A Publication of the Notre Dame College Department of ...

A Publication of the Notre Dame College Department of Safety and Security

Jeffrey K. Scott, MBA, CLEE

Director of Safety and Security/Chief of Police

NOTRE DAME COLLEGE EMERGENCY PROCEDURES HANDBOOK January 11, 2016

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TABLE OF CONTENTS

Introduction…………………………………………………………………………………………………………………………………………….4 Emergency Telephone Numbers……………………………………………………………………………………………………………..5 Campus Community Responsibilities……………………………………………………………………………………………………….6 Persons with Special Needs during an Emergency…………………..………………………………………………………………8 General Emergency Procedures………………………………………………………….…………………………………………………10 Evacuation Guidelines…………………………………………………………………………..……………………………………………….12 Notre Dame College Campus Evacuation Map…………………………………………………………………….…………………14 Designated Indoor and Outdoor Evacuation Areas…………………………………………………………………..……………15 Shelter in Place………………………………………………………………………………………………………………………………………17 Lockdown………………………………………………………………………………………………………………………………………………19 Fire Prevention and Fire Safety Tips…………..………………………………………………………………………………………….21 Fire….……….……………………………………………………………………………………………………………………………………………23 Medical Emergency………………………………………………………………………………………………………………………….……24 Pandemic Disease Incidents………………………………………………………………………………………………………………....25 Explosion……………………………………………………………………………………………………………………………………………....26 Severe Weather – Tornado……………………………………………………………………………………………………………..…….27 Severe Winter Weather………………………………………………………………………………………………………………….……..29 Earthquakes…………………………………………………………………………………………………………………………………………..30 Hazardous Material Incidents / On Campus…………………………………………………………………………………………..31 Hazardous Material Incidents / Off Campus / Large Spills………………………………………………………………………32 Flood or Water Damage…………………………………………………………………………………………………………………………34 Power Outage………………………………………………………………………………………………………………………………………..35 Elevator Emergency……………………………………………………………………………………………………………………………….36 General Crime Prevention Information………………………………………………………………………………………………….37 Reporting a Criminal Incident………………………………………………………………………………………………………………..38 Terrorism……………………………………………………………………………………………………………………………………………….39 Bomb Threats………………………………………………………………………………………………………………………………………..40 Suspicious Item / Packages / Mail………………………………………………………………………………………………………….41 Campus / Workplace Violence……………………………………………………………………………………………………………….42 Active Shooter Incidents………………………………………………………………………………………………………………………..45 Cyber Security Tips………………………………………………………………………………………………………………………………..47 Media Relations…………………………………………………………………………………………………………………………………….50


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INTRODUCTION

Disasters and emergencies are unpredictable and can occur with little or no warning. It is essential that

all of us work together to help eliminate or minimize injury, loss of life, and damage to property, both

personal and college owned. In order to effectively accomplish these objectives, it is vital that the

members of the campus community be prepared to respond to any type of disaster or emergency and

to be familiar with the emergency procedures that must be followed in these situations.

Preparation and planning are key to successful response to an emergency or disaster and this handbook

provides hazard specific plans for members of the campus community to follow. Each member of the

campus community should be familiar with the contents of this handbook before a disaster or

emergency happens.

This handbook provides guidelines for helping you to protect yourselves and others but it will not cover

every conceivable type of disaster or emergency. Response to disasters and emergencies requires

individuals to exercise a degree of discretion and flexibility and during an actual disaster or emergency

situation that may occur on campus the College Administration and the Department of Safety and

Security, and other first responders, may provide additional information and instructions through our

campus emergency communications protocol. Specific instructions given by any of those individuals will

take precedence over these written guidelines.

Again, you should be familiar with the contents of this handbook before a disaster or emergency occurs,

as this book is not intended for use during an actual emergency. The contents of this handbook will be

available from other sources that you will be able to use should a critical incident occur.


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NOTRE DAME COLLEGE EMERGENCY AND NON-EMERGENCY TELEPHONE

NUMBERS

Notre Dame College Police Department (On Campus – Emergency)……………………………………..…..ext. 5212

Notre Dame College Police Department (Cell Phone – Emergency)…..………………………………(216) 373-5212

Notre Dame College Police Department (On Campus – Non-Emergency)…………………………………..ext. 5222

Notre Dame College Police Department (Cell Phone – Non-Emergency)…………….………….…(216) 373-5222

South Euclid Police, Fire, and Emergency Medical Services…………………………..……..(216) 381-1234 or 9-1-1

The Notre Dame College Police Department is on duty 24 hours a day, 365 days a year, and is fully

equipped to respond to any emergency that may occur on campus. It is recommended that in an

emergency or disaster situation that you contact the Notre Dame College Police Department at the

appropriate emergency telephone number. You may also call the 9-1-1 emergency system as well. If

you are calling from a cell phone, you may be asked your location so your call is routed to the City of

South Euclid Emergency Communications Center. If you are calling 9-1-1 from an on campus telephone,

you will need to dial 9-9-1-1. Dialing the first “9” will pick up an outside line which will then handle the

additional digits.

The Notre Dame College Police Department requests that if you dial 9-1-1 to report an emergency,

immediate contact campus police at the campus emergency telephone number listed above. This will

allow campus police to meet and coordinate with first responders, and to direct them to the location of

the emergency on campus.


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CAMPUS COMMUNITY RESPONSIBILITIES

The members of the campus community of Notre Dame College play an essential role in supporting the

efforts of the College Administration and the Department of Safety and Security to effectively prepare

for, mitigate against, respond to, and recover from any type of man-made or natural disaster or

emergency. There are a number of things that the members of the campus community can do to help

create a safe and resilient campus environment. Some of these things include:

Familiarize yourself with campus emergency procedures before a disaster or emergency occurs.

During an emergency, follow Twitter (hashtag #NDCEMERGENCY) to obtain the latest situational

information and instructions and to pass on information to campus authorities.

Get to know your Resident Assistant and the Office of Residence Life staff if you are a resident

student. They will be assisting with accountability should an incident occur.

Familiarize yourself with the evacuation plans of the buildings that you are in and be familiar

with the locations of fire alarms and fire extinguishers.

Have a 72 hour emergency kit or build a shared kit with your roommates/suitemates.

Have a family emergency/disaster plan in place. Have a means to contact your family to let

them know that you are OK should a disaster or emergency occur.

Participate in safety dialog with the campus community.

Consider volunteering with a disaster response organization, such as CERT, Volunteers in Police

Service, or the Red Cross.

Report suspicious behavior or activity to the Notre Dame Police Department.

Here is an example of what a 72 hour emergency kit could contain:

Water, at least one gallon per person per day, for three days. Needed for both drinking and

hygiene.

A three day supply of non-perishable food (consider that you may not have the means to heat it

when selecting what you wish to have).

A battery powered, or hand crank radio, preferably one that has NOAA Weather Alert

capabilities. Many of these radios have built in flashlights as well.

Flashlight with extra batteries (no candles).

Basic first aid kit.

Moist towelettes, garbage bags, and plastic ties for personal sanitation.

A basic tool kit.

A can opener for food (if you have canned goods)

A portable charger for your cell phone.

Personal sanitation items (soap, hand cleaner and sanitizer, toothbrush, toothpaste, etc.).

A small amount of cash and change, personal identification, and an extra set of keys for your

vehicle


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Here are some additional items to consider:

Prescription medication and glasses/contacts.

Emergency reference material, such as a first aid book.

Extra blankets/pillows.

Complete change of clothes, including a long sleeved shirt, long pants, and sturdy shoes (add

cold weather clothing, as appropriate).

Personal hygiene items.

Paper cups, plates, towels, and utensils.

Gloves.

Check your kit periodically so you can replace any items that have expired. This kind of an emergency kit

is good for you and your family to have at home as well.


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PERSONS WITH SPECIAL NEEDS DURING AN EMERGENCY

If you are a person with a disability or other special needs, you may face unique challenges in an

emergency situation. By evaluating your personal needs and making an emergency plan that fits those

needs, you can be better prepared should a disaster or emergency situation arise. This section will

provide additional common sense measures that you can take to help prepare you for emergency

situations before they happen.

Develop a Personal Support Network

If you have a disability that may prevent you from properly following the procedures outlined in this

handbook then you are encouraged to use the “buddy system” and to build a personal support network.

Talking about your unique situation with a roommate or co-worker will help ensure that during an

emergency your needs are not overlooked. Together you should review emergency procedures and

devise a plan specifically for how you can get the extra help that you might need in an emergency. If

you use tools or aids specific to a disability, plan how your support network can help you cope without

them, if needed. Teach them how to use any lifesaving equipment you may be dependent on or to

administer medicine in case of an emergency. If you use a wheelchair, oxygen, or other medical

equipment, show friends or co-workers how to use these devices so they can help you move them, or

help you evacuate without them. Practice your plan(s) with those who have agreed to be a part of your

personal support network.

