A Poverty Reduction Strategy for Liberia: An Overview

Core Features of the PRS• Prioritized plan for poverty reduction over the next 3 years

(through 2011); central guiding document for government spending and partners’ support, linked to UNDAF and MDGs

• Based on Poverty Diagnostics, analytical work, and inputs from public consultations

• Responds to the needs of all Liberians, including as expressed in the county and district consultations

• Cannot accomplish everything in 3 years’ time, but should make a measurable positive impact on the lives of Liberians

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PRS Coordination and Management Structure

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UN Country Team (UNCT)

Chair: DSRSG/RC

Strategic Policy Group (SPG)Chair: SRSG

Security Management Team (SMT) Chair: SRSG

UN Mission in Liberia

SRSG DSRSG (RoL) DSRSG (R&G)

Inter-AgencyProgramming Team

(IAPT) Chair: Susan Ngongi

(UNICEF)

Operations Management Team

(OMT) Chair: Baboucarr Sarr

(UNDP)

UN Communications Group (UNCG)

Chair:George Somerwill

(UNMIL PIO)

M&E Group Chair: Maria-

Threase Keating (UNDP)

Gender EqualityChair: Cardinal

Uwishaka (UNIFEM), Co-chair: UNMIL

OGA

Children & Youth Chair: Peter Hall (ILO) Co-chair: Ibrahim Sesay

(UNICEF)

Peacebuilding & Conflict Sensitivity

Chair: Renata Dubini (UNHCR)

Food Security & Nutrition

Chair: Winfred Hammond (FAO) Co-chair: Louis Imbleau

(WFP)

Environment & Climate Change

Chair: Moses Massah (UNDP)

interim

Cross-cutting

and Joint

Programmes

UNDAF

Management and

UNDAF Outcome 1Peace & Security

Chair: Henrik Stiernblad (UNMIL

Police, UNPOL)

UNDAF Outcome 2 Economic

RevitalizationChair: Dominic Sam

(UNDP)

UNDAF Outcome 4 Infrastructure and Social Services

Chairs: Rozanne Chorlton (UNICEF)

UNDAF Outcome 3Governance and

RoL, Chair: Henrietta Mensah-

Bonsu (UNMIL DSRSG)

Functional

UNDAF Outcome 5 HIV and AIDS

Chair: Dominic Sam

(UNDP) interim

United Nations in Liberia Integrated Management and Coordination Structure

UN County Support Teams: Strengthening Capacity of Sub-national Administration Co- Chairs: DSRSG/ RC and MIA Minister

Central Messages of the PRSWhat are the central messages of the PRS and the main challenges over the next 3 years?– UNMIL drawdown & consolidating peace & security– Transition from Recovery to Reconstruction and

Development: Focusing on the private sector as an engine of growth

– Generating shared growth and not repeating the patterns of the past

– Deepening Reforms: building transparent, accountable, and responsive governance systems

– County priorities: Roads. Health. Education.

Where We Are• First Draft of PRS: Completed February 8• Public comment & feedback: February

– District, County & Regional Consultations – Civil society, private sector , legislature

• 2nd draft incorporated feedback from previous county and national consultations

• Final Draft went to LRDC, Cabinet in mid-March• Final PRS end-March• UNDAF aligned to the PRS in April• Implementation began as of April• Year 1 Progress review annual report currently in

process.• CWIQ will be conducted in September impact of Year 1

Implementation 7

PRS Monitoring and Evaluation Framework

Institutional Framework for PRS Monitoring and Evaluation

• The Ministry of Planning and Economic Affairs will take the lead in monitoring and evaluating the Poverty Reduction Strategy (PRS), County Development Agendas (CDAs) and NGOs.

• The Ministry working in collaboration with LISGIS will produce periodic reports on progress towards each of the indicators for review by Pillars, the Cabinet, and LRDC.

• MPEA will coordinate national surveys and studies with LISGIS and other relevant stakeholders.

• The Ministry will also generate County-by-county reports based on county aggregated data emerging from line ministries and LISGIS.

NATIONAL PROGRESS &

DEVELOPMENT

Figure 1 Flow of M&E Data

GOL M&E Framework for PRS and CDA Implementation

CIVIL

SOCIETY

Ministry of Planning and Economic Affairs

Four Working Committees (WC):Security, Economic Revitalization, Governance & ROL, and

Infrastructure and Basic Services

County Development Steering Committee (CDSC)

Proposed County Stats Office¹

County Statistics Officer (LISGIS)Data Management ClerkMapper

LISGIS HQ

Line Ministry County StaffDATA/STATITICS on PRS and other development framework indicators using census, survey and administrative records

Updates on PRS and CDA DELIVERABLES using the County Based Reporting Tool and maintain database of all development projects in the County

Cabinet, Public, Civil Society, etc (shared widely)

County Development Office/ CDSC Secretariat Assistant Superintendent for Development County Development Advisor (Proposed SES)Project Planner Field Monitors

National Line Ministries

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LRDC Secretariat – (National Pillars - LRDC Steering Committee)

County-level Institutional Structures for Monitoring Impact & Deliverables

County Development Steering Committee will coordinate, monitor and report on all deliverables under the PRS and CDA and consolidate quarterly County Progress Reports, and transmit to MPEA/LRDC

4 Working Committees: Security, Economic Revitalization, Governance and Rule of Law, and Infrastructure and Basic Services

Sector Coordination Meetings (led by Line Ministries)

County Development Office (Monitoring, Information Management, Reporting, Fund Management)

The County Statistics and Information Office concept embeds equipment (computers, printer, etc.) and human resources managed by LISGIS into the County Development Office in order to assist with the compilation and organization available information required to report status of deliverables under the PRS and CDA.

