A REGULAR MEETING OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY AT 1720 W. CAMERON AVENUE, SUITE 100 WEST COVINA, CALIFORNIA WEDNESDAY, AUGUST 16, 2017 AT 12:00 P.M. AGENDA I. CALL TO ORDER MARQUEZ II. PLEDGE OF ALLEGIANCE III. ROLL CALL OF BOARD MEMBERS MORENO Jorge Marquez (alt) Bob Kuhn (alt) Tim Miller (alt) Valerie Munoz (alt) Mike Whitehead (alt) Mark Paulson (alt) Ed Chavez (alt) IV. PUBLIC COMMENTS (Agendized Matters Only): MARQUEZ As provided under Government Code Section 54954.3, this time has been set aside for persons in the audience to provide comment or make inquiries on matters appearing on this Special Meeting agenda only. Please complete the appropriate request card and submit it to the Secretary, prior to the item being heard. A five-minute time limit on remarks is requested. V. ITEMS TOO LATE TO BE AGENDIZED - Recommended Action: MARQUEZ Approve motion determining need to take action on item(s) which arose subsequent to posting of the Agenda (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board or, if less than two-thirds of Board members are present, a unanimous vote) VI. PUBLIC HEARING “To Receive Comments on the Proposed 2017/2018 Fiscal Year MARQUEZ $10.00/Acre-Foot Assessment on Those Holding Prescriptive Water Pumping Rights in the San Gabriel Basin” VII. CONSENT CALENDAR MARQUEZ (Consent items may all be approved by single motion) [enc] (a) Ratification of July 2017 Demands on Administrative Fund (b) Ratification of July 2017 Demands on Project Fund (c) Minutes for 6/21/17 Regular Board Meeting (d) Minutes for 8/8/17 Administrative/Finance Committee – Special Joint Meeting (e) Minutes for 8/9/17 Legislative/Public Information Committee – Special Joint Meeting
Transcript
A REGULAR MEETING OF THE
SAN GABRIEL BASIN WATER QUALITY AUTHORITY AT
1720 W. CAMERON AVENUE, SUITE 100 WEST COVINA, CALIFORNIA
WEDNESDAY, AUGUST 16, 2017 AT 12:00 P.M.
AGENDA I. CALL TO ORDER MARQUEZ II. PLEDGE OF ALLEGIANCE III. ROLL CALL OF BOARD MEMBERS MORENO
Jorge Marquez (alt) Bob Kuhn (alt) Tim Miller (alt) Valerie Munoz (alt) Mike Whitehead (alt) Mark Paulson (alt) Ed Chavez (alt)
IV. PUBLIC COMMENTS (Agendized Matters Only): MARQUEZ
As provided under Government Code Section 54954.3, this time has been set aside for persons in the audience to provide comment or make inquiries on matters appearing on this Special Meeting agenda only. Please complete the appropriate request card and submit it to the Secretary, prior to the item being heard. A five-minute time limit on remarks is requested.