Inform the Residence Life staff, or your supervisor, about your specific plans and needs

This is particularly important if you need to be lifted or carried. Talk about communication difficulties,

physical limitations, equipment instructions, and medication procedures. If you have a learning or

sensory disability, discuss the best ways to alert you in an emergency. If you have a cognitive disability,

be sure to work with Notre Dame officials to determine how to best notify you of an emergency and

what instruction methods are easiest for you to follow. Always participate in exercises, trainings, and

emergency drills offered by Notre Dame College, the Department of Residence Life (if you are a

student), or your department (if a member of the faculty or staff).

Include an extra supply of medication and medical supplies in your 72 hour emergency kit

If you take medicine or use a medical treatment on a daily basis, you need to be sure you have what you

need on hand for a minimum of 72 hours. You should also keep a copy of your prescriptions as well as

dosage or treatment information in case you need to stay in a shelter. If it is not possible to have a 72

hour supply of medicines and supplies, keep as much as possible on hand and talk to your pharmacist or

doctor about what else you can do to prepare..

In addition, there may be other things specific to your personal needs that you should also have on

hand. If you have glasses, hearing aids and hearing aid batteries, wheelchair batteries, and oxygen, be

sure you have extras in your emergency kit. Also have copies of your medical insurance, Medicaid, or

Medicare card(s) readily available. If you have a service animal, be sure to include food, water, a collar


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with an ID tag, medical records, and other emergency pet supplies in your emergency kit to support your

service animal.

For assistance with planning for your special needs during an emergency on campus, please contact the

Emergency Preparedness Coordinator for the Notre Dame College Department of Safety and Security at

(216) 373-7145. You may also coordinate, as needed, with the Office of Residence Life and the

Academic Support Center, if you are a student utilizing ASC services.


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GENERAL EMERGENCY PROCEDURES

When you become aware of an emergency situation where life or property is threatened, immediately

contact the Notre Dame College Police Department at (216) 373-5212, or you may dial 9-1-1 (9-9-1-1

from a campus telephone).

WHAT YOU SHOULD DO

1. Calmly tell the dispatcher/officer:

Who you are.

Where you are.

The nature of the emergency.

If anyone needs medical attention.

Any circumstances that may help or impede response personnel.

What telephone number you can be contacted at, if any.

2. Try to remain calm and inform others that help is coming and follow any directions given by the

dispatcher/officer or any other emergency personnel.

WHAT WILL HAPPEN

1. The dispatcher/officer may ask for additional information from you and/or give you directions on

proper response.

2. The dispatcher/officer will contact appropriate emergency response agencies, Notre Dame or South

Euclid Police, or other campus resources as required.

3. Notre Dame College Police will coordinate the response.

4. Emergency personnel will handle the situation and give further instructions to affected persons.

EMERGENCY COMMUNICATIONS FROM NOTRE DAME COLLEGE TO THE CAMPUS COMMUNITY

In the event of an emergency or disaster that requires immediate action from members of the campus

community, the College Administration and/or the Department of Safety and Security will notify people

and provide information via any, or all, of the following methods:

Activation of the siren system in the event of a tornado emergency.

Upon activation of the siren system, members of the campus community should access Twitter

and follow hashtag #NDCEMERGENCY for information on the emergency and for specific

instructions.

Messages and notifications via the campus mass notification system.

Posting information on the College Website and Facebook page (#NDCEMERGENCY.)

Blast email to the campus community.

Traditional media and news outlets.


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It is vital that members of the campus community follow the directives of police, fire, and EMS

personnel, and campus officials. Familiarize yourselves with building specific information contained in

the document, such as the location of emergency equipment and evacuation routes.

ADDITIONAL ALERT TOOLS

Members of the campus community may receive area alert and emergency information via the Ready

Notify Alert Notification System, operated by the Cuyahoga County Office of Emergency Management.

To utilize this service, go to the Ready Cuyahoga Website at http://ready.cuyahogacounty.us/en-

US/ReadyNotify.aspx and register your valid phone and email address, and identify the types of alerts

that you wish to receive and which affected location you wish to receive information about.

You can notifications about:

South Euclid and Area Emergency Events

Cuyahoga County Government News

Cuyahoga County Building Closures

Water Boil Alerts

Safety Messages

Other Types of Emergency and Alert Information Participating in the ReadyNotify Program is strictly voluntary, and can be used in addition to the alert

systems utilized by Notre Dame College. During the registration process you will be asked to give

information about yourself such as your address, your primary language, and if you require any special

assistance during an emergency event. Only information indicated with a star * is required.

When you sign-up in the system, you will receive emails as well as have the opportunity to choose how

you want to receive additional messages. Additional messages can be delivered in the following ways:

Cell Phone

Home Phone

Work Phone

SMS/Text Messaging

Fax

http://ready.cuyahogacounty.us/en-US/ReadyNotify.aspx

http://ready.cuyahogacounty.us/en-US/ReadyNotify.aspx


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EVACUATION PROCEDURES

Different emergencies require different protective actions to keep the members of the campus

community safe. The unpredictable nature of emergency situations requires quick action and clear

thinking to avoid death or injury. This handbook contains guidelines for protecting yourself during most

emergencies, but will not provide an absolute solution for every circumstance. During an actual disaster

or emergency, the College Administration and first responders may supplement these procedures with

detailed instructions via the College’s emergency communications protocols. Any specific instructions

given during an incident are to take precedence over information in this handbook.

WHEN TO EVACUATE *

Anytime you hear the fire alarm bells or siren in your building. EVACUATION IS

MANDATORY DURING FIRE ALARMS, UNLESS OTHERWISE DIRECTED.

If you smell smoke or know an actual fire is burning.

During an active shooter situation, when you can carefully escape an active shooter and a

safer alternative is not available (i.e., locking doors).

When instructed to do so by a Notre Dame Police Department dispatcher, by an NDC police

officer, by local police/fire/EMS personnel, or when directed by emergency alerts.

WHEN NOT TO EVACUATE **

When a tornado warning is given (go to the designated shelter location for the building you

are in). This will be described in more detail in the Tornado procedures section of this

handbook.

When it is unsafe to do so (i.e., active shooter nearby, fire blocking exit). ***

During a power failure.

When instructed not to evacuate by a Notre Dame Police Department dispatcher, by an NDC

police officer, by local police/fire/EMS personnel, or when directed not to evacuate by

emergency alerts.

WHAT TO DO IF YOU MUST EVACUATE

1. Listen carefully to instructions of emergency personnel and Residence Life staff.

2. Remain calm and quiet (please keep talking to a minimum so instructions can be clearly heard).

3. If time allows, quickly gather critical personal belongings (ID cards, keys, purses, wallets, etc.) and

dress appropriately for the weather. If imminent danger exists, do not attempt to gather

belongings!

4. Close your room or office door as you leave. Lock the door if time allows.

5. Exit via stairwells. Do not use elevators.

6. Proceed to the building’s designated indoor or outdoor evacuation area, or to an alternate area, if

instructed to do so. Evacuation areas and a map can be found in the next section. Tornado shelter

areas are identified in the Tornado procedures section.


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7. Alert emergency personnel of anyone who may need assistance evacuating.

* - Certain circumstances may prevent safe evacuation. If this happens, move away from the danger

and find shelter in a pre-designated area of refuge or an area with a window to allow rescue. Try to

notify rescuers of your location.

** - These situations require you to stay put initially. Emergency personnel will direct you as to when it

is safe to evacuate.

*** - The presence of an active shooter is a stressful situation that requires quick, rational decision-

making. If you are unable to evacuate, you may need to take additional protective actions, such as

locking and barricading your door or hiding in a secure location (refer to the Active Shooter procedures

section for additional information.


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NOTRE DAME COLLEGE CAMPUS EVACUATION MAP


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DESIGNATED INDOOR AND OUTDOOR EVACUATION AREAS

BUILDING/AREA EVACUATION

Certain emergencies may affect a specific building or area of campus. In this case, persons in those

buildings/areas will be evacuated to a predetermined site. Emergency personnel will then direct you to

a primary or secondary remote evacuation site. The evacuation sites for your building and the entire

campus are listed below. Indoor and outdoor evacuation locations are displayed on the map in the

previous section:

