1).0E/N/ 48 1.0 2 6- - 7:3-Ya.1 THE DEPARTMENT OF ENERGY'S ROCKY FLATS PLANT: A GUIDE TO RECORD SERIES USEFUL FOR HEALTH -RELATED RESEARCH VOLUME I INTRODUCTION August 1, 1995 History Associates Incorporated 5 Choke Cherry Road, Suite 280 Rockville, Maryland 20850-4004 (301) 670-0076 Prepared for the U.S. Department of Energy Office of Epidemiology and Health Surveillance under Contract No. DE-AC01-93EH89246 BASED ON RESEARCH COMPLETED JANUARY 1995 DAVRIBunoN OF MS DOCUMENT 15 UNItfm ASTER
Transcript
1).0E/N/481.02 6--7:3-Ya.1
THE DEPARTMENT OF ENERGY'S ROCKY FLATS PLANT:A GUIDE TO RECORD SERIES USEFUL FOR
HEALTH-RELATED RESEARCH
VOLUME I
INTRODUCTION
August 1, 1995
History Associates Incorporated5 Choke Cherry Road, Suite 280Rockville, Maryland 20850-4004
(301) 670-0076
Prepared for the U.S. Department of EnergyOffice of Epidemiology and Health Surveillance
under Contract No. DE-AC01-93EH89246
BASED ON RESEARCH COMPLETED JANUARY 1995
DAVRIBunoN OF MS DOCUMENT 15 UNItfm
ASTER
DISCLAIMER
This report was prepared as an account of work sponsored by an agency of the UnitedStates Government. Neither the United States Government nor any agency thereof, norany of their employees, make any warranty, express or implied, or assumes any legal liabili-ty or responsibility for the accuracy, completeness, or usefulness of any information, appa-ratus, product, or process disclosed, or represents that its use would not infringe privatelyowned rights. Reference herein to any specific commercial product, process, or service bytrade name, trademark, manufacturer, or otherwise does not necessarily constitute orimply its endorsement, recommendation, or favoring by the United States Government orany agency thereof. The views and opinions of authors expressed herein do not necessar-ily state or reflect those of the United States Government or any agency thereof.
DISCLAIIVIER
Portions of this document may be legiblein electronic image products. Images areproduced from the best available originaldocument.
The Department of Energy'sRocky Flats Plant
A Guide to the Record Series Useful for Health-Related ResearchAbstract
AbstractThis guide consists of seven volumes which describe records useful for conducting health-related research at the DOE's Rocky Flats Plant. Volume I is an introduction, and theremaining six volumes are arranged by the following categories: administrative andgeneral, facilities and equipment, production and materials handling, waste management,workplace and environmental monitoring, and employee occupational exposure andhealth.
Volume I briefly describes the Epidemiologic Records Project and provides informationon the methodology used to inventory and describe the records series contained insubsequent volumes.
Volume II describes records concerning administrative functions and generalinformation. The records include: annual reports, audit logs and records, litigation files,correspondence, contractor quality assurance records, publications, meeting andcommittee records, policy manuals, progress reports, organizational charts, operationalreports. The records pertain to health and safety, health physics, industrial hygiene,occupational health, budget and planning, quality assurance, training, land acquisitionand use, and safety meetings. Also included are entries for records seized by the FederalBureau of Investigation and records pertaining to the May 1969 fire and the Lamm-Wirth Task Force.
Volume III describes records series relating to the construction and routine maintenanceof plant buildings and the purchase and installation of equipment. Records types include:facilities, contractor, and status reports; construction reports; logs; memoranda; projectrecords and work files; procedures and evaluations; maintenance records; manuals;inspections and calibration logs; plutonium recovery and waste treatment facilitiesrecords; project directives and records; waste processing and storage; and weldingprocedures and processing records.
fThe Department of Energy's Rocky Flats Plant: A Guide to theRecord Series Useful for Health-Related Research: Abstract 2
Volume IV describes records pertaining to the inventory and production of nuclearmaterials and weapon components. Records series include materials inventories,manufacturing specifications, engineering orders, transfer and shipment records, and WarReserve Bomb Books.
Volume V describes records series pertaining to the storage, handling, treatment, anddisposal of radioactive, chemical, or mixed materials produced or used at Rocky Flats.The records include waste sampling and shipment records.
Volume VI describes records series pertaining to monitoring of the workplace and of theenvironment outside of buildings onsite and offsite. The records include: sampling data;building safety inspections, correspondence, domestic water logs and records; hazardassessments and inventories; industrial hygiene logs and subject files; radiological healthpermits and procedures, and environmental impact reports.
Volume VII describes records series pertaining to the health and occupational exposuresof employees and visitors. The records generally consist of dosimeter data, radiationexposure records and medical records.
THE DEPARTMENT OF ENERGY'S ROCKY FLATS PLANT:A GUIDE TO RECORD SERIES USEFUL FOR
HEALTH-RELATED RESEARCH
VOLUME I. INTRODUCTIONTable of Contents
ABBREVIATIONS AND ACRONYMS
INTRODUCTION I-1
BACKGROUND 1-2
ACCESS 1-4
METHODOLOGY 1-7
SCOPE 1-9
ARRANGEMENT 1-9
DATA ITEMS IN RECORD SERIES DESCRIPTIONS I-10
NOTES 1-17
APPENDIX A NARA Standard Form 135 and Records Storage Receipt Examples . 1-20
APPENDIX B Records Selection Criteria 1-25
APPENDIX C Inactive Epidemiologic Records Reviewed by HAI at Rocky Flatsand the Denver Federal Records Center for the Period EndingJanuary 27, 1995 1-30
APPENDIX D Other Sources of Information 1-47
APPENDIX E InVrmation Required by the Department of Energy for Epidemiologicand Health Studies I-50
APPENDIX F Determining Suitability for Scanning 1-59
ALPHABETICAL LIST OF SERIES TITLES 1-61
ABBREVIATIONS AND ACRONYMS
ACF American Car and Foundry IndustriesACO advance change orderADR/REC unknownAEC Atomic Energy CommissionAL Albuquerque Operations OfficeAlen americium241amps amperesANSI American National Standards InstituteARC unknownASBDBASE Asbestos Hazard DatabaseATMX atomic materials rail transferca. circacc/sec cubic centimeters per secondCD classified document or control documentCDH Colorado Department of HealthCDPHE Colorado Department of Public Health and EnvironmentCER complete engineering releaseCERCLA Comprehensive Environmental Response, Compensation, and
Liability ActCM unknownCND unknownCOD chemical oxygen demandCOEI composition of ending inventoryc/m or cpm counts per minute or cycles per minutecr cold-rolledCs137 cesium137CSL Chemistry Standards Laboratorycu. ft. cubic foot of feetD/A unknownDC direct currentDCS daily check sourcesDev. unknownDFRC Denver Federal Records CenterDIPS! unknownDJO development job orderDNFSB Defense Nuclear Facilities Safety BoardDOD Department of DefenseDOE Department of EnergyDOERS DOE Records SchedulesDPM disintegrations per minuteDPM/m3 or d/m/m3 disintegrations per minute per cubic meterDPS disintegrations per second
Abbreviations and Acronyms ii
DTPA diethylenetriamine pentaacetic acidECO engineering change orderECR engineering change requestEFF effluentsEH-42 Office of Epidemiology and Health SurveillanceEIS environmental impact statementELE-LE unknownEM environmental managementEML Environmental Measurements LaboratoryEO engineering orderEOC Emergency Operations CenterEPA Environmental Protection AgencyERDA Energy Research and Development AdministrationESR external standard ratioFOIA Freedom of Information ActFRD Formerly Restricted DataFSD unknownF.U. unknownGPSS unknownGRS General Records SchedulesGTA unknownHAI History Associates IncorporatedHPTC high pressure test cellI&A unknownIC ion chromatographID inventory differenceIDC item description codeIMECS Interactive Measurement Evaluation and Control SystemINEL Idaho National Engineering LaboratoryISO unknownJ-Line stainless steel operationsJour unknownLANL Los Alamos National LaboratoryLASL Los Alamos Scientific LaboratoryLBL Lawrence Berkeley LaboratoryLCO limiting conditions for operationsLECO unknownLektriever electronic shelving unitLIS Laser Isotope SeparationLLNL Lawrence Livermore National LaboratoryLRL Lawrence Radiation LaboratoryL-TOL unknownLIT Lymphocyte Transformation TestMAJ unknown
Abbreviations and Acronyms iii
MBA material balance areaMC major componentMED Manhattan Engineer DistrictMET Metallography LaboratoryMF microfilmmmHg millimeters of mercuryMONEL unknownMPBB maximum permissible body burdenMPER manufacturing process evaluation requestmrem/hr. millirem per hourms unknownMSL Mass Spectrometry LaboratoryMUF materials missing or unaccounted forMWO maintenance work orderN1 interim records scheduleNARA National Archives and Records AdministrationnCi nanocurie (one-billionth of a curie)NCMR nonconforming material requestNCRP National Committee on Radiation ProtectionNDA nondestructive assayNDT nondestructive testingNER unknownNGS National Geodetic SurveyNMC Nuclear Materials ControlNMMSS Nuclear Materials Management Safeguards SystemNMSL nuclear materials safety limitNO3 nitratesNO3 as N nitrate as nitrogenNOL normal operational lossNPDES National Pollutant Discharge Elimination SystemNRA unknownNRC Nuclear Regulatory CommissionNSF National Science FoundationNSI National Security InformationNTIS National Technical Information ServiceNTS Nevada Test SiteNTU nephelometric turbidity unitOBS obsoleteONM unknownOPEC Organization of Petroleum Exporting CountriesORPS Occurrence Reporting and Processing SystemOSHA Occupational Safety and Health AdministrationOUO Official Use OnlyOY unknown
Abbreviations and Acronyms iv
PBA unknownPC proportional counter Q personal computerPCA product/process change authorizationPCB polychlorinated biphenylpCi picocurie (one-trillionith of a curie)pCi/g picocuries per grampCi/1 picocuries per literpCi/m1 picocuries per milliliterPEC part evaluation cyclepH hydrogen ion concentrationPHA preliminary hazard analysisPMO preventive maintenance orderPO purchase order or production orderPOS production operations sheet a process operations sheetppm parts per millionPROVE Plutonium Recovery Option Verification Exercise Projectpsi pounds per square inchpsi/sec pounds per square inch per secondpsig pounds per square inch gagePSP pit surveillance programPSZ perimeter security zonePu plutoniumQIP quality improvement processQA quality assuranceQAR quality assurance recordQT unknownR&D research and developmentR.O. reverse osmosisRCG recommended concentration guideRCRA Resource Conservation and Recovery ActRD Restricted DataRF Rocky FlatsRF-881 Archives Building 881 ArchivesRFAO Rocky Flats Area OfficeRHA records holding areaRIS receiving inspection stationRMS unknownSA unknownSAAM selective alpha air monitorSAAO South Albuquerque Area OfficeSACNET Secure Automatic Communications NetworkSAN Safeguards Accountability NetworkSAPR stockpile approved product recordSCFM standard cubic feet per minute
Abbreviations and Acronyms
SL&IM unknownSNLL Sandia National Laboratories, LivermoreSP special productSS safe and secure Qr. stainless steelSSPR sewage sludge packaging requestSTAT unknownSTD unknownSTP sewage treatment plantSXR specification exception releaseT TrailerTBD to be determinedTBF to be filmedT.C. unknownTID unknownTIG unknownTLD thermoluminescent dosimeterTOC total organic carbonTrampac Trupact-II Authorized Methods for Payload ControlTRU transuranicTrupact Transuranic Package TransporterTSA technical safety appraisalU235 uraniumUCNI Unclassified Controlled Nuclear InformationUK United KingdomUSTUR United States Transuranium and Uranium RegistriesU-TOL unknownWEMS Waste and Environmental Management SystemWIPP Waste Isolation Pilot Plant/ProjectWR War ReserveWSRIC waste stream and residues identification and characterizationwt. % weight percentXFMR unknown
Sources: The Pocky Flats Dictionary (Second Edition), July 1991; consultation withvarious experts in the health field.
THE DEPARTMENT OF ENERGY'S ROCKY FLATS PLANT:A GUIDE TO RECORD SERIES USEFUL FOR
HEALTH-RELATED RESEARCH
VOLUME L INTRODUCTION
INTRODUCTION
OverviewThis is the first in a series of seven volumes which constitute a guide to records usefulfor conducting health-related research at the Department of Energy's (DOE) RockyFlats Plant, now named the Rocky Flats Environmental Technology Site, near Denver,Colorado. The primary purpose of Volume I is to provide comprehensive informationon the location and classification of records described in Volumes II through VII andhow those records may be accessed. History Associates Incorporated (HAI) preparedthis guide as part of its work as the support services contractor for DOE's EpidemiologicRecords Inventory Project.
This volume briefly describes the Epidemiologic Records Inventory Project, HAI's role inthe project, and the history of the DOE and Rocky Flats. It provides information on themethodology used to inventory and describe the record series contained in subsequentvolumes. In addition, Volume I contains all of the appendices developed for this guide.
Other volumes in the guide pertain to administrative and general subjects, facilities andequipment, waste management, production and materials handling, workplace andenvironmental monitoring, and employee health. In addition, HAI has produced asubject-specific guide titled The September 1957 Rocky Flats Fire: A Guide to RecordSeries of the Department of Energy and Its Contractors, which researchers should consultfor further information about records related to this incident.
