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Handbook on e-Registration Excise and Taxation Department, HP Cannot be Copied or Reproduced without permission from ETD 1 A Handbook on e-Registration
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 1
A Handbook on e-Registration
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 2
Contents
Contents 2
1 Introduction 3
1.1 Welcome to e-Registration 3
2 Getting Started 4
2.1 Starting with e – Registration 4
2.2 Downloading necessary Templates 7
2.3 Preparation for the Registration 12
2.4 Upload and submit the form 20
2.5 Track Your Application Status 27
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 3
1 Introduction
1.1 Welcome to e-Registration
E-Registration is designed to enable the dealers to get themselves registered online. They need
not go to the Excise and Taxation Department to be registered. This functionality’s architecture
can be described as two separate units.
1) e-Registration
This module is designed to enable self Registration by the dealers. An Acknowledgement
receipt is generated on successfull filing of all the required forms.
2) Track Your Status
This functionality is designed so that the dealer can view his request form and also track
the status of registration request made by him through the portal. By entering the
Acknowledgement no. and Search Code provided in the Acknowledgement receipt , the
Dealer can re-print the acknowledgement receipt and registraiton form uploaded by him
on portal.
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 4
2 Getting Started
2.1 Starting with e – Registration
To start the application, do the following:
1. Click Internet Explorer icon. The browser appears. 2. Type the URL given below in the Address bar :
https://hptax.gov.in/HPPortal/
3. Once the web site is connected the Home page will appear as shown below (Screen –1).
4. On the left hand corner of the home page there is an e-Registration link. Click on this link.
Screen: 1
Click on e-Registration.
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 5
5. A new screen will open (Screen-2). Select the Tax Type you want to apply for and click on Submit.
Screen: 2
Select the Tax Type from dropdown list.
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 6
6. A new screen will open (Screen –3). This screen displays the details required to be filled by the dealer to apply for new registration.
Screen: 3
Templates for Registration can also be downloaded from here.
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 7
2.2 Downloading necessary Templates
1. To apply for registration dealer has to download the template from the website. It is advisable to always download the latest template for application. The user should have Microsoft Office Excel (version may be 97, 2000, 2003 or 2007) installed in the computer for this purpose.
2. On the Home Page, click on the download link to move to the download page.
Screen: 4
Click here to go to the download page.
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 8
3 Click on e-Registration Templates to go to the registration template download page.
Screen: 5
Click on e Registration Templates
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 9
4 Click on the download link next to the form name to download the template for the
respective registration type. For eg. to download the template for VAT Registration click on the download link as shown in Screen-6.
Screen: 6
Click here to download the template for VAT Registration.
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Handbook on e-Registration Excise and Taxation Department, HP
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5 The following (screen-7) page appears .Click on Save to save the template in the system.
Screen: 7
Click on Save to save the template.
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Click on Open to open the template.
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 11
6 Template for VAT Registration.
Screen: 8
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 12
2.3 Preparation for the Registration
1. After downloading requisite template, data can be entered in the template in following steps: 1. Open the downloaded template and fill the template with appropriate data.
2. Enter the data as per the colour shown in the background and as mentioned in the
comments. The colour scheme used for templates are:
Light Turquoise => Only numbers is to be entered in the cell. Light Green =>Select data from the displayed dropdown list only. Pale Blue => Only alphabets is to be entered in the cell. Tan => Only date is allowed to be entered in the cell. Rose => Only alphanumeric values is to be entered in the cell.
Following is sample template for VAT Registration (VAT_Form_01) (Screen-9)
Screen: 9
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 13
Following is sample template for Casual Registration (VAT_Form_08) (Screen-10).
Screen: 10 Following is sample template for CGCR Registration (CGCR__Form_T11)(Screen-11).
Screen: 11
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 14
Following is sample template for CST Registration (CST_Form_A)(Screen-12).
Screen: 12
Following is sample template for LT Registration (LT_Form_XII)(Screen-13).
Screen: 13
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 15
Following is sample template for PGT Registration (PGT_Form_1)(Screen-14).
Screen: 14
Following is sample template for M&TP Registration (In Bond/Outside Bond) (MTP_Form_AL1)(Screen-15).
Screen: 15
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 16
Following is sample template for M&TP Registration (Ayurvedic Practitioner) (MTP_Form_AL2)(Screen-16).
Screen: 16 Following is sample template for M&TP Registration (Bonded Warehouse) (MTP_Form_AL3)(Screen-17).
Screen: 17
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 17
The following table contains the name of the Template for the respective Registration types.
Sr. No. Registration Type Form Name
1. VAT Registration VAT_Form_01.xls
2. CST Registration CST_Form_A.xls
3. LT Registration LT_Form_XII.xls
4. PGT Registration PGT_Form_1.xls
5. CGCR Registration CGCR_Form_T11.xls
6. Casual Dealer Registration VAT_Form_08.xls
7. M&TP Registration(In Bond/Outside Bond) MTP_Form_AL1.xls
8. M&TP Registration(Ayurvedic Practitioner) MTP_Form_AL2.xls
9. M&TP Registration(Bonded Warehouse) MTP_Form_AL3.xls
The process of filing and validating of all the templates of registration are same. Here the
example of VAT_Form_01 is taken for reference.