OUTDOOR EVACUATION AREAS

BUILDING OUTSIDE EVACUATION AREA

(A) – ADMINISTRATION BUILDING 1 – AREA SOUTH OF GOLFWAY ROAD AND WEST OF LAWNWAY ROAD

(B) – LIBRARY/FALCON CAFÉ 2 – MUELLER FIELD BLEACHERS

(C) – KELLER CENTER 2 – MUELLER FIELD BLEACHERS

(D) – REGINA HALL, GYM, AND AUDITORIUM 1 – AREA SOUTH OF GOLFWAY ROAD AND WEST OF LAWNWAY ROAD

(E) – HARKS HALL 3 – FIELD AT NORTHEAST CORNER OF CAMPUS, ADJACENT TO THE BONFIRE PIT

(F) – NORTH HALL 3 – FIELD AT NORTHEAST CORNER OF CAMPUS, ADJACENT TO THE BONFIRE PIT

(G) – PROVIDENCE HALL 3 – FIELD AT NORTHEAST CORNER OF CAMPUS, ADJACENT TO THE BONFIRE PIT

(H) – CONNELLY CENTER 4 – AREA BETWEEN NORMANDY FIELD AND COLLEGE ROAD

(I) – PETERSON HALL 4 – AREA BETWEEN NORMANDY FIELD AND COLLEGE ROAD

(J) – SOUTH HALL 4 – AREA BETWEEN NORMANDY FIELD AND COLLEGE ROAD

CAMPUSWIDE EVACUATION 5 – CRESTVIEW ELEMENTARY

INDOOR EVACUATION AREAS

BUILDING PRIMARY INDOOR EVACUATION AREA

SECONDARY INDOOR EVACUATION AREA

(A) – ADMINISTRATION BUILDING (C) – KELLER CENTER (GYM) (D) – REGINA HALL (GYM AND AUDITORIUM)

(B) – LIBRARY/FALCON CAFÉ (C) – KELLER CENTER (GYM) (D) – REGINA HALL (GYM AND AUDITORIUM

(C) – KELLER CENTER (A) – ADMINISTRATION BUILDING (PAC)

(D) – REGINA HALL (GYM AND AUDITORIUM

(D) – REGINA HALL, GYM, AND AUDITORIUM

(C) – KELLER CENTER (GYM) (A) – ADMINISTRATION BUILDING (PAC)

(E) – HARKS HALL (A) – ADMINISTRATION BULDING (PAC)

(C) – KELLER CENTER (GYM)

(F) – NORTH HALL (A) – ADMINISTRATION BUILDING (PAC)

(C)- KELLER CENTER (GYM)


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(G) – PROVIDENCE HALL (A) – ADMINISTRATION BUILDING (PAC)

(C) – KELLER CENTER (GYM)

(H) – CONNELLY CENTER (C) – KELLER CENTER GYM (A) – ADMINISTRATION BUILDING (PAC)

(I) – PETERSON HALL (C) – KELLER CENTER (GYM) (A) – ADMINISTRATION BUILDING (PAC)

(J) – SOUTH HALL (C) – KELLER CENTER (GYM) (A) – ADMINISTRATION BUILDING (PAC)

CAMPUSWIDE EVACUATION (D) – REGINA HALL 5 – CRESTVIEW ELEMENTARY

Emergency personnel will direct you to one of these indoor sites (or an outdoor site) during an

evacuation. Further instructions will be given at the evacuation site. If necessary, buses will be used for

transportation.

CAMPUS EVACUATION

An emergency that dictates the evacuation of the entire College will be handled in conjunction with the

emergency procedures of the City of South Euclid, Cuyahoga County, and surrounding communities. In

the unlikely event that a campus evacuation is necessary, you will be directed to leave the College in the

following manner.

If you drive to campus

1. If told it is safe to go to your vehicle, take your normal route to your vehicle.

2. Leave the campus area via any designated exit, unless otherwise directed by campus police. Police

may change routes dependent on circumstances.

3. Any directions from police or other public safety officers during an actual emergency will always

take precedence over this plan.

If you take public transportation or reside on campus

1. Go to the nearest RTA station to take a bus or rapid away from the area. RTA/mass transit will be on

a rush hour status unless circumstances prohibit mass transit operations.

2. If mass transit is not available, you are to go to Regina Gym and Auditorium, and await further

instructions. Report to the alternate evacuation area, Crestview Elementary School, if directed to do

so by alert or first responders.

3. Residential students should follow the instructions of their RA’s or other Residence Life staff, once

they arrive at the Regina Gym and Auditorium, or Crestview Elementary School, as directed.


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SHELTER IN PLACE

An incident may occur which dictates you remain inside a building during an emergency. A decision to

shelter in place may or may not be obvious based on information known to you at the time. Your

decision to shelter in place may come from first responders’ instructions, or may be made on your own

initially. This decision should be made based on what gives you the best chance of remaining safe and

avoiding putting yourself in a more harmful situation.

Factors to consider when deciding whether to evacuate or shelter in place include:

• Where is the threat now and where is it likely going?

• Where will I be safest now, and in the near future?

• Will I be more likely to get help for myself and others by evacuating or staying in place?

• Does this space provide adequate safe shelter for the emergency at hand: i.e., locking door,

place to take cover/hide, availability of more than one exit, windows to allow alerting and

rescue, phone/ internet/e-mail available?

WHEN TO SHELTER IN PLACE

• When a tornado warning is sounded (proceed to safe location per building plan).

• During an active shooter situation if escape/ evacuation cannot be attempted safely.

• During a power failure.

• If you cannot leave due to being trapped by a fire or hazardous materials release.

• Any other situation where it is apparent that leaving will put you in a potentially more harmful

situation than staying in place.

• When instructed to do so by the College Administration, by campus police, or by local first

responders/emergency personnel.

WHEN NOT TO SHELTER IN PLACE (EVACUATE)

• Anytime you hear a fire alarm sounding.

• If you smell smoke or know there is an actual fire or hazardous material release and you have

a safe evacuation route away from danger.

• Any other situation where it is apparent that staying in place will put you in a potentially more

harmful situation than leaving.

• When instructed to do so by the College Administration, by campus police, or by local first

responders/emergency personnel.

WHAT TO DO IF YOU MUST SHELTER IN PLACE

• If it is safe to do so, move to an area furthest away from the incident/hazard.

• As soon as possible, if it is safe to do so, notify campus police at (216) 373-5212 on campus or

9-1-1, and keep responders informed of changes in your situation.

• Be aware of your surroundings and be ready to move quickly if needed.


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• In case of an active shooter or gunman in the building, lock doors and plan for a secondary

escape route. See lockdown procedures for additional information.

• Leave only if told to do so by responders, or the situation changes allowing safe escape or

evacuation.

See the Hazardous Materials Emergency Procedures section of this handbook for additional

shelter in place actions during a release.


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LOCKDOWN

Lockdown is a form of sheltering in place. It is a tool used by emergency responders during situations

when it may be more dangerous to evacuate a building than to keep occupants inside. By controlling

entry/exit and movement within a facility, emergency personnel are better able to contain and handle

any threats (e.g., active shooters, terrorists). An emergency lockdown notification may be sent from the

College Administration, the Department of Safety and Security, or from an academic or administrative

head. Notifications shall be made via one or more of the emergency message communication methods

described in the General Emergency Procedures section. It is essential for the safety of the campus

community and emergency responders that individuals comply with instructions provided via alerts and

by emergency personnel at all ties. A lockdown will not prohibit you from exiting a building if you are in

immediate danger and safe escape is possible.

UPON ALERT TO LOCKDOWN

1. If you are in a classroom, room or office, stay there, secure the door and windows and await further instructions or escort from emergency personnel.

2. If the door does not lock, or the lock can easily bypassed and the door breeched, consider

barricading the door with tables and chairs.

3. If you are in a corridor go into the closest office not already secured and lock or barricade the door

and windows.

4. Close curtains or blinds where possible.

5. Stay low, quiet and keep away from windows and doors.

6. Cell phones should be put on quiet or vibrate mode. Do not make non-essential calls.

ACTIONS TO AVOID

1. DO NOT open the door once it has been secured until you are officially advised “all clear” or are

certain it is emergency response personnel at the door.

2. DO NOT use or hide in washrooms, travel down long corridors or assemble in large open areas (e.g.

cafeterias).

3. DO NOT call Notre Dame College Police or 9-1-1 unless you have immediate concern for your safety,

the safety of others, or feel you have critical information that will assist emergency personnel in the

response. Otherwise dispatchers may become overwhelmed and unable to help people in dire

need.

4. You can relay information to campus police via Twitter, hashtag #NDCEMERGENCY.

CONSIDERATIONS

1. Follow instructions from emergency personnel only.

2. During a lockdown, if the fire alarm is activated, remain where you are and await further

instructions over a P.A. or portable loudspeaker, or via Twitter, hashtag #NDCEMERGENCY.

3. If possible, monitor the Notre Dame College home page for updates. Keep in mind that traditional

media reports may be unreliable.


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4. For their own safety, emergency personnel must initially consider all individuals as potential threats.

It is important to follow instructions from police at all times to avoid harm and ensure the best

possible response.

FOLLOWING THE LOCKDOWN

1. Cooperate with emergency personnel to assist in an orderly evacuation.

2. Proceed to the designated assembly area if advised.

3. The police may require individuals to remain available for questioning following a lockdown.

4. College officials and staff may be present as you exit the building to provide additional information.

5. Some doors may be locked remotely by Notre Dame Police Dispatchers/Officers. Remote locking

will prevent entrance but will not prevent exit.


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FIRE PREVENTION AND FIRE SAFETY TIPS

KEEP FIRE DOORS CLOSED

Fire doors are found between stairwells and corridors, corridors and elevator lobbies and other distinct

building areas. They are designed to contain fire and smoke and to keep it from spreading throughout a

building. Keeping them closed will give you time to exit safely during a fire. Fires happen unexpectedly,

so keep them closed at all times. Blocking them open even momentarily places other occupants at risk.