The Epidemiologic Records Inventory ProjectThe Epidemiologic Records Inventory Project is indicative of DOE Secretary Hazel R.O'Leary's efforts to support openness initiatives in the areas of environment, safety, andhealth. In view of the importance of various administrative, organizational, andoperational records to epidemiologic and health-related studies, a moratorium on thedestruction of such records has been in effect since 1989.
In May 1992, the DOE Office of Epidemiology and Health Surveillance (EH-42),responsible for the coordination of health-related activities throughout the DOEcomplex, directed each DOE and DOE contractor site to prepare an inventory of allrecords useful for worker or community health-related studies. EH-42 prepared andfurnished each site with guidelines that defined epidemiologic records, providedinstructions for describing record series, outlined the sites' role in inventoryingepidemiologic records, and discussed the relationship of the epidemiologic inventory toDOE's comprehensive records inventory. The epidemiologic inventories should be
Volume I. Introduction 1-2
completed in 1995. It should be noted, however, that some of the information containedin the site records inventories, such as the location of active (still in use) records or thevolume of the records, may change over time. The continued usefulness of theinventories and this guide depends on their systematic update.
Role of HAIIn August 1993, DOE selected ITAI as its support services contractor for theEpidemiologic Records Inventory Project. HAI, a professional records management,archives, and historical research services firm incorporated in 1981, has provided recordsmanagement, historical research, and technical support for a number of DOE projects.HAI's role in the project includes verifying the accuracy, comprehensiveness, and qualityof existing inventories, providing guidance to site records management teams, and, insome cases, performing additional records inventories.
As part of its task to verify and conduct inventories of epidemiologic and health-relatedrecords at DOE and DOE contractor sites, HAI conducted a pilot study at the DOERocky Flats Environmental Technology Site. The primary purpose of this project was tohelp DOE provide information relating to health-related records, as requested by theColorado Department of Public Health and Environment (CDPHE) and otherstakeholders in meetings held during October 1993. As part of the project, HAIinventoried pertinent active and inactive records and identified protocols and restrictionsgoverning access to them. HAI's work would not have been possible without DOE'scommitment to openness and to facilitating access to these records.
BACKGROUND
History of the DOEThe DOE is responsible for developing and administering national energy programs andpolicies. Authorized by Congress in 1977, the history of the department's predecessoragencies and functions dates back to 1942, with the establishment of the ManhattanEngineer District (MED) of the U.S. Army Corps of Engineers. The MED spearheadedthe development and manufacture of the first atomic weapons during World War IL In1946, Congress passed the Atomic Energy Act which reorganized the MED into theAtomic Energy Commission (AEC). Although the primary purpose of the AEC was todevelop and manage the nation's expanding nuclear weapons production complex, theorganization also reflected the nation's interest in developing broader commercialapplications of atomic energy.'
For nearly three decades, the AEC directed the nation's nuclear program, from thedevelopment of nuclear weapons to the production of nuclear power. In 1974, Congresspassed the Energy Reorganization Act, which split the AEC into the Energy Researchand Development Administration (ERDA) and the Nuclear Regulatory Commission(NRC). ERDA assumed responsibility for nuclear research and development and
Volume I. Introduction 1-3
oversight of the nuclear weapons program, while the NRC licensed and regulated theindustrial and commercial use of radionuclides and nuclear power. ERDA also tookcharge of the energy research and development programs of the National ScienceFoundation (NSF), the Bureau of Mines and the Office of Coal Research of theDepartment of Interior, and the Environmental Protection Agency (EPA).2 Thecreation of ERDA represented the Nixon Administration's interest in establishing acentrally directed national energy policy. Events such as the 1973 Arab oil embargo andthe 1973-1974 price increases instituted by OPEC [Organization of Petroleum ExportingCountries] demonstrated the need to identify immediate energy needs and priorities andestablish long range goals as a way to lessen the nation's dependency on foreign sourcesof energy.
A shortage of natural gas during the winter of 1976-1977 further exposed the nation'svulnerability as an energy consumer. In response to the crisis, the Carter Administrationurged Congress to reorganize ERDA and establish a cabinet-level organization to directnational energy policy. With the easing of Cold War tensions in the late 1980s, the DOErestructured its priorities around nuclear waste management, environmental restoration,conservation, and the development of new energy sources.'
Site HistoryLocated in Golden, Colorado, the Rocky Flats Environmental Technology Site is situatedon 384 acres amid a 6,550-acre natural preserve (buffer zone). The AEC chose the sitebecause Rocky Flats possessed a dry, moderate climate and was isolated enough not torequire the displacement of many people but had a supporting population in the vicinity.The site also had "attractive environs" that would compensate skilled personnelconducting hazardous work at the plant.'
The AEC began operations at Rocky Flats in 1952. One of the plant's main missionswas to fabricate plutonium pits, or triggers, which contain fissile plutonium fuel fornuclear weapons. Rocky Flats did the foundry and machine shop work needed tomanufacture and assemble the pits into finished products and then shipped them to theDOE Pantex Facility near Amarillo, Texas, for final assembly. In addition, Rocky Flatsperformed plutonium recovery and waste management activities. Dow ChemicalCompany (1952-1975), Rockwell International Corporation (1975-December 31, 1989),and EG&G Corporation (January 1, 1990-1995) have operated the plant for DOE.5
On June 6, 1989, the Federal Bureau of Investigation raided the Rocky Flats Plant aspart of its investigation of allegations of mismanagement, negligence, and criminalpractices. On the first day of the raid, federal agents seized an unknown quantity ofofficial DOE records without allowing photocopies to be made. Afterwards, recordsmanagement personnel were able to make photocopies of other records being taken bythe agents. Rockwell International, the plant operator at the time, eventually pled guiltyto ten counts, including violations of the Clean Water Act, and agreed to pay a fine of$18.5 million.6
Volume I. Introduction 1-4
In September 1989, the Rocky Flats Plant was placed on the national priorities list of theEPA's Superfund ha7Ardous waste sites. The plant ceased operations in November 1989and began its transformation to a cleanup site in February 1992. The plutoniumproduction facilities have been deactivated, and the plant site eventually will bedecommissioned. Current principal program activities at Rocky Flats include safety,environmental protection, and environmental restoration.
ACCESS
OverviewResearchers should be aware that records are often housed according to whether theyare active or inactive. Active records are necessary for conducting the current businessof an office and, as such, must be maintained in office space. Inactive records are thosewhich are no longer needed on a regular basis. Inactive records may be housed intemporary storage facilities until they are either destroyed or sent to the NationalArchives and Records Administration (NARA) for permanent retention.
NARA is responsible for overseeing the management of records by federal agencies andfor storing federal records. Headquartered in Washington, DC, NARA operates regionalbranch offices. NARA and its branches permanently store valuable archival records andalso assist patrons in conducting research in historical records. Permanent records, whentransferred to NARA's Office of the National Archives, become the property of NARA.Researchers are not required to have the originating agency's prior approval to reviewunclassified records that are in the permanent custody of NARA.
In addition, NARA's Office of Federal Records Centers operates regional recordscenters. Federal agencies have the option of storing their inactive records at one ormore of the federal records centers. The records stored in these facilities, however,remain the property of the agency. As such, they may be recalled by the custodialagency at any time and may or may not be returned to the center. In addition,permission to review records stored in a federal records center must be granted by thecustodial agency.
Records LocationsRocky Flats' inactive records are housed in two main locations: the Building 881Archives and the...Denver Federal Records Center (DFRC). To gain access to recordsstored at these locations, researchers must request permission from the DOE RecordsManagement Department at Rocky Flats. The Building 881 Archives is located in asecurity-controlled area and researchers must hold a DOE Q clearance to use thisfacility.
As part of the DOE site reconfiguration process, some Rocky Flats records are in theprocess of being transferred to Los Alamos National Laboratory (LANL) and the KansasCity Plant. Researchers should verify the location of records listed in this guide prior tomaking access arrangements.
Volume I. Introduction I-5
For specific information or permission to access Rocky Flats records, please contact:
U.S. Department of EnergyRecords Management DepartmentContracts and Services Division•Rocky Flats OfficeP.O. Box 928Golden, CO 80402-0928Telephone Number: (303) 966-6177
For information on NARA, please contact:
Denver Federal Records CenterP.O. Box 25307Denver, CO 80225Telephone number: (303) 236-0804
For specific information or permission to access Rocky Flats records at LANL, pleasecontact:
Los Alamos National LaboratoryRecords SpecialistWeapon Component TechnologyTechnical Area 55, NMT-5MS E506Los Alamos, NM 87545Telephone number: (505) 665-3918
Finding AidsFinding aids are indexes or other lists, either manual or automated, that are designed tohelp researchers locate relevant files or retrieve information! The following are themost widely used finding aids for records concerning Rocky Flats:
Recants Retention and Disposition SchedulesRecords retention and disposition schedules are important resources for understandingthe life cycle of records. Following an initial inventory and appraisal of an office'srecords, records management staff create schedules, the primary function of which is toprovide the disposition authority that governs the length of time records are to bemaintained. NARA reviews and approves the records retention and dispositionschedules of all federal agencies.
Records scheduling at all DOE sites are governed by two main sets of guidelines: theGeneral Records Schedules (GRS) and the DOE Records Schedules (DOERS)! TheGRS provides retention periods for records that are common to all federal offices, such
Volume I. Introduction 1-6
as those pertaining to procurement, civilian personnel, printing, communications, or otherroutine functions. The GRS does not address the disposition of DOE program records;which are unique to that agency. These records are regulated by the DOERS. The tworecords schedules should be considered together to gain an understanding of the universeof DOE recordkeeping requirements. For further information, see NARA's Dispositionof Federal Records and DOE Order 1324.2A.9
NARA Standard Form 135sFederal records centers can provide the researcher with access to NARA RecordsTransmittals and Receipts (Standard Form 135s, hereafter referred to as NARA StandardForm 135s) which are valuable research tools.' NARA Standard Form 135s arestorage receipts which accompany inactive records transferred from the originatingagency to a federal records center. They provide brief box lists, disposition authorities,accession numbers, transfer dates, and an indication of volume for each accession.NARA Standard Form 135s also note whether the records have been permanentlywithdrawn by the originating agency from the federal records center. Researchers mayexamine the unclassified NARA Standard Form 135s without the permission of theagency that deposited the records. Examples of NARA Standard Form 135s areprovided in Appendix A.
Records Storage ReceiptsRecords Storage Receipts are available for inactive records transferred to the Building881 Archives. These receipts provide much of the same information found on theNARA Standard Form 135s. Researchers should be aware that a number of RecordsStorage Receipts are classified documents. Review of Records Storage Receiptsgoverned by classification restrictions requires possession of a DOE Q clearance.Examples of Records Storage Receipts are also provided in Appendix A.
Pit Surveillance Augram (PSP) DatabaseThe PSP database is located at LANL in the Technical Area 55 Warehouse. Thisdatabase is the principal finding aid for the Stockpile Approved Product Records,commonly known as the War Reserve Bomb Books, transferred from Rocky Flats toLANL. Researchers interested in gaining access to the PSP Database should contactLANL's Nuclear Materials Technology Pit Surveillance Program office.
Photocopying ProtocolThe DOE Recaps Management Department at Rocky Flats suggests the followingprocedures for obtaining copies of its and its contractors' records:
DOE's procedure on the photocopying of documents for the general public andthe pedestrian researcher consists of presenting a written request to DOEoutlining as much information as possible concerning the document, report, etc.The information should include the date, title of the document (Or subject matter),and division responsible for receiving or generating the document. The writtenrequest must be addressed to the Records Management Department. Once thedocument is located and pulled, it is sent to the responsible division for the
Volume I. Introduction 1-7
department manager's approval. If the department manager is hesitant to releasea copy of the document, the document is sent to the Freedom of Information/Privacy Act Officer for the final approval or denial. If approved, the document isshown to a classification officer for approval to be released. Once the documenthas met with complete agreement to be released, the document is sent to thepublic reading rooms where the requester is charged for the copy. FOIA[Freedom of Information Act] regulations state that any document containing lessthan 300 pages is free to the requester. Documents containing more than 300pages to be copied will be charged the appropriate fees determined by the publicreading room.
For any researcher who is onsite and locates a document that the researcherwants copied, the procedure is the same except that the document should beattached to the written request. If the document is less than three hundred pagesand has been approved for release, it is then the Records ManagementDepartment's duty to inform the public reading room that the document is in thepublic domain and can be added to their document accountability system.
METHODOLOGY
For this project, HAI verified DOE's and EG&G's inventories of active records andinventoried inactive records generated by present and past operators of the Rocky Flatssite. Descriptions of the methodology concerning these two activities are discussedseparately.
Active Records InventoryDOE and EG&G records managers are in the process of inventorying active records atRocky Flats. DOE has completed the inventory of its 4,692 cubic feet of active records.EG&G has inventoried approximately 70 percent of its estimated 88,000 cubic feet ofactive records. Wackenhut Services, Inc.'s Records Management Department hascompleted 15 percent of the 1,000 cubic feet of its active records inventory. Theseinventories identify epidemiologic and health-related records, as stipulated by the DOEdirective of May 1992.
During three site visits, HAI verified the inventory data that DOE and EG&G collectedfor records in tier Industrial Hygiene, Occupational Health, and Waste Managementorganizations. Planning began with HAI's review of the inventory worksheets preparedby DOE and EG&G records management staff. As a result of this review, HAI targetedcertain inventory forms to be checked by HAI staff. While onsite, HAI compared actualrecords to the completed inventory forms. During the performance of the active recordswork, HAI verified inventory worksheets for approximately 1,300 cubic feet of recordsand 204 reels of microfilm and interviewed about one hundred employees about therecords in their care.
