Date post: | 02-Dec-2014 |
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By Don Shannon
A PowerPoint Makeover
This presentation was delivered at the Training and Technology Special Interest Group meeting on September 9, 2009.
For more information about:
• ASTD-Orange County
• Training and Technology Special Interest Group
…select one of the above links.
PowerPoint presentations are used worldwide
to inform, persuade, and teach
04/09/23 4
Too often, presenters face the challenge of tying together
large amounts of information and data • Point 1
• Subpoint 1• Subpoint 2
• Point 2• Subpoint 1• Subpoint 2• Subpoint 3
• S-s 1• S-s 2• S-s 3
• Point 3• Point 4• Point 5
•Point 6
•Point 7
•Point 8
04/09/23 5
Presenters typically present too much information that can
overwhelm and confuse the audience
04/09/23 6
It is possible to reduce audience overload by
making over your presentation
?
• Point 1• Subpoint 1• Subpoint 2
• Point 2• Subpoint 1• Subpoint 2• Subpoint 3
• S-s 1• S-s 2• S-s 3
• Point 3• Point 4• Point 5
• Point 6
•Point 7
•Point 8
BEFORE AFTER
04/09/23 7
After exploring some new tools today, you can make over your presentations to reach your audience more effectively
04/09/23 8
?
With the “before” version, you would ask the following questions:
Before
04/09/23 10
Can I see the focus of my presentation by reading only the titles in Slide Sorter View?
Before
04/09/23 11
Does the presentation balance the spoken words and the projected visuals?
Before
04/09/23 12
Does the presentation look interesting to
the audience?
Before
04/09/23 13
Now, let’s look at the BBP process
?
BEFORE AFTER
• Point 1• Subpoint 1• Subpoint 2
• Point 2• Subpoint 1• Subpoint 2• Subpoint 3
• S-s 1• S-s 2• S-s 3
• Point 3• Point 4• Point 5
•Point 6
•Point 7
•Point 8
Overview
PROCESS
9 Steps
4 Principles
04/09/23 15
Follow these four guiding principles…
4 Principles
04/09/23 16
Create a story in three Acts
Once upon a time….
04/09/23 17
Makeover?
Makeover?
Use a unifying motif
04/09/23 18
Category statements go away
Use headlines that…sum up your ideas
Idea Concept
Message
Headlines04/09/23 19
Strive for visual and auditory balance
04/09/23 20
Sensory input(dual channel)
• Take bulleted details• Place them in
Notes Pages• Use slides for
visual illustration
Notes Page
• Take bulleted details• Place them in Notes Pages• Use slides for visuals
Use meaningful headlines in complete sentences
Narration: Our story begins with…
Use Notes Pages and narrative to tell your story
04/09/23 21
Then follow this 9-step procedure
9 Steps
04/09/23 22
Use the story template tool1ACT I
ACT II
ACT III
Blank template
Annotated Template
04/09/23 23
Develop the first five slides2
First Five Sketchpad This makeover
12
3 45
04/09/23 24Narration
Determine the motif you’ll use3
04/09/23 25
Makeover? Overload?
Bewildered?
Develop Act II4
This makeover04/09/23 26
Transfer the story from the template to PowerPoint5
04/09/23 27
Sketch the presentation visually in Slide Sorter view6
04/09/23 28
Write the narration for the story in Notes View7
04/09/23 29
Search for graphics and apply them8www.istockphoto.comwww.photoobjects.comwww.clipart.com
04/09/23 30
Rehearse your presentation9
04/09/23 31
So, what research supports this approach?
Sensory input(dual channel)
Long term memory(active processing)
Working memory(limited capacity)
Overload04/09/23 32
And now…let’s see the “Reveal”
BEFORE AFTER
04/09/23 34
Would use of these techniques help reduce audience overload?
04/09/23 35
Information overload is very common in PowerPoint presentations
04/09/23 37
Using a structured approach with these BBP techniques will help reduce PowerPoint overload
04/09/23 38
Try this approach and see if you connect with your audience more effectively
04/09/23 39
Effective communication can be yours with this approach!
04/09/23 40
Where can you find out more?
Information
Samples DiscussionBoard
Blog TheMakeovers
04/09/23 41
Trainer’s Forum
Postscript: My personal journey with BBP
04/09/23 42Bullets kill Interview
This presentation was delivered at the Training and Technology Special Interest Group meeting on September 9, 2009.
Select a link for more information about:
• ASTD-Orange County
• Training and Technology Special Interest Group