A life after the project - continuation and sustainability

Ylva Berglund

AHDS Literature, Languages and Linguistics

End of project

• Continuation– Continue old proj.– New project

• Conclusion– Completed project– Exhausted resources

Continuation

• Continue as before

• Expand previous project

• Spin-off

• Other options

• FUNDING

Funding

• Not guaranteed for continuation

• New bid = new project design etc

• Build on acquired expertise

• Make sure resources are sustainable

More information:

• AHDS: Creating Digital Resources http://www.ahds.ac.uk/creating/

• Funding agencies• Research offices• Ask around

• Start in time!!!

Project ends

• Staff leaves• Digital resources

– not maintained– not distributed– not preserved– not ‘future-proofed’

• Poor return on effort to create!• Sustainable resources has a life

after the project

What is sustainability?

sustainable (OED):

“capable of being maintained at a certain rate or level”

Consider:

Format

Documentation

Security

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Choose format wisely

• Depends on project!

• Has to be usable and sustainable

• Avoid tie-ins to proprietary or specialised software

• Convert or export?

• Format is not all…

Document throughout the proj.

• Format and content

• How it was created

• How to use it

• Project behind it

• Research results

• etc

• METADATA

Security

Digital resources are particularly vulnerable to loss, damage and obsolescence

Need preservation!

‘Digital preservation’ – what is that?

“Digital Preservation requires not only the maintenance and disaster recovery procedures needed for securing the media and its contents but also strategies and procedures to maintain its accessibility and authenticity over time.”

(JISC Access & Preservation Strategy)

Backup and archiving

• Backup– Keeping copies of data in secure

location during development

• Archiving– Long term preservation of finished

resource

Backup

• Locally

• Devise strategies early– How– When – Who

• Version control

Archiving

• Usually end of project

• Resource + documentation

• Licensing

• Cost

• Staff effort

Deposit with the AHDS

• Deposit a copy of your resource with AHDS

• AHDS will preserve and distribute the resource for you

• Non-exclusive agreement

Why deposit?

• Preservation

• Dissemination

• Recognition

• Requirement

http://www.ahds.ac.uk/depositing/ invitation-to-deposit.htm

The Deposit Process

• Consult with relevant subject centre on:– Preferred deposit formats– Comprehensive metadata and

documentation– Delivery options– Copyright and IPR issues

Some useful links

• AHDS: Creating Digital Resources http://www.ahds.ac.uk/creating/

• AHDS: Information paper on Metadata – http://www.ahds.ac.uk/creating/information-

papers/metadata/

• AHDS: Advice for depositors– http://www.ahds.ac.uk/depositing/index.htm

• JISC Digital Preservation Focus– http://www.jisc.ac.uk/index.cfm?name=pres_home