Volume I. Introduction 1-8
During the completion of onsite active records verification, HAI also gathered additionalinformation regarding records described in the site inventories, using a supplementalinventory form, titled Active Records Verification Worksheet. Using this method, HAIincorporated active record series descriptions with inactive records whenever possible.
Inactive Records InventoryAt the start of the epidemiologic-pilot study, records management organizations at RockyFlats had not started to inventory inactive records, since DOE had directed sites to focustheir initial effort on describing active records systems. HAI selected inactive records ofthe Industrial Hygiene, Occupational Health, Production, and Waste Managementorganizations for inclusion within this guide.
HAI planned for the inactive records inventory by reading secondary source materialsand discussing the types of records selected for review with several individuals, includingstaff at Rocky Flats, the National Institute for Occupational Safety and Health, andCDPHE. HAI also reviewed the active records inventory sheets prepared by Rocky Flatsrecords management staff to gain further insight into the types of inactive recordscreated by these organizations in the past.
HAI staff members also reviewed organizational charts and finding aids, includingRecords Storage Receipts and NARA Standard Form 135s. Using these tools, HAIdeveloped selection criteria for the project which outlined HAI's methodology forchoosing boxes to review. When the project began, HAI also developed a methodologyfor sampling records, since the initial number of boxes falling under the selection criterianumbered several thousand. As the project's scope expanded, however, HAI eventuallyinventoried most epidemiologic records held by the site, excluding administrative files,word processing files, reference materials, schedules of daily activities, time control logs,and routine procurement files. For more information on HAI's selection criteria, seeAppendix B.
Using the selection criteria, HAI compiled box lists of inactive Industrial Hygiene,Occupational Health, Production, and Waste Management records to review during itswork at Rocky Flats. A small number of storage receipts for classified records, whichalso proved to be classified, were reviewed in the Building 881 Archives.
HAI inventoried a total of 3,875 cubic feet of records stored at the DFRC and otherRocky Flats repositories during six site visits. HAI staff members examined recordscontained in each box and recorded the information on more than 1,818 of HAI'sInventory Form-Epidemiologic and Health Records. For a complete list of recordsreviewed by FLU for this project, see Appendix C. Potential sources of information,reviewed by HAI but not included in the series descriptions, have been compiled inAppendix D.
Once the site visits were complete, HAI staff analyzed and compiled the inventory formsand described the record series. Often the record series descriptions combined
Volume I. Introduction 1-9
information on active and inactive records, stored in a number of locations ormaintained in a variety of media, including audiovisual and electronic.
SCOPE
The seven volumes in this guide reflect information collected from research conductedduring site visits from March 1994 through January 1995. Users of this guide shouldnote that omissions are likely due to the nature of the records targeted for research. Forexample, the June 6, 1989, seizure of records by the Federal Bureau of Investigationrendered an unknown quantity of records unavailable for review by HAI staff.Moreover, HAI team members did not inventory records stored in radiation-controlledareas.
HAI relied on existing finding aids prepared for Rocky Flats records. HAI was unableto verify that these research tools include all records that may exist. In addition,researchers should note that records at all of the repositories listed in this guide may bemoved, reviewed for changes in disposition authority, transferred to a different location,and changed to a different format (i.e., from paper to microfilm).
ARRANGEMENT
HAI grouped the record series descriptions into seven volumes to facilitate research. Abrief explanation of each volume is as follows:
I. IntroductionThe first volume contains the most comprehensive version of the introductory sectionsand appendices for subsequent volumes.
II. Administrative and GeneralThis volume pertains to the administration of individual contractor organizations andDOE divisions at Rocky Flats. It also contains record series descriptions whichencompass several different subject areas and therefore cannot be placed in a singlecategory. Record series included in this section generally consist of correspondence,audit records, c9pm.ittee and meeting records, status reports, incident and accidentrecords, and reading files.
III. Facilities and EquipmentThis volume relates to the construction and routine maintenance of plant buildings andthe purchase and installation of equipment. Record series generally consist of inspectionreports, construction project files, equipment operating manuals, and specifications.
Volume I. Introduction I-10
IV. Production and Materials HandlingRecords in this volume relate primarily to the inventory and production of nuclear .materials and weapon components. Record series include materials inventories,manufacturing specifications, engineering orders, transfer and shipment records, and WarReserve Bomb Books.
V. Waste ManagementRecord series found under this volume relate to the storage, handling, treatment, anddisposal of radioactive, chemical, or mixed materials produced -or used at Rocky Flats.Records series consist mostly of waste sampling and shipment records.
VI. Workplace and Environmental MonitoringThe record series found in this volume pertain to monitoring of the workplace and theenvironment outside of buildings, either onsite or offsite. Records in this category areusually not specific to individual employees. Record series generally consist of samplingdata and environmental impact reports.
VII. Employee Occupational Exposure and HealthThis volume pertains mostly to the health and occupational exposures of employees andvisitors at Rocky Flats. Record series generally consist of dosimeter data, radiationexposure records, and medical records. Many of the records contain personal datapertaining to individual employees and may, therefore, be covered under the Privacy Actof 1974.'
DATA ITEMS IN RECORD SERIES DESCRIPTIONS
Due to the differences between paper and electronic records, HAI collected differentdata for each of these record formats. Below are listed the data items, withcorresponding explanations, included in record series descriptions. A similar list forelectronic file descriptions is also provided.
Record Series DescriptionsRecord series descriptions contain sixteen major data items. These include series title,inclusive dates, location, active or inactive status, access restrictions, accession or otheridentification number, volume, and container number. Also provided is informationconcerning the *pc of media, suitability of the records for scanning, physical condition ofthe records, availability of finding aids, arrangement of the records, originating office,duplication, and _disposition authority.
Data items are listed alphabetically and further explained below:
Access RestrictionsBecause the Rocky Flats Plant is an access-controlled area, researchers must arrange foraccess before planning to visit the, site. In addition, some unclassified records are storedin restricted buildings at Rocky Flats which cannot be entered without having the proper
Volume I. Introduction I-11
security clearances. Researchers should also be aware that some access procedures atthe site are presently undergoing reevaluation due to changing priorities and opennessinitiatives.
Access restrictions apply to some of the record series found within the guide. Recordseries containing documents that are classified for national security reasons require aDOE Q clearance and a need-to-know for access. Need-to-know applies to classifiedrecords only; individuals holding clearances must be granted need-to-know by the officeresponsible for granting access to the records.
Personnel and other employee files may contain personal information which is protectedin a Privacy Act System of Records and may not be available for public inspection. HAIhas indicated which records may be protected under the terms of the Privacy Act.12
Certain DOE records, though unclassified, are considered sensitive. These records mayinclude designations such as Unclassified Controlled Nuclear Information (UCNI) andOfficial Use Only (0U0). Researchers interested in gaining access to unclassifiedsensitive records should consult the DOE Records Management Department for furtherguidance.
To assist researchers and others in understanding the types of classified information, andthe restrictions that govern access, the following excerpts from the DOE's UnderstandingClassification (June 1987) are provided:13
Categories of Classified InformationThere are three categories of classified information: Restricted Data; FormerlyRestricted Data; and National Security Information.
1. RESTRIC1 ED DATA (RD) is a special category of classified information withwhich the Department of Energy is principally concerned. The Restricted Datacategory is defined in the Atomic Energy Act as follows:
The term RESTRIC1ED DATA means all data concerning (1) the design,manufacture, or utilintion of atomic weapons; (2) the production of specialnuclear material; or (3) the use of special nuclear material in the productionof energy, but shall not include data declassified or removed from theRestrictecl„Pata category pursuant to section 142.
2. FORMERLY RESTRICTED DATA (FRD) is information which has beenremoved from the Restricted Data category after the Department of Energy andthe Department of Defense (DOD) have jointly determined that the informationrelates primarily to the military utilization of atomic weapons and can beadequately safeguarded in the same manner as National Security Information inthe United States. This is known as transclassification. Such data may not begiven to any other nation except under specially approved agreements.
Volnme I. Introdaction______________________________ 1-12
3. NATIONAL SECURITY INFORMATION (NSI) is information which requires protection against unauthorized disclcmire in the interest of the national defense or foreign relations of the United States and has been determined to be classified in accordance with the provisions of Executive Order 123S6 or a prior Executive order.̂ ^
Levels o f Classified IrrformcaionThere are three levels of classified information: Top Secret; Secret; and Confidential
1. TOP SECRET is the level assigned to information of utmost importance to the national defense and security. Its unauthorized disclosure could reasonably be e:q)ected to cause exception^ grave damage to national security.
2. SECRET is the level for information which, in the event of an unauthorized disclosure, could reasonably be expected to cause serious damage to national security.
3. CONFIDENTIAL is the level for information which, in the event of unauthorized disclosure, could reasonably be expected to cause damage to national security.
For further information, see also DOE Order 5635.4 and DOE Office of Security Affairs, Headquarters, Security Education Overview Handbook (DOE/SA-0004).^
Accession/Other Identification NumberMost of the entries for the record series foimd in this guide were developed from records contained in one or more records collections. In addition, HAI sought to link together active and inactive records that belong to the same series. All accession or other identifying numbers for the records described in the series are found under this heading. The identifymg numbers are listed in sequential order: e.g., 1) 326-72E-994;2) 326-75A-256; 3) etc.
Container Numbers and Disposition Authorities that correspond to these accession/ identification numbers also are listed sequentially and are inclusive. For example, accession number 1) 326-72E-994 corresponds to container number 1) SB2039^ accession numhjv 2) 326-75A-256 corresponds to container numbers 2) 791881-791883, etc. In the case of disposition authority, accession number 1) 326-72E-994 corresponds to disposition authority 1) DOE (1988) 1.8b; accession number 2) 326-75A-256 corresponds to disposition authority 2) DOE (1980) C25.9g, etc.
Volume I. Introduction 1-12
3. NATIONAL SECURITY INFORMATION (NSI) is information which requiresprotection against unauthorized disclosure in the interest of the national defenseor foreign relations of the United States and has been determined to be classifiedin accordance with the provisions of Executive Order 12356 or a prior Executiveordee
Levels of Classified InformationThere are three levels of classified information: Top Secret; Secret; andConfidential.
1. TOP SECRET is the level assigned to information of utmost importance to thenational defense and security. Its unauthorized disclosure could reasonably beexpected to cause exceptionally grave damage to national security.
2. SECRET is the level for information which, in the event of an unauthorizeddisclosure, could reasonably be expected to cause serious damage to nationalsecurity.
3. CONFIDENTIAL is the level for information which, in the event ofunauthorized disclosure, could reasonably be expected to cause damage tonational security.
For further information, see also DOE Order 5635.4 and DOE Office of Security Affairs,Headquarters, Security Education Overview Handbook (DOE/SA-0004).'s
Accession/Other Identification NumberMost of the entries for the record series found in this guide were developed from recordscontained in one or more records collections. In addition, HAI sought to link togetheractive and inactive records that belong to the same series. All accession or otheridentifying numbers for the records described in the series are found under this heading.The identifying numbers are listed in sequential order: e.g., 1) 326-72E-994;2) 326-75A-256; 3) 111111 etc.
Container Numbers and Disposition Authorities that correspond to these accession/identification numbers also are listed sequentially and are inclusive. For example,accession number 1) 326-72E-994 corresponds to container number 1) SB203990;accession numlmc 2) 326-75A-256 corresponds to container numbers 2) 791881-791883,etc. In the case of disposition authority, accession number 1) 326-72E-994 correspondsto disposition authority 1) DOE (1988) 1.8b; accession number 2) 326-75A-256corresponds to disposition authority 2) DOE (1980) C25.9g, etc.
Volume I. Introduction 1-13
ArrangementHAI has described the arrangement of the record series, for example chronological oralphabetical, when possible.
ConditionHAI judged the physical condition of record series, categorizing them as either good,fair, or poor. Records are rated poor when they contain aged and faded typewrittenoriginals or photocopies, illegible and faded handwritten copies, or badly torn ordamaged documents. Examples include deteriorating X-rays, water-damagedphotographs, or fading 30-year-old photocopies. Records are rated fair when documentsare older but are not too damaged or faded to be read or viewed clearly. Examplesinclude 15-year-old photocopies, legible handwritten journals, or slightly torn butreadable onionskin copies. Records are rated good when they contain currentphotocopies, well-kept originals on quality paper, and undamaged, clear, and dark printcopies of documents. Examples include original letters on bond paper, 5-year-oldphotocopies, or well-preserved microfilm or photographs.
Container NumberMost inactive records are stored in standard containers that hold one cubic foot ofdocuments. HAI recorded the container number as part of the record description.Other types of record containers, such as binders and file cabinets are described ascompletely as possible.
Data ElementsIn accordance with the guidelines in Information Required by the Department of Energy forEpidemiologic and Health Studies, DOE developed a list of 123 data elements to assign torecord series descriptions. In general, the data elements consist of terms pertaining tocontractor organizations, individual employees, industrial hygiene activities, and facilitycharacteristics that help describe the major information contained in a record series.
During the course of HAI's inventory work at Rocky Flats, the DOE and HAI jointlydeveloped a revised data elements list which contains 86 data elements. The list has •been reorganized in a topical manner to facilitate inventory work. In addition, therevised list includes a new data element (124) for onsite sampling. The HAI team, aspart of its inventory and description of records, determined which data elements werepertinent to each record series for both active and inactive records. Although both listsof the data eleggints are included as part of this guide in Appendix E, the data elementsnoted on the series descriptions refer to the revised list. Please note that the revised listis arranged topically, not numerically.
