/07 $1,750.00

1.2784 04/12/07 $1,400.00

641.28 04/12/07 $148.90

1.2877 04/12/07 $1,337.60

1.2908 04/12/07 $6,875.00

1.3038 04/12/07 $3,465.00

1.3042 04/12/07 $165.00

41.313 04/12/07 $2,250.00

641.41 04/12/07 $44.00

41.419 04/12/07 $440.00

41.448 04/12/07 $622.60

641.53 04/12/07 $8.25

41.605 04/12/07 $17,301.19

641.63 04/12/07 $231.00

41.716 04/12/07 $26.51

41.728 04/12/07 $139.55

41.733 04/12/07 $810.00National Safety Council of Australi Subscriptions - NSCA Corporate Membership


Badge a Minit Pty Ltd Name Badges

North East Isuzu Vehicle Service & Repairs (WRW091)

Best Masonry Bricks & Pavers Pty Lt Marian Place Footpaths

Local Government Association of Sou Asset Managment Technical Training

Data Shield EDP Maintenance

Artcraft (SA) Pty Ltd Freight

Dial A Tow Towing Service

Instant Windscreens Civic Centre Staff Room Solar Film for Windows

Maxen Computer Hardware

Mr D C Blaikie DAP Sitting Fees

Mike Nolan Management Services White cedar comm strategy & Media Briefing Info (W/E 23/11)

Anson Solutions Pty Limited Project Management Services 5-23 Nov 2007

Home Timber and Hardware Prospect Sundry Hardware

Dunbars Electrical Prospect Croquet Club Repairs - Vandalised Globes

Mrs R Giannantonio DAP Payments

Mr P Deb DAP Payments

Southgroup Contracting Clearance of flammable growth (x3)

Fuji Xerox Australia Pty Ltd Photocopier Rental

Star Safety Traders and Resellers Protective Clothing

Christofer Clox Concrete Pty Ltd Carter, Buchanan, Braund & Le Hunt Pram Ramps & Crossovers

Trevor Hatch Waste Disposal Hard Waste Collection - Oct 07

Southern Quarries Pty Ltd Staffa/Galway Kerb & Gutters - Cement

Steamatic of Adelaide Pty Ltd Artwork Storage and Restoration - Fire Damage Claim

Tabloid Pty Ltd Printing - Creative Community Brochure

Complete Fire & Electrical Services Refill Fire Extinguishers

St James First Aid HACC First Aid Supplies

Advanced Line Marking Services Line Marking - Eastern Central & Western Zones

Adelaide Resource Recovery Waste Disposal Nov 07

Festival Hire Catwalk Tents, Umbrellas & Chairs - Fashion Food and Wine Nov 07

Complete Laser Aligment Service ********** C A N C E L L E D ******

Data Mobility Voice Pty Ltd Nokia Leather Case

Boral Construction Materials Group Dolomite & Crushed Rock

JB Civil Solutions Disabled Shelters Prospect Oval

Pink Healthcare Services Sanitary Service - Civic Centre

Poster Impact Posters - Fashion Food Wine Nov 07

Olympic Batteries Pty Ltd 9v battery


Payee Description

Atta

chm

ent

Attachment 2 5


41.750 04/12/07 $355.00

41.765 04/12/07 $3,300.00

41.779 04/12/07 $825.00

41.783 04/12/07 $7,090.38

034312 05/12/07 $345.00

034415 06/12/07 $1,010.00

2.1923 06/12/07 $3,328.00

034416 11/12/07 $1,140.00

034417 11/12/07 $300.00

034418 11/12/07 $1,678.26

034420 11/12/07 $146.75

034421 11/12/07 $449.00

034422 11/12/07 $107.25

034423 11/12/07 $2,200.00

034424 11/12/07 $646.80

034425 11/12/07 $45.00

034426 11/12/07 $200.00

034427 11/12/07 $100.00

034428 11/12/07 $100.00

034429 11/12/07 $200.00

034430 12/12/07 $270.00

034431 12/12/07 $400.00

4.1334 12/12/07 $1,540.00

4.2847 12/12/07 $450.00

644.67 12/12/07 $6,092.00

034432 13/12/07 $299.99

3.1018 13/12/07 $199.38

3.1028 13/12/07 $682.51

3.1168 13/12/07 $1,518.13

43.124 13/12/07 $1,021.18

3.1292 13/12/07 $377.80

3.1445 13/12/07 $58.85

3.1471 13/12/07 $132.00

643.15 13/12/07 $6,116.00

3.1597 13/12/07 $885.95

43.176 13/12/07 $305.44


Caltex Australia Petroleum Pty Ltd Fuel - November 2007

Jasol Australia Cleaning Supplies

Brompton Bag & Drum Supplies ********** C A N C E L L E D ******

Tonkin Consulting Consultants Fees - Galway Ave Drainage Replacement

Resource Furniture Pty Ltd Office Furniture

Stampede Australia Stationery



Supreme Printers (SA) Pty Ltd Printing

Prospect Plaza Foodland Groceries - Civic Centre

Gary's Handyman Service HACC - Gardening Services

Gametraders - Prospect Youth Inititatives - Gift Vouchers

AG & LD Home Maintenance HACC Home Maint - Nov 07

Mrs L Scinto Audit Committee 15/10

Reading Cinemas Youth Programme - Gold Lounge tickets 13/12/07 for Xmas breakup

Cash Contribution to Volunteers for The Music Hall Show

Christopher Rowney Youth Sponsorship Grant

Prospect Centre Refund Town Hall - 28/11

George Nakoppoulos Refund Town Hall Hire - 1/12

Clair Muscat Youth Sponsorship Grant

Wallmans Lawyers General Legal Advice - Public Official

MO HQ (Movember) Casual Day - 30/11

Mick Savill Packaging Pty Ltd Drinking Cups

SA FM Fashion Food and Wine Affair

DeVoteD Library Local Book Purchases

EMA Legal Review of Policies - Coflict of Interest & Constitutional Challenges

CMV Truck Sales & Services Pty Ltd Spare Parts - VBP201

Adelaide Security Services Security Patrol - December 07

Blackfriars Priory School Youth Sport & Cultural Sponsorship

GJ & DM Mates St Helens Park & Mens Shed - Doors

Ms I J Scales Introduction to Photography Course - I Scales

ResourceCo Pty Ltd Waste Disposal - November 2007

Liquor Licensing Commission Stallholder Payment (Prospect Fashion, Food & Wine Affair) 24/11/07

Hassell Pty Ltd Consultants Fees - Prospect Estate Plans/Designs

Tree Root Cutters Tree Root Maintenance - 48 Mawson St


Payee Description

Civil Train SA CertificateIV in Operational Works - P Stringer

Atta

chm

ent

Attachment 3 6


3.1791 13/12/07 $252,550.45

3.1800 13/12/07 $1,999.70

3.1883 13/12/07 $719.70

43.192 13/12/07 $175.80

43.197 13/12/07 $364.50

43.205 13/12/07 $244.45

43.209 13/12/07 $27.50

43.214 13/12/07 $418.00

43.238 13/12/07 $124.70

3.2387 13/12/07 $520.00

3.2395 13/12/07 $96.00

3.2511 13/12/07 $972.73

43.263 13/12/07 $107.14

43.276 13/12/07 $1,736.33

3.3038 13/12/07 $1,188.00

43.381 13/12/07 $2,930.40

643.41 13/12/07 $187.00

43.716 13/12/07 $40.57

643.75 13/12/07 $128.85

43.750 13/12/07 $355.00

43.843 13/12/07 $229.85

43.870 13/12/07 $387.82

PY01-13 17/12/07 $112,367.77

034433 18/12/07 $1,270.35

034434 18/12/07 $3,841.82

034435 18/12/07 $5,378.76

034436 18/12/07 $352.00

034437 18/12/07 $5,596.22

034438 18/12/07 $204.64

034439 18/12/07 $319.60

034440 18/12/07 $286.00

034441 18/12/07 $110.00

034442 18/12/07 $1,675.43

034443 18/12/07 $600.00

034444 18/12/07 $2,864.00

034445 18/12/07 $265.00

034446 18/12/07 $13,695.00Ace Waterproofing Pty Ltd Masonry Repairs - Johns Road - Old Tram Barn


Adelaide Security Services Supply 100 Security Cards & 20 Key Fobs

ABCB Development Assessment Reference Materials

Dymocks Northpark Library Books

Ms M Mussell Mosaic Classes - Thomas St- 8 weeks

ETSA Utilities GIS Streetlighting Information

Hal Robertson Industrial Physiother Manual Handling Staff Training

Meg's Bookshop Library - Book Purchases

Trinity Mower Centre Pty Ltd Parts For Mower (Plant No 70)

Buckingham Arms Hotel Meals & Drinks

Telstra Telephone - November 2007

AGL Electricity - November 2007

Salmat Pty Ltd Programming, printing & envelopes - LATM Collinswood/Nailsworth

Payroll Payroll

Cash Petty Cash - Dec - Thomas St (x2)

Dick Smith Electronics DVD Burner

Roadrunner Couriers Courier

Neverfail Springwater Water - Thomas St

Civil Train SA Cert in Opearational Works - P Stringer


Badge a Minit Pty Ltd Name Badges

Anson Solutions Pty Limited Project Management Services 26-30/11/07

Broadview Fencing Co Pty Ltd St Helens Mens Shed - Supply & Install Two Access Gates

Yellow Couriers Courier

Fuji Xerox Australia Pty Ltd Photocopier Rental

TAFE SA Adelaide North Enrolment Fees - Chainsaw Training

D & G Bernardino Cleaning Services Cleaning - Thomas St Nov 07

St James First Aid First Aid Supplies - Library

Skytech Computers Computer Parts - WD 500gb Raid 24x7 SATA11

Ricoh Australia Pty Ltd Toner

Rosmech Sales & Services Pty Ltd 24v Electric Mirror (Fleet No 1320)