NEVER BLOCK EMERGENCY EQUIPMENT

Never place anything in front of fire alarm pull boxes, fire extinguishers, fire hoses or exit signage.

During an emergency this equipment may be needed to alert occupants of an emergency or to help

extinguish a fire. Keep access to this equipment free of obstructions at all times.

DO NOT PLACE OBJECTS IN STAIRWELLS OR NEAR EXITS

Stairwells are intended to be a safe avenue for escape to the exterior of buildings. They are required by

fire code to be free of any and all objects that might impede egress. Never store anything, even

temporarily, in stairwells. Exits are useless unless they are available and usable. Do not place objects in

hallways or near exit doors. People may be endangered while attempting to evacuate in an emergency.

KEEP ALL MATERIALS AT LEAST 18 INCHES BELOW FIRE SPRINKLERS

Fire sprinklers will not operate properly or extinguish fires if they are blocked. Sprinklers require at least

18” of space to disperse the water properly.

FAMILIARIZE YOURSELF WITH LOCATIONS OF EXTINGUISHERS AND EXITS AND OTHER FIRE DEVICES

Check your immediate work or residential area. Find out where the fire extinguishers are. Know where

the fire alarm stations are located and how they work. Locate two exits from your area or floor. Find

“landmarks” in the exit path, something that might aid in navigating during evacuation if the corridor is

dark during an emergency.

LIMIT THE USE OF MULTIPLE OUTLET ELECTRICAL DEVICES AND DO NOT USE EXTENSION CORDS

Electrical circuitry is designed to carry a reasonable load, but operating several devices from one outlet

can seriously overload the wiring causing it to overheat and start a fire. Use only one device per outlet.

If electrical service is inadequate, call the Maintenance Department at (216) 373-5206 to correct the

situation. Always utilize surge protectors and follow Residence Hall procedures for electrical devices.

NEVER STORE FLAMMABLE LIQUIDS

Even in a lab, you should only keep the absolute minimum necessary to accomplish the immediate task

at hand. Never stockpile or allow flammable liquids to accumulate. Keep them away from ignition

sources.


22

OPERATE SPACE HEATERS CAREFULLY

Do not use small, portable electric heaters unnecessarily. Heaters on campus must have emergency tip-

over switches, and thermostatic limiting controls. Heating problems should be directed to the

Maintenance Department at (216) 373-5206.

DO NOT USE UNAUTHORIZED COOKING OR HEAT SOURCES IN RESIDENCE HALL ROOMS

Do not use electric skillets, hot plates, or other unauthorized devices. Refer to the Notre Dame College

Student Handbook for additional information on authorized and unauthorized devices. You may also

ask the Residence Life staff about what devices are authorized.

SMOKING is prohibited in all buildings on campus. Open flame devices including candles are also

prohibited. Fire safety concerns may be directed to the Emergency Preparedness Coordinator at (216)

373-7145.


23

FIRE

WHAT YOU SHOULD DO

1. If you smell or see smoke or fire, activate the fire alarm by pulling an alarm station. WHEN A FIRE

ALARM IS ACTIVATED EVACUATION IS MANDATORY!

2. Do not attempt to fight the fire yourself unless you have been trained in the use of firefighting

equipment and it is safe to do so.

3. Notify occupants and help those needing assistance in the immediate area.

4. If fire is present in the immediate area leave all belongings and exit immediately. Otherwise, when

an alarm sounds quickly gather essential personal belongings only if it can be done safely (I.D., keys,

purse, wallets, etc.) and proceed out of the building. Close doors behind you to help contain the

fire.

5. Follow the building’s evacuation map and exit quickly via stairwells only; DO NOT attempt to use

elevators. Persons with disabilities who are unable to use the stairs should wait in the stairwell for

rescue assistance.

6. If you get caught in heavy smoke, take short breaths, crouch down or crawl.

7. If the fire or smoke prevents you from exiting the building, go to a room far away from the fire

(preferably a room with a window), shut the door and phone for help (cell phone or office phone). If

you cannot reach outside help using technology, open or break a window and signal for help.

Placing an object (coat, blanket, towel, etc.) under the door may prevent smoke from intruding

while you are awaiting rescue.

8. Once outside proceed to the evacuation assembly area. If emergency responders are not already on

the scene call Notre Dame College Police Dispatch with the following information;

• Your name; and

• The exact location of the fire and any other information you

may have about the fire.

9. Return to the building only when instructed to do so by emergency personnel.

WHAT WILL HAPPEN

1. The dispatcher will notify the South Euclid Fire Department and Notre Dame College Police.

2. Notre Dame College Police will respond and coordinate with the responding fire personnel.

3. Once the actual fire or fire alarm situation is resolved, and the building is assessed for safety

concerns, Notre Dame College Police or fire department officials may grant permission to re-occupy

the building or to enter and retrieve personal belongings.


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MEDICAL EMERGENCY

WHAT YOU SHOULD DO

1. Check the scene for your own safety. Be aware of UNUSUAL sights, odors, appearances or behaviors,

or noises. If situation is unsafe, do not attempt to assist the victim; leave immediately and call for

help.

2. Check the victim. Determine if they are conscious/ breathing. If they are conscious, ask them what

the problem is and if they need assistance. Note any unusual behavior, bleeding, trouble speaking,

excessive sweating, trouble walking or standing, or any other sign they may be ill or injured.

3. Call Notre Dame Police Dispatch at (216) 373-5222, or call 9-1-1. Give the dispatcher/officer the

following information:

• Your name.

• The location of the injured/ill person(s).

• Type of injury or illness.

• Approximate age of victim(s).

• Any pertinent information observed or obtained while checking the victim.

• A call back phone number in case there is a need for more information.

4. Provide care for the victim if you are trained to do so, otherwise do not attempt to move or provide

treatment.

5. Stay with the victim(s) and reassure him/her until help arrives.

WHAT WILL HAPPEN

1. The dispatcher will notify police and EMS if it appears necessary from information gathered.

2. Campus Police will respond and assess the situation for further response. EMS will

be notified if it is necessary and not already done.

3. Police will give medical care if needed, according to their training, until EMS arrives.

4. If the victim(s) are ambulatory and do not need EMS, the campus police may provide a courtesy

transport to Hillcrest Hospital or Ahuja Medical Center, or to Mayfield Rd. Urgent Care.

Automated External Defibrillators (A.E.D.’s) are located at the NDC Police Office in the Administration

Building, at the Keller Center, and at the Office of Residence Life, in Harks Hall.

The Notre Dame College Department of Safety and Security may provide timely, accurate information

regarding any disease outbreaks that may affect the Notre Dame campus community.


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PANDEMIC DISEASE INCIDENT

A pandemic is an epidemic of infectious disease that has spread through human populations across a

large region; for instance multiple continents, or even worldwide. A widespread endemic disease that is

stable in terms of how many people are getting sick from it is not a pandemic. Further, flu pandemics

generally exclude recurrences of seasonal flu. Throughout history there have been a number of

pandemics, such as smallpox and tuberculosis. More recent pandemics include the 1918 and 2009

H1N1 pandemics and in 2014 the Ebola pandemic.

If a pandemic disease incident should occur in the region around Notre Dame College, and members of

the campus community are affected, you should minimize your exposure to other people and await

instructions.

WHAT YOU SHOULD DO

1. Await instructions from the Administration of Notre Dame College or the Department of Safety and

Security.

2. Minimize your exposure to other people.

3. If you are sick, seek medical treatment and notify the Office of Residence Life, who may initiate

isolation procedures to protect you and others.

WHAT WILL HAPPEN

In the event of a regional pandemic, the Administration of Notre Dame College and the Department of

Safety and Security will provide the campus community with instructions, based upon the advice and

input of public health professionals. Instructions and information will be provided to the campus

community through mass communication tools, as outlined in the General Emergency Procedures

section of this handbook. In particular, mass email, Facebook, and the College Website will be used to

disseminate information and instructions.

Follow any instructions exactly and continue to check the Notre Dame Website, email, Facebook, and

local radio and television stations for updates on the situation and/or revised instructions.


26

EXPLOSION

WHAT YOU SHOULD DO

1. Get under a sturdy table or desk if objects are falling around you. When they stop falling, leave

quickly, watching for obviously weakened floors and stairways. As you exit from the building, be

especially watchful of falling debris.

2. Leave the building as quickly as possible. Do not stop to retrieve personal possessions or make

phone calls. Do not use elevators.

3. Find a way to receive emergency communications from the College’s Administration or other

jurisdictional agency. Follow any instructions given by administrators or on scene emergency

responders.

4. Once you are out:

• Do not stand in front of windows, glass doors, or other potentially hazardous areas.

• Move away from sidewalks or streets to be used by emergency officials or others still exiting

the building.