V. ITEMS TOO LATE TO BE AGENDIZED - Recommended Action: MARQUEZ
Approve motion determining need to take action on item(s) which arose subsequent to posting of the Agenda (ROLL CALL VOTE: Adoption of this recommendation requires a two-thirds vote of the Board or, if less than two-thirds of Board members are present, a unanimous vote)
VI. PUBLIC HEARING “To Receive Comments on the Proposed 2017/2018 Fiscal Year MARQUEZ
$10.00/Acre-Foot Assessment on Those Holding Prescriptive Water Pumping Rights in the San Gabriel Basin”
VII. CONSENT CALENDAR MARQUEZ
(Consent items may all be approved by single motion) [enc]
(a) Ratification of July 2017 Demands on Administrative Fund (b) Ratification of July 2017 Demands on Project Fund (c) Minutes for 6/21/17 Regular Board Meeting (d) Minutes for 8/8/17 Administrative/Finance Committee – Special Joint Meeting (e) Minutes for 8/9/17 Legislative/Public Information Committee – Special Joint Meeting
(f) August 2017 Demands on Administrative Fund (g) August 2017 Demands on Project Fund
VIII. COMMITTEE REPORTS (These items may require action)
(a) Administrative/Finance Committee Report
1. Discussion/Action Regarding New Copier Lease [enc]
2. Discussion/Action Regarding ACWA Committee Appointments for 2018/2019 Term [enc]
3. Discussion/Action Regarding ACWA Region 8 Election [enc]
4. Discussion Regarding Report on Cash and Investments for 2nd Quarter
2017 [enc]
(b) Legislative/Public Information Committee Report
1. Discussion/Action Regarding Civic Publications Public Outreach Proposal for 2017/2018 [enc]
IX. OTHER ACTION/INFORMATION ITEMS MARQUEZ (These items may require action)
(a) Adopt Resolution No. 17-011, A Resolution of the San Gabriel Basin Water Quality Authority Imposing an Annual Prescriptive Pumping Right Assessment to pay for the Authority Budget for Fiscal Year 2017/2018 [enc]
X. ENGINEER'S REPORT SCHOELLERMAN
(a) Project Updates:
1. Baldwin Park Operable Unit Status · Arrow/Lante Well (Subarea 1) Operational · Monrovia Wells Operational · SGVWC B6 Plant Operational · SGVWC B5 Plant Operational · CDWC Well No. 14 Operational · La Puente Valley County Water District Operational
2. El Monte Operable Unit · Eastern Shallow Zone Operational · Eastern Deep Zone Awaiting Permit · GSWC Encinita Plant Operational · Western Shallow Zone Operational
3. South El Monte Operable Unit · Whitmore Street. Ground Water Remediation Operational
Treatment Facility
· City of M.P. Well No. 5 VOC Treatment Operational Facility
· City of M.P. Well No. 12 VOC Treatment Operational Facility
· City of M.P. Well No. 15 Operational · City of M.P. Well Nos. 1, 3, 10 VOC Treatment Operational
4. Puente Valley Operable Unit · Shallow Zone Design · Deep Zone Design
5. Area 3 Operable Unit · City of Alhambra Phase 1 Operational
· City of Alhambra Phase 2 Operational
XI. ATTORNEY'S REPORT GONDEK XII. EXECUTIVE DIRECTOR'S REPORT MANNING XIII. FUTURE AGENDA ITEMS MARQUEZ XIV. INFORMATION ITEMS [enc] MARQUEZ
(a) San Gabriel Basin Water Calendar
XV. FUTURE BOARD/COMMITTEE MEETINGS MARQUEZ
(a) The next Administrative/Finance Committee meeting will be held on Tuesday, September 12, 2017 at 12:00 P.M. at WQA
(b) The next Engineering Committee meeting will be held on Tuesday, September 12, 2017 at 1:00 P.M. at WQA
(c) The next Legislative/Public Information Committee meeting will be held on Wednesday, September 13, 2017 at 10:00 A.M. at WQA
(d) The next WQA Board meeting will be held on Wednesday, September 20, 2017 at 12:00 P.M. at WQA
XVI. BOARD MEMBERS' COMMENTS/REPORTS MARQUEZ XVII. CLOSED SESSION MARQUEZ
(a) Closed Session Pursuant to Government Code Section 54956.9(d)(2) and 54956.9(e)(1) - Conference with Legal Counsel to Discuss Facts and Circumstances Unknown to Potential Plaintiffs which Create Exposure to Liability – One (1) Matter.
XVIII. ADJOURNMENT MARQUEZ
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the Authority’s business office located at 1720 W. Cameron Ave., Suite 100, West Covina, CA 91790, during regular business hours. When practical, these public records will also be made available on the Authority’s internet web site, accessible at www.wqa.com .
DRAFT
A REGULAR MEETING OF THE
SAN GABRIEL BASIN WATER QUALITY AUTHORITY JUNE 21, 2017 AT 12:00 P.M.
CALL TO ORDER
The Chairman called the regular meeting of the San Gabriel Basin Water Quality Authority to order and reviewed the actions anticipated on the agenda for the meeting.