Pink Healthcare Services Sanitary Services - December 07

RAM Paper and Office Products Pty L Stationery

Ms B V Crouch English Classes

Prospect Distribution Newsagency Publications

M & B Civil Pty Ltd Prospect Rd - Footpath & Kerb Works

Origin Energy Electricity Limited Library Oct & Nov 07


Payee Description

Atta

chm

ent

Attachment 4 7


034447 18/12/07 $765.87

034448 18/12/07 $1,184.70

034449 18/12/07 $52.00

034450 18/12/07 $315.00

034451 18/12/07 $100.00

034452 18/12/07 $117.60

034453 18/12/07 $385.00

034454 18/12/07 $1,442.03

034455 18/12/07 $13,901.00

034456 18/12/07 $360.00

5.1003 18/12/07 $1,431.35

45.104 18/12/07 $817.10

5.1099 18/12/07 $151.04

5.1100 18/12/07 $121.00

5.1168 18/12/07 $2,954.16

5.1195 18/12/07 $273.99

5.1211 18/12/07 $168.25

5.1217 18/12/07 $10.00

45.124 18/12/07 $1,203.88

45.126 18/12/07 $35,208.27

5.1326 18/12/07 $50.00

645.14 18/12/07 $3,772.96

5.1412 18/12/07 $583.20

5.1417 18/12/07 $319.00

45.149 18/12/07 $55.00

5.1523 18/12/07 $13,801.73

45.155 18/12/07 $1,058.53

645.16 18/12/07 $788.82

5.1647 18/12/07 $292.50

5.1655 18/12/07 $1,048.30

5.1659 18/12/07 $44.00

45.168 18/12/07 $1,479.02

5.1687 18/12/07 $5,280.00

5.1700 18/12/07 $99.84

45.171 18/12/07 $492.72

5.1748 18/12/07 $440.00

5.1800 18/12/07 $3,676.67


Aardvark Entertainment Services - Fashion Food and Wine 24/11

Origin Energy Electricity Limited Broadview Oval Sept -Dec 2007

City Dub Audio & Video DVD Recording - Arts

Jeffries Garden Soils Gardening Supplies

Bob Jane T-Mart Tyres - XLG552 & WRE367

Cadell Constructions Pty Ltd New Side Entry & Drainage - Warren Ave

Motown Press Pty Ltd Printing - Portrait Invitation

Lawson Services Pty Ltd Handsfree

Advertiser Newspaper Ltd Advertising

R R Brice Yoga Tutor - Thomas St - 27/11/07 to 11/12/07

Wastecare SA Waste Disposal - November 2007

Pioneer Road Services Pty Ltd Path/Road Maintenance Nov 07

TNPK Staff P/L Inspectorial Casual Staff

Hall Towbars Towbar for WZS995

A-G Security Group Monitoring - December 07 - Civic Centre

Work Health Clinic Mile End Medical Reports - New Depot Employees

The Corp of the Town of Walkerville SWAP Council Contributions - 2nd Quarter 2007/08

St John Ambulance Australia SA Inc Staff Training - CPR Refresher Course

Solo Resource Recovery Medical Waste


Retail Decisions Pty Limited Groceries

Tigerlily Floral Designers Flowers

Signs Incorporated Pty Ltd Graphics - Prospect Portrait Prize


Boral Masonry Clay Pavers

Info Tec Communications InfoPay Phone Payment Service - November 2007

Kitchenhand Catering - Prospect Gallery Community Arts


Unique Micro Design Battery & Portable BT Belt Printer

L.J. Palmer & Company Prospect Cricket Club Underpin Work

Land Services Group Dev Assess - Cert of Title

Built Vision Pty Limited DAP Meeting 10/12

Photography by Samara Services provided for Fashion Food 7 Wine 24/11

St John Ambulance Prospect No 1 Ca Services - Fashion Food and Wine

Wallmans Lawyers Public Officer Training - DAP

SafeWork SA Pressure Vessel


Payee Description

McDougall & Vines Dev Assessment Consult Fees - Braund Rd

Atta

chm

ent

Attachment 5 8


45.184 18/12/07 $165.32

5.1871 18/12/07 $858.00

5.1894 18/12/07 $672.00

645.19 18/12/07 $5,255.70

45.192 18/12/07 $24.40

5.1959 18/12/07 $638.00

5.1992 18/12/07 $160.58

5.2023 18/12/07 $66.00

5.2068 18/12/07 $1,354.47

5.2098 18/12/07 $257.40

645.21 18/12/07 $42.90

5.2127 18/12/07 $675.00

5.2129 18/12/07 $713.90

5.2155 18/12/07 $708.40

45.219 18/12/07 $92.21

45.224 18/12/07 $3,528.60

5.2262 18/12/07 $130.68

5.2309 18/12/07 $1,174.63

45.234 18/12/07 $125.00

5.2399 18/12/07 $3,060.81

5.2412 18/12/07 $59,736.50

5.2435 18/12/07 $220.00

5.2453 18/12/07 $605.00

5.2477 18/12/07 $861.23

5.2505 18/12/07 $300.15

45.252 18/12/07 $60.00

5.2540 18/12/07 $307.34

5.2555 18/12/07 $833.97

5.2609 18/12/07 $3,531.00

5.2710 18/12/07 $100.00

45.274 18/12/07 $81.45

45.276 18/12/07 $825.00

5.2783 18/12/07 $350.00

5.2784 18/12/07 $350.00

645.28 18/12/07 $116.77

5.2867 18/12/07 $302.50

5.2877 18/12/07 $1,969.00Dunbars Electrical Repairs St Helens Pk, Civic Centre & Johns Rd



Shredlogix Secure File Destruction

Mrs R Giannantonio DAP 10/12

Mr P Deb DAP 10/12

State Records Temporary Storage & Requests

Fuji Xerox Australia Pty Ltd Photocopier Rental - Jan to Mar 08

External Designs Lower Telstra Pit Argyle & Wilson Tce, IP's at 22 houses, General Pit Work at 7 locations

Taking Care of Trees Significant Tree Report - 27 Warren Ave

Espresso Essential Coffee Coffee - Library

Star Safety Traders and Resellers Safety Clothing

Recall Information Management Storage Cartridges - Oct & Nov 07

VIP Home Services Gardening Services

Trevor Hatch Waste Disposal Hard Waste Pick Ups

Southern Quarries Pty Ltd Quarry Sand

Adelaide and Mt Lofty Ranges Natura NRM levy 1/10-31/12/07

Solstice Media Pty Ltd Advertising Gallery - Nov 07

Snap Printing - Medindie Printing

Zippy Cleaning & Maintenance Servic Cleaning - Windows, Toilets, Depot, BBQ, Dog Tidies, Grand Stand, Thomas St - Nov 07

Testel Australia Pty Ltd Maintenance of Equipment Register (Electrical)

Adelaide Resource Recovery Removal of Mixed Concrete

Origin Energy Gas - Nailsworrth Senior Citizens

SA Water Water - Oct to Dec 2007

Paul Raymond & Associates Investigation

Griffin Hilditch Development Assessment - 124 Prospect Road


Ms J M Briner Painting Classes - Thomas St

Jagged Enterprises Pty Ltd Footpaths - Carter St

Woodsgrow Equipment Repairs to Herbicide Backback & Secatuers

Duncan Electrical Services Hot Water Service - Thomas St

Hollis Engineering Pty Ltd Drill Hole in Metal Dolly


JB Civil Solutions Prospect Oval Shelters - Fabricate & Instal Handrails

DFEEST Training - Chainsaw (7 students) at Depot

Australia Post Postage - November 2007

Lomman Industries Building Supplies

Landscape Construction Services Tree Watering - November 2007


Payee Description

Atta

chm

ent

Attachment 6 9


5.2908 18/12/07 $6,875.00

5.3007 18/12/07 $358.82

5.3045 18/12/07 $220.00

45.313 18/12/07 $450.00

45.361 18/12/07 $841.50

45.377 18/12/07 $95.90

45.378 18/12/07 $678.15

45.401 18/12/07 $856.00

45.407 18/12/07 $675.00

45.409 18/12/07 $1,013.32

45.446 18/12/07 $1,576.40

45.508 18/12/07 $547.59

645.52 18/12/07 $707.76

645.53 18/12/07 $4,404.40

45.582 18/12/07 $4,620.98

45.605 18/12/07 $44,071.89

645.63 18/12/07 $270.03

645.66 18/12/07 $2,236.10

645.67 18/12/07 $2,831.85

45.698 18/12/07 $54.05

645.75 18/12/07 $179.30

45.760 18/12/07 $233.95

45.783 18/12/07 $1,826.55

645.82 18/12/07 $456.62

45.866 18/12/07 $5,150.00

45.870 18/12/07 $275.01

PY01-14 31/12/07 $112,394.44

$1,136,313.24

$269.50

$1,136,043.74

Page 7 of 7

Sub Total

Less: Value of CANCELLED Payments included in Total

Total for The City of Prospect General Fund

accpayreport.rpt


Payroll Payroll

A Noble & Son Ltd Safety Harness Testing

Nigel Dale Events Services - Fashion Food and Wine Affair 24/11

Dick Smith Electronics TV/DVD Combo - Thomas St

ResourceCo Pty Ltd Waste Disposal - Wilson St

Green Hornet Supplies Quarry Sand

Neverfail Springwater Drinking Water

Messenger Press Pty Ltd Advertising

Gary's Handyman Service HACC Gardening Services - Nov/Dec 2007

Best Masonry Bricks & Pavers Pty Lt Churcher St & Carter St - Footpath Works

Local Government Association of Sou Unity TM Website Hosting/Licence

Artcraft (SA) Pty Ltd Road Signs (x27)

Gleam Team Cleaning Services -November 2007

Pegi Williams Book Shop Library Books

Greene Eden Watering Irrigation Repairs

Australian Safety Specialists Pty L Protective Clothing

City of Tea Tree Gully Regional Rates Services - R Munslow 18/11 2/12

Northern Plumbing Maintenance Plumbing Repairs

Ms M Hilder Textile Workshop - Thomas St - Term 4

Norman Waterhouse Consultants Fees - Zaharis LMA

Mr G D Fallon Home Assist Electrical Repairs

Mr D C Blaikie DAP Sitting Fee- Dec 2007

Computer Furniture Industries Pty L Mobile Pedestal - Thomas St

Torrens Valley Weed and Pest Contro Tree Maintenance

Strictly Sanding Repairs - Prospect Town Hall Floorboards


Payee Description

Mike Nolan Management Services Consulting - White Cedars Precinct Services - wk end 7/12

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Attachment 7 10

H:\Reports\Corporate Services\2008\19 Feb 08 - Monthly Financial Report for January 08.doc The City of Prospect

ITEM NO.: 9.2 ON AGENDA TO: Corporate Services Committee on 19 February 2008 FROM: General Manager Infrastructure & Corporate Services SUBJECT: Monthly Financial Report for January 2008 FILE NO.: 1. PURPOSE OF REPORT

1.1 To report on the Council’s financial position as at 31/01/2008 and the payment of accounts.

2. DISCUSSION

2.1 Fund Balances Balance of Funds – Opening General Funds Account – ANZ $64,613 Residents Rates Account –ANZ $9,051

LGFA Investment – General Funds 24 Hr at Call (6.50%) $173,148 LGFA Investment – General Funds Fixed Term Deposit

(various %’s) LGFA Investment – Reserve Fund (6.65%)

$1,550,000$1,604,799

$3,401,611

Add: Receipts $288,762 Less: Payments $1,142,748 Less: Bank Fees $328 Add/(Less): Other Adjustments

(Journals – timing issue) ($96,742)

Movement for the month – Increase/(Decrease) ($951,056) Balance of Funds – Closing General Funds Account – ANZ $37,462 Residents Rates Account –ANZ $9,090 LGFA Investment – General Funds 24 Hr at Call (6.50%) $99,204 LGFA Investment – General Funds Fixed Term Deposits

(various %’s) $700,000

LGFA Investment – Reserve Fund (6.70%) $1,604,799

$2,450,555

11


2.2 An investment schedule detailing deposits with the LGFA is provided below.

Deposit Type AC – At Call

T– Term Deposit Lodgement

Date Maturity

Date % $

General Fund AC N/A At Call 6.50 99,204 T 04/12/07 05/02/08 6.75 200,000 T 11/12/07 12/02/08 6.80 250,000 T 11/12/07 26/02/08 6.90 250,000 Reserve Fund AC 03/01/08 04/02/08 6.70 1,604,799

2.3 Rates Outstanding as at 31/01/2008 $4,434,061

2.4 Loans Outstanding as at 31/01/2008 $2,271,3332.5 Creditors Outstanding as at 31/01/2008 $368,956

2.6 It should be noted that periodically, the payments per fund balances reconciliation might differ to the value of payments endorsed by Council for the month. This difference is attributed to timing variance between processing and reporting.