5. If you are trapped in debris:

• If possible, use a flashlight to signal your location to rescuers.

• Avoid unnecessary movement so you do not kick up dust.

• Cover your nose and mouth with anything you have on hand. Dense-weave cotton material can

act as a good filter. Try to breathe through the material.

• Tap on a pipe or wall so rescuers can hear where you are. If possible, use a whistle to signal

rescuers.

• Shout only as a last resort. Shouting can cause a person to inhale dangerous amounts of dust.

6. Consider the possibility that the explosion was not an accident, be aware of your surroundings and

note any suspicious behavior. (See terrorism below for more information.)

WHAT WILL HAPPEN

1. First responders will provide updated information as it becomes available.

2. Rescuers will work to treat the injured and extricate survivors.

3. You may be required to provide witness statements or other information to aid in determining the

cause of the explosion.


27

SEVERE WEATHER / TORNADO

DEFINITIONS OF SEVERE WEATHER CONDITIONS

• Thunderstorm Watch - High winds, lightning, and hail are possible.

• Thunderstorm Warning - Large hail, lightning, and damaging winds are expected.

• Tornado Watch - Tornadoes and severe thunderstorms are possible.

• Tornado Warning - A tornado has been detected. TAKE SHELTER IMMEDIATELY!

• High Winds Warning - Winds of at least 40 miles per hour are expected.

PROCEDURES FOR SEVERE WEATHER CONDITIONS LISTED ABOVE

The Notre Dame College Police Department and Security Dispatch Center monitors severe weather

alerts. Generally no protective action is required when a watch is issued. Any warnings received will be

evaluated for risk to the campus community. If protective action is warranted, campus police will

promptly issue emergency alerts with instructions via all of the emergency communications methods

available.

See the General Emergency Procedures section for a list of alerting methods. The emergency siren, the

campus mass notification system, and Twitter, hashtag #NDCEMERGENCY will be the primary means of

communication used.

It is recommended that the various departments of Notre Dame College monitor NOAA weather alerts

through the use of an NOAA weather radio that can receive real time weather alerts or through the use

of software to include weather monitoring software, or smartphone apps.

WHAT YOU SHOULD DO IF A TORNADO WARNING IS ISSUED

1. Do not wait for instruction. Follow procedures and move to your designated tornado shelter area,

or to the basement or ground floor center hallway of the building you are in if you are unable to

reach your designated area. In the residence halls, go into your bathroom area and into a bathtub

or shower area if you cannot get to your shelter area. Close room and office doors as you leave. If

you have an emergency kit readily available take it with you.

2. Do not use elevators and stay away from windows and doors with glass panes.

3. Sit or crouch in an inner hall or room.

4. Do not leave the tornado safety area until given the all clear from emergency personnel or via

updated alerts from the campus police.

WHAT WILL HAPPEN

1. Dispatchers and police officers will monitor the situation and update the campus community

as new information becomes available or additional safety actions are required.

2. Once the tornado threat has passed, officers will issue an all clear and messages will be sent to the

community.


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3. Any injuries to person(s) or damages to property from severe weather or a tornado should be

reported to Notre Dame Police dispatch immediately. If you are trapped or injured after a storm,

make as much noise as possible so rescuers can find you.

TORNADO SHELTER AREAS AT NOTRE DAME COLLEGE

Here are the tornado shelter locations for buildings on campus:

Administration Building – Move into the east or west end of the ground floor hallway, or the

Performing Arts Center (stay against the walls).

Keller Center – Move into the Hallway next to Athletic Offices.

Library – Move to the Basement Level (Library Archive Area).

Providence Hall – Move to Basement Level Hallway or Basement Study Lounge (shelter in your

bathroom if unable to leave room).

Harks Hall – Move to the North Hall First Floor Hallway (shelter in your bathroom if unable to

leave room).

Connelly Center – Move into the Dining Area (center of the room).

Peterson Hall – Move to the First Floor Hallway (shelter in your bathroom if unable to leave

room).

North Hall – Move to Basement Level Hallway (shelter in your bathroom if unable to leave

room).

South Hall – Move to the First Floor Hallway (shelter in your bathroom if unable to leave room).

Regina Hall – Move to the Ground Floor Hallway, adjacent coaching offices.

If you are outside, move to the designated tornado shelter area in the building nearest you.


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SEVERE WINTER WEATHER

DEFINITIONS OF SEVERE WINTER WEATHER CONDITIONS

• Winter Storm Watch - Severe winter weather conditions may affect this area.

• Ice Storm Warning - Significant, possibly damaging, ice accumulation is expected.

• Heavy Snow Warning - An expected snowfall of 4 inches in a 12 hour period or 6 inches in a 24

hour period. Visibility may be reduced and roads may become slippery or blocked.

• Blizzard Warning - Considerable falling and/or blowing snow and winds expected.

• Severe Blizzard Warning - Considerable falling and/or blowing snow, winds of at least 45 miles

per hour, and temperatures 10 degrees Fahrenheit or lower are expected.

PROCEDURES FOR SEVERE WEATHER CONDITIONS LISTED ABOVE

The Notre Dame College Police monitors severe weather alerts. Generally no protective action is

required when a watch is issued. Any warnings received will be evaluated for risk to the campus

community. If protective action is warranted, the College will promptly issue emergency alerts with

instructions via all of the emergency communications methods available. See the General Emergency

Procedures Section for a list of alerting methods.

It is recommended that the various departments of Notre Dame College monitor NOAA weather alerts

through the use of an NOAA weather radio that can receive real time weather alerts or through the use

of software to include weather monitoring software, or smartphone apps.

COLLEGE CLOSURE DUE TO WINTER WEATHER

A decision to close the College due to severe weather will be made by the President of Notre Dame

College, or designee. In the event of a closure the College will do the following:

1. Post a short notice on the Notre Dame College Website (http://www.notredamecollege.edu)

2. Send a campus-wide email message to all faculty, staff, and on-campus students if time and

technology allow.

3. Notify media outlets of the College’s closing.

4. Students may also check their class Moodle page to determine if a class has been cancelled.

Any injuries to person(s) or damage to property from severe winter weather should be reported to the

Notre Dame Police Department at (216) 373-5212.

http://www.notredamecollege.edu/


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EARTHQUAKE

WHAT YOU SHOULD DO

If you are indoors when shaking starts:

1. “DROP, COVER AND HOLD ON!” If you are not near a strong table or desk, drop to the floor against

an interior wall and cover your head and neck with your arms.

2. Avoid windows, hanging objects, mirrors, tall furniture, large appliances and cabinets filed with

heavy objects.

3. DO NOT try to run out of the structure during strong shaking. Most injured persons in earthquakes

move more than five feet during the shaking. It is very dangerous to try to leave a building during an

earthquake because objects can fall on you. Many fatalities occur when people run outside of

buildings, only to be injured by falling debris from collapsing walls. In U.S. buildings, you are safer to

stay where you are.

4. If you are in bed, stay there and cover your head with a pillow.

5. Do not use elevators.

6. If you use a wheelchair, lock the wheels and cover your head.

If you are outdoors when shaking starts:

1. Stay away from buildings. Glass from tall buildings does not always fall straight down; it can catch a

wind current and travel great distances.

2. Move to a clear area if you can safely walk. Avoid power lines, buildings and trees.

Once the earthquake shaking stops:

1. Check the people around you for injuries; provide first aid. Do not move seriously injured persons

unless they are in immediate danger.

2. Check around you for dangerous conditions, such as fires, downed power lines and structure

damage. If you have fire extinguishers and are trained to use them, put out small fires immediately.

3. Avoid cell phone usage unless you are reporting injuries, this will help ensure lines are free for

people who are trapped and may need assistance.

If you are trapped in debris:

1. Move as little as possible so that you don’t kick up dust. Cover your nose and mouth with a

handkerchief or clothing to avoid breathing in dust.

2. Tap on a pipe or wall so that rescuers can hear where you are. Use a whistle if one is available.

Shout only as a last resort. Emergency services may be overwhelmed initially, stay calm and use

your emergency kit.


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HAZARDOUS MATERIALS (HAZMAT) INCIDENT - ON CAMPUS

A release of hazardous materials (HAZMAT) could involve chemical, biological, or radioactive materials.

The ability to respond to a hazardous materials release will depend on many factors, including the

amount of material spilled or involved in an incident, the physical, biological and chemical

characteristics of the material, the material’s health and hazard characteristics, the location of the spill,

the level of response training obtained, and the types of personal protective and spill response

equipment available.

If a HAZMAT release occurs on campus that cannot be handled safely by a TRAINED employee, then:

1. Alert people in the immediate area of the spill, evacuate the area, and call Notre Dame College

Police at (216) 373-5212.

2. If an explosion hazard is present, take care not to create sparks by turning on or off electrical

equipment. Activate the emergency electrical shutoff if a laboratory is equipped with one.

3. Confine the hazard by closing doors as you leave the area. DO NOT put yourself at risk by rescuing

or providing aid to contaminated persons unless you are properly protected.

