A Guide to UBS Accounting Task : The simple steps to record business transaction

1 A Guide to UBS Accounting Task


Copyright © 2015

All rights reserved. No part of this publication may be reproduced, distributed,

or transmitted in any form or by any means, including photocopying, recording

or other electronic or mechanical methods, without the prior written

permission of the publisher, except in the case of brief quotations embodied in

critical reviews and certain other non-commercial uses permitted by copyright

law.

For permission request, kindly email to:

[email protected]

Arranged & published by,

ROSFASHIHAH BINTI ROSLAN

[email protected]

mailto:[email protected]


Currently, the accounting requires a change towards modernization. Most of the

businesses nowadays have been using computerised handling their recording of

daily business operation. Presently, manually recording method is not relevant

accordance to the requirements of the government appeals towards management by

information technology based.

Nowadays, there was much software that was developed to facilitate business

recording system. One of outstanding software & usually used by the business was

UBS ACCOUNTING SOFTWARE, was developed by SAGE Software Sdn Bhd. There are

several advantages of using this software among other such as this software demand

minimum knowledge of computer and also it was designed such a user friendly way

and comply with international accounting standards.

So that, A GUIDE TO UBS ACCOUNTING TASK is valuable tools in understanding in

preparing UBS tasks.

As the title suggest, this e-book consists of steps used in preparing the task in

chronological orders. So that, the viewer will understand the flow during preparing

the task using UBS Accounting software according to four (4) phases of recording

procedure, which are function & structure, processing, reporting & analyzing through

reports shown.

I have relied on my own experienced teaching computerized accounting system

course almost of 5 years. This e-book also collection of my own questions or exercise

with the answers also provided.

Finally, I fully accept responsibilities for any errors that are bound to exist of any

steps or chapter. I nevertheless trust that such errors would not impede a serious

study of texts.

ROSFASHIHAH BINTI ROSLAN

[email protected]

preface


ROSFASHIHAH BINTI ROSLAN had been as an Accountancy Lecturer for more than

five (5) years. She holds a Bachelor’s Degree in Accounting (Edu.) from Universiti

Pendidikan Sultan Idris, Tanjong Malim, Perak. She was graduated since 2010, then

until now served at Polytechnic Merlimau, Malacca.

ROSFASHIHAH is also author of other book; Malaysian Taxation 1. She has been

teaching diploma program and got experienced in teaching accounting subjects;

Malaysian Taxation, Fundamentals of Accounting & Computerised Accounting

System within these five years.

She also attending many course and seminar that involved accounting system issued

by SAGE Sdn Bhd.

About the author


Particulars pages

Preface 3

About the author 4

Table of content 5

Opening New File 6

Step 1 : Setting Company Profile 7 - 8

Step 2 : Chart Of Account 9 - 14

Step 3 : Opening Balances 15 - 16

Step 4 : Distribute Last Year Aging 17 - 19

Step 5 : Organize Batches 20 - 21

Step 6 : Transactions 22 - 23

Step 7 : Maintain Stock Values 24

Step 8 : Adjustment 25 - 28

Step 9 : View/Print Reports 29

Step 10 : Month-End/Year-End Processing 30 - 32

Step 11 : Backup 33

Comprehensive Exercise 1 (Meefzal Sdn Bhd) 34 - 37

Comprehensive Exercise 2 (Chanteq Enterprise) 38 - 42

Comprehensive Exercise 3 (De Moly Enterprise) 43 - 57

Comprehensive Exercise 4 (Mila Enterprise) 58 - 71

Topical Exercise 72 - 77

Answers 78 -80

Table of content


❶ Click ADD → ❷ Fill in the 'COMPANY NAME' → ❸ Fill the name of

'DIRECTORY' → ❹ Click SAVE→ ❺ Click SELECT

Username : ADMIN & Password : UBS → click SIGN IN

❶

❷ ❸

❹

UserID : ADMIN

Password : UBS

❺

❶

❷

❸


STEP 1 :

SETTING COMPANY PROFILE

7. HOUSEKEEPING → 1. SETUP → 1. GENERAL SETUP → COMPANY PROFILE → OK

Business’s Name SETIA MAJU ENTERPRISE

Registration No 457798-M

Address 415-4,Taman Perindustrian Malim, Malim Jaya, 77800

Melaka

Phone No 06-268 9021

Fax No 06-268 9022

Financial Period 01 January 2013 – 31 December 2013

Using Computerized June 2013

Company Type Sole Proprietorship

Phone & Fax

Address

Phone & Fax

Date a day before

the new financial

period starts

Number of month from

the start of financial period

until using computerized

* *

* *

* *

* *

*

*

* *


DEBTOR ACCOUNT GROUP : From 3000 To 3000

CREDITOR ACCOUNT GROUP : From 4000 To 4000/4001(if any)

STARTING & CLOSING PERIOD :

❶ If the company financial period is 01 January 2013 until 31 December 2013,

starts using computerized on March 2013; thus

LAST ACCOUNTING DATE : 31 /12/2012

STARTING PERIOD : 3

CLOSING PERIOD : 12

❷ If the company financial period is 01 April 2013 to 31 March 2014, using

computerized on February 2014

LAST ACCOUNTING DATE : 31/03/2013

STARTING PERIOD : 11

CLOSING PERIOD : 12

❸ If last accounting date was 30 September 2013. Using computerized on April

2014.

THIS ACCOUNTING YEAR : 01/10/2013 to 30/09/2014

STARTING PERIOD : 7

CLOSING PERIOD : 12

4000 : TRADE CREDITORS

4001 : OTHER CREDITORS


STEP 2 :

CHART OF ACCOUNT (COA)

1. GENERAL → 1. GENERAL LEDGER A/C MAINTENANCE → click ADD

2010/ 000

2010/ MV1

3000/ M01

PRIMARY NO

Different by 10,

differentiate by

category &

numbered by

sequences

SECONDARY NO

Either /000

or

Combination of

numbers & letter

(MV1) / (M01)

* *

*

*

❶

❷

❸

❾

❻

❺

❹

❺

❽


Account

Number Description

Special

Account

(SA)

Account

Type

1000/000 CAPITAL A

1050/000 PROFIT & LOSS ACCOUNT @

RETAINED EARNING

PA A

1060/000 DRAWING A

1070/000 LONG TERM LOAN B

2001/000 MOTOR VEHICLE – MCB 2557 D

2001/MV1 PROVISION FOR DEPRECIATION OF

MOTOR VEHICLE – MCB 2557

AD D

2002/000 OFFICE EQUIPMENT D

2002/OE1 PROVISION FOR DEPRECIATION OF

OFFICE EQUIPMENT

AD D

2003/000 FURNITURE & FITTINGS D

2003/FF1 PROVISION FOR DEPRECIATION OF

FURNITURE & FITTINGS

AD D

3000/000 DEBTORS CONTROL F

3010/000 CASH IN HAND F

3020/000 BANK BK F

3030/000 STOCK AS AT 31 DECEMBER 2013 BS F

3005/000 PROVISION FOR DOUBTFUL DEBTS F

3040/000 PREPAYMENT OF SALARY (if any) F

3050/000 PREPAYMENT OF RENTAL (if any) F

4000/000 TRADE CREDITORS CONTROL G

4001/000 OTHER CREDITORS CONTROL G

4010/000 ACCRUAL OF REFRESHMENT (if any) G


4020/000 ACCRUAL OF SALARY (if any) G

4030/000 EPF ACCRUAL(if any) G

4040/000 SOCSO ACCRUAL(if any) G

5000/000 SALES H

5010/000 RETURNS INWARDS

(NOT sales return)