2.7 Payments totalling $1,142,747.88 for the period 1 January to 31 January 2008 are for noting (Attachments 1 to 6) which is consistent with the value of payments shown in Paragraph 2.1.

2.8 Should Elected Members have any queries about particular payments they are requested to contact the General Manager of Infrastructure & Corporate Services prior to the meeting.

3. POLICY

3.1 There is no relevant policy.

12

4. RECOMMENDATION

(1) The Monthly Financial Report for the month of January 2008 be received. (2) It be noted that payments totalling $1,142,747.88 drawn on the General Fund,

have been made.

Justin Commons General Manager Infrastructure & Corporate Services Report prepared by Ginny Moon, Financial & Customer Services Manager


13


646.3 01/12/07 $1,283.10

646.4 01/12/07 $892.80

646.7 01/12/07 $1,310.55

646.8 01/12/07 $43,244.22

649.3 01/01/08 $855.40

649.4 01/01/08 $706.80

649.7 01/01/08 $873.70

649.8 01/01/08 $68,429.13

034457 08/01/08 $1,394.00

034458 08/01/08 $1,297.49

034459 08/01/08 $3,324.42

034460 08/01/08 $795.00

034461 08/01/08 $11,911.15

034462 08/01/08 $1,047.42

034463 08/01/08 $245.95

034464 08/01/08 $1,100.00

034465 08/01/08 $439.52

034466 08/01/08 $548.60

034467 08/01/08 $264.00

034468 08/01/08 $528.00

034469 08/01/08 $748.00

034470 08/01/08 $660.00

034471 08/01/08 $2,200.00

034472 08/01/08 $12,166.00

034473 08/01/08 $265.00

034474 08/01/08 $3,300.00

034475 08/01/08 $30.00

034476 08/01/08 $496.00

034477 08/01/08 $175.00

034478 08/01/08 $200.00

034479 08/01/08 $200.00

034480 08/01/08 $250.00

034481 08/01/08 $20.00

034482 08/01/08 $160.00

034483 08/01/08 $3,000.00

034484 08/01/08 $3,000.00

034485 08/01/08 $18.00

Payments Summary for the Period 1 January 2008 to 31 January 2008

Payee Description

Australian Services Union Union Fees

Amalgamated AWU (SA) State Union Staff Deductions

AXA Australia Health Insurance Insurance

Local Super Contributions

Australian Services Union Union Fees

Amalgamated AWU (SA) State Union Staff Deductions

AXA Australia Health Insurance Insurance

Local Super Contributions

Registration & Licencing Registration - WZS995 & XBH568

Salmat Pty Ltd Overdue Notices Dec 07

Information Services Motor Vehicle Search Fees - November 2007

Statewide Appliance Spares Pty Ltd Dual speed 15 lt Vacuum Cleaner

ETSA Utilities Public Lighting Nov 07

Royal Automobile Association of Sou After Hours Service Calls - November 2007

Cellarbrations at Prospect Staff BBQ Drinks

Pulp Fiction Comics Various Books /Comics - Library

JB HiFi - Modbury CD and DVDs - Library

Adelaide Security Services Quarterly Security Monitoring Jan - March 08

Wallmans Lawyers Legal Document Preparation - M Goldstone Meeting Regulations

Uniting Care Wesley Day programme - Exercise Group

Aquaboss P/L Env Projects Prospect Oval - Rain Harvesting System Inspection

Armlec Pty Limited Building Maintenance - Daiken Control Panel

Funding Partnerships Australia Pty External Funding Nov 07

Quin Sports & Nets Pigeon Net - Prospect Oval

Lunch Etc Catering - Eco Dev Meeting

Wrenaissance Pty Limited Concrete Design - Gateway/Fitzroy Tce

Ms A Datsopoulos Refund - Blue Light Disco Tickets

Commissioner of Police Ford Ranger Dual Cab Fl 700 - Speed Fine

BAF Consulting Building Seminar - 19/3

Charter Equity Australia Refund Hall Hire 4/12

Ric Hayman Refund - Town Hall Bond

B A Saunders Water Incentive-Dual Flush/Efficient Showerhead

D Waters Worm Farm

Julie and Simon Scolyer Water Incentive - Dual flush cistern

Nicholas Uhlmann Landmark Project - Design Proposal

Anton Hart Artist Fees Concept Stage - Landmark Project

Mr Tony D'Orazio Settlement Insurance Claim - 513503


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Attachment 1 14


034486 08/01/08 $38.00

034487 08/01/08 $50.00

647.10 10/01/08 $37,464.57

7.1003 10/01/08 $1,773.90

7.1007 10/01/08 $63,545.42

47.101 10/01/08 $170.94

7.1028 10/01/08 $547.30

7.1148 10/01/08 $386.10

7.1168 10/01/08 $7,475.49

7.1214 10/01/08 $1,316.70

47.124 10/01/08 $2,330.20

7.1391 10/01/08 $155.70

647.14 10/01/08 $885.02

47.140 10/01/08 $302.50

7.1417 10/01/08 $319.00

7.1471 10/01/08 $132.00

7.1486 10/01/08 $36.60

7.1492 10/01/08 $2,673.00

7.1531 10/01/08 $149.60

7.1635 10/01/08 $1,139.80

7.1643 10/01/08 $2,300.00

647.17 10/01/08 $228.00

7.1752 10/01/08 $770.00

7.1775 10/01/08 $9,205.90

7.1776 10/01/08 $286.83

7.1800 10/01/08 $1,042.25

7.1811 10/01/08 $2,142.03

7.1864 10/01/08 $207.46

7.1871 10/01/08 $572.00

47.192 10/01/08 $78.80

47.195 10/01/08 $58.08

7.1980 10/01/08 $550.00

7.2011 10/01/08 $384.00

7.2023 10/01/08 $95.70

47.205 10/01/08 $300.90

7.2068 10/01/08 $979.55

47.209 10/01/08 $31.62


Payee Description

Mt GA Doody Refund - Overpayment of Inv 3398 (Dog Impound)

Michele & Michael McMahon Water Incentive - Water Efficient Showerhead

Australian Taxation Office December 2007 BAS


Solo Resource Recovery Waste Disposal - November 2007

Bianco Building Supplies Sundry Hardware

Prospect Plaza Foodland Groceries

Chubb Protective Services Service Fire Equipment


Filing Efficiency Centre Printing - Customer Labels


Tree Care Machinery Minor Plant Repairs - Chain Assembly

A-G Security Group Random Security Patrol - Toilets (Oct to Dec 2007)

Australian Envelopes Envelopes

TNPK Staff P/L Inspectorial Casual Staff - Dec 07

Brompton Bag & Drum Supplies Sand Bags

Mobile ID Cards Photo ID cards

McNamara Fencing Contractors & McNa Croquet Club - Fencing

A G Oconnor Pty Ltd Cottage - Repairs & Maintenance

Fine Detail Autocare Cleaning Vehicles - Depot

Stihl Shop Payneham Hedge Trimmer

Animal Welfare League SA Inc Impounded Animals

Peats Soil & Garden Supplies Pty Lt Cricket Pitch Soil

Sustainable Focus Prospect Oval - Facilitation Service 0607

Ball Public Relations Pty Ltd Professional Services - Media Monitoring Nov

Origin Energy Electricity Limited Prospect Estate Reserve Electricity Sept-Dec 07