4. If you are contaminated every attempt should be made to avoid cross contamination of others. Use

eyewash or safety showers as needed to rinse contamination off you. If you are not contaminated,

you can direct others on how to de-contaminate from a safe distance. After you decontaminate

isolate yourself in a safe location. Do not assume it is safe to come into contact with others even if

you have had emergency decontamination.

5. Evacuate any nearby rooms that may be affected. If the hazard will affect the entire building do not

delay evacuating the entire building. If there is a chance of explosion from the hazardous material

release do not activate the building fire alarm. Evacuate the building manually by alerting others by

voice. Take care not to turn electrical equipment on or off or otherwise cause sparks. If there is no

chance of explosion, activate the building fire alarm system by pulling the handle on a manual pull

station. Follow the building’s evacuation procedures.

6. The staff or faculty member responsible for the area that the incident occurred must call Notre

Dame College Police at (216) 373-5212 to provide additional information about the material release.

Be prepared to provide as much information as possible on the hazardous materials released so the

information is available to first responders. At the designated evacuation point, notify emergency

responders of the location, nature and size of the spill. Isolate contaminated persons. Avoid cross-

contamination or chemical exposure from contaminated persons.

WHAT WILL HAPPEN

The College will notify Hazmat officials and the South Euclid Fire Department, if needed. Campus police

and Maintenance Department personnel will be notified and respond as well. Additional emergency

responders may respond from the affected jurisdiction. Rescue, evacuation, investigation, containment

and clean-up will be conducted as directed by the Hazmat/Fire officials, police officials, and the Incident

Commander, if the Incident Command System was activated. ALL SPILLS/ RELEASES MUST BE

REPORTED even if they are isolated and cleaned immediately!


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HAZARDOUS MATERIALS INCIDENT - OFF CAMPUS OR LARGE SPILL

OFF CAMPUS OR LARGE SCALE RELEASE

Large-scale hazardous material releases either on campus, contiguous roads, railways, or from local

jurisdictional areas have the potential to impact the Notre Dame College campus community. These

incidents have the potential to cause serious injuries and fatalities, significant property damage, and /or

require major evacuations.

WHAT YOU SHOULD DO

A sudden release of hazardous materials may allow little time for an organized response. The

appropriate initial action may be to “shelter in place,” (remain in a closed building) and find a way to

receive emergency information from the College or jurisdiction. To shelter in place for a hazardous

materials incident follow these guidelines:

• Close and lock all exterior doors and windows. Close vents, fireplace dampers, and as

many interior doors as possible.

• Turn of air conditioners and ventilation systems. In large buildings, set ventilation

systems to 100 percent recirculation so that no outside air is drawn into the building. If

this is not possible, ventilation systems should be turned off.

• Seal gaps under doorways and windows with wet towels or plastic sheeting and duct

tape.

• Seal gaps around window and air conditioning units, bathroom and kitchen exhaust

fans, and stove and dryer vents with duct tape and plastic sheeting, wax paper or

aluminum wrap.

• Use material to fill cracks and holes in the room, such as those around pipes.

• If gas or vapors could have entered the building, take shallow breaths through a cloth or

a towel.

• Avoid eating or drinking any food or water that may be contaminated.

Depending on the circumstances, evacuation may be the appropriate protective measure to take. If an

evacuation is ordered you will be notified via the emergency communications methods described

in the General Emergency Procedures of this handbook. Your personal vehicle may not be accessible

during an incident. Any major evacuation will be coordinated by Notre Dame College Police and local

police/ fire department officials.

Plans may change quickly during a hazardous materials emergency. Any instructions you receive via

emergency communications or given directly from first responders during the emergency shall take

precedence over these procedures.

If you are caught outside stay uphill, and upwind of the spill. In general, try to go at least one-half mile

(usually 8-10 city blocks) from the danger area. Move away from the accident scene and help keep

others away. Do not walk into or touch any spilled liquids, airborne mists, or condensed solid chemical


33

deposits. Try not to inhale gases, fumes and smoke. If possible, cover mouth with a cloth while leaving

the area. Stay away from accident victims until the hazardous material has been identified.


34

FLOOD OR WATER DAMAGE

WHAT YOU SHOULD DO

1. Call Notre Dame College Police dispatch at (216) 373-5212.

• Tell the dispatcher your name.

• Tell the dispatcher the exact location of the flooding, including all areas affected.

• Tell the dispatcher the source of the flooding if known.

• Give the dispatcher a call back number if more information is needed.

2. Evacuate the area if you feel your safety is at risk, especially if the flooding is near electrical

equipment.

3. If you know the source of the water and are confident you can stop the flooding safely, do so. (e.g.

turn off valve or unclog drain).

WHAT WILL HAPPEN

1. The dispatcher will notify campus police and Maintenance to respond.

2. Responding personnel will identify the source and stop the flooding as soon as possible.

3. If a risk is identified because of the flooding, affected areas may be evacuated.

4. Necessary repairs and clean-up will be initiated.

5. The all clear to return will be given by responding personnel when approved.


35

POWER OUTAGE

WHAT YOU SHOULD DO

1. Remain calm and stay where you are.

2. Assist others in your area that are not familiar with the space.

3. Call the Notre Dame College Police dispatch:

• Tell the dispatcher your name and location.

• Tell the dispatcher what areas are affected by the power outage.

• Tell the dispatcher how long the power has been out.

• Give the dispatcher a call back number if more information is needed.

4. Do not open cold rooms, refrigerators, incubators or other temperature sensitive areas.

5. Evacuate only if instructed to do so by emergency personnel or by your supervisor if safe lighting

conditions are present.

WHAT WILL HAPPEN

1. The Notre Dame College Police dispatcher will notify Notre Dame College Police and Maintenance to

respond.

2. Responding personnel will determine if outside help is needed and consult with department

management of the areas affected.

3. If an evacuation is necessary, responding emergency personnel will coordinate the evacuation.


36

ELEVATOR EMERGENCY

WHAT YOU SHOULD DO

1. Use the elevator phone to call Notre Dame College Police dispatch:

• Tell the dispatcher your name and that you are stuck in an elevator.

• Tell the dispatcher what building you are in and which elevator.

• Tell the dispatcher if others are in the elevator with you and how many.

2. If the elevator you are in has no phone or it does not work, push the “emergency” or “bell” button

until you hear acknowledgement that help is on the way.

3. Do not attempt to exit the elevator through a hatch or pry the doors open.

4. Do not exit the elevator if the doors open and you are between floors, unless instructed to do so by

emergency personnel. The elevator could move, endangering your life.

WHAT WILL HAPPEN

1. The Notre Dame College Police dispatcher will notify Notre Dame College Police and Maintenance to

respond.

2. Maintenance will respond and allow safe exit from the elevator. The fire department or elevator

company will be called if further help is needed.


37

GENERAL CRIME PREVENTION

Crime does not simply happen. Like a triangle, crime must have three sides or elements present to be

complete. Those three elements are; ABILITY, DESIRE and OPPORTUNITY. Remove any one of these

elements and the triangle cannot be formed and the crime will not occur. You can help the College

reduce crime on campus by reducing the “opportunity” for crime. Keep these crime prevention tips in

mind and you will reduce criminal incidents here at Notre Dame College.

WHAT YOU SHOULD DO TO HELP PREVENT CRIME ON CAMPUS

• Immediately call Notre Dame College Police at (216) 373-5212 if you see or hear

something suspicious.

• Be wary of people that do not appear to belong in the area. Don’t hesitate to ask

questions, such as “May I help you?” If their answers are vague or suspicious, call the

Notre Dame College Police.

• Keep your possessions in sight at all times. Do not leave books, backpacks or laptop

computers unattended anywhere; it only takes seconds for things to disappear.

• If you leave your office or room, even for a few minutes, LOCK THE DOOR! It is much

easier to invest a few seconds securing your property, than spending the time later

filling out a theft report and replacing the property. The majority of thefts that occur on

a college campus are crimes of opportunity!

• Never leave your wallet or purse on top of your desk; take it with you or lock it up.

• Avoid taking wallets, money and jewelry into athletic facilities and storing them in

lockers, which are targets of thieves.

• Mark your property. Use your driver’s license number and the two letter state

abbreviation.

• Be aware of your surroundings.

• Be alert to potential danger. If it does not look or feel right, trust your instinct and leave.

• Walk with friends whenever possible. Use the escort service provided by campus

police. Call (216) 373-5212 for a walking escort.

• Avoid jogging or bicycling alone. If you must go alone, stay in well-lit and well-traveled

areas.

• Do not leave objects plainly visible in your car; secure them in the trunk whenever

possible. Even change left in the cup-holder can be a temptation to a thief.

• When working late call Notre Dame College Police dispatch and notify them of your

location. An officer will come by on occasion and conduct a welfare check.


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REPORTING A CRIMINAL INCIDENT

WHAT YOU SHOULD DO

1. Report any crime in progress on campus to Notre Dame Police at (216) 373-5212, or call 9-1-1.

2. Tell the dispatcher your name, location and:

Give a description of what is taking place.