I

5020/000 DISCOUNT RECEIVED L

5030/000 COMMISSION RECEIVED L

6000/000 OPENING STOCK OS J

6010/000 PURCHASES J

6020/000 RETURNS OUTWARDS

(NOT purchase return)

J

6030/000 CARRIAGE INWARDS J

6040/000 CLOSING STOCK CS J

9010/000 CARRIAGE OUTWARDS M

9020/000 WATER & ELECTRICITY M

9030/000 DISCOUNT ALLOWED M

9040/000 DEPRECIATION OF FIXED ASSETS M

9050/000 SALARIES M

9060/000 INSURANCE M

9070/000 REFRESHMENT M

9080/000 RENTAL M

9090/000 STAMP & POSTAGE M

9100/000 STATIONERIES M

9110/000 WAGES M

** The account number will be given according to the SEQUENCES of that account

stated in Trial Balance


2. DEBTORS → 1. DEBTORS FILE MAINTENANCE → click ADD

** Key-in ❶ DEBTOR NO / ❷ NAME / ❸ ADDRESS / ❹ PHONE NUMBERS /

❺ FAX / ❻ TYPE CURRENCY SYMBOL : 'RM' / ❼ CURRENCY WORD : 'Ringgit

Malaysia' / ❽ click SAVE

Account No Description Special

Account (SA)

Account

Type

3000/M01 MASTER MIND CORPORATION

F

3000/P01 PHEONIX TRADING

F

3000/M02 MELATI SDN BHD

F

*

*

*

*

*

* *


3. CREDITORS → 1. CREDITORS FILE MAINTENANCE → click ADD

** Key-in ❶ CREDITOR NO / ❷ NAME / ❸ ADDRESS /❹ PHONE

NUMBERS / ❺ FAX / ❻ TYPE CURRENCY SYMBOL : 'RM' / ❼ CURRENCY

WORD : 'Ringgit Malaysia' / ❽ TERM : '60 days' (if any) / ❾ SAVE

** To view back all registered chart of account

1.GENERAL → 3. PRINT CHART OF ACCOUNT → select ALL ABOVE → OK

* *

*

*

*

*

* *


Example :

Cakelicious Sdn Bhd, supplied cakes ingredients to AL-IMAN Bakery operation. Below

was the invoice received by AL-IMAN Bakery on 02 February 2013.

CAKELICIOUS SDN BHD

No 220, Taman Saujana Permai,

75450 Bukit Katil, Melaka

Tel : 06 -268 1111 Fax: 06-268 1112

INVOICE

No : INV 02/22

Date: 02/04/2013

To : AL-IMAN BAKERY

Term

settlement 60 days

No Description Qty RM/unit Amount

1

2

Flour

Icing Sugar

500

200

20.00

20.00

1,000.00

400.00

TOTAL 1,400.00

Authorised Signature :

7d: 15% / 14d : 5%

Account

No Description

Special

Account

(SA)

Account

Type

4000/A01 ACER SUPPLIES (M) TRADING

G

4000/B01 BEST COMPUTER HARDWARE SDN BHD

G

4000/B02 BRIGHT TECH ENTERPRISE

G

4001/L01 LEMAN MOTOR SERVICES

G

4001/C01 COL ENGINEERING SDN BHD

G


STEP 3 :

OPENING BALANCES

1. GENERAL → 2.ENTER OPENING BALANCES → click EXIT

Key-in same as in TRIAL BALANCE. Make debit & credit are EQUAL

This FIVE (5) accounts should be ZERO (0.00) balance;

❶ DEBTORS CONTROL (3000/000)

❷ TRADE CREDITORS CONTROL (4000/000)

❸ OTHER CREDITORS CONTROL (4001/000)

❹ OPENING STOCK (6000/000)

❺ CLOSING STOCK (6050/000)

Amount For ❶ DEBTORS CONTROL ❷ TRADE CREDITORS CONTROL

❸ OTHER CREDITORS CONTROL must be keying by individually in

the subsidiaries debtor & creditors company account (refer table aging)


ATTENTION!!

If INCOME & EXPENSES account does not appear, means you're STARTING

PERIOD was wrong.

You must fix the STARTING PERIOD in the company profile

(please refer back step1)

Amount for ❹ OPENING STOCK ❺ CLOSING STOCK will be keying

during MAINTAIN STOCK VALUE


STEP 4 :

DISTRIBUTE LAST YEAR AGING 2. DEBTORS → 2. DISTRIBUTE LAST YEAR AGING → EXIT

Ke-yin from BELOW. Amount appear in CURRENT, will show answers

are correct or not.

Company Total Current 1

month

2

month

3

month

4

month

5

month

6

month

Pheonix

Trading

5,200 400 - 1,000 1,500 - 1,500 800

Master

Mind Co.

16,500 4,500 2,500 - 2,600 4,300 2,600 -


3. CREDITORS → 2. DISTRIBUTE LAST YEAR AGING → EXIT

For creditors, put NEGATIVE SIGN in front of amount.

Company Total Current 1 month 2 month

Sunny Enterprise 13,000 -7,000 -4,000 -2,000

Central Gain Sdn Bhd 23,000 -12,600 -4,800 -5,600


** How to view & print debtors/ creditors aging

2. DEBTORS → 7. PRINT DEBTORS AGING → click OK

3. CREDITORS → 7. PRINT CREDITORS AGING → click OK


STEP 5 :

ORGANIZE BATCHES

4. TRANSACTIONS → 2. ORGANIZE BATCHES → EXIT

Can choose either to use ADD or GENERATE method

RULES IN PREPARING BATCHES

The batches must be keying exactly follow the SEQUENCE & NAMES of

batches listed in question paper

You may enter the MONTH IN FULL or abbreviate the name of the month up

to FIRST 3 CHARACTERS.

Numerical year MUST be written in 4 digits

A dash “-“ MUST be put in between BATCH TITLE & THE MONTH.

OR

Used first three

(3) characters of

month name.

eg : Feb'2014


OR

** How to delete the wrong batches

(e.g. wrongly keying not in sequence or double keying)

7. HOUSEKEEPING → click ADMINISTRATIVE TOOLS → password : 'UBS' →

click YES → click TOOLS → 6. CHANGE BATCH LOCK STATUS & PIN NO →

click APPLY → highlight batches to be deleted → click DELETE → OK

** For typing error or wrong select month, EDIT DIRECTLY on screen

The name of

month was in

full

eg : February

'2014

Used first three

(3) characters of

month name &

without (').

eg : Feb 2014


STEP 6 :

TRANSACTIONS

TRANSACTIONS → 1. TRANSACTION FILE MAINTENANCE

Can choose either to use ADD or QUICK method

When use QUICK, choose MASTER ACCOUNT for which account appear

repeatedly in many transaction.