Mr D A O'Loughlin Elected Members Allowance & Lunch Reimbursement

Truck Electrics SA Repairs - Water Truck

Landscape Construction Services Tree Watering - Dec 07


Olympic Batteries Pty Ltd 6V Lantern - Depot

Optimum Consulting and Training Chairpersons Workshop - 20/10/07

Data Mobility Voice Pty Ltd Nokia - Black Facing

Hollis Engineering Pty Ltd Fabricate Adaptor - Traffic Signage

RAM Paper and Office Products Pty L Stationery

Jagged Enterprises Pty Ltd Path Maintenance - Materials

Ricoh Australia Pty Ltd Photocopier Rental


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Attachment 2 15


647.21 10/01/08 $81.40

47.213 10/01/08 $274.01

47.214 10/01/08 $272.25

47.221 10/01/08 $220.00

7.2280 10/01/08 $137.50

7.2309 10/01/08 $1,087.77

7.2324 10/01/08 $590.00

7.2384 10/01/08 $600.44

7.2387 10/01/08 $65.00

7.2399 10/01/08 $2,763.81

7.2504 10/01/08 $29,096.77

7.2505 10/01/08 $66.07

47.252 10/01/08 $60.00

7.2555 10/01/08 $2,009.04

7.2557 10/01/08 $30.60

7.2561 10/01/08 $6,950.78

7.2601 10/01/08 $4,173.25

7.2609 10/01/08 $7,194.00

47.263 10/01/08 $238.53

7.2642 10/01/08 $88.00

7.2669 10/01/08 $18,150.00

7.2708 10/01/08 $1,299.00

7.2710 10/01/08 $480.00

47.276 10/01/08 $208.07

647.28 10/01/08 $229.17

7.2877 10/01/08 $6,129.20

7.2905 10/01/08 $3,300.00

7.2949 10/01/08 $835.16

7.2976 10/01/08 $81.31

7.3038 10/01/08 $2,475.00

7.3046 10/01/08 $5,852.00

7.3049 10/01/08 $119.00

47.377 10/01/08 $843.70

47.400 10/01/08 $1,121.30

647.41 10/01/08 $88.00

47.446 10/01/08 $91.08

47.449 10/01/08 $430.61


Payee Description


Government Publishing SA SA Govt Gazette Jan-Dec 08

Rosmech Sales & Services Pty Ltd Exchange Head

SA Glass Prospect Prospect Oval Reglaze Window - Main Grandstand

Complete Laser Aligment Service Tyre - XKR910

Adelaide Resource Recovery Waste Disposal - Dec 07

Harris Technology Imation disc stakka - IT

Femsure Hygiene Systems Sanitary Services Dec - Mar08

Skytech Computers CD Ink & DVD's

Zippy Cleaning & Maintenance Servic Cleaning - January 08

Complete Building Services (SA) Pty Architects - 128 Prospect Road work

Recall Information Management Legal Cartons 25/11-19/12/07

VIP Home Services Gardening Services

Star Safety Traders and Resellers Safety Clothing - Depot

Bill Express Ltd Bill Payment Fees - Oct 07

Waste Management Pacific (SA) Pty L Rubbish Removal - November 07

Christofer Clox Concrete Pty Ltd Pram Access Ramps & Spoon Drain - Labrine

External Designs Driveway Pits - Dec 07

Yellow Couriers Courier

Impact Environmental Consulting Pt Waste 2007 Conference Proceedings CD

Business Resource Management Consultant - Efficiency & Economy Audit

SA PROTECTIVE COATINGS P/L Graffiti Removal - Regency Rd & Churchill Rd

Taking Care of Trees Tree Work 14/12/07 - Braund Rd/Cochrane Tce

Fuji Xerox Australia Pty Ltd Paper


Dunbars Electrical Power and Data Connections - Library

Belair Turf Management Scarified Prospect Oval/Broadview/Cane Res

Angus and Robertson DVD's - Library

Viking Books Books - Library

Anson Solutions Pty Limited Project Management - Dec 07

Water+Waste innovations Pty Limited Environmental Project - Waste Management

Mr A Percival BBQ Trolley Reimbursement

Norman Waterhouse Consultants Fees - Video Cameras - Privacy Act

Internode Systems Pty Ltd ADSL Home/Agile Data Service - Monthly Fee


City of Tea Tree Gully Grants Administrator - D Horton - Nov 07

Cabtab Taxi Credits Pty Ltd Taxi Fares - November 2007


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Attachment 3 16


647.52 10/01/08 $451.90

647.53 10/01/08 $43.45

47.533 10/01/08 $3,443.00

647.54 10/01/08 $61.22

47.546 10/01/08 $50.00

47.597 10/01/08 $495.00

47.605 10/01/08 $24,997.67

647.66 10/01/08 $5,577.55

47.681 10/01/08 $315.70

47.698 10/01/08 $48.53

47.716 10/01/08 $38.80

647.75 10/01/08 $55.75

47.783 10/01/08 $3,213.54

47.870 10/01/08 $259.94

47.897 10/01/08 $2,893.00

647.95 10/01/08 $595.00

47.957 10/01/08 $214.50

647.96 10/01/08 $661.70

PY01-15 14/01/08 $130,914.50

034488 15/01/08 $930.10

034489 15/01/08 $392.28

034490 15/01/08 $1,405.73

034491 15/01/08 $551.81

034492 15/01/08 $100.00

034493 15/01/08 $154,470.02

034494 15/01/08 $5,500.00

8.1003 17/01/08 $257.35

8.1168 17/01/08 $821.70

8.1195 17/01/08 $381.49

8.1211 17/01/08 $60.00

8.1217 17/01/08 $12.50

48.124 17/01/08 $1,171.61

8.1262 17/01/08 $114.68

8.1334 17/01/08 $940.00

48.135 17/01/08 $250.45

8.1417 17/01/08 $1,591.70

648.15 17/01/08 $17,413.00


Payee Description

Greene Eden Watering Galway Ave - Sprinkler Repairs

Artcraft (SA) Pty Ltd Sign - Vaughan St

Dexion Storage Centre Shelving - CC Store Room

Haymes Paints Paint Supplies

Planning SA Annual Subscription

ARRB Transport Research Ltd Annual Subscript - Local Roads Jan-Dec 08

Best Masonry Bricks & Pavers Pty Lt Carter St & Wilson St Footpaths

Messenger Press Pty Ltd Advertising - November 2007

Fry Library & School Supplies CD Cases for Library

Green Hornet Supplies Quarry Sand for Paving

Badge a Minit Pty Ltd Printed Name Badges

Neverfail Springwater Water

ResourceCo Pty Ltd Labrine - Asphalt - Dec 07


Adelaide Tree & Stump Removal Pty L Tree Removal - Broadview Oval, Argyle St, Railway

AIBS SA Chapter State Conference Registration - Feb 08

Wormald Fire Alarm System Water Damage Repairs

Australia Day Council of SA Inc Flags/Shirts/Merchandise - Aust Day 08

Payroll Payroll

Cash Petty Cash Thomas St Oct-Nov 07

AGL Electricity

Telstra Telephone

CMV Truck Sales & Services Pty Ltd Quarterly Inspection - WYB872

Transitplus Pty Ltd HACC Xmas function -Charter 16/12

S.E.M. Civil Pty Limited Te Anu Ave Richman/Bradford Reconstruction

IBS Planning & Projects Pty Limited Economic Dev Plan Report 2007-2011



Retail Decisions Pty Limited Groceries

Tigerlily Floral Designers Flowers

Solo Resource Recovery Medical Waste


Stratco (SA) Pty Ltd Steel Supplies

AG & LD Home Maintenance HACC Home Maintenance - Dec 07

DP Mechanical Repairs Vehicle Service & Repairs - XDS607

TNPK Staff P/L Casual Inspectorial Staff 7/12-30/12

Tonkin Consulting Prospect Rd Kerb & Channel Reconst Claim, Menzies Cres Concept Dev, Churchill Rd Survey, Highbury/Wilson St Junction Concept Dev


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Attachment 4 17


8.1523 17/01/08 $16,186.27

8.1597 17/01/08 $15,270.32

8.1643 17/01/08 $404.00

8.1800 17/01/08 $3,017.68

8.1811 17/01/08 $25.80

48.184 17/01/08 $48.25

48.197 17/01/08 $544.78

8.1992 17/01/08 $1,186.85

8.2058 17/01/08 $594.00

8.2068 17/01/08 $2,097.47

48.208 17/01/08 $364.50

648.21 17/01/08 $101.75

48.213 17/01/08 $183.05

48.214 17/01/08 $236.87

8.2155 17/01/08 $4,631.65

48.224 17/01/08 $190.00

8.2309 17/01/08 $1,642.85

8.2387 17/01/08 $65.00

8.2477 17/01/08 $421.60

8.2492 17/01/08 $1,225.00

8.2555 17/01/08 $225.56

8.2570 17/01/08 $545.50

8.2609 17/01/08 $1,980.00

48.276 17/01/08 $3,818.47

648.28 17/01/08 $103.66

8.2877 17/01/08 $561.00

48.378 17/01/08 $356.34

48.401 17/01/08 $464.55

48.446 17/01/08 $745.00

648.67 17/01/08 $3,210.90

48.695 17/01/08 $62,733.55

48.698 17/01/08 $196.50

48.704 17/01/08 $4,496.36

648.75 17/01/08 $78.25

48.895 17/01/08 $110.00

48.897 17/01/08 $14,190.00

034495 21/01/08 $50.00


Payee Description

Wastecare SA Waste Disposal - December 2007

Caltex Australia Petroleum Pty Ltd Petrol - December 07

Stihl Shop Payneham Round Files for Chainsaws

Origin Energy Electricity Limited Churchill Road Sept - Dec 07

Mr D A O'Loughlin Lunch Reimbursement

Lomman Industries Building Supplies

Pink Healthcare Services Sanitary Services - Town Hall Jan/Feb 08

Duncan Electrical Services Fashion Food Wine - Temp Power

Public Libraries SA Membership 07-08

Jagged Enterprises Pty Ltd Wilson St & Labrina Ave - Excavation Old Bit Footpaths

Rentokil Initial Pty Ltd Plants - Jan 08


Government Publishing SA Reference Material - Development Act

Rosmech Sales & Services Pty Ltd Element for Fleet 125

Griffin Hilditch Dev Assessment - Infrastructure 144 Prospect Rd Legal S G

SA Water Water

Adelaide Resource Recovery Mixed Concrete Pick Up Dec 07

Skytech Computers Video Card 256 mb

Southern Quarries Pty Ltd Barker/Peel St Cement

Adelaide Security Services Security Patrol - January 08

Star Safety Traders and Resellers Safety Boots/Clothing for Depot Staff

National Credit Management Limited Legal Rates Collection (Nov Dec 07)

External Designs Maintenance ETSA Pits - January 08

Fuji Xerox Australia Pty Ltd Photocopier Rental - 1/10 - 31/12/07


Dunbars Electrical Thomas St - Library Wiring

Mr G D Fallon Electrics Repairs - Home Assist Dec 07

Northern Plumbing Maintenance Plumbing Repairs

City of Tea Tree Gully Rosemary Munslow 16/12-30/12

Gary's Handyman Service Home Assist Gardening - Dec 07

Eastern Health Authority Inc Health Services 1/1 - 30/6/08

Green Hornet Supplies Path Maintenance - Sand

PPCA Ltd Licence Renewal - Library 07/08

Neverfail Springwater Water - Jan 08

Bridgestone Australia Ltd Puncture Tyre - BPS333

Adelaide Tree & Stump Removal Pty L White Cedars - Barker Road

Marilyn Finlay Water Incentive - Showerhead


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Attachment 5 18


034496 21/01/08 $300.00

034497 21/01/08 $200.00

034498 21/01/08 $34.50

50.257 21/01/08 $16,500.00

0.2953 21/01/08 $9,680.00

PY01-16 28/01/08 $115,159.91

034499 29/01/08 $30.00

034500 29/01/08 $60.00

034501 29/01/08 $300.00

034502 29/01/08 $185.90

034503 29/01/08 $3,728.65

034504 29/01/08 $284.90

034505 29/01/08 $1,336.50

034506 29/01/08 $756.30

034507 29/01/08 $537.02

034508 29/01/08 $632.00

034509 29/01/08 $100.00

034510 29/01/08 $2,866.39

034511 29/01/08 $550.00

034512 29/01/08 $77,583.61

034513 29/01/08 $211.75

034514 29/01/08 $3,475.92

$1,142,747.88

$0.00

$1,142,747.88


Payee Description

L & A Rocca Water Incentives - Rainwater Tank

Catherine & Gerald Kelly Water Incentive - Dual Flush Cistern

Office of the Liquor & Gambling Prospect Fair Licence

Civica Pty Limited Authority Services - Block Hours

Linepro Pty Ltd Collection Street Data - Phase 1 Johns Rd (Tree Analysis)

Payroll Payroll

Sonia Fielding Refund Prospect Fair Stall

Olga Grudinina Honorarium for Youth Survey

William Wallace Honorarium for Youth Survey & Co-ord of YAC

Adelaide Business Forms Laser Pay Envelopes

AGL Electricity

APRA Ltd Licence Fees 1/2/08-31/1/09

ARDA Cycling Maps Brochure Concepts

CMV Truck Sales & Services Pty Ltd Maintenance 50,000 Service - WYB872

Northpoint Toyota Spare Parts

Registration & Licencing Registration - XML774

Revenue SA Refund of Concession - Rates -JS Broderick Dec 06

Royal Automobile Association of Sou After Hours Service Calls - December 2007

SA Institute of Rate Administrators Staff Training - C Arthur

Solo Waste Waste 25/11-29/12

Spitwater SA Capacitor/Coupling

Telstra Telephone - December 2007

Page 6 of 6

Sub Total

Less: Value of CANCELLED Payments included in Total

Total for The City of Prospect General Fund

accpayreport.rpt

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Attachment 6 19

ITEM NO: 9.3 ON AGENDA TO: Corporate Services Committee on 19 February 2008 FROM: General Manager Infrastructure & Corporate Services SUBJECT: 2008 LGMA National Congress – Gold Coast – 25 – 28 May 2008 1. PURPOSE OF REPORT

1.1 To determine Elected Members’ representation at this year's Local Government Managers Association (LGMA) Congress.

2. RELEVANCE TO STRATEGIC DIRECTIONS / POLICY

2.1 Council’s Strategic Directions includes the goal of “Supporting a city where the elected representatives, Council staff and the community work in a collaborative and participatory environment”. Provision of elected member training and education through attendance at relevant conferences contributes towards this goal.