The data elements that HAI considered pertinent to the record series are listed innumerical order at the end of the record series descriptions.
Disposition AuthorityDisposition authorities cited refer to the GRS and DOERS. The schedule number anditem number are provided when one has been assigned by the appropriate records
Volume I. Introduction 1-14
management organization. For instance, the disposition authority GRS 3.8b refers toschedule 3, item 8b. GRS disposition authorities cited as GRSX refer to scheduleswhich have been rescinded by NARA, but not replaced.
For records scheduled according to DOERS, the schedule number and item number areprovided [e.g., DOE (1988) 7.9b, refers to schedule 7, item 9b]. HAI has also indicatedwhen the citation corresponds to-DOERS version dated 1980 (DOE Order 1324.2) or1988 (DOE Order 1324.2A). Before a record series is assigned a disposition authorityunder the DOERS, NARA assigns an interim schedule number which begins with theinternal classification "Ni." Researchers should note that disposition authoritiesbeginning with "Ni" are pending approval by NARA. Disposition authorities prefaced bythe letter "C," such as DOE (1980) C16.5b, correspond to the DOE Contractor RecordsSchedules, found under DOE Order 1324.2
At other times, HAI has noted records with disposition authorities different from theGRS or DOERS. Often these correspond to records schedules maintained bycontracting organizations. Examples are: "75 years," "until dismantlement of facility," or"6 months after removal from stockpile." For other records, HAI found it necessary toindicate "unscheduled" or "records schedule under revision."
DuplicationSome records may exist elsewhere in a duplicate format, such as on recording tape ormicrofilm. If the exact whereabouts of the duplication is known, HAI has provided thisinformation. For all other cases, "unknown" is used.
Finding AidsHAI has indicated whether a finding aid exists for each record series. In the case ofinactive records, NARA Standard Form 135s are the main finding aids for DFRCmaterials. Records Storage Receipts are the finding aids for records located in theBuilding 881 Archives. The PSP database has been cited as the principal finding aid forRocky Flats records stored at LANL.
LocationInformation concerning records location and status, as active or inactive, is found here.HAI has listed records first by the plant abbreviation (RF), then by building, and byroom number. Abbreviations for the Denver Federal Records Center (DFRC), LosAlamos Nationsiaaboratory (LANL), and the Building 881 Archives (RF-881 Archives,Room 214) have been used consistently throughout the guide.
MediumThe physical nature of the records, such as paper, microfilm, electronic, or audiovisual, isnoted.
Originating OfficeHAI has provided the originating office (e.g., Medical, Health, and Safety Division, DowChemical Company) under this heading. Because organizational groupings, such as
Volume I. Introduction I-15
departments, divisions, and groups, tend to change over time, HAI has used the termOrganization to refer to all applicable offices. Researchers should be aware that theoffice which created the records may not be the entity that controls access to them.Access is controlled by the office with custody over the records.
Scanning SuitabilityHAI has indicated when records are suitable or not suitable for optical scanning. Ininstances where records are clearly not suitable, HAI has provided descriptions ofmaterials that may prove problematic for some scanners. This statement may not beaccurate in the future as the state-of-the-art in scanning technology continues to evolve.See Appendix F for guidelines used by HAI to determine scanning suitability.
Series DescriptionThe series description provides, in narrative format, essential information concerning thecontent of the records, the reasons for their creation, and the manner in which they wereused. In some cases, the series description contains cross references to related recordsdescribed elsewhere in the guide.
Title and Inclusive DatesEach record series description begins with a title that reflects the content of the recordseries and the dates that the records span.
VolumeThe approximate volume of the record series is provided in cubic feet. Records storedat federal records centers are usually kept in standard one-cubic foot archival boxeswhich measure 15 inches (length) by 12 inches (width) by 10.5 inches (height). Forrecords housed in file cabinets, 'on shelves, or in containers other than standard one-cubic foot archival boxes, 12 inches of records roughly equals one cubic foot. Forexample, a standard file cabinet drawer measures approximately 2 cubic feet.
Electronic System DesaiptionsDescriptions for electronic systems are located throughout the guide. The electronicsystem descriptions contain eleven major data items, some of which are the same as, orsimilar to, those in the record series descriptions. Also included are data itemspertaining to characteristics unique to the electronic record format, including thehardware/software used to support the file.
Data items are listed alphabetically and further explained below:
Access RestrictionsSee information under this heading for record series descriptions.
Data ElementsSee information under this heading for record series descriptions.
Volume I. Introduction 1-16
Disposition AuthoritySee information under this heading for record series descriptions.
Estimated ActivityThe estimated usage of the system by records custodian has been indicated in thissection.
Hardware/SoftwareHAI has listed the hardware and software used to support the information system.
LocationSee information under this heading for record series descriptions.
Location/Volume of Storage MediaHAI has indicated the location and volume of storage media used to back up systemfiles.
Office/Program Supported by the SystemThe office and program whose work the information system supports are listed here.
Originating OfficeThe originating office is the office that created the system.
System DescriptionSee information under Series Description for record series descriptions.
Title and Inclusive DatesEach electronic system description begins with the information system title and anindication of the dates the system covers.
Volume I. Introduction 1-17
NOTES
1. Richard G. Hewlett and Oscar E. Anderson, A History of the United States Atomic EnergyCommission, Vol. 1, The New World, 1939-1946 (University Park, PA: Pennsylvania StateUniversity Press, 1962); Richard G. Hewlett and Francis Duncan, A History of the AtomicEnergy Commission, Vol. 2, Atomic Shield, 1947-1952 (University Park, PA: PennsylvaniaState University Press, 1969); Charles W. Johnson and Charles 0. Jackson, City Behind aFence: Oak Ridge Tennessee, 1942-1946 (Knoxville, TN: University of Tennessee Press,1981); Vincent C. Jones, Manhattan: The Anny and the Atomic Bomb (Washington, DC:U.S. Army, Center for Military History, 1984); James W. Kunetka, City of Fire: Los Alamosand the Atomic Age, 1943-1945 (Albuquerque, NM: University of New Mexico Press, 1979);Richard Rhodes, The Making of the. Atomic Bomb (New York, NY: Simon and Schuster,1986).
2. Richard G. Hewlett and Jack M. Holl, A History of the United States Atomic EnergyCommission, Vol. 3, Atoms for Peace and War: Eisenhower and the Atomic EnergyCommission, 1953-1961 (Berkeley, CA: University of California Press, 1989); Richard G.Hewlett and B.J. Dierenfield, The Federal Role and Activities in Energy Research andDevelopment, 1946-1980: An Historical Summary (Oak Ridge, TN: Oak Ridge NationalLaboratory, 1983).
3. Terrence R. Fehner and Jack M. Holl, The United States Department of Energy: AnHistorical Summary, 1977-1994 (Washington, DC: United States Department of Energy,History Division, 1994).
4. Michelle A. Hanson, "Site History of Rocky Flats" (United States Department of Energy,History Division, January 1993), 1-7.
5. Ibid., 1-7.
6. Clean Water Act of 1972 (Public Law 92-500), as amended by the Water Quality Act of1987 (Public Law 100-4).
7. National Archives and Records Administration, NARA and the Disposition of FederalRecords: Laws and Authorities and Their Implementation (Washington, DC: NARA, 1989),D-7.
8. National Archives and Records Administration, Office of Records Administration,General Records Schedules (Washington, DC: Government Printing Office, 1992) (To obtaina copy, contact National Archives and Records Administration, Office of RecordsAdministration, Washington, DC 20408); United States Department of Energy, DOE Order1324.2, Records Disposition: May 28, 1980, as amended by DOE Order 1324.2A, September13, 1988. DOE Order 1324.2A was rescinded in January 1995.
Volume I. Introduction 1-18
9. NARA and the Disposition of Federal Records: Laws and Authorities and TheirImplementation; DOE Order 13242A.
10. Records Transmittal and Receipt (NARA Standard Form 135) [FPMR (41 CPR) 101-11.4], June 1961, revised June 1976.
11. Privacy Act of 1974 [Public Law 93-579 (Title 5 USC 552a)1, as amended.
12. Ibid.
13. United States Department of Energy, Assistant Secretary for Defense Programs,Office of Classification, Understanding Classification (DOE/DP-0007/1), June 1987.
14. "Executive Order 12356," Federal Register 47, No. 64 (April' 2, 1982): 14874.
15. United States Department of Energy, Office of Security Affairs, Headquarters,Security Education Overview Handbook [Washington, DC: United States Department ofEnergy (DOE/SA-0004), undated].
APPENDIX A
APPENDIX B
APPENDIX C
APPENDIX D
APPENDIX E
APPENDIX F
APPENDICES
NARA Standard Form 135 and Records Storage Receipt Examples
Records Selection Criteria
Inactive Epidemiologic Records Reviewed by HAI at Rocky Flats andthe Denver Federal Records Center for the Period Ending January 27,1995
Other Sources of Information
Information Required by the Department of Energy for Epidemiologicand Health Studies
Determining Suitability for Scanning
APPENDICES 1-19
STANDARD FORMJULY Ion EDITIONWNW.% SERYCES ADAM.PPM* (41 UN) 111.41.4• I • =I • I I I • I I I •
CORD t• ANDI
APPENDIX A ___, I. •
niAL n TO ga-tourpTIO AT FEDERAL, RECORDS CENTERRDM 00. •
76-A-728
. • itt03110 GROUP J.O.
PAGE Cr 8 gisAcv
INSTRIICTIONC •Seed original aed twe copies to appropriate
Rockwell International - Rocky FlatsP.O. Box 464.Golden,) olorado 80401
Ting
Chief, AKD Branch
OATS mcomos iteccrwiz
4/26/76
TO: Federal Records Center, GSADenver Federal Center, Bldg. 48Denver, Colorado 80225
•
I. CITE SECURITY C1J35PICAT1701 ANIMA RISTAICtION ON use or MOAN. IP ANT
Access RESTRICTED to Records Management personnel of Rockwell International-Rocky Flats2. SQUARE Fur ar SPACE CLEARED 3. PILING EQUIPMENT EMPTIED 4. 00410 FEET OF RECORDS
110A. OFFICE- • & STORAIK A. rat camas (ff..) I. TRANS FILES (N..) C. 31113:NNG (IA..
1L)Tomorromo
S. NAME OF kISINCY CUSTODIAN 00 MDR=.
Records ManageientI. SOLOING MO NOON NO.
881 2147. 'unseat no.
*g7-2049S. MAY TN MORD, Mt DCST110,t0 AS S011133uLtes WITNOUY FUR1N AGENCY CONCONRIMCL, 0 I. Es KIN*S. Ai
12.:210;6417.
SOX NUMBERS it.PIC ONLY ACE/CT
UL U= Records Management II. DATE
Liaison Officer a1- y6DeCiiiPtiON OP RECORDS WITH INCLUSIVE DAMS.(S4m ormumilima ampmma erectim fore1M0
STA ROAR* FORM 135-A CAV-M,...M1119.4 Me • IMF/ 0-881-M7ISR LOITERS
I-21
41/46.%•Wili/1 410-144414111144 NW neurr....elute ail.. 'eau wiginel and two copies of this form to the appropriate Federal Records Center forapproval prior to shipment of. records. See specific instructions on reverse.
PAGE OF
I PAGES
•
1. TO (ekasigaS• IA. fit Ms opptepvielo rworts aster sarvIiip our gas)
1.4 •Federal Archives and Records Center
• General Services Administration
Denver Federal.Centers Bldg. 48stt•wol InMin 168-1"" Denver. CO 80225 P n Prn: .2vittol2. AGENCY
TRANSFERAUTHOR..izATION
TRA FEARING ADDICT OFFICIAL (Rilidilaro Cad Had) DATE
730F;744.-6.. . . FEB 4 1977u rvisort Heoords Egmt. rent.
TRANSFERRING5. CONTACT
Y: RECORDSCENTERRECEIPT
L. N.Reco
GENCY LIAISON OFFICIAL (Was..idles eq felerion• Ne.1
ordeftrook.Mg_Pe 4 2049
RDVRECEIVED BY Da
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DATE
5. FROM (Sailor Ow nose 0.4 samplats makg mares. of AA olliss retiring Ms recant. The signedreceipt copy a/ ltd. Ions NO Si sent t• tAt.• nateu)
. • • Itly s ' • • '
RockvellJnternational-Atomics International Div.Rocky Plate PlantP. O. Box 464Golden, CO 80401 .
2-17-77 We- MA.1U 4// RECORDS DATA
v1 a 1 ,
t't 'e t3I Paid If..
ACCESSION NUMBER
VOLUME(ca. ICI
14
AGENCY
Box5NUMBERS
tal
SERIES DESCRIPTION(MIA IntIrtto• delos of rase*) .
(I)
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(g)
DISPOSAL. AUTHORITYertshttnetsa
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II)NUMBER
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.
Environmental contaminationinsasurement' records consistingof data indicating presence andamount of radioactive materialsin samples of air and specialmaterials from onsite x col-leoted in establishing appropriate hazard procedures,Recordsare dated from 1968 tru 1976.
R ERDA 0230; .Annex 0-8;tem 6 b.
Indefcg;94t7
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130 77 00 1 \ 2 1 thru ,,i,,:l att es . oc Pia , • 4 , Dia 46 th u Ti-CIT2 Pe •41 ; o e ., ; to in 'lir C,... Sus . 3 i /
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. C*C* Estimated Completion 100 ,.