QUICK method usually used for single layer entries of transaction

❶ e.g. (Dr) Rental

(Cr) Bank

ADD method usually used for more than single layer entries of transactions

❶ e.g Water & Electricity RM 200

Telephone Charge RM 100

Bank RM 300

❷ e.g (Dr) Salary RM 1,200

(Cr) EPF Accrual RM 70

SOCSO Accrual RM 15

Cash RM 1,110

NO ADDITIONAL PREFIX is allowed in Reference Number if it does not exist

in the source documents

Document related to transactions was as follow:

Document Ref No (E.g) Batches

Invoice SENT INV 1001 Sales Journal

Invoice RECEIVED INV 2000 Purchases Journal

Cash Payment Voucher CPV 100/01 Cash Book

Cash Bill CB 900 Cash Book

Payment voucher - Cheque PV 500/01

MBB 12345

Bank Book


Credit notes SENT CN 567/01 Returns Inwards

Credit notes RECEIVED CN 123/45 Returns Outwards

Debit notes (undercharged bill) - discount DN 12/05 General Journal

Drawing NO: 1001 General Journal

Invoice – Bought assets by credit INV 701 General Journal

** How to delete unwanted transactions

Find the transaction by batch → click V.EDIT → put ************* in the space

'REF. NO' & change amount into ZERO (0.00) at the both sided (debit &

credit) → click SAVE → EXIT

7. HOUSEKEEPING → 4. FILE ORGANISATION → click UNMARK ALL →

click DELETE UNWANTED TRANSACTIONS → OK

** How to delete all transactions

7. HOUSEKEEPING → 6. CLEAR FILE/GENERATE SAMPLE CHART → choose

' 2. CLEAR ONLY TRANSACTION – CHART & B/F REMAIN' → OK

❶

❹

❸

❷

❼ ❻ ❺ ❽

❾

❿


STEP 7 :

MAINTAIN STOCKS VALUE

1.GENERAL → 6. MAINTAIN STOCK VALUES → ADD

Select the account for BS (3030/000), OS (6000/000) & CS (6040/000)

ATTENTION!!

If the number above doesn’t come out, fix it by put BS, OS & CS in Special

Account (SA) tab in GENERAL LEDGER ACCOUNT MAINTENANCE

(please refer back step1)

❷

Keying amount stock 3030/000

– refer in Trial Balance

CLOSING STOCK end of the

month – refer in question

Enter NINE (9) times until all the

numbers appear & blue tab going

down

❺

❸

❹

❶


STEP 8 :

ADJUSTMENT

the adjustment is either BANK RECONCILIATION STATEMENT or

TRANSACTIONS ADJUSTMENT

All the adjustment happen at THE END OF THE MONTH/YEAR

Adjustment:

Depreciation on fixed

assets (example)

❶ MOTOR VEHICLE

** 9070/000 (M) ** 2001/MV1 (D)

Depreciation of fixed

assets

Provision for

Depreciation of Motor

Vehicle

❷ FURNITURE &

FITTINGS

** 9070/000 (M) ** 2002/FF1 (D)


assets

Provision for

Depreciation of Fixture&

Fittings

❸ FURNITURE

** 9070/000 (M) ** 2003/F01 (D)


assets

Provision for

Depreciation of

Furniture

Batches : GENERAL JOURNAL

Provision for doubtful

debts

❶ INCREASE (expenses)

** 9080/000 (M) 3005/000 (F)

Increased in Provision

for doubtful debts


debts

❷ DECREASE

(revenues)

3005/000 (F) ** 5030/000 (L)


debts

Decrease in Provision for

doubtful debts

Bathes : GENERAL JOURNAL

** Number given refer

to sequence


PREPAYMENT OF

EXPENSES

(current assets)

** 3040/000 (F) ** 9090/000 (M)

Prepayment of

Refreshment

Refreshment

** 3050/000 (F) ** 9100/000 (M)

Prepayment of

Insurance

Insurance


ACCRUAL OF

EXPENSES

(current liabilities)

** 9100/000 (M) ** 4010/000 (G)

Rental Accrual of Rental

** 9110/000 (M) ** 4020/000 (G)

Water & Electricity Accrual of Water &

Electricity


BOUNCE CHEQUE

(dishonoured cheque)

To clear the bounce

cheque, we need to

offset the entries

3000/P01 (F) ** 3010/000 (F)

Pheonix Trading Bank

3000/P02 (F) ** 3010/000 (F)

Pyrixe Sdn Bhd Bank

Batches : BANK BOOK


** How to lock the batches

4. TRANSACTIONS → 2. ORGANISE BATCHES → highlight batch → click LOCK

** How to unlock the batches

7. HOUSEKEEPING → 7. ADMINISTRATIVE TOOLS → Password : 'UBS' →

click YES → click TOOLS → 6. CHANGE BATCH LOCK STATUS & PIN NO →

click APPLY → delete 'L.TRANS & ‘L. STATUS’→ Exit

Delete

Delete


** How to change description setting (e.g : sales to income)

7. HOUSEKEEPING → 2. SETUP → 2. ACCOUNT TYPE DESCRIPTION

SETTING → change ‘SALES’ to ‘INCOME’ → OK


STEP 9 :

VIEW & PRINT REPORTS

** How to print LEDGERS

5.REPORTS → 2.PRINT LEDGERS → choose 4.PRINT ALL → choose the

'PERIOD' → choose NUMBER OF ACCOUNT → OK

** How to print TRIAL BALANCE

5.REPORTS → 3.TRIAL BALANCE → choose TRIAL BALANCE / DEBTORS

BALANCE / CREDITORS BALANCE → select till which 'period' → click THIS

YEAR ONLY → OK

** How to print PROFIT & LOSS ACCOUNT

5.REPORTS → 4.PROFIT & LOSS ACCOUNT → choose THIS ACCOUNTING

YEAR ONLY or THIS YEAR-THIS MONTH → select PERIOD → OK

** How to print BALANCE SHEET

5.REPORTS → 5.BALANCE SHEET → select THIS ACCOUNTING YEAR ONLY →

select PERIOD → OK

Choose Financial

Period


STEP 10 :

MONTH - END PROCESSING

YEAR - END PROCESSING

MONTH-END PROCESSING

❶ You need to change the ‘Period Allowed From’ suit with which month to be

closed.

7. HOUSEKEEPING → 7. ADMINISTRATIVE TOOLS → password : UBS→ YES

→ TOOLS → PERIOD ALLOWED change (for month related to close)→ OK

❷ Do ‘Month-End Processing’

6. PERIODIC → 1. CLOSE MONTH ACCOUNT → Password : ‘UBS’→ OK

Period allowed

always show 1,

so you need to

CHANGE WITH

THE MONTH

TO BE CLOSE


** How to undo month end processing

HOUSEKEEPING → ADMINISTRATIVE TOOLS → password : ‘UBS’ → YES →

TOOLS → 6. CHANGE BATCH LOCK STATUS & PIN NO → APPLY → delete

L.TRANS & delete ‘L’→ Exit

Delete ‘L.