2.2 Policy Manual – 4.1.3.

LGMA National Congress The annual budget will include the provisions for the Chief Executive Officer, the Mayor plus three Elected Members to attend the LGMA National Congress with expenses paid by Council.

(1) The names of the Elected Members to be decided by lot from those Elected

Members who register an interest in attending the Congress and with preference in the drawing of lots being given to those Elected Members who did not attend the previous year’s Congress.

(2) This policy does not prevent Elected Members from attending the Congress at their own expense.

3. COMMUNITY INVOLVEMENT

3.1 Not applicable.

4. DISCUSSION

4.1. Council's policy provides that the Mayor, three (3) other Elected Members and the Chief Executive Officer attend the Annual Congress of the LGMA.

4.2. This year it is being held on the Gold Coast from Sunday 25 May – Wednesday 28 May 2008. The program for the Congress has been provided as Attachments 2-16.

4.3. Council's policy further provides that preference is given to Elected Members who have not attended recent conferences. The Elected Members who have attended previous LGMA Congresses are shown in Attachment 1.

20

4.4. If more than three Councillors express interest the matter is determined by the drawing of lots. Council has also previously resolved that any other Elected Member who is prepared to pay his/her own travel and accommodation expenses will have their Registration Fee paid by the Council.

4.5. A registration of interest has been conducted to gauge interest from Elected Members in attending the conference. Crs Dixon, Mitchell, Mulvihill and Stock have registered their interest in attending.

5. PREFERRED OPTION & JUSTIFICATION

5.1 Nil.

6. RECOMMENDATION

(1) The CEO, the Mayor and three Elected Members being, Cr ___________, Cr ___________ and Cr ______________ be registered to attend the LGMA National Congress, Gold Coast, 25 – 28 May 2008, with expenses paid as per Council Policy.

Justin Commons General Manager Infrastructure & Corporate Services

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Previous attendees of LGMA Annual Conferences 1995 – Canberra Mayor Annette Eiffe Alderman Matthew Mitchell Alderman Frank Stock Councillor Allen Harris Councillor Jim Newall 1996 – Canberra Mayor Annette Eiffe Councillor Kristina Barnett Councillor Rhonda Bray Councillor Allen Harris 1997 – Canberra Mayor Frank Stock Alderman Kristina Barnett Councillor Jim Newall 1998 – Canberra Mayor Frank Stock Councillor Daniel Maung Councillor Allen Harris Councillor Jeffrey Knolder Councillor Tim Newall 1999 – Canberra Mayor Frank Stock Alderman Kristina Barnett Councillor Jim Newall Councillor Margaret Van Velsen 2000 – Melbourne Mayor Frank Stock Area Councillor Matthew Mitchell Councillor Fran Mussared Councillor Tim Newall 2001 – Brisbane Mayor Kristina Barnett Area Councillor Frank Stock Councillor Andrew Magers Councillor Kate Mitchell Area Councillor Matthew Mitchell also attended at his own expense with the registration fee paid by Council in accordance with the policy.

2002 – Sydney Mayor Kristina Barnett Councillor Peter Randle Councillor Rhonda Bray Councillor Fran Mussared Councillor Tim Newall 2003 – Adelaide (Local congress, no travel or accommodation costs incurred) Mayor Kristina Barnett Councillor Tim Newall Councillor Kate Byford (1 day only) Councillor David O’Loughlin (2 days only) 2004 – Melbourne Mayor Kristina Barnett Councillor C Betterman Councillor K Byford Councillor M Mitchell 2005 – Canberra Mayor Kristina Barnett Councillor K Byford Councillor A Harris Councillor D O’Loughlin 2006 – Perth Mayor Kristina Barnett Councillor D Amamoo Councillor A Harris Councillor T Newall 2007 – Hobart Mayor David O’Loughlin Councillor G Fitzpatrick Councillor M Mitchell Councillor F Stock 2008 – Gold Coast 2009 – Darwin 2010 – Adelaide 2011 – Cairns At

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ITEM NO.: 9.4 ON AGENDA TO: Corporate Services Committee on 19 February 2008 FROM: General Manager, Infrastructure & Corporate Services SUBJECT: Second Budget Review for 2007/08 FILE NO.: 4/14/5 1. PURPOSE OF REPORT

1.1 To recommend to Council variations required to the 2007/08 Budget arising from operations during the seven months to 31 January 2008.

2. RELEVANCE TO STRATEGIC DIRECTIONS/POLICY

2.1 There is no specific relevance to strategic directions/policy. Provision of Budget Reviews is required by Local Government Act, 1999

2.2 Section 7(1) of the Regulations under the Local Government Act 1999 requires Council to reconsider its budget at least three times, at intervals of not less than three months, in a given financial year.

3. COMMUNITY INVOLVEMENT

3.1 There is no relevant community consultation requirement. Budget Reviews are readily available to the public via Council’s website.

4. DISCUSSION

4.1 If the budget variations proposed in this report are adopted, the 2007-08 budget adopted by the Council will result in:-

(1) an accrual operating surplus (before capital revenue) of $275,260 (Refer Attachment 1),

(2) an accrual operating surplus after capital revenue of $377,260 (Refer Attachment 1), and

(3) an favourable projected cash budget result of $80,126 (Refer Attachments 11–12).

4.2 The relationship of the projected operating result and the cash budget can be reconciled as follows:-

H:\Reports\Corporate Services\2008\19 Feb 08 - Second Budget Review for 2007-08.doc The City of Prospect

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Reconciliation of cash budget to operating result Amount ($)

Favourable/(Unfavourable)

Projected Surplus Cash Budget (per Attachment 11 and 12)

(This amount includes operating expenditure, capital expenditure, loan principal repayment, reserve funds movements & brought forward surplus from the previous financial year. It does not include depreciation or accruals)

80,126

Depreciation (because depreciation is a non-cash part of the operating result)

(2,485,754)

Capital Expenditure (because the Cap Exp is not part of the operating result)

3,073,081

Loan Principal repayment (because loan repayment is not part of the operating result)

335,018

Transfer to the Reserve funds (because Reserve funds movements are not part of the operating result)

342,819

Transfer from the Reserve funds (because Reserve funds movements are not part of the operating result)

(769,025)

Loan interest accrued (ie. interest that relates to 2006-07 must be accounted for in 2006-07 even though no actual cash payment has been made)

(33,532)

Budget Surplus Carried Forward (165,473)

Operating Result after Capital Amounts– Surplus(per Attachment 1)

377,260

4.3 The Second Budget Review presents an increase of $103,673 of the operating surplus (after capital revenues) from $273,587 (Adopted by Council on 27 November 2007) to an operating surplus (after capital revenues) of $377,260.


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4.4 The following is a summary of the movements of the Income Statement:-

Description Amount ($)

Operating Surplus after Capital Amounts per the First Review (Adopted on 27 November 2007)

273,587

Add Net increase in Operating Revenue

(Refer Attachments 1 & 11–12)

Adjustments that contribute to the net increase in the operating income are note numbers:-

3,7,9,11b,11c,11d,11h,12,14,18,22c,25,46 & 50

211,698

Less Net increase in Operating Expenditure

(Refer Attachments 1 & 11–12)

Adjustments that contribute to the net increase in the operating expenditure are note numbers:-

1-2,4,8,10,11,11a,11e,11f,11g,11i,13,15-17,19-20,22a,22d,22e,22f,23-24,26,30-33,37-40,42 & 44-45

108,025

Equal Operating Surplus after Capital Amounts following the Second Budget Review

377,260

4.5 An Operating Surplus after Capital Amounts means that the Council’s operating revenue in 2007-08 will be sufficient to cover all operating expenses, including interest and depreciation.

4.6 This Operating Surplus after Capital Amounts includes a projected Gain on disposal of Non-Current Assets of $102,000 (refer Attachment 1).

4.7 The net overall funding deficit has decreased by $81,673, from a $291,740 funding deficit (per the First Review adopted on 27 November 2007) to a $210,067 funding deficit. The summary is presented as follows:-


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Description Amount ($)

Net Overall Funding Deficit per the First Review (Adopted on 27 November 2007)

291,740

Less Net Increase in Operating Surplus from the previous Adopted Budget

103,673

Add Increase in Capital Expenditure

Includes :-

• Prospect Estate Creek $20,000

• Green Organics Management $7,000

• Savings from Fleet Capital costs $5,000

Adjustments (Refer Attachments 1 & 10-11) that contributed to the net increase in the capital expenditure in this budget review are numbers:-

6,21-22,22b,27-29,34-36 & 41

22,000

Equal Funding Deficit per the Second Budget Review 210,067

4.8 A net overall funding deficit means that revenues in 2007-08 will not be sufficient to cover both operating expenses, extraordinary items and net capital investment. Therefore, funding of $210,067 to meet expenditure in 2007-08 came from sources other than revenues, such as balance sheet items (receivables and payables) and the reserve funds.

4.9 The forecast net overall funding deficit of $210,067 represents an increase in the Council’s level of net financial liabilities by that amount in 2007-08 or a reduction of Council’s cash and investments.

4.10 Some of the more significant budget variations proposed include: -

Favourable Budget Variances

1. Projected increase in Town Hall Facilities Hire Income (net of increased cleaning costs) of $3,500 (Refer note 3, Attachment 11).

2. Projected increase in investment interest income of $21,000 for 2007-08. Projection revised based upon second quarter interest statement result from Local Government Financial Services (Refer note 9, Attachment 11).


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3. Projected net increase in Development Assessment Income on $53,600 (Refer note 11b-11e, Attachment 11).

4. Water Floodplain Mapping Project not progressing due to non-receipt of grant funding (refer note 11g & 11h, Attachment 11). Net favourable result of $22,121.