ROLL CALL OF BOARD MEMBERS
Jorge Marquez, Bob Kuhn, Mike Whitehead, Mark Paulson, and Ed Chavez
BOARD MEMBERS ABSENT
Tim Miller and Valerie Munoz
STAFF MEMBERS PRESENT Ken Manning, Executive Director; Randy Schoellerman, Assistant Executive Director/Sr. Engineer; Mary Saenz, Director of Finance; Stephanie Moreno, Executive Assistant/Outreach Coordinator; Michelle Sanchez, Admin/Accounting Assistant; Richard Padilla, Legal Counsel
MEMBERS OF THE PUBLIC PRESENT
Dan Horan, Three Valleys MWD; Alejandor Reyes, San Gabriel Valley Water Co.; Amy Ho, City of Monterey Park; Frank Heldman, City of Monterey Park; Mariana Lake, Valley County Water District; Richard Shope, Eco Voices; Ellie Hana, JPL; Margarita Vargas, Valley County Water District
PUBLIC COMMENT
None.
ITEMS TOO LATE TO BE AGENDIZED
Mr. Manning reported that Resolution No. 17-010 needed to be added to the agenda for adoption. Mr. Paulson moved to add Resolution No. 17-010 to the agenda. Mr. Kuhn seconded the motion and it was added to the agenda by the following roll call vote: AYES: MARQUEZ, KUHN, WHITEHEAD, PAULSON, CHAVEZ NO: NONE
PRESENTATION
“San Gabriel Valley Economic Partnership”
Mr. Jeff Allred, CEO & President and Ms. Regina Wang, director of Marketing & Communications gave a brief presentation on the San Gabriel Valley Economic Partnership.
CONSENT CALENDAR
Mr. Kuhn moved to approve the consent calendar. Mr. Paulson seconded the motion and it was unanimously approved. Mr. Whitehead abstained from Project Demand Nos. E90385.
COMMITTEE REPORTS
Administrative/Finance Committee Report
Mr. Manning reported that the minutes for the meeting were enclosed for review.
Discussion/Action Regarding Reaffirmation of WQA Investment Policy and Guidelines
Mr. Manning reported that WQA’s Administrative Procedure No. 26, Investment Policy and Guidelines was last updated on September 25, 2013 in accordance with the relevant Government Code Sections and the Local Agency Investment Guidelines. Ms. Saenz reported that the guidelines require that WQA invest its public funds in a manner which will provide the highest investment return while meeting the daily cash flow demands, maintaining an appropriate risk level and conforming to all state and local statutes. Procedure No. 26 also lists the acceptable investment instruments for the WQA and includes a specific requirement that investments be limited to a 12 month term. She noted that The Investment Policy was discussed briefly at the February 14, 2017 Administrative/Finance Committee meeting. The discussion arose out of the presentation of the audited financial statements for the fiscal year 15/16 and was not a separate discussion item for that meeting. At that time, the Committee agreed that the policy was acceptable as is, and did not need to be modified. She also reported that Staff submitted the Investment Policy to the Administrative/Finance Committee on June 13, 2017 for discussion and re-affirmation. The Committee requested that staff bring the Administrative Procedure No. 26, Investment Policy and Guidelines to the full Board for review and discussion. After brief discussion, Mr. Paulson moved to re-affirm Administrative Procedure No. 26. Mr. Kuhn seconded the motion and it was unanimously approved.
Discussion/Action Regarding Renewal of Contract for Accounting Services for Fiscal Year 17/18
Mr. Manning reported that in lieu of hiring a staff accountant as a permanent employee, the Board has authorized the engagement of professional Certified Public Accountants (CPAs) as consultants to the WQA on an as needed basis. He noted that Kevin Wong, CPA was hired in September 2015 to provide accounting and consulting services to the WQA as necessary. Kevin Wong is very qualified to assist with high level accounting tasks including the review of the costs submitted by the water entities for WQA’s EPA grant, the review and administration of other federal and/ or state grants as well as taking on special projects with little supervision. He also noted that the current contract approved by the Board expires this month, and is for the term of July 1, 2016 to June 30, 2017 with a not-to-exceed amount of $40,000. Total costs for this contract through June 30, 2017 are projected to be $14,900. He also reported that the approved Operating
Expense Budget for the fiscal year 17/18 includes budgeted costs of $25,000 for “Accounting – Outside Services”. Staff is requesting that the contract with Kevin Wong, CPA be renewed for the period of July 1, 2017 to June 30, 2018 in an amount not to exceed $25,000. After brief discussion, Mr. Whitehead moved to approve the contract with Kevin Wong, CPA for the fiscal year 17/18 in an amount not to exceed $25,000. Mr. Paulson seconded the motion and it was unanimously approved.
