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A Practical Approach To Improving patient flow using The
Theory of Constraints
Oxford Radcliffe NHS Trust
Oxford Radcliffe Hospitals Trust
• The Trust has nearly 1,500 beds
• 400,000 people attended outpatients
• 112,000 patients were admitted
• 90,000 accident and emergency attendees
• 7,000 babies were delivered.
• Over 10,000 staff work in the organisation
What is The Theory of Constraints?
Eliyahu Goldratt first used in industry - Thinking ToolNot a set of solutionsFocus for ChangeWhole systems approachSimple common sense steps
TOC Process = 5 Steps
(Step 0 - Map the System)
Step 1 - Identify the Constraint
Step 2 - Get the most out of the constraint
Step 3 - Support the systems constraint
Step 4 - Elevate the systems constraint
Step 5 - Go back to step 1
Rate Limiting Step – Weakest Link
Referral OPD Waiting list
Pre –assessment
surgery OPD
100 60 50 25 12 60
Types Of Constraint
Find The rate limiting factor:
• Physical bottleneck – a capacity limited resource
• Thinking Constraint – ‘We’ve always done it like that’
• Policy Constraint – an organisational policy whether written or believed
Constraint V Bottleneck
• Bottleneck: Any resource whose capacity is less than the demand placed upon it.
• Constraint: Bottlenecks come and go. A constraint limits the whole systems performance over an extended period of time.
Benefits of Mapping
• Gain Agreement on what is ‘Whole System’
• Identify True Constraint
• Highlight queues & time span
• Identify other bottlenecks/issues
• Starting point for redesign
• Step 5 – Cause & effect
TOC as a Generic Tool
Principles may be applied to any whole System
• Gynaecology
• PND & Ultrasound
• MaxilloFacial/ Orthodontics
• Urology
• Finance
• Horton General Hospital
Case Study – Horton General
• District general hospital = 240beds
• 2000 –2001 Long Trolley Waits
• High Cancellation of electives due to”no beds available”.
Introduction Of TOC
• April 2001 – Capacity group formed
• April 2001 – TOC Workshop for key stakeholders
• May 2001 – System mapping and analysis
HGH – Identify the Constraint
A&E
Surgery
Medicine
Trauma& Ortho
Treatment
Waiting List
Discharge
Discharge+
Social CarePCT
5 Steps of TOC
Step 1 – Identify the constraint = Nursed beds
Step 2 –Get the most out of the constraint =
24hour stays, bed usage by A&E.
Location of Day case patients
Step 2 – Get the most out of the constraint!
• Not about working harder.• Constraint should only work on core role –
otherwise capacity wasted.• Nursed beds – most appropriate use of bed
stock & nursing activity• Starting point for analysis
Maximise Efficiency
Nursed beds
A&E
Waiting List
Inpatient orDay case
24 hour or less time as IP
PCT
Referrals into A&E
Information
Information
• 25% of admissions through A&E stayed 24 hours or less – of those:
- 25% non specific chest pain
- 18% self harm
• Minimal day case activity found in inpatient areas.• PCT – A&E used appropriately by GP’s
Information V Anecdote
• Many decisions about waiting times are based on anecdote not fact!
5 Steps
• Step 3 Support the constraint New ways to offload the constraint.
• Emergency transfer beds – existing area
• Discharge Lounge – Old children's ward
• Discharge ward
5 Steps of TOC
• Step 4 – Elevate the constraint
• Discharge Beds - increase in capacity
• New build for Emergency transfer Beds
• Step 5 – Go Back
Results so far….
• Trolley waits reduced
• Over 80% of patients are admitted within 4 hours of decision to admit in A&E
• Number of elective cancellations reduced.
Results
Horton > 12 hour waiters
0
5
10
15
20
25
30
May-01
J un-01
J ul-01 Aug-01
Sep-01
Oct-01
Nov-01
Dec-01
J an-02
Timeline
Nu
mb
er
of
Pat
ien
ts Horton >12 hourw aiters
Emergency Admissions
Surgical Cancellations
( no beds)
December 2000
582 18
December 2001
654 13
January 2001 599 50
January 2002 654 21
Discharge beds
020406080
100120140160180
Bed Days
Medicine Trauma &ortho
GenSurgery
Gynae
Specialty
Occupied bed days by Specialty (Discharge Unit)
December 2001
J an-02
Lessons Learnt
• More efficient to “pull” patients through the system than “push”
• Process mapping essential to understand the system
• Accurate, focused information is needed to diagnose problems and to measure success.
Summary
• Theory of Constraints – Common Sense approach to whole systems efficiency
• Promotes ownership of the problem by the staff delivering the service.
• Needs high level Sponsorship if it is to be effective.