Unfavourable Budget Variances

5. Additional budget of $8,000 required to accommodate anticipated take up rate for the Water Incentive Scheme for the remainder of 2007-08 (Refer note 1, Attachment 11).

6. Additional charges incurred in relation the Churcher Street Transformer of $2,995 (Refer note 10, Attachment 11).

7. Additional fuel cost for 2007-08 of $20,000 (Refer note 11i, Attachment 11).

Significant adjustments with no alteration to the cash budget:-

8. Additional Library Services grant money received in 2007-08 of $3,709 to fund additional book purchases (Refer notes 14 & 15, Attachment 12).

9. Savings in Environmental Complaints operating budget of $4,000 and corresponding decreased fine income. This is a result of the majority of work now being handled by the Eastern Health Authority (Refer notes 16,17 & 18, Attachment 12).

10. Reallocation of infrastructure contractor budget of $85,093. This will fund salary costs for new Depot works employees (short term contracts to 30th June 2008) who will be utilised in lieu of contractors (Refer notes 27-40, Attachment 12).

11. Reallocation of fleet capital budget to account for increased general plant maintenance costs of $5,000 (Refer notes 41-42, Attachment 12).

12. Appropriation of $10,000 from EDP Reserve and $10,000 from IT Consultancy budget to fund commitment to EDRMS implementation in 2007-08, as per Item 9.6 of minutes of Council meeting held on 27/11/07 (Refer notes 43-45, Attachment 12).

13. Grant funding ($20,000) received form the LGA Research & Development Scheme to fund works on a Regional Internal Audit Program Model (Refer notes 46 & 47, Attachment 12).

14. Long Service Leave entitlements received ($31,547) for new employees from previous Council employment to be transferred to the Long Services Leave Reserve (Refer notes 50 & 51, Attachment 12).

15. Increase in Home Assist & Community Care (HACC) funding ($60,016) will be used to increase the level of services in the HACC program. The extra funding received will enable Council to partly fund the Volunteer Management program. A budget review regarding the Volunteer Management program ($40,000 expenditure funded by grant fund) will be submitted in the next Budget Review


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once the program for the extra HACC funding has been finalised (Refer notes 22c –22f, Attachment 12).

4.11 This budget review results in projected surplus cash of $80,126.

4.12 All efforts will be made to maintain the operating surplus during the 2007-08 financial year.

Summary of Variations

4.13 Unless specifically specified, the budget variations listed in Attachments 11–12 generally do not represent bids for new spending. Instead, unfavourable variations are due to either budget overruns on existing lines/programs, re-allocations between budget lines or as per council resolutions.

4.14 The impact on the Council’s 2007-08 budget associated with these proposed variations are reflected in a number of attachments as follows:-

4.14 Income Statement (Operating Statement):- Attachments 1–2.

4.14 Balance Sheet:- Attachment 3.

4.14 Budget Statement of Changes in Equity:- Attachment 4.

4.14 Budget Statement of Cash Flow:- Attachment 5.

4.14 Budget Funding Statement:- Attachment 6.

4.14 Summary by Function:- Attachments 7–8.

4.14 Capital Expenditure Statement:- Attachment 9–10.

4.14 Budget Variations:- Attachments 11–12.

4.14 Operating Projects Statement:- Attachment 13.

4.14 Financial Indicators:- Attachment 14.

5. PREFERRED OPTION & JUSTIFICATION

5.1 Refer body of report.


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6. RECOMMENDATION

(1) Budget adjustments to the end of January 2008 as listed in Attachments 11–12 of Agenda Item 9.4 to the Corporate Services Committee on 19 February 2008, be approved, resulting in a projected net operating surplus (before capital amounts) of $275,260, and a projected net operating surplus (after capital amounts) of $377,260.

Justin Commons General Manager Infrastructure & Corporate Services Report prepared by Ginny Moon, Financial Services Manager


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ATTACHMENT 1CITY OF PROSPECT

Income Statement for the 2007/08 BudgetFor the Period Ended 31 January 2008

2007-08 Revised Budget YTD Budget YTD Actual YTD Var Revised Budget

BR1 31.01.08 31.01.08 31.01.08 BR2$ $ $ $ $

OPERATING REVENUERates 11,383,785 11,366,086 11,385,944 19,858 11,383,785Statutory charges 527,614 331,774 340,248 8,474 579,614User charges 118,435 69,333 62,875 (6,458) 125,435Operating grants, subsidies and contributions 1 1,133,059 594,846 614,847 20,001 1,189,026Investment income 2 130,580 74,818 100,853 26,035 151,580Reimbursements 3 146,552 115,251 167,317 52,066 176,418Other 4 110,995 67,219 103,020 35,801 156,860TOTAL OPERATING REVENUE 13,551,020 12,619,327 12,775,103 155,776 13,762,718

OPERATING EXPENSESEmployee Costs 5 4,684,006 2,820,194 2,735,049 85,145 4,756,392Contractual services 3,518,665 1,851,509 1,693,236 158,273 3,515,073Materials 760,692 440,845 399,945 40,900 770,965Finance Charges 184,524 49,987 49,988 (1) 184,524Depreciation 6 2,485,754 1,450,017 1,303,580 146,437 2,485,754Other 5 1,745,792 1,043,768 1,216,156 (172,388) 1,774,750TOTAL OPERATING EXPENSES 13,379,433 7,656,320 7,397,955 258,365 13,487,458

Operating Surplus/(Deficit) before Capital Amounts 171,587 4,963,007 5,377,148 414,141 275,260

CAPITAL AMOUNTSNet gain/(loss) on disposal or revaluation of assets 102,000 85,000 76,100 8,900 102,000 Amounts specifically for new or upgraded assets 0 0 0 0 0Physical resources received free of charge 0 0 0 0 0

Operating Surplus/(Deficit) after Capital Amounts 273,587 5,048,007 5,453,248 423,041 377,260 and before Extraordinary itemsExtraordinary Items 0 0 0 0 0

Net Surplus/(Deficit) resulting from Operations 273,587 5,048,007 5,453,248 423,041 377,260

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Attachment 1 46


Income Statement for the 2007/08 BudgetFor the Period Ended 31 January 2008

2007-08 Revised Budget YTD Budget YTD Actual YTD Var Revised Budget

BR1 31.01.08 31.01.08 31.01.08 BR2$ $ $ $ $

Notes to the Operating Statement :

(1) Grant received for $20,000 from the LGA Research & Development Scheme for works on the Internal Audit Program Model (Attachment 11, Note 46).

(2) The projection for investment income for 2007/08 has increased by $21,000 (Attachment 10, Note 9).

(3) Insurance Payment to finalise Civic Centre fire damage reimbursment received from LGRS on 21st December 2007 (Attachment 10, Note 7).

(4) Long Service Leave entitlements for new employees from previous Council employment totalling $31,547 received in 2007-08. To be transferred to reserve (Attachment 11, Note 50 & 51).

(5) Due to staff turnover and restructuring, some positions have not been appointed. Temporary staff (under 'Other') are currently being used to fill those positions.

(6) As a result of improved Asset Management Planning, the depreciation budget may be further refined in future periods (if required).

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Balance Sheet for the 2007/08 BudgetFor the Period Ended 31 January 2008

2007-08 Revised Budget YTD Actual Revised Budget

BR1 31.01.08 BR2$ $ $

ASSETSCURRENT ASSETS

Cash and cash equivalents 1,629,251 2,454,879 1,710,924 Trade & Other Receivables 7 871,400 4,673,261 871,400 TOTAL CURRENT ASSETS 2,500,651 7,128,140 2,582,325

NON-CURRENT ASSETS

Infrastructure & PPELand 33,589,412 33,558,775 33,589,412

Buildings 10,394,430 10,114,225 10,394,430 Infrastructure 71,184,511 69,030,309 71,174,511

Plant & Equipment 1,107,290 817,899 1,102,290 Furniture & Fittings 402,861 378,508 402,861

Library Books 274,945 274,945 274,945 Other 678,882 601,951 715,881

Depreciation for 2007-08 (2,485,754) (2,485,754) Community Loans 10,000 10,000 10,000

Equity Acc Investments in Council Businesses (EHA) 58,593 58,593 58,593 TOTAL NON-CURRENT ASSETS 115,215,170 114,845,205 115,237,170

TOTAL ASSETS 117,715,821 121,973,345 117,819,494

LIABILITIESCURRENT LIABILITIES

Trade & Other Payables 8 1,665,379 685,169 1,665,379 Short-term Provisions 293,631 293,631 Borrowings 254,833 186,759 254,833 TOTAL CURRENT LIABILITIES 2,213,843 871,928 2,213,843

NON-CURRENT LIABILITIESLong-term Provisions 287,024 324,989 287,024Long-term Borrowings 1,868,240 2,084,574 1,868,241

Equity Acc Investments in Council Businesses (Wastecare) 8,605 8,605 8,605 TOTAL NON CURRENT LIABILITIES 2,163,869 2,418,168 2,163,870

TOTAL LIABILITIES 4,377,712 3,290,096 4,377,712 NET ASSETS 113,338,109 118,683,249 113,441,782

EQUITYAccumulated Surplus 71,004,999 75,786,077 71,107,125 Asset Revaluation Reserve 41,206,121 41,206,121 41,206,121 Other Reserves 1,126,989 1,691,051 1,128,536 TOTAL EQUITY 113,338,109 118,683,249 113,441,782 Note(7) The majority of the receivables comprises of outstanding rates for the financial year.(8) The creditor budget is an estimate only.