Discussion/Action Regarding Disposal of Surplus Personal Property
Mr. Manning reported that Under WQA Administrative Procedure No. 35, the Executive Director has the authority and responsibility for the disposal of surplus personal property that has been maintained as fixed assets of the WQA. If it is determined that the items are either broken, obsolete or of no further use for the purposes of the WQA, the Executive Director shall submit the items to the Board of Directors to be declared surplus. He noted that WQA wishes to dispose of surplus equipment, as listed on the presented schedule that is either broken or worn-out and is of no further use. These items have been fully depreciated and have a net book value of $0. After some discussion, Mr. Kuhn moved to declare the furniture and equipment items listed on the presented schedule as surplus allowing the Executive Director to dispose of the property in accordance with Administrative Procedure No. 35. Mr. Paulson seconded the motion and it was unanimously approved.
Discussion/Action Regarding Change in Workers Compensation Insurance Carrier
Mr. Manning reported that WQA currently has its workers compensation insurance with the State Compensation Insurance Fund. The annual cost for the fiscal year 16/17 is projected to be $5,500. He noted that ACWA /JPIA has given the WQA a proposal to add workers compensation insurance to its insurance programs. It is a risk-sharing program similar to the general liability and property insurances in which we already participate. He also noted that as a member of ACWA/ JPIA enrolled in 3 programs, the WQA is entitled to a JPIA multiple program discount of 5 percent. This discount applies to the liability and property programs as well as the workers compensation program. The savings on the liability and property programs are projected to be $1,004. Overall savings including the workers compensation insurance are projected to be $2,045 per year. After brief discussion, Mr. Paulson moved to approve changing the WQA’s workers compensation insurance carrier from the State Compensation Insurance Fund to the ACWA/JPIA and adopt Resolution No. 17-009, A Resolution of the Board of the San Gabriel Basin Water Quality Authority consenting to enter the joint protection programs of the Association of California Water Agencies/Joint Powers Insurance Authority and
Resolution No. 17-010, A Resolution authorizing application to the Director of Industrial Relations, State of California for Certificate of Consent to Self-Insure workers’ compensation liabilities. Mr. Kuhn seconded the motion and it was approved by the following roll call vote: AYES: MARQUEZ, KUHN, WHITEHEAD, PAULSON, CHAVEZ NO: NONE
Discussion/Action Regarding Cost of Living Adjustment (COLA)
Mr. Manning reported Procedure No. 40 establishes the Cost of Living Adjustment (COLA) procedures for WQA Employees. The COLA increase is based on the April Consumer Price Index for All Urban Consumers (“CPI-U”). The policy differentiates between Exempt and Non-Exempt employees, as shown below.
1) Exempt employees: provides for an increase in the salary ranges by the April CPI-U.
2) Non-Exempt employees: provides for an increase in both the salary ranges and the actual salaries by the April CPI-U.
He indicated that The CPI-U percentage increase from April 2016 to April 2017 is 2.7%. The approved budget for the fiscal year 17/18 includes a projected COLA increase of 2.0%. The 2.7% increase is greater than budgeted and will add an additional $3,800 to the budgeted annual salaries. He reported that the Administrative/Finance Committee recommended that the Board approve an increase in the salary ranges for both Exempt and Non-Exempt employees by 2.7% and to increase the salaries of the Non-Exempt employees by 2.7%.
Mr. Kuhn commented that he didn’t think that the CPI was adequate enough to account for inflation and suggested to use the CPI plus an additional 1.5%.
Mr. Whitehead commented that a new formula should be considered to come up with an adequate number to use and that a salary survey might be needed.
Mr. Chavez commented that he felt that the Board should stay with what the policy allows for.
After detailed discussion, Mr. Kuhn moved to:
(1) Increase the salary ranges for both Exempt and Non-Exempt employees by 2.7%.