•
4
Standard Form 135 (Rev. 6-76)Prescribed by GSAIPMR (41 CFR) 101-11.4
Individual Submitting Records to Storage Laura L .
Ext.
Pagel 011
SE 9318CUSTODIAN EMP NO. 513449
Managers Name C. A. F1 di eon rtirilM kSchedule/Mem Number 11,1a,(2) Disposal Dale 10/1996 Retention Period of
5 Yrs. Manager's Signature-- • C. . t. ...II l_1.--i--\, r., r,
SIGNATURE AUTHENTICATES THAT ALL RECORDS ARE COMPLETE, LEGIBLE AND REPRODUCIBLE• (FOR MICROFILIMINg REQUIREMENTS ONLY)
2051
flow Shell ' Received for Storagci By : '"-.-: 4r--C.Box No li . "1:2 ---/ CI . . DOE Order 1324:2A/GBS_ ._,,I;•Ki /.:%'.). Access on IS REJECTED By . . • . REASON FOR REJECTION ,..... :. , , . .,FRC Location
ale;:
Make One Entry For Each Document Accountable System (DAS) Document Use Bill of Material Nomenclature
Document No. and Description of RecordsRecord Type, Graph, Film, Dwg, Photo, etc. liar Codo Page/Ct.
Copy/Series CIS
Date/lastEntry Program Pail Type Serial No. Reel Blip
BECD-91403313Inventory Dump by Material Balance Area -July 1991 (U)
RFCD-91-03643::::.::::i 2'amp L.y Material Balance Area -
.August 1991 (U)
.CRF00393321D
.CRF00393373/
1335
1335
1/lA
1/1A
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11/5/S1
Authority to Destroy SIGNATUREThis
Date
section for Authorized Classifier's ReviewiSignature
•X.:.:.---774 ( el f f.• , ." t ' s•••li V
Dept. Manager Signature PRINTThe above records are scheduled for destruction onIt you concur, please sign and return to Record Services.It you do not concur, refer this to flecordsService with justification. . Box Classification '.1- l.:. I Index Classification
DO NOT DESTROY THIS RECEIPT UNTIL NOTIFICATION OF RECORDS DISPOSALF•440(flov 101/911 Yullow • flocoids Sionloo Filo Cony015111int I IOU Milo • ituiuuts Siinuou Sinn • Sinn! lu ntionnuni CunI,ul !Wu • Stinanu Sion • liollion Goldentixi - Siistionso Cony
. . •• ••
Accession No. (6)
090eDisposal Date (4)
Ke'yword (15)
io4o8
STORAGE RECORDDistribution3 White - Rec. Mgmt. (2 Rec. Service)1 Blue - Suspense
Subject (12) (File Code)
PPQC-10-4She (5) Item (12)
1577 thru 3118
ate Received:Info. Verified:oc. Verified:ate Destroyed:
FOR RECORDS MANAGEMENT USE ONLY
Volume: ' / c.f.IN° le
1Yes I INo
Form Title (8)
TriSt). Data
Record Date (4) Oriz,inator (3)
7-29-66,RF
Submitting Department
CClassification
S/RD
Stockpile Data?Yes x So
- Document Number Copy No.
41.Supe vis r
j
Aipature
Kramerr/Wrni..2.zy_ f
. 7-at
Document Number
Date
6-13-667
Copy No.
CR IS-4' 1-24
RF-440 (Rev.3-67) Previous Issue May Be Used.
APPENDIX BRECORDS SELECTION CRITERIA
FOR INVENTORY OF INDUSTRIAL HYGIENE RECORDS
PlanningIn January 1994 History Associates will conduct a pilot project at DOE-Rocky Flats toverify the present Industrial Hygiene (111) organization's active records inventory and toinventory inactive IH holdings. The end product of the pilot will be a guide to recordsseries of the IH organization. Planning for the pilot project began with HArs review ofthe inventory worksheets prepared for active III records by DOE-RF and EG&G recordsmanagement staff. HAI also consulted other resources during their review, including aCDC/NIOSH list of Industrial Hygiene topics; the DOE data elements list; and the DOERecord Series of Potential Use for Epidemiologic and Other Health Studies. HAl's searchcriteria for IH records includes the following topics:
Accident/occurrence reportsAnalytic summary log booksAsbestos abatement recordsAsbestos hazard filesAudit and safety oversight recordsBudget recordsBuilding safety and readiness inspection filesCommittee filesContractor training recordsEnvironmental contamination and public protection filesEnvironmental contamination measurement recordsEnvironmental measurement recordsFacility inventoriesHazard inventory recordsHealth and safety practices manualsInput source recordsInventory listsInvestigative filesMedical and health research project case filesMeeting minutesMonitoring records and proceduresNon-ionizing laser inventoriesPersonnel exposure to hazardous concentrations of toxic chemicals proceduresQuality assurance plansRadiation and contamination control proceduresRadiation and contamination control program recordsRadiatiottand contamination surveysRadiation protection programRadioactive waste disposal and management recordsSafety management recordsSurvey and inspection files
APPENDIX B: RECORDS SELECTION CRITERIAFOR INVENTORY OF INDUSTRIAL HYGIENE RECORDS 1-25
MethodologyHAI's next step in the planning process was to produce a list of boxes of inactive EHrecords for HAI staff to review during their onsite work in January 1994. HAI compiledthis list by reviewing the Records Transmittal and Receipt forms (SF135) for unclassifiedrecords stored at the Denver Federal Record Center. Several thousand forms forrecords retired by DOE-RF and EG&G were reviewed, flagged, and tabulated. Officeadministrative files, word processing files, non-record reference copies, schedules of dailyactivities, time control logs, and routine procurement files were excluded from the list.
HAI's review of the SF135s identified approximately 806 boxes in EG&G's custody and143 under DOE control whose contents matched, as closely as possible, the list of topicsof potential interest for the guide. Time and staffing constraints for the pilot preclude areview of all the boxes, consequently History Associates determined that a representativesample of the boxes should be reviewed. Prior to reaching this conclusion, HAI'sarchivists reviewed recent archival literature to ascertain that its sampling strategy wasappropriate and consistent.
In order to conduct a statistically significant sample, History Associates establishedsampling guidelines. Accessions were sorted alphabetically by the subject titles listed onthe SF135s into preliminary series. The boxes for all accessions within each series weretotaled; a percentage of boxes were sampled based on the total volume of the series.The formula used to determine the volume of records sampled is:
Number of Boxes Percentage of Boxesin Series Requested for Review
1-10 100%11-50 50%51-100 33%101+ 25%
A total of 408 boxes, or 43% of the original list, were requested for review at the DenverFederal Records Center.
Accessions were chosen on a generally systematic basis: for the 50% sample every otheraccession was chosen; 30% it was every third; for 25% every fourth. In a few cases,accessions were substituted, added, or deleted to allow for the proper number of boxesto be reviewed and selected.
APPENDIX B: RECORDS SELECTION CRITERIAFOR INVENTORY OF INDUSTRIAL HYGIENE RECORDS 1-26
APPENDIX BRECORDS SELECTION CRITERIA FOR RADIOLOGICAL
HEALTH, MEDICAL, AND WASTE MANAGEMENT RECORDS
PurposeFor the first phase of DOE's Epidemiologic Records Inventory Project, HAI createddraft guides to the Rocky Flats Industrial Hygiene Organization records and to recordsrelating to the September 1957 fire. For the second phase, HAI proposes to identify,inventory, and describe the Radiological Health, Medical, and Waste Managementrecords of Rocky Flats.
This proposal began with discussions held at Rocky Flats with EG&G RecordsManagement on March 18, 1994. Both HAI and EG&G staff recognized that theIndustrial Hygiene records already reviewed by HAI frequently reflected RadiologicalHealth, Medical, and. Waste Management concerns, since Industrial Hygiene,Radiological Health, Medical Health, and Waste Management were linkedorganizationally during the plant's first years of operation. HAI therefore proposes asthe goal or end product of this second phase of the Epidemiologic Records InventoryProject to revise and expand the guide to Industrial Hygiene records to includeRadiological Health, Medical, and Waste Management records. The guide will beretitled to reflect its expanded subject content.
MethodologyHAI began planning the second phase by reviewing the active records inventoryworksheets compiled by EG&G Records Management. The HAI team also read throughNARA Standard Form 135s as well as the Rocky Flats Building 881 Archives RecordsStorage Receipts. These provided an idea of the types of records which have beencreated relating to radiological health and waste management issues. In addition, HAIconsulted other sources for background information, including ChemRisk's DoseAssessment for Historical Contaminant Releases from Rocky Flats, the DOE Records Seriesof Potential Use for Epidemiologic and Other Health Studies, Principles of RadiationProtection: A Textbook of Health Physics, and Nuclear Power: Both Sides. Finally, HAIteam members drew upon the experience they had acquired while working with theRocky Flats Industrial Hygiene records.
With these sources, HAI decided to select for review those records which were generatedby the various Radiological Health and Waste organizations at Rocky Flats since 1951.These included Environmental Sciences and Waste Control; Health Physics; RadiationDose Assessment; Radiation Dosimetry; Radiation Protection; Radiological Engineering;Regulated and unitary Waste Management; Waste Identification; Waste Management;Waste Minimization; Waste Operations; Waste Programs; and Waste Treatment.
APPENDIX B: RECORDS SELECTION CRITERIA FOR RADIOLOGICALHEALTH, MEDICAL, AND WASTE MANAGEMENT RECORDS 1-27
Additionally, HAI composed a list of subject terms, or keywords, to facilitate a systematicsearch for relevant records listed in the inventory worksheets, Standard Form 135s, andRecords Storage Receipts. These were as follows:
If the descriptions on the records inventory forms contained any of the above terms, theforms were marked and used to produce a box list of records to review at the DenverFederal Records Center and onsite repositories, including the Rocky Flats Building 881Archives.
Record types to be included in the inventory are: correspondence and memoranda;committee files; procedures and training manuals; blueprints; logs; quality assuranceaudit files; and reports. Conversely, office administrative files, word processing files,reading or referince files, schedules of daily activities, time control logs, and routineprocurement files will be excluded.
APPENDIX B: RECORDS SELECTION CRITERIA FOR RADIOLOGICALHEALTH, MEDICAL, AND WASTE MANAGEMENT RECORDS 1-28
Following the above criteria, HAI selected a total of 514 boxes of Waste Managementrecords and 1162 boxes of Radiological Health records for review. Because ofoverlapping selection criteria for the earlier Industrial Hygiene records search, many ofthe targeted records already were inventoried. The numbers were reduced to 203 boxesfor Waste Management and 117 boxes for Radiological Health. HAI has identified,through its review of the Building 881 Archives Records Storage Receipts, an additional188 boxes to be inventoried during the third site visit.
A list of 510 boxes of inactive medical records, including X-rays, injury reports, andgeneral files, currently stored at the Denver Federal Records Center also was compiled.The list includes the boxes to which EG&G had previously denied HAI access becausethe boxes contain medical information on individual employees. Because informationabout these records is important to researchers conducting health studies of workers,DOE has determined that descriptions of all series of Rocky Flats medical records willbe included in the Industrial Hygiene guide. The inventory process will not result indisclosure of any personal identifiers or information, because only the type of data that iscontained in the records will be described in the guide. Also, HAI will ensure that theguide specifies all the restrictions that govern access to these records by anyone otherthan the individual to whom they pertain.