Trans’& status ‘L’

@ put 0


YEAR-END PROCESSING

6. PERIODIC → 2. YEAR END PROCESSING → enter password : ‘UBS’→OK

** There is NO undo for year-end processing, so you need to make sure all the

entries correct because correction cannot be made after close.

Password : UBS


STEP 11 :

BACKUP INTO CD, THUMBDRIVE, DRIVER

Follow all the steps

Spelling must be right as listed in the question paper

Sequence & name of batches must be same as listed in the question paper

Check the transactions entries

All of adjustments must be done (depreciation & PDD only for end of accounting

Period- done annually)

Clear unwanted transaction & wrong batches

Backup the task in appropriately

Month-End Processing

(1x backup)

Year-End Processing

(2x backup)

Rename as MONTH-END Rename as ❶ BEFORE YEAR-END

❷ AFTER YEAR-END


EXERCISE 1:

Meefzal Sdn Bhd bought a computer and wanted to computerize their accounts

starting from 01 May 2014. Its financial year was from 01/08/2013 until 31/07/2014.

Following are the Trial Balance as at 30 April 2014.

RM RM

Capital 110,000

Profit & Loss Account 15,500

Debtors Control 0

Millage & Co. 35,000

Beauty View Enterprise 12,600

Bank 50,000

Cash in hand 30,000

Stock 6,150

Trade Creditors Control 0

Sales 60,000

Returns Inwards 3,000

Opening Stock 0

Purchases 47,000

Returns Outwards 2,500

Closing Stock 0

Water & Electricity 750

Repairs of Motor Vehicle 1,500

Rental 2,000

188,000 188,000

Additional Information:

Stock RM 6,150.00 was valued as at 30 April 2014.


The company has 2 debtors and their aging reports are as follows:

Millage & Co. (month)

11 10 9 8 7 6 5 4 3 2 1 Current

5,000 5,000 9,000 6,000 7,000 3,000

Beauty View Enterprise (month)

11 10 9 8 7 6 5 4 3 2 1 Current

2,000 2,000 6,000 2,000 600

Organize your batches are as follows:

Batch 1 Purchases Journal – May 2014

Batch 2 Sales Journal – May 2014

Batch 3 Bank Receipts – May 2014

Batch 4 Bank Payments – May 2014

Batch 5 Cash Receipts – May 2014

Batch 6 Cash Payments – May 2014

(continue batch 7 until 18 for month of June & July 2014 )

Transactions for May 2014, June 2014 & July 2014 are as follows:

Date Transactions

02.05.2014 Purchased goods from Nice Enterprise RM 2,000

05.05.2014 Paid rental by cash RM 350

10.05.2014 Bought a second-hand lorry by cheque RM 5,000

11.05.2014 Received RM 7,000 cheque from Millage & Co.

25.05.2014 Sold goods by cash RM 2,500

26.05.2014 Sold goods to Millage & Co. at price RM 3,500

01.06.2014 Received cheque from Beauty View Enterprise RM 4,500

03.06.2014 Paid water & electricity by cash RM 300

17.06.2014 Purchased office equipment by credit from Maxwell Sdn Bhd RM

3,500

22.06.2014 Paid salaries & stationeries RM 600 & RM 150 each. Both payments

was made by cheque


26.06.2014 Sold goods by credit to Bright Ltd. RM 2,000

28.06.2014 Cash sales of RM 2,345

07.07.2014 Sales of goods for cash RM 500

12.07.2014 Settled debts to Nice Enterprise by sending cheque RM 1,500

15.07.2014 Bought a goods on credit from Happyday Sdn Bhd at RM 2,500

19.07.2014 Paid petrol for cash RM 300

21.07.2014 Bright Ltd. Paid their debts RM 1,000 by cash

22.07.2014 Sales by credit to Beauty View Enterprise RM 1,500

Stock as at 31.05.2014 is RM 3,000.00

Stock as at 30.06.2014 is RM 5,000.00

Sock as at 31.07.2014 is RM 8,500.00

You are required to:

1) Create Chart of Account

2) Enter Opening Balance

3) Organise Batches

4) Maintain Stock Values

5) Distribute Last Year Aging

6) Enter the transactions

7) View the following reports:

i. Charts of Account

ii. Trial Balance as at 31 July 2014

iii. Trading, Profit & Loss for the year ended 31 July 2014

iv. Balance Sheet as at 31 July 2014


Fill in the blanks based on figure stated in reports above:

NO DESCRIPTION AMOUNT (RM)

1. Last Accounting Year Closing Date : _______________

Starting Period : ____________

Closing Period : ____________

This Accounting Year : ______________ to _____________

Not applicable

2. Total Batch 1

3. Total Batch 7

4. Total Batch 10

5. Total Batch 18

6. Total Trial Balance for the month of July 2014

7. Gross Profit/Loss for the month of July 2014

8. Net Profit/Loss for the month of May 2014

9. Working capital as at 31 July 2014

10. Cash Balance as at 31 July 2014

11. Total Sales for the month of June 2014

12. Bank Balance as at 31 July 2014

13. Total Trial Balance as at 31 July 2014

14. Net Profit/Loss for the year ended 31 July 2014

15. Net Current Assets as at 31 July 2014


EXERCISE 2:

SECTION A (Company Details)

Data Directory : Create a new data directory named NO IC and maintain

The full set of accounting entries here

Company name : CHANTEQ ENTERPRISE

Type : Partnership

Nature of Business : Trading

Registered Address : Lot 4-2-3, Menara Setiawangsa ,

Jalan Genting Sepah,

42600 Pahang.

Tel : 06-661 6677 Fax : 06-661 6688

Accounting Year : 01 January – 31 December

Computerized : Starting on 01 November 2013, use UBS system to handle

all accounting transactions

Books Maintained : Sales Journal (Monthly)

Purchases Journal (Monthly)

Bank Book (Monthly)

Cash Book (Monthly)

General Journal (Monthly)

Creditors group : There are 2 types of creditors maintained; 4000/000 Trade

Creditors and 4001/000 Other Creditors


SECTION B

Following is a trial balance as at 31 October 2013.