(2) Increase the salaries of the Non-Exempt employees by
2.7%.
Mr. Whitehead seconded the motion and it was unanimously approved.
Discussion/Action Regarding Olivarez Madruga, LLP Name Change
Mr. Manning reported that WQA entered into an agreement with Olivarez Madruga, LLP on February 25, 2015 to provide general legal counsel services. Recently, the firm merged with another firm and their name was changed to Olivarez Madruga Lemieux O’Neil LLP. There are no changes to the services they are providing to WQA, or their fees. As noted in the original agreement, under Section 8 (Modifications to the Agreement) the only instance under the agreement where Board approval is expressly required is when there is a change to the "nature, extent or duration of the firm's professional services to be rendered." The name change doesn't affect the nature, extent or duration of the work. However, an amendment to the agreement is recommended with the name change being the only change. After brief discussion, Mr. Paulson moved to approve Amendment #1 to reflect the firm’s name change to Oliveraz Madruga Lemieux O’Neil LLP. Mr. Kuhn seconded the motion and it was unanimously approved.
Legislative/Public Information Committee Report
Mr. Manning reported that the minutes for the meeting were enclosed for review.
Discussion/Action Regarding Resolution of Support of the ACWA Policy Statement on Bay-Delta Flow Requirements Adopt Resolution No. 17-008
Mr. Manning reported that in March 2017, the ACWA Board of Directors adopted a strong policy statement urging the State Water Resources Control Board to set aside its problematic “unimpaired flow” approach to setting new water quality objectives in the Bay-Delta watershed. ACWA believes the state’s policy on flows should embrace a collaborative, comprehensive approach that protects and promotes both water supply reliability and ecosystem health. He indicated that the Legislative/Public Information Committee recommended the adoption of Resolution No. 17-008, A Resolution of Support of the Association of California Water Agencies’ Policy Statement on Bay-Delta Flow Requirements. After some discussion, Mr. Kuhn moved to adopt Resolution No. 17-008, A Resolution of Support of the Association of California Water Agencies’ Policy Statement on Bay-Delta Flow Requirements. Mr. Marquez seconded the motion and it was approved by the following roll call vote: AYES: MARQUEZ, KUHN, WHITEHEAD, PAULSON, CHAVEZ NO: NONE
Discussion/Action Regarding Mr. Manning reported that Last year the WQA participated in a
Summer Youth Outreach Program
Summer Youth Outreach Program with EcoVoices to target a segment of the community that we are currently not reaching, the youth of our communities. EcoVoices is a STEM’s rich hands-on program that provides young people lessons on the San Gabriel River watershed that includes: groundwater quality, drought preparedness, mitigation measures for the prevention of pollution and restorative biodiversity. It is delivered in a dynamic and theatrical way that helps students remember and retain what they hear. He indicated that the Legislative/Public Information Committee recommended that the Board approve the participation in the Summer Youth Outreach again this year and allocate $15,000 to the project. After brief discussion, Mr. Marquez moved to allocate $15,000 to the Summer Youth Outreach Program. Mr. Whitehead seconded the motion and it was unanimously approved.
OTHER ACTION/INFORMATION ITEMS
Discussion/Action Regarding Whittier Narrows Operable Unit Drinking Water End Use Project Funding
Mr. Manning reported that the Department of Toxic Substances Control (DTSC) has applied for Prop 1 funding to construct facilities at the Whittier Narrows Operable Unit remedy site that would allow the treated water to be consistently served as drinking water by water purveyors. This would allow the project to reach its target extraction rate of 3,500 gpm which is the rate expected to provide full containment of the groundwater contaminants in that area. He noted that Prop 1 grants require up to a 50% match and DTSC has indicated that they are unable to provide the required amount. Therefore, they have reached out to several stakeholders, including WQA, to seek additional funding for the match. Mr. Kuhn commented that he would like more information on this in the future so he could better understand the issue. Mr. Manning commented that he would schedule a presentation on the Whittier Narrows Operable Unit for an upcoming Board meeting. After some discussion, Mr. Kuhn moved to consider providing some level of funding up to $100K for the match. Mr. Marquez seconded the motion and it was approved. Mr. Whitehead abstained from the vote.