APPENDIX B: RECORDS SELECTION CRITERIA FOR RADIOLOGICALHEALTH, MEDICAL, AND WASTE MANAGEMENT RECORDS 1-29
APPENDIX CINACTIVE EPIDEMIOLOGIC RECORDS REVIEWED BY HAI
AT ROCKY FLATS AND THE DENVER FEDERAL RECORDS CENTER FOR THE PERIOD ENDING JANUARY 27,1995
Denver Federal Records Center Accessions Reviewed:
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDSREVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27, 1995
1-30
Denver Federal Records Center Accessions Reviewed (continued)
I (Boxes 1,
only)(Boxes 3-4/4
5-8/8 only)(Boxes 1-3,
4-9/9 onl
(Boxes 13-4/
(Requested boxes 8-11/17 only)
(Requested boxes 8-9/14 only)
(Requested boxes 7-9/16 only)
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27,1995
1-31
Denver Federal Records Center Accessions Reviewed (continued)
111
11(Boxes 3-4/4only)
MI
111IC=11
(Boxes 1,4-9 onl
IMMOBoxes 1,3-4/ winIO5 onl •
1=1
Requestedboxes 8-11 17 only)
J=1. Ausr.MOM'
11111!111.111111
°MIRO (Boxes 1-3,5-8/8 only)
(Requestedboxes 8-9/14 only)
IIIIMr(Requestedboxes 7-9 16 only)
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDSREVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27, 1995
• 1-31
Denver Federal Records Center Accessions Reviewed (continued)
lequested boxes 7-8/13 oij^)
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27, 1995
1-32
Denver Federal Records Center Accessions Reviewed (continued)
11M11.111kRequested 401111101boxes 74 13 only)
iiM Mii=ii..6 MI
iiinial
IIIIIIr In
IMI Mr
an Mil
Mla
0 =
MEI
irs MI'
INJ
‘ 11
MIL Ur
1111C
NB NE
11 IE
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS 1.32REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27, 1995
Denver Federal Records Center Accessions Reviewed (contmued)
(Boxes 1-4,
APPENDK C: INACTIVE EPIDEMIOLOGIC RECORDS REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27,1995
1-33
Denver Federal Records Center Accessions Reviewed (continued)
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS 1-33REVIEWED BY HAI AT ROCKY FIATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27, 1995
Denver Federal Records Center Accessions Reviewed (continued)
Accessions requested but reported missing or permanently withdrawn:
326-70D-0908 - missing, permanently withdrawn from DFRC missing, permanently withdrawn from DFRC
- missing, permanently withdrawn from DFRC missing, permanently withdrawn from DFRC
I - permanently withdrawn from DFRC (Box 1 of 2 only)- reported charged out (Boxes 1-2 of 4 only)
missing, (Box 4 of 8 only)- reported charged out 10/84 (Boxes 2-3 of 9 only) y reported charged out 10/84 (Boxes 2 & 5 of 5 only)
I - reported charged out 10/84 I' missing, permanently withdrawn from DFRC
missing, (Box 5 of 8 only)
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27,1995
1-34
Denver Federal Records Center Accessions Reviewed (continued)
Accessions requested but reported missing or permanently withdrawn:
326-70D-0908 - missing, permanently withdrawn from DFRC
MI111- missing, permanently withdrawn from DFRC- missing, permanently withdrawn from DFRC- missing, permanently withdrawn from DFRC- permanently withdrawn from DFRC (Box 1 of 2 only)- reported charged out (Boxes 1-2 of 4 only)- missing, (Box 4 of 8 only)
1111. - reported charged out 10/84 (Boxes 2-3 of 9 only)- reported charged out 10/84 (Boxes 2 & 5 of 5 only)- reported charged out 10/84
JIM- missing, permanently withdrawn from DFRC- missing, (Box 5 of 8 only)
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS 1-34REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
■ personnel files• visitor records- visitor control records• visitor control records > gate logs• visitor records• visitor records■ visitor records■ gate logs■ gate logs■ gate logs■ gate logs■ personnel records- gate logs personnel records
• personnel records ’ gate logs■ visitor records- gate logs• personnel files visitor control records salary compensation visitor access records personnel files visitor control records visitor registration
cards gate logs personnel files personnel files personnel files gate logs visitor records personnel files visitor control records visitor records gate logs gate logs gate logs gate logs gate logs
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDS REVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
APPENDIX C: INACTIVE EPIDEMIOLOGIC RECORDSREVIEWED BY HAI AT ROCKY FLATS AND THE DFRC
FOR THE PERIOD ENDING JANUARY 27, 1995
APPENDIX DOTHER SOURCES OF INFORMATION
DOE REPOSITORIES
EG&G DatabasesEG&G Records ManagementDOE Contracts and Services DivisionRocky Flats OfficeP.O. Box 928Golden, CO 80402-0928Telephone Number: (303) 966-6177
In response to legal and civic concerns, EG&G Records Management hasdeveloped databases to provide and track information about Rocky Flats. HAIhas evaluated the following databases and determined that they are of particularinterest to health researchers: the 706 Technical Library database and the UnitedStates v. Rockwell Litigation Support System database.
The 706 Technical Library database may be used to search for classified andunclassified site publications maintained by the Library since 1952. Thesepublications include technical, scientific, and process reports either written byIndustrial Hygiene personnel or directly relating to Industrial Hygiene issues. Thesoftware supporting the database, called ADSEP, is approximately twenty-fiveyears old and is searched on an IBM 3190. Hardcopy printouts from the databaseare available for review within the Library. Data relating to classified recordswere last updated in 1992; unclassified record were updated in 1991.
The United States v. Rockwell Litigation Support System Database is located inT334 C. It may be used to search for classified and unclassified records whichwere seized during the 1989 FBI raid. Researchers should be aware that thedatabase does not contain copies of all of the documents seized by the FBI. Thesoftware supporting the system is a copyrighted program designed by the LSICorporation, located in Golden, Colorado, and is accessed through an IVUEWorkstation. The system is not updated.
HAI staftsearched for relevant record titles in these two databases by combiningkeywords with Boolean search terms. The keywords were taken from HAI'srecords selection criteria (see Appendix B). The databases provided the followingnumber of "hits," or indications that document title(s) with the following term(s)exist in the record collections. Each hit had at least one of the words in thecombination of terms. For example, a successful search resulting from the first
APPENDIX D:OTHER SOURCES OF INFORMATION 1-47
combination of terms had either "environment" or "environmental monitoring" inthe document titles. The 706 Technical Library database can be searched withforms of words. For example, "radioact" can be used to find titles with radioactiveand radioactivity. The United States v. Rockwell Litigation Support Service,however, does not have this capability. The first column of numbers are the hitsfor the 706 Technical Library, the second are the hits for the United States v.Rockwell Litigation Support System Database:
Due to the nature of database search techniques, researchers should not consider HArssearch of the databases to be exhaustive. This is intended to provide an idea of thevolume of material available on these particular topics. In addition, the use of thedatabases are restricted to personnel with specialized training.
Environmental Measurements Laboratory (EML)U.S. Department of Energy376 Hudson StreetNew York, NY 10014-3621Telephone Number: (212) 620-3607
In 1953, EML, formerly the Health and Safety Laboratory, began a program tomeasure strontium-90 in soil through a joint effort with the U.S. Department ofAgriculture's Soil Conservation Service located in Beltsville, Maryland. Known asthe EML Soil Inventory and Archives, the program maintains several thousandsamples, including lake sediments, atmospheric dust, seawater, bone ash, and dietash, within the Laboratory's Sample Archives. Several projects conducted between1970 and 1975 involve soil sampling of the environment surrounding the RockyFlats site. A guide to the collection is available through the National TechnicalInformation Service, U.S. Department of Commerce, 5285 Port Royal Road,Springfiekt, Virginia, 22161.
APPENDIX D:OTHER SOURCES OF INFORMATION I-48
OTHER REPOSITORIES
Post Street _Archives205 Post StreetMidland, MI 48640Telephone Number: (517) 832-0870
The Post Street Archives houses holdings of the Rocky Flats Division of the DowChemical Company, including Company publications, newspaper articles, andorganizational charts dating primarily from 1951 to 1983.
UNIVERSITIES
United States Transuranium and Uranium Regis' tries (USTUR)Washington State UniversityHealth Research & Education Center100 Sprout RoadRichland, WA 99352Phone: (509) 376-6010 (collect, 24 hours a day)
Operated under a grant from the DOE, the National Human Radiobiology TissueRepository of the USTUR is a centralized facility for the storage of tissues,histopathology slides, tissue blocks, and related materials from individuals(primarily DOE workers) with documented intakes of radium, plutonium, uranium,americium, or other radioactive elements. The primary mission of the USTUR isto assure the adequacy of radiation protection standards for actinide elements suchas plutonium and uranium. Data is released from the registries without personalidentifiers. Interested scientific researchers may obtain tissue samples from theregistries through written requests. The registry contains some samples fromRocky Flats workers.
APPENDIX D:OTHER SOURCES OF INFORMATION 1-49
APPENDIX EINFORMATION REQUIRED BY THE DEPARTMENT OF ENERGY FOR
EPIDEMIOLOGIC AND HEALTH STUDIES (ORIGINAL)
DATA PERTAINING TO CONTRACTOR ORGANIZATIONS
Any type of materials that will help understand the functional organization of thecontractor, or to identify individuals who may have had responsibility for operationswithin a facility. These types of materials are useful when studying a facility because theyenable the researcher to identify key personnel who were involved with certain projectsand to contact these persons, when necessary, to help understand the nature of the plantoperations and potential exposures that occurred in specific areas of the plant. Examplesof records that may meet these needs are:1 Contractor Organizational Charts2 Contractor Organizational Histories/Plant Information Packets3 Mission Statements for Functional Units4 Contractor Personnel Directories/Telephone Directories5 Copy of all Position Descriptions and Effective Dates6 Diaries, Subject Files, and Correspondence of the Facility Director
DATA PERTAINING TO INDIVIDUALS
IdentificationEpidemiologic studies of workers require the creation of lists of individuals at each facilitywho will be included in the study. Therefore, all records containing identifyinginformation for employees at a specific facility are of great value. These records willtypically be from personnel or payroll departments and may include the following data:7 Social Security Number8 Name (last, first, middle)9 Maiden Name10 Other Names11 Address (city, state, zip)12 Spouse Name (last, first, middle)13 Spouse Address (street, city, state)14 Emergency Contact (last, first, middle, relationship)15 Emergency Contact Address (street, city, state)16 Employer Identification Numbers (payroll, annuity, badge, etc.)
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (ORIGINAL) I-50
Demographic InformationIn order to compare the characteristics of the worker population with other groups, it isdesirable to know the following information:17 Birth Date18 State (or Country) of Birth19 City of Birth20 Sex21 Race22 Education (highest degree)23 Marital Status
Work HistoryWork records indicating the type of jobs performed over specific periods of time areextremely useful. Specific data items are as follows:24 Hire Date at Facility25 Last Termination Date at Facility26 Reason for Termination (medical, disability, etc.)27 Type of Employee (hourly, salaried, etc.)28 Occupation or Job Title (all jobs titles held and associated duties)29 Organization Assignments (building and/or department assignments)30 Previous Work History (list of all previous employers and job titles/duties)31 Work Location (facility-specific)32 Military Service (branch of military, dates served, and service number)33 Health-Related Leaves, Reassignments, Work Restrictions34 Performance Appraisals
Medical DataMedical records, records of treatment, incident or accident reports, and company healthinsurance records may be useful for epidemiologic studies. Examples of the informationthat may be used from these records include:35 Pre-Employment Periodic or Special Physicals, Including Lab Test Results36 Smoking History37 Alcohol/Beverage History38 Pre/Post Employment Injuries/Accidents39 Exposure History for Hazardous Materials40 Sick Leave Records41 Return to Work Examinations42 Pathological Reports43 Familial Illness or Mortality History44 Drug/Medication Use History45 Diagnostic X-rays (dental, chest, other)46 Predisposing Diseases47 Disease History48 History of use of DTPA for Chelation49 Incident or Accident Reports
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (ORIGINAL) 1-51
50 Company Health Insurance Records51 Workers' Compensation Claims52 Identifying Information that Allows Linkage of Medical Records to Employment
Record Data (i.e., name, payroll number, social security number, birth date, etc.)and to Facilities (building name, etc.)
Mortality Data (any type of information concerning death)Many studies compare death rates in worker populations with rates in other populations.The following data items are useful:53 Death Certificate54 Date of Death55 Cause of Death (including all listed causes and contributory conditions)56 Place of Death (city, state)57 Payment of a Death Benefit and Date58 Vital Status at Last Known Date
External RadiationExternal radiation exposure records that pertain to individual workers or to individualareas in a plant must be retained. Types of data items contained on these records are:59 Estimated Whole Body Dose Due to X and Gamma Rays60 Estimated Whole Body Dose Due to Neutrons61 Estimated Whole Body Dose Due to Tritium62 Estimated Total Whole Body Dose63 Individual Film Badge Records64 Individual Thermoluminescent Dosimeter Records65 Partial Body or Skin Doses66 Date of Each Known Exposure or Reading67 Identifying Information that Allows Linkage of the External Radiation Records to
Employment Record Data (i e , name, payroll number, social security number, birthdate, etc.) and to Facilities (building name, etc.)
Internal RadiationInternal radiation exposure records for workers must be retained. Types of data itemscontained on these records are:68 Urinalysis Testing for Radionuclides (date, indication of radionuclide, results and
units)69 Portal of Entry (for each radionuclide)70 Analysis Type (urinalysis, whole body count, fecal analysis, etc.)71 Whole Body Counting Data72 Date of Eat% Known Exposure or Test73 Any Record Confirming a Deposition74 Identifying Information that Allows Linkage of the Internal Radiation Records to
Employment Record Data (i.e., name, payroll number, social security number, birthdate, etc.) and to Facilities (building name, etc.)
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (ORIGINAL) I-52
Industrial HygieneChemical ExposuresData generated to evaluate occupational exposure levels and to demonstrate compliancewith exposure limits should be systematically retained. The types of records of data thatshould be retained may include:75 Individual Blood or Urinalysis Records for Specific Chemicals (mercury, lead, etc.)76 Dates of Exposures77 Environmental Monitoring Data Relating to Specific Work Locations and Jobs78 Concentration Readings79 Sample Type (blood, urinalysis, fecal, breathing zone, general air, etc.)80 Results of Units (mg/ml, ppm, mg/cubic meter)81 Monitoring Characteristics (devices, times, control data, frequency, techniques, etc.)82 Identifying Information that Allows Linkage of the Chemical Exposure Records to
Employment Record Data (i.e., name, payroll number, social security number, birthdate, etc.) and to Facilities (building name, etc.)
Physical Agents Data generated to evaluate occupational exposure levels and to demonstrate compliancewith exposure limits should be systematically retained. Such data should include:83 Hazard Inventories of Potentially Health Hazardous Physical Agents (noise, laser
light, electromagnetic radiation, magnetic fields, etc.)84 Location and Date of the Inventory85 Work Place or Area of Survey Results along with Exposure Levels86 Equipment and Methods Used to Assess Hazard87 Identifying Information that Allows Linkage of the Exposures to Physical Agents to
Employment Records, to Medical Information and to Facilities
DATA PERTAINING TO FACILITIES
Area/Site Monitoring Information (by job category, year, building, etc.)Other records that relate to the calibration, sensitivity, type, location of the equipmentused for personnel monitoring, surveying, air sampling, etc., are quite useful, especially ifthey can be linked to specific processes, areas, buildings, and personnel. Informationdescribing the general requirements followed by the facility for the provision of variouspersonnel monitoring equipment, examinations, or testing is also desirable. Examples ofthese types of records include the following:88 Chemical or Other Processes, by Year and Building89 Hiring, Materials Handling, and Other Practices90 Medical Firm:Ana tion Requirements for Employment/or Employment in Specific.