Description Debit

(RM)

Credit

(RM)

Capital 125,000

Profit & Loss Account 45,000

Long term loan 20,000

Land & Building 137,800

Motor Vehicle 60,000

Provision for depreciation – Motor Vehicle 6,000

Office Equipment 25,000

Provision for depreciation – Office Equipment 7,500

Debtors Control & Trade Creditors Control 16,500 11,000

Cash 9,000

Bank 90,000

Stock 11,800

Purchases & Sales 95,700 255,500

Purchase return & sales return 1,700 2,100

Commission Received 2,800

Salaries 12,000

Rental 8,000

Water & Electricity 4,500

General Expenses 1,400

Upkeep of Motor vehicles 1,500

TOTAL 474,900 474,900


Debtors Aging Report

Name Balance as

at

31/10/2013

Current

month

(RM)

1 month

(RM)

2 month

(RM)

3 month

(RM)

4 month

(RM)

Likey Sdn Bhd 6,000 1,400 1,500 1,800 - 1,300

Mimiey

Enterprise

5,500 - 1,500 - 2,500 1,500

Niniey Bhd 5,000 1,000 - 4,000 - -

Creditors Aging Report

Name Balance as

at

31/10/2013

Current

month

(RM)

1 month

(RM)

2 month

(RM)

3 month

(RM)

4 month

(RM)

Johorian Corp 6,500 1,000 2,200 3,000 300 -

Lifestyle Sdn

Bhd

4,500 1,500 - - 1,700 1,300

Closing Stock Value

01/10/13 31/10/13 30/11/13 31/12/13 31/01/14 01/03/14 31/03/14 30/04/14 31/05/14

8,300 10,800 9,000 8,800 10,100 7,900 9,700 10,500 10,900

Transaction

Date Details Ref No Amount

(RM)

12/11/2013 Purchase goods from Johorian Corp S012 7,000

20/11/2013 Purchase goods from Lifestyle Sdn Bhd 234 4,750

01/12/2013 Bought Furniture from Syarikat Perabot

Billion

0007 1,800

15/12/2013 Purchase goods from B.G. Group AB903 9,625


20/12/2013 Purchase goods from Lifestyle Sdn Bhd 444 4,800

25/12/2013 Purchase goods from Johorian Corp S822 4,000

14/11/2013 Sales goods to Mimiey Enterprise AC8800 6,200

15/11/2013 Sales goods to Likey Sdn Bhd AC8801 5,400

18/12/2013 Sales goods to Niniey Bhd AC8802 9,200

01/12/2013 Sales goods to Niniey Bhd AC8803 11,000

18/12/2013 Sales goods to Mimiey Enterprise AC8804 9,100

25/12/2013 Sales goods to Likey Sdn Bhd AC8805 3,800

15/11/2013 Make Payment to Johorian Corp for

account settlement

PV 5001

MBB 003555

10,000

10/12/2013 Make Payment to Lifestyle Sdn Bhd for

account settlement

PV 5003

BBC 003557

6,500

10/12/2013 Paid to Respective for general expenses

by cash

PV 5004 100

20/12/2013 Purchase goods by cash PV 5005 500

25/12/2013 Paid salary to employees PV 5006

MBB 003348

4,500

31/12/2013 Paid water & electricity bills PV 5007

MBB 003349

900

15/11/2013 Sales goods to Walaa & Group OR 9960 2,000

25/11/2013 Receive payment from Mimiey

Enterprise

OR 9961 10,000

30/11/2013 Cash Sales OR 9962 900

30/11/2013 Received payment from Likey Sdn bhd OR 9963 8,000

11/12/2013 Received payment from Niniey Bhd OR 9964

MBB 002544

15,000

31/12/2013 Received payment from Mimiey

Enterprise

OR 9965

PB 787979

5,000

31/12/2013 Received commission by cash OR 9966 1,000


ANSWER SCHEME

NO DESCRIPTIONS AMOUNT (RM)

1. Last Accounting Year Closing Date :

Starting Period :

Closing Period :

This Accounting Year :

N/A

2. Trial Balance Total as at 31/12/2013

3. Cash on Hand as at 31/12/2013

4. Cash at bank as at 31/12/2013

5. Total Sales for the month of December 2013

6. Net Profit for the month of November 2013

7. Net Profit for the year of 2013

8. Working Capital as at at 31/12/2013


EXERCISE 3:

PART A : COMPANY DETAILS

A-1 Company Name : De Moly Enterprise

A-2 Nature of Business : Trading

A-3 Registered Address : Lot 33, Jalan Kilang Merapi

Kg Kilang Merapi,

77300 Merlimau, Melaka

Tel : 06-261 4455

Fax : 06-261 5566

A-4 Accounting Year : 01 May 2013 – 30 April 2014

A-5 Computerised : Starting from April 2014, UBS Computerized

System to handle the accounting transactions.

A-6 Book maintained : Sales Journal (month & year)

Purchases Journal (month & year)

Bank Book (month & year)

Cash Book (month & year)

General Journal (month & year)

A-7 The following Trial Balance has been extracted from the business’ ledger, sole

trader as at 31 March 2014.

Particular RM RM

Sales 138,078

Purchases 82, 350

Carriage Outwards 5,144

Drawings 7,800

Rent & Rates 3,000

Insurance 3,622

Postage & Stationeries 3,001

Advertising 1,330

Salaries & Wages 6,420


Bad debts 877

Provision for doubtful debts 130

Debtors :

FRESCO Sdn Bhd

Sweet Dessert Enterprise

7,500

4,620

Creditors :

Yi Hoon Supplies

Naufal Cakes

Al-Iman Bakery

5,000

1,500

2,300

Cash in hand 450

Bank 16,002

Stocks 11,927

Office equipment at cost 65,000

Provision Depreciation on office equipment 19,000

Capital 53,035

TOTAL 219,043 219,043

A-8 Invoices Received:

AL-IMAN BAKERY


75450 Bukit Lintang, Melaka

Tel : 06 -268 2020 Fax: 06-268 2021

INVOICE

No : INV 02/22

Date: 02/04/2014

To : DE MOLY ENTERPRISE


1

2

Flour

Icing Sugar

500

200

20.00

20.00

1,000.00

400.00

TOTAL 1,400.00



NAUFAL CAKES

No 220, Taman Bukit Rambai

03000 Melaka

Tel : 06 -283 2121 Fax: 06-283 2222

INVOICE

No : INV 559

Date: 05/04/2014



1

2

Plastic cup

Moulder

1000

3000

0.50

0.50

500.00

1,500.00

TOTAL 2,000.00


YI HOON SUPPLIES

No 100, Taman Bukit Piatu

75450 Melaka

Tel : 06 -267 1232 Fax: 06-267 1233

INVOICE

No : INV 5063

Date: 15/04/2014



1

2

Choclate Powder

Strawberry Powder

1500

1500

0.70

0.50

1 050.00

1 050.00

TOTAL 2 100.00



NAUFAL CAKES

No 220, Taman Bukit Rambai

03000 Melaka

Tel : 06 -283 2121 Fax: 06-283 2222

INVOICE

No : INV 663

Date: 20/04/2014



1 Aluminium 1000 0.50 500.00

TOTAL 500.00


YI HOON SUPPLIES


75450 Melaka

Tel : 06 -267 1232 Fax: 06-267 1233

INVOICE

No : INV 6877

Date: 21/04/2014



1 Chocolate Rice 2000 0.70 1 400.00

TOTAL 1 400.00



YI HOON SUPPLIES


75450 Melaka

Tel : 06 -267 1232 Fax: 06-267 1233

INVOICE

No : INV 6905

Date: 23/04/2014



1 Milk Powder 2500 0.50 1 250.00

TOTAL 1 250.00


AL-IMAN BAKERY



Tel : 06 -268 2020 Fax: 06-268 2021

INVOICE

No : INV 03/66

Date: 25/04/2014



1 Butter 1000 2.00 2 000.00

TOTAL 2 000.00



AL-IMAN BAKERY



Tel : 06 -268 2020 Fax: 06-268 2021

INVOICE

No : INV05/31

Date: 29/04/2014



1 Orange 1400 2.00 2 800.00

TOTAL 2 800.00


A-9 Invoice Sent:

DE MOLY ENTERPRISE

Lot 33, Jalan Kilang Merapi

Kg. Kilang Merapi, 77300 Merlimau, Melaka

Tel : 06 -261 4455 Fax: 06-261 5566

INVOICE

No : INV 5666

Date: 03/04/2014

To : FRESCO SDN BHD


1

2

DO 6652

DO 6698

3 000.00

2 000.00

TOTAL 5 000.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

INVOICE

No : INV 5675

Date: 09/04/2014

To : SWEET DESSERT ENTERPRISE


1

2

DO 6699

DO 6705

2 500.00

3 500.00

TOTAL 6 000.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

INVOICE

No : INV 5680

Date: 12/04/2014

To : FRESCO SDN BHD


1 DO 6765 3 200.00

TOTAL 3 200.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

INVOICE

No : INV 5699

Date: 17/04/2014

To : FRESCO SDN BHD


1 DO 6892 2 400.00

TOTAL 2 400.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

INVOICE

No : INV 5700

Date: 23/04/2014



1 DO 6900 2 700.00

TOTAL 2 700.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

INVOICE

No : INV 5750

Date: 26/04/2014



1

2

DO 6978

DO 6992

2 100.00

1 000.00

TOTAL 3 100.00


A-10 Payment Voucher:

DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

Pay Voucher : 05/663

To : YI HOON SUPPLIES Date: 04/04/2014

No Description Amount

1 Account for April 2014 1 000.00

Cash / Cheque : RHB 523333

TOTAL 1 000.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : Jamal Date: 05/04/2014


1 Salary 800.00


TOTAL 800.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : Seri Warisan ENT Date: 13/04/2014


1 Advertisement 500.00


TOTAL 500.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : NAUFAL CAKES Date: 19/04/2014


1 Account for March 2014 1200.00


TOTAL 1 200.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : ABDUL HANAN Date: 22/04/2014


1 Rental 500.00

Cash / Cheque

TOTAL 500.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : AL IMAN BAKERY Date: 24/04/2014


1 Account for April 2014 2000.00


TOTAL 2 000.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : AH LONG STATIONERIES Date: 25/04/2014


1 Stationeries 30.00

Cash / Cheque

TOTAL 30.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : YI HOON SUPPLIES Date: 29/04/2014


1 Account for March 2014 700.00


TOTAL 700.00



A-11 Official Receipts:

DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566

Off. Receipts : 0666

To : FRESCO SDN BHD Date: 01/04/2014



Cash / Cheque : MBB255563

TOTAL 2 000.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : FRESCO SDN BHD Date: 11/04/2014



Cash / Cheque : MBB255564

TOTAL 2 500.00



DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : SWEET DESSERT ENTERPRISE Date: 15/04/2014



Cash / Cheque : PBB636333

TOTAL 1 000.00


DE MOLY ENTERPRISE



Tel : 06 -261 4455 Fax: 06-261 5566


To : SWEET DESSERT ENTERPRISE Date: 18/04/2014


1 Account for April 2014 500.00

Cash / Cheque

TOTAL 500.00


The following additional information as at 30 April 2014 is available:

a. Rent is accrued by RM 210

b. Rates has been prepaid by RM 880

c. RM 2,211 of carriage represents carriage inwards on purchases.

d. Equipment is to be depreciated at 15% per annum used straight line method.

e. The provision for doubtful debts to be increased by RM 40

f. Closing stock was RM 13,551


PART B : ANSWER SHEET

No Description Amount (RM)

1. Last Accounting Year Closing Date : ……………………………….

Starting Period : ………..

Closing Period : ………..

This Accounting Year : ……………………. To …………………….

2. Total Batch 2

3. Total Batch 3

4. Total Trial Balance for the month of April 2014

5. Net Profit (loss) for the year ended 30 April 2014

6. Cash Balance as at 30 April 2014

7. Total sales for the month of April 2014

8. Bank Balance as at 30 April 2014

9. Total Trial Balance as at 30 April 2014

10. Working Capital as at 30 April 2014


EXERCISE 4:

Part A :

A-1 Company Name : I.C no + Students’s name

A-2 Data Directory : EXERCISE4

A-3 Type : Sole Proprietorship

A-4 Nature of business : Trading

A-5 Registered Address : Lot 4-2-3, Jalan 9-8-7

Taman Merlimau Utara


Tel : 06-263 6687 Fax : 06-263 6578

A-6 Creditors Group : Trade Creditors Group & Other Creditors Group

A-7 Accounting Year : 01 October 2013 – 30 September 2014

A-8 Computerisation : Starting from May 2014, use Sage UBS

Computerised Accounting System to enter all the

transactions.

A-9 Batches Maintained : Purchases Book

Sales Book

Returns Outwards

Returns Inwards

Bank Book

Cash Book

General Journal

A-10 Trial Balance

Notes: “ MILA ENTERPRISE” represents your company name.


The following Trial Balance is extracted from the books of Mila Enterprise as at 30

April 2014.

Description Debit (RM) Credit (RM)

Stock as at 30 September 2013 33,880

Purchases & Sales 105,120 195,000

Debtors & Creditors 89,400 91,900

Capital 100,000

Trading, Profit & Loss A/C 20,500

Goods Returns 1,980 5,300

Discount Allowed 2,800

Water & Electricity 2,750

Telephone Charges 4,770

Salaries 12,000

Rental 2,290

Refreshment 1,200

Bank – Malayan Banking Berhad 81,200

Cash in hand 15,000

Accrual of refreshment 1,200

Upkeep of Motor Vehicle 890

Upkeep of Furniture & Fitting 120

Furniture & Fitting 20,000

Provision for Depreciation – Furniture & Fitting 4,000

Lorry – MCB 1234 55,000

Provision for Depreciation of Lorry – MCB 1234 10,500

TOTAL 428,400 428,400


A-11 The followings are extracted from debtors & creditors aging analysis report as

at 30 April 2014.

Debtors Current 1 month 2 month 3 month 4 month 5 month

Fareeda

Boutique

6,200 5,900 6,500 5,800 - 5,100

Aryani

Sdn Bhd

6,660 4,980 5,860 5,800 4,700 -

Mawar Co. 6,300 8,500 4,900 - 6,400 5,800

Creditors Current 1 month 2 month 3 month 4 month 5 month

Suria

Supplies

6,000 6,700 - 7,500 5,400 -

Nur

Trading

4,400 6,800 7,400 - 5,800 4,900

Indah (M)

& Co.