Give a thorough description of any suspect(s); physical description, clothing, vehicle

information and direction of travel.

Tell the dispatcher if there are any injuries and the extent of those injuries.

Stay on the phone with the dispatcher until he/she ends the conversation.

Give the dispatcher a phone number where you can be reached if more information is

needed.

3. Being a good witness is key (pay attention to what is said, suspect’s physical features, clothing, unique features such as tattoos, accent etc.). DO NOT attempt to intervene, as it may put your safety at risk. Use cell phone cameras to capture incidents for evidence if it can be done safely.

4. If you have been a victim of a crime or witness to a crime, follow the same steps above.

WHAT WILL HAPPEN

1. Notre Dame College and/or South Euclid Police officers will respond to the incident, take

appropriate action, render any assistance needed and gather report information.

2. Other agencies will be notified as necessary.

3. Be prepared to give a statement, both verbally and in writing to police.

To report non-emergency incidents, call Notre Dame Police at (216) 373-5222.

Notre Dame College complies with crime reporting requirements set forth in the Jeanne Clery Disclosure

of Campus Security Policy and Campus Statistics Act or Clery Act codified at 20 U.S.C. § 1092(f), with

implementing regulations in the U.S. Code of Federal Regulations at 34 C.F.R. 668.46. To view crime

statistics online please visit the Notre Dame College Police Clery Crime Report Webpage at

http://www.notredamecollege.edu/resources-and-services/campus-safety-and-security/crime-statistics

http://www.notredamecollege.edu/resources-and-services/campus-safety-and-security/crime-statistics


39

TERRORISM

GENERAL INFORMATION ABOUT TERRORISM

Terrorism is the use of force or violence against persons or property in violation of the criminal laws of

the United States for purposes of intimidation, coercion, or ransom. Terrorists often use threats to:

Create fear among the public.

Try to convince citizens that their government is powerless to prevent terrorism.

Get immediate publicity for their causes.

Acts of terrorism include threats of terrorism, assassinations, kidnappings, hijackings, bomb scares and

bombings, cyber-attacks (computer-based), and the use of chemical, biological, nuclear and radiological

weapons. High-risk targets for acts of terrorism include military and civilian government facilities,

international airports, large cities, and high-profile landmarks. Terrorists might also target large public

gatherings, water and food supplies, utilities, and corporate centers. Further, terrorists are capable of

spreading fear by sending explosives and chemical or biological agents through the mail.

Within the immediate area of a terrorist event, you would need to rely on police, fire, and other officials

for instructions. However, you can prepare in much the same way you would prepare for other crisis

events.

GENERAL SAFETY GUIDELINES

1. Be aware of your surroundings.

2. Move or leave if you feel uncomfortable or if something does not seem right. Report suspicious

activity on campus to Notre Dame College Police, at (216) 373-5212. Off campus suspicious activity

should be reported to the local police department.

3. Take precautions when traveling. Be aware of conspicuous or unusual behavior. Do not accept

packages from strangers. Do not leave luggage unattended. You should promptly report unusual

behavior, suspicious or unattended packages, and strange devices to the police.

4. Learn where emergency exits are located in buildings you frequent. Plan how to get out in the event

of an emergency.

5. Build an emergency kit at home and in the workplace. Be prepared to do without services you

normally depend on—electricity, telephone, natural gas, gasoline pumps, cash registers, ATMs, and

Internet transactions.


40

BOMB THREAT

WHAT YOU SHOULD DO

1. If you receive a phone call bomb threat, listen carefully and write down everything that is said,

starting with the exact time of the call.

2. Keep the caller talking as long as possible and ask the following:

Ask the caller to identify him/herself.

Where is the bomb located?

When will the bomb go off?

What type of bomb is it?

What does the bomb look like?

Why was the bomb planted?

3. Determine caller characteristics:

Approximate age.

Male/female.

Accent.

Voice characteristics (calm, nervous, excited, laughing).

4. Listen for background noises: other voices, traffic airplanes, trains, machinery, music, etc.

5. Call Notre Dame Police at (216) 373-5212 immediately after finishing the call.

Give the dispatcher your name, phone extension, and room number.

Tell the dispatcher that you received a bomb threat and give a basic description of the nature of the call.

Stay in the area so that you can meet with the responding officer.

Attempt to get the telephone number the call came from by examining your caller ID.

If the threat came via email, do not delete the email. If the threat was written on paper, do not handle the paper, as it may be subjected to laboratory analysis.

WHAT WILL HAPPEN

1. The dispatcher/officer taking your call will notify Notre Dame College police officers to respond. The dispatcher/officer will also notify the Chief of Campus Police, or designee, who will contact the College Administration.

2. Based upon the information provided about the nature of the call, the Chief of Campus Police and the Administration will discuss the course of action to pursue, which may include evacuation, requesting the assistance of additional law enforcement and fire resources, and requesting bomb detecting K-9s and the regional bomb disposal unit.

3. Law enforcement will conduct a search of the building(s) mentioned. The search may be done with

employees who are familiar with the area and who would recognize anything suspicious in nature.


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Bomb Threat Incident Report

Incident Information:

Date: Time: Location:

Recorded by

Means of threat PHONED—WRITTEN—FACE-TO-FACE—SUSPICIOUS PACKAGE

Phoned Threat

Phone number shown on caller ID

Exact words of threat

Critical questions for caller

When is the bomb going to explode?

Where is the bomb?

What does it look like?

What kind of bomb is it?

What will cause it to explode?

Did you place the bomb? Y—N Who did?

Where are you calling from?

What is your address?

Caller’s Voice (circle)

Calm Slow Crying Slurred Accent

Stutter Deep Loud Broken

Giggling Nasal Angry Rapid

Stressed Sincere Squeaky Excited

Disguised Normal

Is the voice familiar? Y—N Who does it sound like?

Describe background noises

Written Threat

Describe

Where found

Unusual markings

Documentation and chain of custody trail:

Face-to-face threat

Who made the threat?

Exact words

To whom was the threat directed?

Documentation and chain of custody trail: ______

Suspicious Package

Describe

Where found

Unusual markings

Documentation and chain of custody trail

Remember the four incident priorities:

Life safety issues

Incident stabilization

Conservation of property and physical evidence

Environmental concerns


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SUSPICIOUS ITEM/ PACKAGES/ MAIL

What constitutes a suspicious object letter or parcel? A suspicious item is defined as anything which is

out of place and cannot be accounted for, or any item suspected of being an explosive device. Some

typical characteristics which ought to trigger suspicion include letters or parcels that:

Have any powdery substance on the outside.

Are unexpected or from someone unfamiliar to you.

Have excessive postage, handwritten or poorly typed address, incorrect titles or titles

with no name, or misspellings of common words.

Are addressed to someone no longer with your organization or are otherwise outdated.

Have no return address, or have one that can’t be verified as legitimate.

Are of unusual weight, given their size, or are lopsided or oddly shaped.

Have an unusual amount of tape.

Are marked with restrictive endorsements, such as “Personal” or “Confidential.”

Have strange odors or stains.

IF YOU RECEIVE A WRITTEN THREAT OR A SUSPICIOUS PARCEL, OR IF YOU FIND A SUSPICIOUS OBJECT

ANYWHERE ON THE PREMISES:

1. Notify the Notre Dame College Police at (216) 373-5212 IMMEDIATELY.

2. Keep anyone from handling it or going near it. List anyone who has touched it.

3. Ensure that all persons who have touched the mail or parcel wash their hands.

4. Do not use portable radio equipment within 100 feet of the suspicious item.

5. Promptly write down everything you can remember about receiving the letter or parcel or finding

the object. The information will be needed by police.

6. Remain calm. Do not discuss the threat with other employees or students.

7. Follow the instructions of emergency responders/ investigators.

WHAT WILL HAPPEN

1. Emergency response personnel from Notre Dame College will respond. Investigators from other

local, state, and/or federal agencies may be requested to assist and may respond to the scene, as

well.

2. Evacuation and clean up may be required.

3. Anyone exposed will receive decontamination and appropriate medical treatment/follow up.

4. You may be asked to complete witness statements or testify in court.


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CAMPUS VIOLENCE

Notre Dame College strives to provide an environment that is safe, secure and free from violence or any

related disruptive conduct. Response to campus violence is governed by the Notre Dame College

Student Handbook and Employee Handbook.

WHAT YOU SHOULD DO

1. Members of the campus community who experience, observe, or become aware of acts of violence

must report such conduct to the Notre Dame College Police, the Office of Residence Life, or to the

Department of Human Resources. Confidentiality will be maintained to the extent that

circumstances and the law permit.

2. Members of the campus community who are concerned about potentially violent behavior of co-

workers or fellow students should report their concerns to campus police, or to an appropriate

member of the faculty, staff, or administration of Notre Dame College.