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (ORIGINAL) 1-53
95 Sensitivity of Testing Procedures96 Dosimeter Processing Procedures97 Dosimeter Reading Procedures98 Frequency of Reading Dosimeters99 Frequency of Analysis100 Type of Monitoring System101 Type of Monitoring Test102 Protection Equipment Requirements103 Isotopic Information104 Concentration Reading105 Location of Reading106 Duration of Exposure Reading107 Requirements for Wearing Protection Equipment108 Monitoring System for Other Substances109 Sensitivity Procedures110 Type of Monitoring Procedures Used111 Toxic Substances - Concentration Readings112 Location of Toxic Substance Readings113 Test Frequency114 Calibration Requirements115 Chemical Inventories116 Information on Product Particle Sizes and Chemical Form at Potential Release
Points117 Details of Chemical or Other Processes in a Facility, Past as well as Current,
Including Engineering Drawings of Facility118 Offsite Monitoring or Sampling Locations and Results119 Any Measurements of Release Points from the Facility (e.g., stack sampler results,
water losses, sump measurements)120 Inventory Records of Incoming and Outgoing Material121 Reports of Losses of Material from a Stack122 Report of Unplanned Releases, Incidents, Spills123 Maintenance Records of Pollution Control Devices, such as Dust Collectors,
Scrubbers, or Filters
APPENDIX E:INFORMATION REQUIRED FOR Ell STUDIES (ORIGINAL) 1-54
APPENDIX EINFORMATION REQUIRED BY THE DEPARTMENT OF ENERGY FOR
EPIDEMIOLOGIC AND HEALTH STUDIES (REVISED)
DATA PERTAINING TO CONTRACTOR ORGANIZATIONS
Any type of materials that will help understand the functional organization of thecontractor, or to identify individuals who may have had responsibility for operationswithin a facility. These types of materials are useful when studying a facility because theyenable the researcher to identify key personnel who were involved with certain projectsand to contact these persons, when necessary, to help understand the nature of the plantoperations and potential exposures that occurred in specific areas of the plant. Examplesof records that may meet these needs are:1. DOE/Contractor Organizational Charts2. Contractor Organizational Histories/Plant Information Packets3. Mission Statements of the Site and Individual Functional Units4. Contractor Personnel Directories/Telephone Directories5. Position Descriptions and Associated Dates6. Correspondence Files of Directors and Managers
DATA PERTAINING TO INDIVIDUALS
Identification of IndividualEpidemiologic studies of workers require the creation of lists of individuals at each facilitywho will be included in the study. Therefore, all records containing identifyinginformation for employees at a specific facility are of great value. These records willtypically be from personnel or payroll departments and may include the following data:7. Social Security Number8. Name9. Maiden Name10. Other Names11. Address/Phone Number12. Spouse Name13. Spouse Address16. Employer Identification Numbers (payroll, annuity, badge, etc.)
Demographic InformationIn order to compare the characteristics of the worker population with other groups, it isdesirable to know the following information:17. Birth Date18. Place of Birth20. Sex21. Race
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (REVISED) 1-55
22. Education (highest degree)23. Marital Status
Work HistoryWork records indicating the type of jobs performed over specific periods of time areextremely useful. Specific data items are as follows:24. Hire Date at Facility25. Termination Date at Facility26. Reason for Termination27. Type of Employee (hourly, salaried, etc.)28. Occupation or Job Title (all job titles held and associated dates)30. Previous Work History31. Work Location (building, area)33. Reassignments and Work Restrictions34. Job or Task Descriptions and Performance Appraisals
Medical DataMedical records, records of treatment, incident or accident reports, and company healthinsurance records may be useful for epidemiologic studies. Examples of the informationthat may be used from these records include:35. Employee Physical Examinations36. Smoking History37. Alcohol/Beverage History44. Drug/Medication Use History38. Record of Injuries or Accidents Before or During Employment39. Record of Exposure to Toxic or Carcinogenic Substances40. Record of Sick and other Health-Related Leaves41. Return to Work Clearances42. Pathological Reports and Lab Results45. Diagnostic X-Rays (dental, chest, other)43. Family Disease and Mortality History47. Employee Disease History, Including Predisposing Conditions48. Record of Use of Chelation Agents, including DTPA51. Workers' Compensation Claims
Mortality Data (any type of information concerning death)Many studies compare death rates in worker populations with rates in other populations.The following data items are useful:53. Death Certifcate54. Date of Death55. Cause of Death56. Place of Death57. Payment of a Death Benefit and Date58. Vital Status at Last Known Date
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (REVISED) 1-56
DATA PERTAINING TO INDIVIDUAL EXPOSURE ASSESSMENT
External RadiationExternal radiation exposure records that pertain to individual workers or to individualareas in a plant must be retained. Types of data items contained in these records are:59. Estimated Whole Body Dose Due to X-Rays & Gamma Rays and Associated Dates60. Estimated Whole Body Dose Due to Neutrons and Associated Dates61. Estimated Whole Body Dose Due to Tritium and Associated Dates62. Estimated Total Whole Body Dose and Associated Dates63. Individual Dosimeter Types65. Partial Body or Skin Doses and Associated Dates
Internal RadiationInternal radiation exposure records for workers must be retained. Types of data itemscontained in these records are:68. Bioassay Testing, including fecal and urine analysis, for nuclides69. Estimated Internal Doses, including nuclides, organ of deposition71. Whole Body Counts, including nuclides, type of instrument, results, units, and
associated dates
INDUSTRIAL HYGIENE
Chemical ExposuresData generated to evaluate occupational exposure levels and to demonstrate compliancewith exposure limits should be systematically retained. The types of data that should beretained include:75. Results of Bioassays, including blood and urine analysis for exposure to chemicals,
chemical names, results units, and associated dates77. Monitoring Data Relating to Specific Work Locations or Assignments, including
monitoring instruments, control data, results, units, and associated dates
Physical AgentsData generated to evaluate occupational exposure levels and to demonstrate compliancewith exposure limits should be systematically retained. Such data should include:83. Inventories of Potentially Health Hazardous Physical Agents (i.e., noise, laser beam,
electromagnetic fields, etc.), including associated dates, building, and locations85. Survey of Work Areas, including associated dates, types of monitoring equipment,
results, anctunits
APPENDIX E:INFORMATION REQUIRED FOR EH STUDIES (REVISED) 1-57
DATA PERTAINING TO FACILITIES
Area/Site Monitoring Information (by job category, year, building, etc.)Other records that relate to the calibration, sensitivity, type, location of the equipmentused for personnel monitoring, surveying, air sampling, etc., are quite useful, especially ifthey can be linked to specific processes, areas, buildings, and personnel. Informationdescribing the general requirements followed by the facility for the provision of variouspersonnel monitoring equipment, examinations, or testing is also desirable. Examples ofthese types of records include the following:
Physical Plant and Operations Records88. Chemical or Other Processes, including building locations and associated dates89. Hiring, Materials Handling & Other Practices90. Requirements for Employment in Specific Jobs114. Calibration Requirements115. Chemical Inventories117. Blueprints, Floor Plans, and Engineering Drawings of Building120. Inventory Records of Incoming and Outgoing Material123. Maintenance Records of Pollution Control Devices such as Dust Collectors,
Scrubbers, or Filters
Worker Radiation Monitoring/Protection Programs81. Monitoring Program Characteristics91. Requirements for Wearing Dosimeters93. Dosimeter Type94. Dosimeter Manufacture96. Dosimeter Processing Procedures97. Dosimeter Reading Procedures98. Frequency of Reading Dosimeters102. Requirements for Use of Protection Equipment107. Requirements for Wearing Protection Equipment
Environmental Monitoring103. Results of Environmental Monitoring, including radionuclide or chemical
information, units, and location116. Information on Product Particle Size and Chemical Form at Potential Release
Points124. Onsite Monitoring or Sampling Locations and Results118. Offsite Monitoring or Sampling Locations and. Results119. Any Measurements of Effluents from Facility Relief Point, including stack sampler
results, water losses, and sump measurements121. Reports of Losses of Material from stack or filters122. Reports of Unplanned Releases, Incidents, Spills
APPENDIX E:INFORMATION REQUIRED FOR Ell STUDIES (REVISED) 1-58
APPENDIX FDETERMINING SUITABILITY FOR SCANNING
According to the American National Standards Institute and the Association forInformation and Image Management's Publication MS52-1991, "Recommended Practicefor the Requirements and Characteristics of Documents Intended for Optical Scanning",the following guidelines apply when determining suitability for scanning:
• Paper Sizes Oversize (greater than 11" x 14") or odd size documents pose specialproblems for scanners with automatic feed mechanisms and should be noted.
• Orientation The preferred orientation for image scanning is with the lines of printperpendicular to the edge with the longer dimension. Therefore, documents,especially charts and graphs, should be noted as posing special problems.
• Paper Color The preferred color is white. Colored papers must appear as white forthe scanner to see it. This will vary from one scanner to the next. The presence ofcolored paper should be noted.
• Ink Color The color of the ink should be black or one that appears black to thescanner. This will also vary from one scanner to the next. The use of light coloredinks or pencil should be noted.
Color Combinations Additional problems may arise if the contrast between ink andpaper color is not distinctive. For example, the use of blue ink on blue paper shouldbe noted because some scanners would be unable to recognize the text.
Smoothness (texture, finish) Rough textured papers may jam scanners and the imagemay appear broken. Scanners also have difficulty distinguishing text on papers with avery high gloss (including some types of thermal facsimile papers). The presence ofthese types of papers should be noted.
Thickness Extremely thin (onion skin or tissue copies) or thick (card stock) papersmay not feed properly through some scanner feed mechanisms. These types ofpapers should be noted.
• Dot Matrix Printing Some Optical Character Recognition scanners may notrecognize dot matrix printing. Others may produce characters which have a brokenappearance. Use of these printers in the production of documents should be noted.
• Type Style Many, if not most, Optical Character Recognition scanners will recognizeonly a limited number of fonts. Stylized type or script typefaces should be noted.
APPENDIX F: 1-59DETERMINING SUITABILITY FOR SCANNING
• Margins Information placed too close to the edge of a document may be missed bysome scanners. Documents with very narrow margins (less than 0.25 inch) orcontaining margin notes should be noted.
• Photographs Photographs, especially color photographs, scan poorly on somemachines. These should be noted.
• Forms Most scanners can read forms if the areas to be filled in are free of anythingwhich might obscure the handwritten information, and if the contrast is sufficientbetween the paper and the inks used. The presence of forms should be noted.