County Development Office

Field Monitoring Team: will serve as an independent monitoring mechanism to validate progress and status of ALL development projects in the County – across all sectorsand those under CDF funding

CDSC Secretariat will provide coordination, monitoring and evaluation support, as the operational arm of the Steering Committee (SC). The Secretariat will ensure links between the SC and its technical level organs, the Working Committees (WCs) as well as with other government institutions and development partners on CDSC matters will be coordinated by the Secretariat. The key focus of the Secretariat is to ensure accurate and timely reporting on development progress based on deliverables under the PRS and CDA

Project Planner (MIA)M&E Asst (MPEA)Field Monitors (20– MPEA/ NRC)

Note: The Monitoring Team would link to DDCs in each district.

The Monitoring Team would report to the Development Officer (SES)

Development Officer (MPEA) M&E Asst. (MPEA)

Note: The Development Officer will serve as the Secretary to the CDSC

and Heads the Secretariat. (M&E Asst and the CST PO will provide support to this function)

Ministry of Planning & Economic Affairs

MONITORING Statistics/ Information Management REPORTING Fund

ManagementCDF PMC will ensure efficient management and utilization of the CDF based on priorities in the CDA. The Assistant Superintendent for Development will report on CDF utilization at the CDSC meeting monthly and provide sectoral coordination for strategic and catalytic allocation of CDF resources and link with development partners to harmonize funding sources to meet priority needs.

{CORE STAFFINGCORE STAFFING}

{CORE FUNCTIONSCORE FUNCTIONS}

Asst Sup for Development (MIA)PMC ChairTreasurerAsst. Treasurer

Note: The PMC would report to the Assistant Superintendent for Development

County Stats/ Info Officer (LISGIS)Cartographer/ Mapper (LISGIS)Database Clerk (LISGIS)

M&E Secretariat – Chaired by MPEA w/ LRDC, LISGIS & MIA

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REPORTING OF M&EMPEA in collaboration with other

stakeholders will produce the following:–Annual National PRS Progress Reports–County-by County Reports–A mid-term evaluation of the PRS–A full evaluation of the PRS IN 2011

Main Opportunities in M&E

• The establishment of an effective and integrated National M&E system. None Existed–National Ownership–Strengthening the capacity of county

officials and line ministry staff in reporting, and monitoring and evaluation

–Establishing a coordinating framework for M&E Nationally

–Strengthening inter-agency coordination

Introduction to PRS/CDA Deliverables Tracking Tool –

Reporting Structure, Roles and Responsibilities

Deliverables Tracking Information Flow

County/Partner Level User• Submits data about each county's all deliverables (this

includes the PRS and CDA).• Has only one field to input data for the PRS – CDA

deliverables will be created at County level and validated through chain: County-Partner-Ministry-MPEA-LRDC.

• When saved, data is available for partner use to finalize inputs

• When saved by Partner is automatically available at responsible Ministry level for validation.

• The County user is automatically reminded that the deliverable(s) is overdue – will remain until the update is complete

Line Ministries User• Validate information from County and Partner

Levels.• Only deliverables where ministry is responsible.• Has only one field of information to validate.• Inputs deliverables data on National Level• When saved data is automatically available at

the MPEA level.• The Ministry user is automatically reminded that

the deliverable(s) is overdue – will remain until the update is complete

MPEA LEVEL• Validate all new information from Ministry,

Partner and County Levels• Views all users who submitted data and users who

Validated the data at each level.• Based on completion rate for each group of

deliverables - make recommendation of rating for each deliverable to LRDC

• Maintain overall management of data within the system – the only user with rights to change the system.

LRDC Level User• Views all users who submitted data and users

who Validated the data at each level – but unable to change any information.

• Rates deliverables based on information provided by MPEA .

• When rated, information is public on the internet • All reports (in the system) will be automatically

updated with the new information – the system is dynamic

Practical Exercise: Let’s review Security Pillar/

GRL Pillar National Deliverables in the PRS

(Web-based)Deliverables Tracking Tool

Sub-national PRS/CDA Deliverables Tracking Tool –

Reporting Structure, Roles and Responsibilities

Excel based tool/database for tracking of county based PRS/CDA deliverables

• It is based on and compatible with the web based PRS/CDA tracking tool (which ensures that all info can be uploaded into the web based system)

• Accompanied with manual template through which line ministries provide the updates on deliverables they are responsible for at the county level

• Easy access and overview of all county based deliverables and status of related indicators