8,200 6,400 7,300 6,500 - 8,600

A-12 Stock value

Decsription Stock Value (RM)

Opening Stock on 01 October 2013 29,000

Closing Stock on 31 October 2013 31,000

Closing Stock on 30 November 2013 32,000

Opening Stock on 01 January 2014 28,000

Opening Stock on 01 February 2014 23,000

Closing Stock on 28 February 2014 34,000

Opening Stock on 01 April 2014 39,000

Closing Stock on 30 April 2014 52,000


Part B:

** “ Mila Enterprise” represents your company name in the following documents

B-1 Sales Invoice for the month of May 2014:

MILA ENTERPRISE

Lot 4 -2 -3, Jalan 9-8-7, Taman Merlimau Utara


Tel : 06 -263 6687 Fax: 06-263 6578

INVOICE

Inv No : 0101

Date : 01/05/2014

To : Aryani Sdn Bhd


1 Shawl 1000 2.50 20,500

2 Scarf 1000 4.90 4,900

3 Packaging cost 1000

100

TOTAL 25,500


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

INVOICE

Inv No : 0102

Date : 05/05/2014

To : Fareeda Boutique


1 Tudung 6’ x 4’ 500 50.00 25,000

2 Telekung 300 70.00 21,000

3 Packaging cost 500 5.00 2,500

TOTAL 48,500



MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Inv No : 0103

Date : 07/05/2014

To : Aryani Sdn Bhd


1 Tudung 8’ x 6’ 100 50.00 5000

2 Scarf Tebal 50 3.00 150

TOTAL 5,150


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Inv No : 0104

Date : 13/05/2014

To : Mawar & Co


1 Travel Telekung 200 35.00 7,000

TOTAL 7,000



MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

INVOICE

Inv No : 0105

Date: 21/05/2014

To : Murni Sdn Bhd


1 Baju Kurung 150 60.00 9,000

2 Jubah 200 80.00 16,000

TOTAL 25,000


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

INVOICE

Inv No: 0106

Date: 29/05/2014

To : Fareeda Boutique


1 Tudung 6’ x 4’ 200 50.00 10,000

TOTAL 10,000



B-2 Invoice Received for the month of May 2014

INDAH (M) & Co.

No 45, Taman Industri Cheng

45000Cheng, Melaka

Tel : 06 -281 0100 Fax: 06-281 0110

INVOICE

Inv No : 11/52

Date: 08/05/2014

To : Mila Enterprise


1 Baju Kurung 300 40.00 12,000

TOTAL 12,000


SURIA SUPPLIES

88, Taman Muhibbah 14,


Tel : 06 -263 2000Fax: 06-263 2002

Inv No : INV 400

Date: 12/05/2014



1 Tudung 6’ x 4’ 2000 10.00 20,000

2 Tudung 8’ x 6’ 2000 15.00 30,000

TOTAL 50,000



NUR TRADING

No 18, Jalan Desa Duyong 2,

77300 Melaka

Tel : 06 -268 1020 Fax: 06-268 1022

Inv No : INV 1011

Date: 27/05/2014



1 Baju Kurung 200 30.00 6,000

TOTAL 6,000


KOH REPAIRS & SERVICES

Lot 03, Taman IKS Merlimau,


Tel : 06 -263 3333Fax: 06-263 4444

INVOICE

Inv No : 00022

Date: 19/05/2014



1 Upkeep of vehicle – MCB 1234 800.00

TOTAL 800.00



B-3 Credit Notes & Debit Notes for the month of May 2014:

MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

CN No : 110

To : Aryani Sdn Bhd Date: 14\05\2014


1 Being 10% discount for your cash payment 600.00

TOTAL 600.00


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

DN No : 20

To : Indah (M) & Co. Date: 23\05\2014


1 Being goods returns 800.00

TOTAL 800.00



B-4 Official receipts for the month of May 2014:

MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Off. Receipt : 0205

To : Aryani Sdn Bhd Date: 06\05\2014


1 Payment of Account 15,000.00

Cash / Cheque : MBB 444222 TOTAL 15,000.00


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Off. Receipt : 0204

To : Mawar & Co Date: 02\05\2014



Cash / Cheque: PBB 121212 TOTAL 1,500.00


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Off. Receipt : 0206

To : Fareeda Boutique Date: 28\05\2014



Cash / Cheque : MBB 123451

TOTAL 25,000.00



B-5 Payment Voucher for the month of May 2014:

MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Pay.Voucher : 1041

Pay To : POS Malaysia Berhad Date: 29\05\2014


1

Water & Electricity

Telephone Charges

1,500.00

600.00

Cash / Cheque

TOTAL 2,100.00


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Pay.Voucher : 1042

Pay To : Mr. Eng Date: 16\05\2014


1 Rental for the month of May 2014 4,200.00

Cash/ Cheque

TOTAL 4,200.00



MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Pay.Voucher : 1046

Pay To : Suria Supplies Date: 26\05\2014


1 Payment of Outstanding Balance 30,000.00


TOTAL 30,000.00


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Pay.Voucher : 1045

Pay To : Koh Repairs & Services Date: 24\05\2014


1 Being payment of outstanding balance 500.00

Cash / Cheque

TOTAL 500.00



MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Pay.Voucher : 1043

Pay To : Sariah Date: 25\05\2014


1

Salary – May 2014

Less : EPF (RM 198.00)

Less : SOCSO (RM 9.25)

1,800.00


TOTAL 1,592.75


MILA ENTERPRISE



Tel : 06 -263 6687 Fax: 06-263 6578

Pay.Voucher : 1044

Pay To : Indah (M) & Co. Date: 20\05\2014


1 Being payment of outstanding balance 8,000.00


TOTAL 8,000.00



B-6 Depreciation

Annual Depreciation rate for all fixed assets at the end of financial year is 10% using

straight line method. Fixed assets depreciation values shall be calculated annually.

B-7 Accrual of Expenses

Refreshment expenses for the month of March 2014: RM 1,200.00. The amount was

paid on 15/05/2014 by cheque (MBB 123459)

B-8 Prepayment of Expenses

A prepayment of rental amounting to RM 800 was wrongly debited into rental

account.

B-9 Correction

One of the cheque received has been bounced on 04/05/2014. The bounced cheque

number is PBB 121212

B-10 Account Type Description

Change the header Sales to Income in financial report of Trading and Profit & Loss

Account

B-11 Month-End Processing

You have to perform Month-End Processing to close the account of May 2014.

B-12 Backup

Backup into hard disk with backup.acc


TOPICAL EXERCISES

OPEN A NEW FILE

Company Name : MATAHARI CERIA ENTERPRISE

Data Directory : TEDAT3A / TEDAT3B

STEP 1

Company Name : MATAHARI CERIA ENTERPRISE

Type : Sole Proprietorship

Nature of business : Trading

Registered Address : No 43, Jalan Merlimau Utara 4

Taman Merlimau Utara 3


Contact No : 06-283 6678

06-283 6687

Creditors Group : Trade Creditors Group & Other Creditors Group

Accounting Year : 01 June 2013 until 31 May 2014

Computerisation : Starting from January 2014, use Sage UBS Computerised

Accounting System to enter all the transactions.