VAT_Form_01
1) Download VAT_Form_01.xls file and save it in your local machine. 2) Open using Microsoft Excel and fill the required details.
Following are the steps to save a .xls file:-
Fill the template according to the comments and the background colour used.
Click on validate button.
Screen: 18
Click here to cancel the process.
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Click here to generate Upload File
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Click here to Validate.
Click here to move to next sheet.
Click here to move to last sheet.
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 18
If no errors are there a message box will appear.
Click on Yes and you will get following dialog box as shown below (Screen-19)
Description of Buttons:
Sr. No. Button Description
1. Validate Validates the sheet.
2. Yes Proceed to generate the upload file.
3. No Cancel the process.
Screen: 19
Type a relevant name in File name and Click on Save button.
You will get following dialog box.(Screen-20)
Description of Buttons:
Sr. No. Button Description
1. Save Saves the template at the desired location.
2. Cancel Cancels the process.
Description of Label:
Sr. No. Label Description
1. File name Enter a name for the file.
2. Save as type Select Excel Files from the dropdown.(default)
Click here to Cancel
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Click here to Save
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Select the file type here.
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Enter the file name here.
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 19
Screen: 20
An Upload file is generated which has to be uploaded for registration process.
Description of Buttons:
Sr. No. Button Description
1. OK Confirm with the process.
Click here to confirm the process
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Handbook on e-Registration Excise and Taxation Department, HP
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2.4 Upload and submit the form
1. After downloading the templates please fill the templates as per the comments
mentioned.
2. For uploading the filled template navigate to VAT Registration page again.
Screen: 21
Sr. No. Label Type Data Type Action to be performed
1. Firm Name Characters Name of Firm.
2. Applicant Name Characters Name of the Applicant.
3. Form Type Characters The Default Form Type for VAT Registration is FORM VAT-I
4. District Dropdown Select the District from Drop down.
5. Email Id Characters Enter a valid email Id.
6. Upload File File Select the downloaded filled template for Registration form. The dealer can upload filled template in .xls format or zip format or upload file generated by validating the filled template.
Click here to go Back to previous page.
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Click here to Submit
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Autopopulated Form Type
Enter Firm Name.
Enter Applicant Name.
Enter valid Email Id.
Browse the filled template from here.
Select District from dropdown.
Enter result of the expression here.
Template for VAT Registration can also be downloaded from here.
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 21
3. After filling up the details as mentioned above click on the Browse button to select the generated upload file. Clicking the submit button will upload the file. After uploading the form details will be verified by the system and if they are found correct, system will give
no error message otherwise list of error messages will be displayed.
4. On uploading the template, it will show you various status of the process running on the portal.
1) Uploading the file 2) Validating the data
5. Following are the screen layouts showing the different status.
1) Here the status is showing that the template is getting uploaded.
Screen: 22
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 22
2) Here the status is showing that the data is getting validated.
Screen: 23
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 23
6. After validation if there is any error in data, then the error list showing the error message with the row number and sheet details will be displayed. Dealer needs to correct the data and upload the template again.
Note: The system will not allow submission/upload of registration sheet till the errors are corrected.
Screen: 24
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 24
7. If there are no errors in the uploaded template you will find a submit button on the
summary page.
8. Click on the submit button to save registration data.
Screen: 25
Click here to go Back to previous page.
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Click here to Submit the form.
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 25
9. On click of Submit, Acknowledgement Receipt will be generated and the following screen will be displayed. Take a print out of this receipt for future use.
Screen: 26
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 26
Screen: 27
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 27
2.5 Track Your Application Status
1. The dealer can use the Track Your Application Status to view the current status of
his registration.
Screen: 28
2. As the Track Your Status page opens, the dealer can enter his Acknowledgement No. and Search Code mentioned in the Acknowledgement Receipt.
Track Your Application Status Click on this link.
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 28
Screen: 29
3. On entering the correct values, the dealer can view the status of the registration as well as his filled up registration form and also the dealer can generate a duplicate acknowledgement receipt.
Click here to go Back to previous page.
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Click on Search to track the Status.
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 29
Screen: 30
Click here to Generate Duplicate acknowledgement receipt.
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Click here to View Form
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Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 30
4. On clicking on View Form the following screen opens (Screen-31, 32, 33).
Screen: 31
Screen: 32
Screen: 33
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 31
5. Click on Generate Duplicate Acknowledgement Receipt as shown in Screen- 30 to generate duplicate acknowledgement receipt.
Screen: 34
Handbook on e-Registration Excise and Taxation Department, HP
Cannot be Copied or Reproduced without permission from ETD 32
Screen: 35