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Attachment 3 48


Statement of Changes in EquityFor the Period Ended 31 January 2008

2007-08 Revised Budget YTD Actual Revised BudgetBR1 31.01.08 BR2

$ $ $

ACCUMULATED SURPLUS

Balance at the beginning of year 70,253,602 70,419,081 70,253,602 Net Surplus/(Deficit) 273,587 5,453,248 377,260 End of Year/Period AdjustmentTransfer to reserve (426,696) (108,052) (458,243) Transfer from reserve 904,506 21,800 934,506

Balance at end of year 71,004,999 75,786,077 71,107,125

ASSET REVALUATION RESERVEBalance at beginning of year 41,206,121 41,206,121 41,206,121

Revaluation AdjustmentRealisation of Previous Asset Revaluations

Balance at end of year 41,206,121 41,206,121 41,206,121

PLANT REPLACEMENT RESERVE 9 Balance at beginning of year 566,308 566,308 566,308

Transfer to reserve 173,220 173,220 Transfer from reserve (432,088) (21,800) (432,088)

Balance at end of year 307,440 544,508 307,440

ASSET REPLACEMENT RESERVE 9 Balance at beginning of year 812,449 812,449 812,449

Transfer to reserve 57,994 108,052 57,995 Transfer from reserve (306,937) (326,937)


EDP REPLACEMENT RESERVE 9 Balance at beginning of year 10,000 10,000 10,000

Transfer to reserve - Transfer from reserve - (10,000)

Balance at end of year 10,000 10,000 -

LONG SERVICE LEAVE RESERVE 9 Balance at beginning of year 210,905 210,905 210,905

Transfer to reserve 30,000 61,547 Transfer from reserve - -


CAR PARK RESERVE 9 Balance at beginning of year 5,137 5,137 5,137

Transfer to reserve - - Transfer from reserve - -


BROUGHT FORWARD RESERVE 9 Balance at beginning of year -

Transfer to reserve 165,481 165,481 Transfer from reserve (165,481) (165,481)

Balance at end of year - - -

TOTAL EQUITY 113,338,109 118,683,249 113,441,782

Note(9) The projected Reserve Funds for the period ended 30 June 2008 is $897,628.At

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Attachment 4 49


Statement of Cash Flows2007-08

2007-08 Revised Budget YTD Actual Revised BudgetBR1 31.01.08 BR2

$ $ $

CASH FLOWS FROM OPERATING ACTIVITIESReceiptsOperating Receipts 13,420,440 7,881,502 13,611,138 Investment Receipts 130,580 100,853 151,580 PaymentsOperating payments to suppliers & employees (10,709,155) (6,046,508) (10,817,180)

Finance payments (184,524) (49,988) (184,524) NET CASH PROVIDED BY (OR USED IN) OPERATING ACTIVITIES 2,657,341 1,885,859 2,761,014

CASH FLOWS FROM INVESTMENT ACTIVITIESReceipts Capital Grant - - Sale of Plant & Equipment 102,000 76,100 102,000

Payments Expenditure on renewal/replacement of assets (2,760,228) (1,441,627) (2,755,228) Expenditure on new/upgrade assets (290,853) (54,517) (317,853) NET CASH USED IN INVESTMENT ACTIVITIES (2,949,081) (1,420,044) (2,971,081)

CASH FLOWS FROM FINANCING ACTIVITIESReceiptsProceeds from Borrowings - - PaymentsRepayments of Borrowings (254,833) (186,759) (254,833)

NET CASH PROVIDED BY (OR USED IN) FINANCING ACTIVITIES (254,833) (186,759) (254,833)

NET INCREASE (DECREASE) IN CASH HELD (546,573) 279,055 (464,900)

CASH & CASH EQUIVALENTS AT BEGINNING OF PERIOD 2,175,824 2,175,824 2,175,824

CASH & CASH EQUIVALENTS AT END OF PERIOD 1,629,251 2,454,879 1,710,924

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CITY OF PROSPECT - BUDGET FUNDING SUMMARY FOR THE PERIOD OF 31-01-08 ATTACHMENT 6

Revised 2007-08 Budget (BR1)

2007-08 Actual 2007-08 YTD VAR

Revised 2007-08 Budget (BR2)

Operating RevenueRates 11,383,785 11,385,944 2,159 11,383,785Statutory Charges 527,614 340,248 (187,366) 579,614User Charges 118,435 62,875 (55,560) 125,435Operating Grants & Subsidies 1,133,059 614,847 (518,212) 1,189,026Investment Income 130,580 100,853 (29,727) 151,580Reimbursements 146,552 167,317 20,765 176,418Other 110,995 103,020 (7,975) 156,860Total Operating Revenue 13,551,020 12,775,103 (775,917) 13,762,718

Less Operating Expenses (a)Employee Costs 4,684,006 2,735,049 1,948,957 4,756,392Contractual Services 3,518,665 1,693,236 1,825,429 3,515,073Materials 760,692 399,945 360,747 770,965Finance Charges 184,524 49,988 134,536 184,524Depreciation 2,485,754 1,303,580 1,182,174 2,485,754Other 1,745,792 1,216,156 529,636 1,774,750Total Operating Expenses 13,379,433 7,397,955 5,981,478 13,487,458

Equals Operating Surplus/(Deficit) 171,587 5,377,148 5,205,561 275,260

Add Capital Amounts:-Net gain/(loss) on disposal or revaluation 102,000 76,100 8,900 102,000

Grants, Subsidies and Monetary Contributions

0 0 0 0

Non-current Assets donated to CouncilLess Extraordinary Items 0 0 0 0

Equals Net Surplus/(Deficit) resulting from Operations

273,587 5,453,248 5,214,461 377,260

Less Acquisition of new Non-current Assets 290,853 54,517 236,336 317,853Capital investment expenditure on renewaland replacement of Non-current assets

Add Depreciation of Non-current Assets 2,485,754 1,303,580 1,182,174 2,485,754Add Proceeds from sale of Non-current

Assets

Equals Net Overall Funding Surplus/(Deficit) (291,740) 5,260,683 5,552,423 (210,067)

New borrowings 0 0 0 0Less Repayment of principal on borrowings 254,833 186,759 68,074 254,833Less Increase in level of loans to communitiesLess Increase in level of cash and investments 1,629,251 2,454,879 (825,628) 1,710,924Less Other – mainly the sum of increases in

receivables and decreases in creditors and provisions

(2,175,824) 2,619,045 (4,794,869) (2,255,950)

Equals Funding Transactions 291,740 (5,260,683) (5,552,423) 290,193

Net Funding Surplus/(Deficit) 0 0 0 80,126

(a) Operating expenses include depreciation but exclude book losses on revaluation or sale of non-current assets. (b) Includes the value of non-current assets donated to Council. Where capital investment expenditure on renewal and replacement of non-current assets cannot be isolated, it is shown here.

Less 2,760,228 1,441,627 1,318,601 2,755,228

Funding transactions associated with accommodating the above Net Overall

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Attachment 6 51

Financial Year : 2007/08 Reference Full Year Budget Revised YTD Budget %Budget For the Period Ended 31 January 2008 Budget Variation Budget Actual Remaining Remaining

Expenditure ATTACHMENT 7

1. ENVIRONMENTAL & PLANNING SERVICES

ENVIRON & PLANNING SERVICES - WIDE 202 202 (238) 4401.1 CITY PLANNING 8,11,111 222,511 23,713 246,224 148,053 98,171 40%1.2 DEVELOPMENT ASSESSMENT 11e 518,851 2,400 521,251 297,505 223,746 43%1.3 HERITAGE 87,821 87,821 2,552 85,270 97%1.4 GENERAL INSPECTION 392,211 392,211 268,518 123,693 32%

1.5 ENVIRONMENTAL HEALTH1,16 445,406 4,500 449,906 272,192 177,714 40%

1,667,002 30,613 1,697,615 988,580 709,035 42%2. INFRASTRUCTURE & TECHNICAL SERVICES

2.1 TRAFFIC MANAGEMENT 300,025 300,025 140,722 159,303 53%2.2 STREETS & FOOTPATHS 10,21 4,901,556 (7,005) 4,894,551 2,526,972 2,367,579 48%2.3 STORMWATER DRAINAGE 11g 990,604 (50,000) 940,604 292,478 648,126 69%

2.4 OPEN SPACES6,27,28,29,31,34,35,36

,38 924,867 20,000 944,867 380,015 564,852 60%2.5 STREET TREES & NATURE STRIPS 32,33,39,40 609,546 0 609,546 311,541 298,005 49%2.6 WASTE MANAGEMENT 19,20,22a,22b 1,774,141 0 1,774,141 889,044 885,097 50%2.7 SANITATION 233,361 233,361 116,148 117,213 50%2.8 FLEET MANAGEMENT 11i,26,41,42 220,020 34,318 254,338 141,727 112,611 44%2.9 DEPOT OPERATIONS 54,915 54,915 237,960 (183,045) -333%

10,009,035 (2,687) 10,006,348 5,036,607 4,969,741 50%

3. COMMUNITY & RECREATIONAL SERVICES

3.1 COMMUNITY DEVELOPMENT

2,4,22d,22e,22f 1,248,438 59,529 1,307,967 644,545 663,422 51%3.2 RECREATION & SPORT 30,37 217,354 0 217,354 108,849 108,505 50%3.3 COMMUNITY ARTS 22 318,576 10,000 328,576 183,436 145,140 44%3.4 LIBRARY & COMMUNITY INFO SERVIC 13,15 1,321,360 3,830 1,325,190 762,462 562,728 42%

3,105,728 73,359 3,179,087 1,699,292 1,479,795 47%

4. FINANCIAL & ADMINISTRATIVE SERVICES

4.1 ELECTED MEMBERS & LOCAL GOV'T 48,49,11f 1,380,276 (760) 1,379,516 828,799 550,717 40%4.2 RATES ADMINISTRATION 217,103 217,103 144,626 72,477 33%4.3 EMPLOYEE RELATIONS & TRAINING 1,244 1,244 11,531 (10,287)

4.4 ADMINISTRATIVE SERVICES 23 (311,706) (2,700) (314,406) (142,324) (172,082) 55%4.5 FINANCIAL MANAGEMENT 17,47 433,738 19,500 453,238 197,655 255,583 56%4.6 INFORMATION MANAGEMENT 24,44,45 752 12,700 13,452 (1,070) 14,522

1,721,407 28,740 1,750,147 1,039,217 710,930 41%

PROSPECT WIDE(Rates/Reserve/Dep) 5,43 (1,932,646) (30,000) (1,962,646) 254,116 (2,216,762) 113%

Expenditure Total 14,570,526 100,025 14,670,551 9,017,813 5,652,738 39%

City of Prospect SUMMARY OF FUNCTIONS

Atta

chm

ent

Attachment 7 52

Financial Year : 2007/08 Reference Full Year Budget Revised YTD Budget %Budget For the Period Ended 31 January 2008 Budget Variation Budget Actual Remaining Remaining

City of Prospect SUMMARY OF FUNCTIONS

Income ATTACHMENT 8

1. ENVIRONMENTAL & PLANNING SERVICES

ENVIRON & PLANNING SERVICES - WIDE1.1 CITY PLANNING 7 (3,594) (29,866) (33,460) (31,085) (2,375) 7%1.2 DEVELOPMENT ASSESSMENT 11b,11c,11d (126,000) (56,000) (182,000) (111,992) (70,008) 38%1.3 HERITAGE 0 0 0 0 #DIV/0!1.4 GENERAL INSPECTION (429,169) (429,169) (247,746) (181,423) 42%1.5 ENVIRONMENTAL HEALTH 18 (7,600) 4,000 (3,600) 0 (3,600) 100%

(566,363) (81,866) (648,229) (390,822) (257,407) 40%

2. INFRASTRUCTURE & TECHNICAL SERVICES

2.1 TRAFFIC MANAGEMENT 0 0 (119,838) 119,838 #DIV/0!2.2 STREETS & FOOTPATHS 11h (404,377) 27,879 (376,498) (1,335) (375,163) 100%2.3 STORMWATER DRAINAGE 0 0 0 0 #DIV/0!2.4 OPEN SPACES 0 0 (633) 633 #DIV/0!2.6 WASTE MANAGEMENT (1,534) (1,534) (90,418) 88,884 -5794%2.8 FLEET MANAGEMENT 25 (256,000) (14,318) (270,318) (4,950) (265,368)2.9 DEPOT OPERATIONS (4,950) (4,950) 0 (4,950)

