Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
A: Pre-requisites 1. System administration >Setup>System parameters
Select section ‚File store‘
Enter a ‚Directory‘ where files should be stored
2. Organization administration>Setup>Organization>Legal entities
Select CEE
FastTab Addresses
Add Country>region: DEU
Primary: YES
FastTab Foreign trade and logistics
Go to section ‚Intrastat‘
Enter VAT exempt number export>import: DE4711 (caution this number is the VAT ID
number in Germany provided by ‚Bundeszentralamt für Steuern (BZSt)‘and not the
tax registration number provided from the tax authorities to report sales tax
payments). Tax registration will be added in FastTab Tax registration.
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
3. Organization administration>Setup>Foreign trade>Foreign trade parameters
Go to section ‚EU sales list‘
- Report cash discount: Yes
- Report layout: Select how amounts should be displayed in EU sales list:
By row or By columns
- Click button ‚Load XSLT files‘
- Go to field XSLT ID
- Select the file for EU sales list reporting:
EUSalesListReportinXML_DE
or
EUSalesListReportingASCII_DE
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Go to section ‚Country/region properties‘
Enter the country/region of our legal entity
Country>region: DEU
Intrastat code: DE
Country/region type: Domestic
Enter all necessary Country/regions the legal entity will trade with
- Within the country/region type field, select if the country is
EU
Third country/region
EFTA
Domestic
Go to section ‚Number sequences‘
Set up Number sequences for:
- EU sales list
- EU sales list ID
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
B: Relevant sales tax setup For EU sales tax three different cases have to reported. General cases are:
Intra-community sales of goods
Intra-community sales of services
Triangular trades
For each topic a separate sales tax code has to be created. This is necessary because each sales tax
code has a different reporting code for the Sales tax payment reporting.
Furthermore, different Item sales tax group are needed.
4. General ledger>Setup>Sales tax> Sales tax codes
Create 3 new sales tax codes
First
- Sales tax code: EUS- Intra-community sales of goods
- Settlement period: Mon
- Ledger posting group: EUS
- Go to FastTab Report setup
- Tax-free sales: 41
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
- Click button ‚Values‘
Value: 0,000000
Second:
- Sales tax code: EU Serv
- Settlement period: Mon
- Ledger posting group: EUS
- Go to FastTab Report setup
- Tax-free sales: 21
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
- Click button ‚Values‘
Value: 0,000000EU
Third:
- Sales tax code: EU Tri
- Settlement period: Mon
- Ledger posting group: EUS
- Go to FastTab Report setup
- Tax-free sales: 42
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
- Click button ‚Values‘
Value: 0,000000
5. General ledger>Setup>Sales tax>Sales tax group
Create a new Sales tax group:
- Sales tax group: AR-EU
- Description: Accounts receivable EU
FastTab General:
- Reverse sales tax on cash discount: Yes
FastTab Setup:
- Add Sales tax codes:
EUS
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
EU Serv
EU Tri
- For all sales tax codes mark ‚Exempt‘
- For all sales tax codes create an exempt code. This code will be printed on
invoices to explain why this transaction is tax free.
6. General ledger>Setup>Sales tax>Item sales tax group
Create two new Item sales tax groups
First:
- Item sales tax group: EUS
- Description: EU Sales
- Reporting type: Item
FastTab Setup:
- Add Sales tax code: EUS
Second:
- Item sales tax group: EU Serv
- Description: EU Services
- Reporting type: Service
FastTab Setup:
- Add Sales tax code: EU Serv
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Third:
- Item sales tax group: EU Tri
- Description: EU Triangular
- Reporting type: Item
FastTab Setup:
- Add Sales tax code: EU Tri
C: Setup Customer accounts 7. Accounts receivable>Common>Customers>All Customers
Create 3 new Customers
Customer 1:
Customer account: 1001
Record type: Organization
Name: EU Sales NL
Customer group: 10
Currency: EUR
Sales tax group: AR-EU
Tax exempt number: NL123456
Country>region: NLD
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Click Save and close
Customer 2:
Customer account: 1002
Record type: Organization
Name: EU Services IT
Customer group: 10
Currency: EUR
Sales tax group: AR-EU
Tax exempt number: IT5678
Country>region: ITA
Save and close
Customer 3:
Customer account: 1003
Record type: Organization
Name: EU Triangulation BE
Customer group: 10
Currency: EUR
Sales tax group: AR-EU
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Tax exempt number: BE5678
Country>region: BEL
Save and close
D: Posting invoices 8. Accounts receivable>Common>Free text invoices>All free text invoices
Create a free text invoice for each previous created customer
Free text invoice 1:
Customer account 1001
Date: today
- Invoice lines
Main account: 4020
Sales tax group: AR-EU
Item sales tax group: EUS
Unit price: 1.000,00
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
- Click button ‚Header view‘
Check List code: EU trade
(If the setup for EU sales list is correct, List code: EU trade will be filled
automatically)
Post
Free text invoice 2:
Customer account: 1002
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
- Invoice lines
Main account: 4020
Sales tax group: AR-EU
Item sales tax group: EU Serv
Unit price: 2.000,00
- Click button ‚Header view‘
Check List code: EU trade
Post
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Free text invoice 3:
Customer account: 1003
- Invoice lines
Main account: 4020
Sales tax group: AR-EU
Item sales tax group: EU Tri
Unit price: 3.000,00
- Click button ‚Header view‘
Change List code: Triangular>EU trade
(In cases of Triangular trades the List code needs to be changed manually. It is
not possible to get it filled automatically)
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Post
E: EU sales list reporting 9. Organization administration>Periodic>Foreign trade>EU sales list
In the EU sales list form click button "Transfer“
Select „Reporting type (sales)
Item
Service
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
Click Transfer
Results:
a) If the setup is correct transactions with ‚Reporting type: Item‘ are transferred to
column ‚Items values‘. Transactions with ‚Reporting type: Services‘ are
transferred to column ‚Services values‘
b) If invoices are manually set up with List code: Triangular>EU trade this code will
be also displayed in column ‚List code‘. All other invoices where the List code is
added automatically the List code will be displayed as ‚EU trade‘
Go to button ‚Reporting‘
EU Reporting form:
Fill all necessary data
- Reporting period: Monthly
- From date: 9>1>2014
- To date: will be added automatically (9>30>2014)
- Generate file: Yes
- File name: Select a folder where the file should be stored
- EU list registration ID: 1234 (This number is necessary for Germany and will be
provided by the authorities)
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
OK
Summary report will be generated:
XML- File:
Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany
F: Technet documentation
Generate the EU sales list
http://technet.microsoft.com/en-us/library/gg213385.aspx
EU sales list (form)
http://technet.microsoft.com/en-us/library/aa596355.aspx
(DEU) Generate EU sales list
http://technet.microsoft.com/en-us/library/dn304980.aspx