APPENDIX F: 1-60DETERMINING SUITABILITY FOR SCANNING
THE DEPARTMENT OF ENERGY'S ROCKY FIATS PLANT:A GUIDE TO RECORD SERIES USEFUL FOR
Air Sampling Summaries of Events, 1982-1985 VI-13Alpha Analysis Logs, 1973-1985 VII-8 •Alpha Spec Calibration Status Reports, 1981-1983, 1987-1990 III-7American Car and Foundry Industries (ACF) Inspection and CertificationRecords, 1961-1968 W-9
American Car and Foundry Industries (ACF) Production Route Cards,1961-1968 IV-11
American Car and Foundry Industries (ACF) Special Product Numbers Log,1961-1967, 1989, 1991 W-12
Americium Recovery Reports, 1974-1982, 1985-1988 DI-13Analytical Gallium Run Results, 1986 IV-14Annual Reports, 1960, 1967-1984 II-7Area Manager's Administrative Records, 1955-1992 II-8Area Manager's Audit Logs, 1988-1989 II-9ASBDBASE [Asbestos Database], ca. 1990-Current VI-14Asbestos Abatement Program Blueprints, undated DI-8Asbestos Abatement Program Records, 1984-1991 VI-15Asbestos Hazard Assessment Records, 1989-1991 VI-16Asbestos Manual, 1989 VI-17Asbestos Training Manual, 1988 VI-18Assembly and Component Logs, 1960-1961, 1967-1987 IV-15Assembly/Disassembly Site Return Records, 1964-1983, 1986-1988 IV-16Assembly Functitin Test Results, 1962, 1978-1981 W-17Assembly Process Cards, 1965-1984, 1986, 1989 W-18Assessment of Environmental Conditions at the Rocky Flats Plant, 1989 VI-19Assessment of Nuclear Materials Inventory Reports, 1975-1979, 1981 IV-19ATMX [Atomic Materials Rail Transfer] Railcar Safety Analysis and ProceduresManual, 1976 IV-20
Attendance Logs, 1976-1985 VII-9
ALPHABETICAL LIST OF SERIES TITLES 1-61
Background Sampling Records, 1981 VI-20Backlog Waste Reassessment Records, 1990-Current V-8Beryllium Bonding Process Records, 1984, 1986-1988 W-21Beryllium litigation Files, 1957-1988 II-10Beryllium Processing Files, 1947-1968 IV-22Beryllium Sampling Records, 1963-Current VI-21Beryllium Surveillance Program Control Records, 1984-Current VII-10Beryllium Surveillance Program Presentation Records, 1980-Current VII-12Beryllium Surveillance Program Reporting Records, 1991-Current Beryllium Surveillance Program Results Records, 1988-Current VII-14Bill of Material - Record of Change Forms, 1963-1969 IV-23Bioassay Logs, 1957-1975 VII-15Bioassay Records, 1952-1955, 1964-1971, 1978-1989 VII-16Bioassay Results Notification Records, 1978-1979, 1981-1991 VII-18Body and Lung Burden Data Cards, ca. 1972-Current VII-19Body Counter Schedule Logs, 1985-Current VII-20Body Counter System Records, 1962-1979 VII-21Breathing Zone Air Quality Records, 1972-1973 VI-22Building 122 Safety Inspection Reports, 1985-Current VI-23Building 371 Nuclear Materials Safety Manual, 1981 N-24Building 444 Chromic Acid Spill Records, 1989 V-9Building 444 Waste Control Records, 1970-1971 V-10Building 551 Chemical Inventory Report, 1993 IV-25Building 707 and Building 776 Chromium Smear Sample Results, 1991 VI-24Building 707 Operations Resumption Report, 1992 IV-26Building 771 Outfall Monitoring Records, 1971 IV-27Building 776 Health Physics Correspondence, 1971-1975 VI-25Building Air Sampling Records, 1965-1968, 1974-1975, 1977-1978, 1980-1992 • • . VI-26Building and Equipment Criticality Recommendation Records, 1958-1959,1967-1979 III-9
Building and Operational Readiness Reviews, 1986-Current VI-28Building Books, 1991-Current V-11Building Inspection Records, 1980-Current VI-29Building Radiation Contamination Survey Records, 1965-1992 VI-30Carcinogen Records, ca. 1985-1993 VI-33Casting Run Records, 1982, 1984 IV-28Cathode Testing Log Sheets, 1985-1987 IV-29Chemical and Foundry Operations Procedures and Guidelines, 1970-1988 IV-30Chemist Urinalysis Evaluation Records, 1985 VII-22Chromosome Stay Records, 1970-1984 VII-23Communications General Correspondence, 1969-1972 11-11Component Design Drawings and Specifications, 1956-1991 W-31Component Inspection and Certification Records, ca. 1954, 1959-1989 IV-32Composition of Ending Inventory (COEI) Reports, 1989-1990 IV-35Conceptual Design Report for Health Physics/Environmental Projects, 1988 VI-34
Federal Bureau of Investigation (FBI)-Seized Records - General, 1973-1991 . . . 11-16Federal Bureau of Investigation (FBI)-Seized Records - Materials Handling,1981-1989 D/-54
Field Note Authorization Records, 1974-1977 111-23Fitness Maintenance Program Records, 1988-1991 VII-44Five Rem Study Records, 1978-1979 VII-45Flu Shot Release Records, 1985 VIE-46Food Service Accident, Occupational Disease, and Fire Experience MonthlySummaries, 1962-1975 VII-47
General Correspondence - Medicine, Health, and Safety, 1969-1990 II-19General Correspondence - Military Research and Applications, 1971-1979, 1983 11-21General Laboratory Procedures Manuals and Reports, 1967, 1973, 1976-1980,1983-1984 11-22
General Manager's May 1969 Fire Correspondence, 1969-1970 II-23General Manager's May 1969 Fire Records, 1969-1970 11-24Glovebox Inspection Logs, 1981-1983 VI-47Glovebox Maintenance Records, 1987-1988 VI-48Groundwater Sampling and Monitoring Records, 1980-1990 VI-49Hazard Assessment Records, 1990-Current VI-50Hazard- Communication Records, 1985-1992 V-15Hazard Inventory Database, 1990-Current VI-51Hazard Surveillance Program Records, 1986-1988, 1994-Current VII-48Hazardous, Mixed, and Radioactive Waste Handling Records, 1992-Current . . . V-16Hazardous Spills Database, ca. 1990-Current V-17
ALPHABETICAL LIST OF SERIES TITLES 1-64
Hazardous Spills Occurrence Reports, 1991-Current V-18Hazardous Substance Release Records, 1990-Current V-19Hazardous Waste Handling Procedures, 1972-1978, 1985-1988 V-20Hazardous Waste Shipment Inventory Records, 1986-1992 V-21Health and Safety Planning Records, 1990-1992 II-25Health Effects Committee Meeting Records, 1991-Current VII-49Health Effects General Correspondence, 1991-Current II-26Health Effects Litigation Files, 1960-Current VII-50Health Effects Presentation Records, 1966-Current II-27Health Physics Audit Correspondence, 1971-1975 II-28Health Physics Publications, 1960-1961, 1969-1976 II-29Health Protection Appraisal and Audit Records, 1973-1987 II-30Heart and Lung Examination Records, 1985-1989 VII-51Heat/Cold Stress Records, 1988-1989 IV-55High Dosimeter Results Log, 1983-1984 VII-52High Dosimeter Results Records, 1976-1984, 1989 VII-53Holding Tank Raw Data Sampling Records, 1984-1986 V-22Holding Tank Records, 1989-1991 III-26Hood, Laundry, and Cafeteria Monitoring Records, 1971-1974 VI-52Hydrologic Test Hole Reports, 1974-1979 VI-53Identification of Hazardous Waste, Radioactive Mixed Waste, and ResidueGenerating Processes at the Rocky Flats Plant, 1991-1993 -V-23
Implementation Plan for the Radiation Protection of Occupational Workers,1990 VII-54
Inactive Procedures for Manufacturing Documents, 1963-1972 N-56Incident and Occurrence Records, 1958-Current VII-55Industrial Engineering General Records, 1973-1980 Industrial Engineering Time and Motion Study Records, 1963-1967 II-31Industrial Hygiene Administrative Records, 1978-1983, 1991-Current II-32Industrial Hygiene Authorization and Recommendation Records, 1977-1983 . . . III-28Industrial Hygiene Budget and Planning Records, 1980-1983 II-33Industrial Hygiene Emergency Response and Occurrence Reports, 1986-1991 . . VII-57Industrial Hygiene Log, 1962-1966 VI-54Industrial Hygiene Meeting and Committee Records, 1979-1982 Industrial Hygiene Publications, 1978-1982 II-35Industrial Hygiene Quality Assurance Audit Records, 1989 II-36Industrial Hygiene Subject Files, 1956-1976 VI-55Industrial Hygiene Survey and Sampling Records, 1965-1976, 1979-Current VI-56Industrial Hygieue Training Records, 1993 II-37Injury, Accident, and Loss Records, 1965-1975, 1978-1986, 1988-Current VII-58Internal Exposure Logs, 1969-Current VII-60Internal Exposure Summary Reports, 1958-1989 VII-61Inventory Balance Verification Reports, 1971-1972, 1974-1983, 1990-1991 IV-57Inventory Difference (ID) Control Data Records, 1976-1980 IV-58Investigation Reports, 1970, 1975-1976, 1978-1981, 1984, 1988-1989 VII-62
ALPHABETICAL LIST OF SERIES TITLES 1-65
Joining Research and Development Reports, 1957-1965, 1967 P/-59Joint Company-Union Safety Committee Safety Concern Records, 1970-1993 . . VI-58Key Transfer Logs, 1988 II-38Lamm-Wirth Task Force Records, 1972-1975 II-39Land Acquisition and Use Records, ca. 1970-1972 II-40Land Disposal Requirements Meeting Records, 1992-Current V-24Landfill Log, 1974 V-25Landfill Monitoring Records, 1974-1978 V-26Laser Eye Examination Records, 1984 VII-63Laser Isotope Separation (LIS) Program Records, 1976-1982 IV-60Laser Isotope Separation (LIS) Purchasing and Engineering Records, 1984-1985 BI-29Laser Records, 1977-Current VI-59LCO [Limiting Conditions for Operation] Forms, 1990-1991 BI-30Line 17 Report Records, 1976 VII-64Liquid Waste Production Reports, 1990-Current V-27Litigation Files of Injury and Exposure Records, undated VII-65Low-Level Waste Certification Program Management Plan, 1992 V-28Low-Level Waste Shipment Forecast Records, 1992-Current V-29Low-Level Waste Shipment Records, 1992-1993 V-30Maintenance Work Control Packages, 1984-1993 III-31Management Candidate Review Records, 1977-1980 II-41Material Certification Coding Records, 1958-1960 IV-61Materials Inventory Breakdown Reports, 1963-1964 IV-62Materials Inventory Ledgers, 1964-1965 IV-63Materials Missing or Unaccounted For (MUF) Summary Reports, 1971-1974,1977 IV-64
May 1969 Fire Correspondence, 1965-1969 VI-60May 1969 Fire Decontamination Records, 1969 VI-61May 1969 Fire Interviews, 1969 VI-62May 1969 Fire Photographs, 1969 VI-63May 1969 Fire Records, 1966-1969 VI-64May 1969 Fire Shift Logs, 1969-1971 VI-65May 1969 Fire Video and Audio Recordings, 1969 VI-66Measurement Control Task Force Meeting Minutes, 1974-1981 IV-65Medical Case Files, 1952-Current VII-66Medical Department Appointment Records, 1979, 1982-1983, 1985-1986,1988-1990 VII-68
Medical Equipment Inspection and Calibration Logs, 1979-Current III-33Medical, Health,jnd Safety Policy Manuals, 1975-1989 II-42Medical limitation Records, 1985-1989 VII-69Medical Monitoring of Radiation Workers Program Records, 1980-1986 VII-70Medical Waste Barrel Logs, 1993-Current V-31Medical Waste Handling Procedures and Guidelines, 1993 V-32Metal Assay and Sampling Results, 1967-1988 IV-66Meteorological Records, 1953-1965, 1970-1979 VI-67
ALPHABETICAL LIST OF SERIES TITLES 1-66
Miscellaneous and Special Sample Analysis Request Records, 1981, 1983-1984 . . VI-68Module J Incident Investigation Records, 1983 VI-69Monthly Production and Defect Charts, 1971-1979, 1981-1983 W-68Motion Picture Film, ca. 1968-1970 II-43Non-Destructive Assay Systems Results, 1984 IV-69Non-Nuclear Materials Inventory Control Records, 1975-1978 IV-70Non-Plutonium Inventory Worksheets, 1973-1978 D/-71Non-Radioactive Landfill Monitoring Records, 1973-1977 V-33Normal Operational Loss (NOL) Records, 1974-1981 IV-72Nuclear Materials Accounts Balance Worksheets, ca. 1968-1970 D/-73Nuclear Materials Analysis Accountability Records, 1973-1974, 1979, 1982-1984,1986-1987 IV-74
Nuclear Materials and White Drum Transfer Reports, 1980-1986 V-34Nuclear Materials Control and Accountability Material Receipts, 1971-1974,1978-1983 IV-75
Nuclear Materials Control Four-Part General Ledgers, 1974-1978, 1980-1993 . . D/-76Nuclear Materials Control Records, 1954-1963, 1969-1971 IV-79Nuclear Materials Inventory Summary Reports, 1969, 1974-1994 IV-80Nuclear Materials Management Forecasting and Planning Records, 1970-1985 . IV-84Nuclear Materials Management Safeguards System (NMMSS) BalanceReports, 1982-1987 IV-85
Nuclear Materials Management Safeguards System (NMMSS) Journals,1977-1988 IV-86
Occupational Environmental Safety and Health Appraisals, 1986-1989 II-47Occupational Health Division Correspondence, 1991-1993 II-48Occupational Health Division Policies, Procedures Manuals, and Guides,1991-Current VI-70
Occupational Health General Correspondence, 1973-Current II-49Occupational Health Management Procedures, 1988-Current 11-50
ALPHABETICAL LIST OF SERIES TITLES 1-67
Occupational Health Monthly Safety Meeting Records, 1987-Current II-51Occupational Health Quality Assurance Planning Records, 1988-1993 II-52Occurrence Reporting and Processing System (ORPS), 1994-Current VII-71October 1965 Fire Records, 1965-Current VII-73Operating Manuals, 1969-1970, 1975-1977 III-34Operations Health and Safety Planning Records, 1986-1992 II-53Operations Managers' Correspondence Files, 1975-1987 II-54Operations Resumption Briefing Outlines, 1990 II-56Organizational Chart, 1976 II-57Part Evaluation Data Records, 1972-1975, 1981-1983 IV-100Parts Disposition Records, 1953-1970, 1980-1983 W-101Personal Protection Equipment Records, 1984-1993 VII-74Pipe Weld Quality Assurance Records, 1976-1980 III-35Pipette Calibration Records, 1991 III-36"Planchet Data Sample Records, 1978 VI-71Plutonium Button Shipment Reports, 1981-1982 W-102Plutonium Density Records, 1982 D/-104Plutonium Discard Records, 1963-1975, 1979-1981 IV-105Plutonium Monitoring Reports, 1971-1973 VI-72Plutonium Operations Phased Resumption Management Plan Records,1990-1991 II-58
Plutonium Operations Resumption Records, 1990 II-59Plutonium Recovery and Waste Treatment Facilities Construction PlanningRecords, 1970-1980 III-37
Plutonium Recovery and Waste Treatment Facility Instrument Files,1974-1980 III-39
Plutonium Recovery and Waste Treatment Facility Nonconformance Reports,1974-1976 III-40
Plutonium Recovery and Waste Treatment Facility Project ConstructionFiles, 1971-1981
Plutonium Recovery and Waste Treatment Facility Quality AssuranceRecords, ca. 1972-1976 III-42
Plutonium Recovery and Waste Treatment Facility Vessel FabricationRecords, 1975-1976