3. Members of the campus community should report the possession of a weapon to the Notre Dame

College Police Department. Weapons may include, but are not limited to firearms; ammunition or

any other instruments, devices or substances designed, intended or used to inflict harm upon

persons or property at work or while on Notre Dame College property.

4. Supervisors should notify the Department of Human Resources, or Notre Dame College Police of all

reports of potential workplace violence.

5. Members of the campus community who are, or may be the victim of domestic violence, should

notify the Notre Dame College Police Department and may seek additional consultation and

assistance, as needed.

6. Weapons are not allowed on campus and are not considered by Notre Dame College to be a

deterrent to violence.

7. Escort services to and/or from buildings and vehicles are available from Notre Dame Police. In order

to minimize delay in response to such requests, members of the campus community should contact

campus police in advance of their need for an escort, and make necessary arrangements.

8. Members of the campus community are encouraged to notify campus police when working or

studying during unusual hours or when working or studying in an isolated place with which the

employee or student is not familiar.

9. Upon notification of situations involving workplace violence the Chief of Police, the Director of

Human Resources, the Dean of Student Affairs, and the Director of Residence Life will collaborate as

needed to develop and implement an appropriate action plan.


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ACTIVE SHOOTER

An active shooter emergency involves one or more persons, using a firearm, engaging in a random or

systematic shooting spree. While the vast majority of shootings in this country are over in a matter of

minutes, involving persons known to one another, and are confined to a particular area, the active

shooter incident does not necessarily follow this template.

This type of incident can last for minutes or hours, range over a large and constantly changing area,

and threaten everyone within close proximity of the shooter(s). Persons may or may not receive

advance warning of an active shooter. A witness, personal observation or the sound of gunshots may be

the only alert you receive, leaving little time to react. The sound of gunshots, unlike special effects in

movies and television, may sound muffled and make a “pop, pop, pop” noise.

It is reasonable to assume that a series of such noises are gunshots and you should begin to take

necessary precautions. Traditional response to this type of incident has been to shelter in place and

wait for the police to arrive. While this type of response is not completely wrong, case studies of several

active shooter incidents have shown that using only this response has resulted in an increase in

casualties.

Notre Dame College has adopted the “ALICE” response plan to assist you in your response should this

type of incident occur.

ALICE

“ALICE” is an acronym for 5 steps you can utilize in order to increase your chances of surviving a surprise attack by an Active Shooter. It is important to remember that the “ALICE” response does not follow a set of actions you “shall, must, will” do when confronted with an Active Shooter. Your survival is paramount in this situation. Deal with known information and don’t worry about unknowns. You may use only 1 or 2 parts of the response plan or you may have to utilize all 5. In this type of incident, your perception is the reality and you will be deciding what the appropriate action for you to take is.

1. Alert - Can be anything.

• Gunfire • Witnesses • Emergency alerts

2. Lockdown - This is a semi-secure starting point from which to make survival decisions, if you decide

not to evacuate the secure room.

• Lock the door. • Cover any windows • Tie down the door, if possible, using belts, purse straps, shoe laces, etc. • Barricade the door with anything available (desks, chairs, etc.) • Look for alternate escape routes (windows, other doors). • Call 9-1-1.


45

• Move out of the doorway in case gunfire comes through it. • Silence or place cell phones on vibrate. • Once secured, do not open the door for anyone. Police will enter the room when the

situation is over. • Gather weapons (coffee cups, chairs, books, pens, etc.) and mentally prepare to defend

yourself or others. • Put yourself in position to surprise the active shooter should they enter the room.

3. Inform - Using any means necessary to pass on real time information.

• Can be derived from 911 calls, video surveillance, etc. • Who, what, where, when and how information. • Can be used by people in the area or who may come into it to make common sense

decisions. • Can be given by emergency alert/social media messages, or police public address speaker

announcements.

4. Counter - This is the use of simple, proactive techniques should you be confronted by the Active

Shooter.

• Anything can be a weapon.

• Throws things at the shooters head to disrupt their aim.

• Create as much noise as possible.

• Attack in a group (swarm).

• Grab the shooters limbs and head and take them to the ground and hold them there.

• Fight dirty - bite, kick, scratch, gouge eyes, etc.

• Run around the room and create chaos.

• If you have control of the shooter call 9-1-1 and tell the police where you are and listen to

their commands when officers arrive on scene.

5. Evacuate - Remove yourself from the danger zone as quickly as possible.

• Decide if you can safely evacuate.

• Run in a zigzag pattern as fast as you can

• Do not stop running until you are far away from the area.

• Bring something to throw with you in case you would encounter the Active Shooter.

• Consider if the fall from a window will kill you.

• Break out windows and attempt to quickly clear glass from the frame.

• Consider using belts, clothing, or other items as an improvised rope to shorten the distance

you would fall.

• Hang by your hands from the window ledge to shorten your drop.

• Attempt to drop into shrubs, mulch or grass to lessen the chance of injury.

• Do not attempt to drive from the area.


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SECONDARY ISSUES

1. Responding Police will have their weapons drawn and ready for use. They do not know exactly

who the shooter is and will probably point weapons at you. Just remain calm and follow

any directions they may give you. You may be asked questions, patted down, and given orders

to exit certain ways. 2. Responding Police are there to stop the Active Shooter as soon as possible. They will bypass

injured people and will not help you escape. Only after the shooter is stopped will they begin

to provide other assistance. 3. If you come into possession of a weapon, DO NOT carry or brandish it! Police may think you are

the Active Shooter. If possible, put it in a trashcan and carry it with you. If you come across police,

calmly tell them what you are carrying and why. Follow their commands. 4. Be prepared to provide first aid, if needed. Think outside the box. Tampons and feminine napkins

can be used to stop blood loss. Shoe laces and belts can be used to secure tourniquets.

Weighted shoes can be tied around a person’s head to immobilize it. Remember it may be several

hours until first responders can safely move an injured person. The actions you take immediately to

treat them may save their life. 5. If you are in lockdown for a long period of time, give consideration to issues such as bathroom use,

keeping people calm, etc. 6. Discuss before hand with people in your office or classes where you will meet up should you have

to evacuate and make it a place easily accessible and far away from the scene. 7. Talk to your students and co-workers before hand to know if they have any special skills. Consider

strategic placement of these people in a classroom or office setting. You may have current or

ex-military personnel, medically trained persons, or even people trained in martial arts that can

provide assistance in this type of incident. 8. Consider setting up classrooms and offices to make it harder for an Active Shooter to enter and

acquire targets.


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CYBERSECURITY TIPS

Here are some general cyber security tips:

Make your passwords complex. Use a combination of numbers, symbols, and letters (uppercase

and lowercase).

Change your passwords regularly (every 45 to 90 days).

DO NOT give any of your user names, passwords, or other computer/website access codes to

anyone, or respond to an email phishing scheme. Reputable businesses will not ask for your

access information in an email.

DO NOT open e-mails or attachments from strangers.

DO NOT install or connect any personal software or hardware to your organization’s network or

hardware without permission from your supervisor or the IT department. This can result in your

computer being infected with malware or adware.

Make electronic and physical back-ups or copies of all your most important work.

Report all suspicious or unusual problems with your computer to the IT department.

Report all suspicious cyber activity such as unauthorized access or attempts at access, or

suspicious questioning about IT systems.

Regularly download “vendor” software security patches and virus/ malware protection

definitions.

If the event your computer is stolen, or is subject to unauthorized access or use, you should have your

device’s manufacturer name, model number, serial number, and Internet adapter media access control

addresses recorded and stored separately.

Your device’s serial number is unique to your device and will generally be located on a label somewhere

on the back of your computer. A media access control address, or MAC address, is a unique identifier

associated with wireless and Ethernet adapters in a computer. MAC addresses are 12 digit hexadecimal

numbers. The first six digits of the number represent the manufacturer of the adapter and the last six

digits are the serial number. A MAC address may look like MM:MM:MM:SS:SS:SS or MM-MM-MM-SS-

SS-SS. This number cannot be changed.

The Department of Safety and Security recommends that for security and identification purposes, you

record both your computer serial number and your adapter MAC addresses. While serial numbers are

unique, they can be defaced. The MAC address cannot be altered by the average thief.

Obtaining your MAC addresses is easy. On a Windows computer, go to the Command Prompt and type

“ipconfig /all” and the MAC addresses will appear as shown below.


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If you have a Macbook, you may obtain your MAC address by going to Preferences > Network > Wifi >

Advanced > Hardware. An example is shown below.


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Report thefts of computers and suspicious computer activity to the Notre Dame College Police

Department at (216) 373-5212.


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MEDIA RELATIONS

The President of Notre Dame College and the Chief Communications Officer have primary responsibility

for releasing information to the news media. Major incidents and emergencies may draw interest from

local or national media. It is of paramount importance that only accurate, factual information is

released. Incorrect or incomplete information could be detrimental to the College, its employees, and

students. Refer all news media inquiries to the Chief Communications Officer Brian Johnston at (216)

373-5252. If Brian Johnston cannot be reached, contact the Notre Dame Police Department at (216)

373-5407.

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