• CDO’s and M&E assistants can easy filter the information to: Analyse the status of all deliverables across the districts; Identify gaps in reporting and implementation Provide updated info which will enable CDSC and WC’s to come up with

actions/recommendations Analyse trends and changes over time

The update of the information in Excel tool

• Excel tracking tool contains all county based deliverables disaggregated per district

• Each CDO has the database specific to his/her county, but the type of information and list of deliverables is the same for all (it is only that name of the county and districts is different)

• Through manual reporting template ministries and agencies in the county shall provide the updates (at WC, sector meetings or individually…)

• This information will be updated by CDO’s and M&E assistants into the database, but can also be easy uploaded into the web based tracking tool

• CDO’s will share the database with MPEA/ M&E office bi-weekly

PRS id: indicates pillar and unique number for each national deliverable

Deliverable ID: unique number of the output indicator

National deliverable: description of PRS deliverable

Start date and end dateCDA: if deliverables is related to CDA - Y Output indicator: to be monitoredLead: Ministry/agency responsible

Type of information in the reporting template for county based ministries and

agencies

Progress report/status of the indicator: responsible ministry/agency shall provide the update through this template down to district or locality level (where applicable)

Source of verification and frequency of reporting

Additional info related to the specific indicator: how to report on indicator and how to disaggregate the information

Comment action required: related to specific output

Type of information in the reporting template for county based ministries and

agencies

It contains all information as in reporting template for county line ministries

Additional type of information in the database:County target District targetPartnerCostGovernment contributionDonation

This is to disaggregate national plans down to the county/district or locality level

The information is not yet available in the system. Gathering of the information from ministries at national level is ongoing by using similar reporting template

Progress report on status of output indicators is recorded on monthly basis

Type of information in the Excel based tracking tool/database

PRS ID ID National Deliverable Start date End dateCDA (Y/N) Output Indicator Lead Progress Report (Status of the indicator)

Sorce of Verification

and frequency of

reporting

Info related to the reporting on this specific indicator

Comment/ Action Required

SEC-10 10

Complete initial force development, including mentoring programs, of the Armed Forces of Liberia

Jul-08 Dec-10 N Number of AFL Barracks

MOD

MOD Monthly/ Quarterly

Reports and Security WC Reports to the CDSC

Specify locations (District, clan, locality).

SEC-10 11

Complete initial force development, including mentoring programs, of the Armed Forces of Liberia

Jul-08 Dec-10 NNumber of AFL personnel deployed

MOD

MOD Monthly/ Quarterly

Reports and Security WC Reports to the CDSC

Disaggregate the number per district

SEC-22 26

Reinforce the initiative to realize 20 percent women’s participation in the military and various security agencies

Jul-08 Dec-10 N% of female personnel AFL deployed

MOD

MOD Monthly/ Quarterly

Reports and Security WC Reports to the CDSC

Disaggregate information per district

SEC-20 375

Provide adequate human and personal security, especially for women and girls of school age and persons with disabilities, including ensuring more speedy prosecution of violations against

Jul-08 Dec-10 Y Number of crimes reported .

LNP

LNP Monthly/ Quarterly

Reports and Security WC Reports to the CDSC

disagregate by type of crime and location (district and locality). This information will be provided for each reporting month.

type of fields/information in the tracking tool Descriptionpillar Pillar (SEC, ERC,GRL, IBS)

PRS IDEach deliverable as decribed in the PRS document has its identifiaction within the web based tool. This field provides the link between county based deliverable and the PRS

deliverable idEach deliverable can have more than one output indicator. This field provide information about unique ID number for each output indicator and link with the web based tool

National Deliverable Description of the deliverable (as in the PRS document)Start date Starting date for deliverable as in the PRS doc.End date End date for deliverable as in the PRS doc.CDA (Y/N) Provides the information if specific deliverable forms part of

LeadLead ministery/agency responsible for the specific deliverable

County Target The target/plan for the specific county. The information is not yet available

District target The target/plan for the specific district. The information is not yet available

County Name of the county District Name of the district

Exact location(s) (if aplicable)For some of deliverables/outputs - it is relevant to indicate specific locations

Output IndicatorOutput indicator related to the specific deliverable - to be monitored at county and/or district level

Sorce of Verification and frequency of the reporting Source of verification for the specific output indicator

Info related to the reporting on this specific indicator

Provides additional information about the indicator and how to report on it (if the information has to be disaggregated and how etc.)

Status of the indicator/Progress ReportProgress report for the specific months on the status/ value of specific indicator as provided by county based line ministries/agencies (through manual reporting templates) and then updated by CDO's/ M&E assistants in the tracking tool

Comment/ Action RequiredThis information also comes from the county based line ministries/agencies as a part of the monthly progress report

… …

Status of the indicator/Progress Report

Comment/ Action RequiredDate of last update on this indicator and from this specific location (district)Status of the indicator/Progress ReportComment/ Action Required

Dec-09

Consolidated report

Information about

deliverable and related output

indicator

This area is secured for consolidated up-to-date report.(for the first reporting it will be the same as March report, but later on will contain consolidated info)

The information on progress and actions are recorded for each reporting month and allows to CDO's to compare the information and changes

Mar-09

THANK YOU!!