(666,861) 13,561 (653,300) (217,174) (436,126) 67%

3. COMMUNITY & RECREATIONAL SERVICES

3.1 COMMUNITY DEVELOPMENT 3,22c (338,609) (67,016) (405,625) (221,051) (184,574) 46%3.2 RECREATION & SPORT (59,550) (59,550) (24,960) (34,590) 58%3.3 COMMUNITY ARTS (15,724) (15,724) (9,739) (5,985) 38%3.4 LIBRARY & COMMUNITY INFO SERVIC 12,14 (186,995) (3,830) (190,825) (165,331) (25,494) 13%

(600,878) (70,846) (671,724) (421,082) (250,642) 37%

4. FINANCIAL & ADMINISTRATIVE SERVICES

4.4 ADMINISTRATIVE SERVICES (83,659) (83,659) (104,826) 21,167 -25%4.5 FINANCIAL MANAGEMENT 9,46,50 (505,474) (72,547) (578,021) (345,462) (232,559) 40%4.6 INFORMATION MANAGEMENT 0 0 (211) 211

(589,133) (72,547) (661,680) (450,499) (211,181) 32%

PROSPECT WIDE(Rates/Reserve/Brought Forward) 51 (12,147,291) 31,547 (12,115,744) (11,219,528) (896,216) 7%

Income Total (14,570,526) (180,151) (14,750,677) (12,699,105) (2,051,572) 14%

Net Total 0 (80,126) (80,126) (3,681,292) 3,601,166

NET SUMMARY1. ENVIRONMENTAL & PLANNING SERVICES (NET) 1,100,639 (51,253) 1,049,386 597,758 451,628 43%2. INFRASTRUCTURE & TECHNICAL SERVICES (NET) 9,342,174 10,874 9,353,048 4,819,433 4,533,615 48%3. COMMUNITY & RECREATIONAL SERVICES (NET) 2,504,850 2,513 2,507,363 1,278,211 1,229,152 49%4. FINANCIAL & ADMINISTRATIVE SERVICES (NET) 1,132,274 (43,807) 1,088,467 588,718 499,749 46%PROSPECT WIDE (NET) (14,079,937) 1,547 (14,078,390) (10,965,412) (3,112,978) 22%

0 (80,126) (80,126) (3,681,292) 3,601,166

Atta

chm

ent

Attachment 8 53

ATT

AC

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ENT

9

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2455

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in 0

7/08

Atta

chm

ent

Attachment 9 54

ATT

AC

HM

ENT

10

Cap

ital E

xpen

ditu

re 2

007-

08 a

s at

Jan

08

Mas

ter

A/c

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New

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(N);

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Res

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Jan

08

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get

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o 31

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08

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Attachment 10 55

Second Budget Review 2007-08

ATTACHMENT 11

Cash Deficit/(Surplus) From First Budget Review(Reported to 20th November 07 Corporate Services Committee) 0 Balanced

Projected (Surplus)/Deficit

E&CS 1 Community Water Conservation Project 8,000 unfavourableAdditional budget required to accommodate anticipated takeup rate for Water Incentive Scheme for the remainder of 2007/08 financial year. As per minutes of Environment &Planning Committee held on the 4/12/07

2 Homeassist Plus - External Services & Materials (3,987) favourableAdjustment to reflect favourable adjustment to 2006-07carry forward required for Homeassist Plus expenditurebudget

3 Town Hall Facilities - User Charges Income (7,000) favourable4 Town Hall Facilities - Other External Services 3,500 unfavourable

Increased projection for Town Hall hire & cleaning costs

5 Reserve Funds (20,000) favourable6 Prospect Estate Creek - Other Ext Services Capital 20,000 unfavourable

Transferring budget for Prospect Estate Creek planning costs which were transferred to Reserve.

7 Civic Centre Redevelopment - Reimbursement Income (29,866) favourable8 Civic Centre Redevelopment - Operating 27,713 unfavourable

To reflect final Civic Centre Redevelopment costs incurredin 08/09. Claim finalised on 17th December 2007 and finalpayment from LGRS received on 21st December 2007

9 Financial Management - Investment Income (21,000) favourableIncrease in projected investment interest income for 2007-08based upon 2007-08 2nd quarter interest statement from LGFA

10 Churcher Street Transformer 2,995 unfavourableAdditional charges incurred in relation to the ChurcherStreet Transformer

11 City Planning - Solicitors Fees (2,500) favourable11a City Planning - Building Consultants (1,500) favourable

Decrease in projection for 2007-08 City Planning solicitor & consultant fees

11b Development Assessment Income - Lodgement (21,000) favourable11c Development Assessment Income - Planning Fees (30,000) favourable11d Development Assessment Income - Building Fees (5,000) favourable11e Development Assessment - Subsidy Payment to Other Agency 2,400 unfavourable

Net increase of $53,600 in projection for 2007-08Development Assessment Income

I&CS 11f Governance -Mayors Expenses (760) favourableAdjustment to 2007-08 budget reflects $20,000 MayoralCivic Allowance

11g Water Floodplain Mapping Project (50,000) favourable11h Street & Footpaths - Grant Income 27,879 unfavourable

Water Floodplain Mapping Project not progressing due tolack of grant funding

11i Fleet Management - Fuel 20,000 unfavourableAdditional fuel budget required for 2007-08

(Favourable) / Unfavourable Budget (80,126)

Atta

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ent

Attachment 11 56

Second Budget Review 2007-08

ATTACHMENT 12

Various Budget Adjustments with no alteration to bottom line

E&CS 12 From Community Information - Operating Grant Income (121) favourable13 From Library Services - Local Book Purchases 121 unfavourable

Reason To reflect additional Community Information ServicesGrant money received in 2007-08

14 From Library Services - Operating Grant Income (3,709) favourable15 To Library Services - Local Book Purchases 3,709 unfavourable

Reason To reflect additional Library Services Grant money received in 2007-08

16 From Environmental Complaints - Contractors (3,500) favourable17 From Environmental Complaints - Materials (500) favourable18 To Environmental Complaints - Income 4,000 unfavourable

Reason Majority of work now handled by Eastern Health Authority

19 From Waste/Bin Audit Project - Salaries (6,000) favourable20 To Waste/Bin Audit Project - Professional Services 6,000 unfavourable

Reason To reflect correct allocation of the Waste/Bin Audit Project budget

21 From Bus Shelter Upgrades - Contractors (10,000) favourable22 To Public Art - Capital Works 10,000 unfavourable

Reason To transfer Bus Shelter Artwork budget to a separate budget account for tracking purposes

22a From Waste Disposal Bay Project - Materials (7,000) favourable22b To Green Organics Management - External Services 7,000 unfavourable

Reason Transfer of budget for Green Organics Management to be reflected as a capital item

22c From Service to Aged - Grant Income (60,016) favourable22d To Homeassist - Salaries 22,213 unfavourable22e To Homeassist - Superannuation 1,973 unfavourable22f To Homeassist - External Services 35,830 unfavourable

Reason Increase in Homeassist funding for 2007/08, incorporatingportion of Volunteer Management Program

I&CS 23 From Administrative Services - Other External Services (2,700) favourable24 To Information Management - IT Consultants 2,700 unfavourable

Reason Reallocation of budget for CQR Consulting Business Continuity Plan testing

25 From Fleet Management Income - Sale of Assets (14,318) favourable26 To Fleet Management - Refunds 14,318 unfavourable

Reason To reflect incorrect trade-in income received which was subsequently refunded

27 From St Helens Park Upgrade - Contractors (Capital) (15,893) favourable28 From Watering System Upgrade - External Services (Capital) (5,000) favourable29 From Fitzroy Tce Nature Strip Upgrade - Contractors (Capital) (10,000) favourable30 From Prospect Oval - Cleaning Contractors (2,500) favourable31 From Plane Tree Rejuvenation Project - Materials (6,700) favourable32 From Street Trees - Watering Contractors (25,000) favourable33 From Street Trees - Tree Pruning Contractors (20,000) favourable34 To St Helens Park Upgrade - Salaries (Capital) 15,893 unfavourable35 To Watering System Upgrade - Salaries (Capital) 5,000 unfavourable36 To Fitzroy Tce Nature Strip Upgrade - Salaries (Capital) 10,000 unfavourable37 To Prospect Oval - Salaries 2,500 unfavourable38 To Plane Tree Rejuvenation Project - Salaries 6,700 unfavourable39 To Street Trees - Watering Salaries 25,000 unfavourable40 To Street Trees - Tree Pruning Salaries 20,000 unfavourable

Reason Reallocation between contractors & salaries budget in relation to provision of City Precinct Services

41 From Fleet Management - Plant Capital (5,000) favourable42 To Fleet Management - Plant General Maintenance 5,000 unfavourable

Reason Reallocation of fleet budget to account for general plantmaintenance costs

43 From Reserve Funds (10,000) favourable44 From Information Management - IT Consultants (10,000) favourable45 To IT Projects - Other External Services 20,000 unfavourable

Reason Commitment to EDRMS implementation in 2007/08 as perminutes of Council meeting held on 27/11/07 (Item 9.6)

46 From Financial Management - Grant Income (20,000) favourable47 To Financial Management - Professional Fees 20,000 unfavourable

Reason To reflect grant funding received from LGA Research & Development Scheme for Internal Audit Program Model

48 From Governance - Elected Member Allowances (2,120) favourable49 To Governance - Councillor Expenses - Courier 2,120 unfavourable

Reason Adjustment to reflect correct allocation of EM Allowances

50 From Financial Management Income - Other Income (31,547) favourable51 To Reserve Funds 31,547 unfavourable

Reason Long Service Leave entitlements received for new employees from previous Council employment. To be transferred to Long Service Leave Reserve.

Atta

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ent

Attachment 12 57

2007

/08

Proj

ects

as

at J

an 0

8A

TTA

CH

MEN

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Atta

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ent

Attachment 13 58

FINANCIAL INDICATORS

BR2 Actual Actual Actual2008 2007 2006 2005

Operating Surplus 275,260 283,899 186,951 207,960

Operating Surplus Ratio

Operating Surplus 3% 3% 2% 2%Rates - general & other less NRM levy

Net Financial Liabilities1,736,795 1,351,248 1,922,184 2,544,997

Net Financial Liabilities Ratio

Net Financial Liabilities 13% 10% 15% 23%Total Operating Revenue less NRM levy

Net Interest Expense 0.2% (0.2%) 0.5% 0.7%Total Operating Revenue less NRM levy less Investment Income

Asset Sustainability Ratio

Net Asset Renewals 111% 70% 81% N/ADepreciation Expense

Asset Consumption Ratio

Carrying value of depreciable assets 98% 68% 72% 95%Gross value of depreciable assets

ATTACHMENT 14

Interest Cover Ratio

Atta

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ent

Attachment 14 59

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