STEP 2 & STEP 3

Particular Dr (RM) Cr (RM)

Capital 127 120

Profit & Loss 68 000

Drawing 2 500

Furniture 45 000

Motor Vehicle – MX 1926 75 000


Land & Building 150 000

Provision for depreciation of furniture 4 500

Provision for depreciation of motor vehicle – MX

1926

7 500

Stock as at 01 June 2013 15 000

Bank 80 000

Cash 3 500

Debtors Control 18 000

Trade Creditors Control 24 000

Other Creditors Control 4 500

Long term loan 150 000

Salary 5 000

Insurance 2 500

Upkeep of motor vehicle 3 000

Rent & Rates 1 200

Advertising 1 800

Carriage Outwards 500

Depreciation of fixed assets 12 000

Discount Allowed 720

Purchases 60 000

Returns Outwards 600

Carriage Inwards 300

Sales 90 000

Returns Inwards 1 500

Provision for doubtful debts 500

Commission received 800

477 520 477 520


STEP 2, STEP 3& STEP 4

Debtors Current

1

month

2

month

3

month

4

month

5

month Total

CAHAYA TERANG SDN

BHD 500 500 3,000 1,000 5,000

BULAN BIRU

ENTERPRISE 400 800 600 2,000 3,800

SINAR BINTANG

TRADING 300 2,500 2,500 1,000 2,900 9,200

18,000

Trade Creditors Current

1

month

2

month

3

month

4

month

5

month Total

INDAH SDN BHD 3,000 3,000 3,000 1,000 10,000

SUFIEE ENTERPRISE 4,000 2,000 2,000 2,000 4,000 14,000

24,000

Other Creditors Current

1

month

2

month

3

month

4

month

5

month Total

PERABOT ANDA 1,500 3,000 4,500

4,500

STEP 5

Batches Maintained for January 2014

❶ Purchases Book

❷ Sales Book

❸ Returns Outwards

❹ Returns Inwards

❺ Bank Book

❻ Cash Book

❼ General Journal


STEP 6

Date Details Ref No RM

02/01/2014 Purchase goods from Indah Sdn Bhd 1045 8,000

07/01/2014 Purchase goods from Sufiee Enterprise 2001 5,750

10/01/2014 Bought Furniture from Perabot Anda 54 1,200

04/01/2014 Sales goods to Cahaya Terang Sdn Bhd 120 6,200

04/01/2014 Sales goods to Bulan Biru Enterprise 121 5,400

07/01/2014 Sales goods to Cahaya Terang Sdn Bhd 122 9,200

14/01/2014 Sales goods to Sinar Bintang Trading 123 11,000

20/01/2014 Sales goods to Sinar Bintang Trading 124 9,100

27/01/2014 Sales goods to Bulan Biru Enterprise 125 3,800

04/01/2014 Returned goods to Indah Sdn Bhd 200 1,000

17/01/2014 Sinar Bintang Trading returned goods to us 31 1,500

10/01/2014 Paid to respective for general expenses by

cash

001 100

15/01/2014 Purchase goods by cash from Indah Sdn

Bhd

1046 1,500

25/01/2014 Paid salary to Employees 5006

MBB 003348

4,500

31/01/2014 Paid Insurance 5007

MBB 003349

1,500

31/01/2014 Paid Rental 5008

MBB 003350

1,200

22/01/2014 Receive payment from Sinar Bintang

Trading

400

MBB 112233

10,000

23/01/2014 Cash Sales 9962 900

30/01/2014 Received payment from Bulan Biru

Enterprise

9963

MBB 123123

3,000

30/01/2014 Received payment from Cahaya Terang

Sdn Bhd

9964

MBB 122122

11,000


31/01/2014 Received commission by cash 9966 1,000

15/01/2014 Paid account to Indah Sdn Bhd 5009

MBB 003351

6,500

20/01/2014 Paid account to Sufiee Enterprise 5010

MBB 003352

5,500

STEP 7

Decsription Stock Value (RM)

Closing Stock on 31 October 2013 2,900

Closing Stock on 30November 2013 3,100

Closing Stock on 31 December 2013 3,200

Closing Stock on 31 January 2014 2,800

STEP 8

8-1 Depreciation

Annual Depreciation rate for all fixed assets at the end of financial year is 10% using

straight line method. Fixed assets depreciation values shall be calculated annually.

8-2 Accrual of Expenses

Advertising expenses for the month of January 2014 accrued RM 1,200

8-3 Prepayment of Expenses

A prepayment of rental amounting to RM 500

8-4 Bounce Cheque

One of the cheque received has been bounced on 31/01/2014. The bounced cheque

number is MBB 123123


8-5 Provision for doubtful debts

Provision for doubtful debts was calculated 10% from net debtors annually.

STEP 9

Month-End Processing

You have to perform Month-End Processing to close the account of January 2014.

STEP 10

Backup

Backup in your removable storage.

(Trial balance as at 31/01/2014 : RM 528,270) (Net Profit as at 31/01/2014 : RM

13,530)(Balance Sheet as at 31/01/2014) : RM 356,150)


ANSWER SCHEME

(MEEFZAL SDN BHD)

NO DESCRIPTION AMOUNT (RM)

1. Last Accounting Year Closing Date : 31/07/2013

Starting Period : 10

Closing Period : 12

This Accounting Year : 01/08/2013 – 31/07/2014

Not applicable

2. Total Batch 1 RM 2,000.00

3. Total Batch 7 -

4. Total Batch 10 RM 750.00

5. Total Batch 18 RM 300.00

6. Total Trial Balance for the month of July 2014 RM 206,845.00

7. Gross Profit/Loss for the month of July 2014 RM 3,000.00

8. Net Profit/Loss for the month of May 2014 RM 6,650.00

9. Working capital as at 31 July 2014 RM 133,745.00

10. Cash Balance as at 31 July 2014 RM 35,395.00

11. Total Sales for the month of June 2014 RM 4,345.00

12. Bank Balance as at 31 July 2014 RM 54,250.00

13. Total Trial Balance as at 31 July 2014 RM 206,845.00

14. Net Profit/Loss for the year ended 31 July 2014 RM 16,745.00

15. Net Current Assets as at 31 July 2014 RM 133,745.00


ANSWER SCHEME

(CHANTEQ ENTERPRISE)

NO DESCRIPTIONS AMOUNT (RM)



Closing Period : 12

This Accounting Year : 01/01/2013 – 31/12/2013

N/A

2. Trial Balance Total as at 31/12/2013 RM 538,975.00

3. Cash on Hand as at 31/12/2013 RM 30,300.00

4. Cash at bank as at 31/12/2013 RM 88,100.00

5. Total Sales for the month of December 2013 RM 33,100.00

6. Net Profit for the month of November 2013 RM 950.00

7. Net Profit for the year of 2013 RM 145,025.00

8. Working Capital as at at 31/12/2013 RM 123,925.00


ANSWER SCHEME

(DE MOLY ENTERPRISE)

No Description Amount (RM)



Closing Period : 12

This Accounting Year : 01/05/2013 to 30/04/2014



4. Total Trial Balance for the month of April 2014 RM 259,993.00

5. Net Profit (loss) for the year ended 30 April 2014 RM 31,958.00

6. Cash Balance as at 30 April 2014 RM 420.00

7. Total sales for the month of April 2014 RM 22,400.00

8. Bank Balance as at 30 April 2014 RM 15,302.00

9. Total Trial Balance as at 30 April 2014 RM 259,993.00

10. Working Capital as at 30 April 2014 RM 40,943.00


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A Guide to UBS Accounting Task : The simple steps to record business transaction

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