ENGINEER’S REPORT
Mr. Schoellerman reported that work continues on Prop 1 funding applications for the WNOU, San Gabriel Valley Water Company B6 UV technology, the EMOU former Crown City Plating site, and WQA’s Whitmore facility. He noted that the State Water Resources Control Board Division of Drinking Water will begin the process of re-evaluating the perchlorate MCL of 6 ppb this year by starting with an evaluation of
laboratory methods with detection limits that are as close as possible to the 1 ppb Public Health Goal. Finally, he reported that WQA is facilitating meetings with State Water Board Division of Financial Assistance, the Department of Toxic Substances Control and the L.A. Regional Water Quality Control Board to evaluate and prioritize sites identified as possible sources of contamination for future funding.
ATTORNEY’S COMMENTS
Mr. Padilla had nothing to report this month. Mr. Fudacz gave a report on the final Baldwin Park Operable Unit Project Agreement.
EXECUTIVE DIRECTOR’S REPORT
Mr. Manning reported the following: · The auditors were here this week · The carpet in the office was scheduled to be fixed this
week · He along with Mr. Schoellerman would be going to
Nashville in December to give a presentation at the National Groundwater Association Conference
· He was scheduled to give a presentation to the League of Women Voters
· He has asked Ms. Moreno to start working on a 25th Anniversary event for the WQA to be held in March of 2018
· On July 17th staff has scheduled a tour for Ms. Munoz and Mr. Marquez
· He asked that if any of the Board Members would be interested in direct deposit for their monthly checks to please contact Ms. Saenz
· He noted that he would be on vacation the following week
FUTURE AGENDA ITEMS
None.
FUTURE BOARD AND COMMITTEE MEETINGS
The Board cancelled all meetings for the month of July. The next Administrative/Finance Committee meeting will be held on Tuesday, August 8, 2017 at 12:00 P.M. at WQA The next Engineering Committee meeting will be held on Tuesday, August 8, 2017 at 1:00 P.M. at WQA The next Legislative/Public Information Committee meeting will be held on Wednesday, August 9, 2017 at 10:00 A.M. at WQA The next WQA Board meeting will be held on Wednesday, August 16, 2017 at 12:00 P.M. at WQA
BOARD MEMBERS’ COMMENTS/ REPORTS
None.
ADJOURNMENT The Chairman asked if there were any other items of business
to come before the Board. There being none, the meeting was adjourned to August 16, 2017.
SAN GABRIEL BASIN WATER QUALITY AUTHORITY LEGISLATIVE/PUBLIC INFORMATION COMMITTEE AND
SPECIAL MEETING OF THE BOARD OF DIRECTORS AUGUST 9, 2017 AT 10:00 A.M.
CALL TO ORDER
The Chairman called the regular meeting of the San Gabriel Basin Water Quality Authority to order and reviewed the actions anticipated on the agenda for the meeting.
COMMITTEE MEMBERS PRESENT
Jorge Marquez and Valerie Munoz
WATERMASTER LIASON
Dan Arrighi
COMMITTEE MEMBERS ABSENT
Mark Paulson
OTHER BOARD MEMBERS PRESENT
None
STAFF MEMBERS PRESENT Ken Manning, Executive Director; Stephanie Moreno, Executive Assistant/Public Outreach Coordinator; Randy Schoellerman, Assistant Executive Director/Sr. Engineer; Mary Saenz, Director of Finance
MEMBERS OF THE PUBLIC PRESENT
Chris Lancaster, Civic Publications; Lenet Pacheco, Valley County Water District; Al Contreras, Upper District; Gabriel Monares, The Monares Group
PUBLIC COMMENT
Mr. Contreras commented that Manuel Gouveia has accepted another job and will be leaving the Upper District.
Discussion Regarding Next Advertorials
Mr. Manning reported that the last ad that was done regarding the completion of the BPOU Project Agreement would be published in Spanish in the La Opinion the following week. He indicated that the next ad that staff would be working on would be the Sustainable Living ad that would come out in October. He noted that in the past this ad was used to highlight the Youth Summer Outreach Program and the committee recommended doing the same for this year’s ad. Mr. Lancaster reported that future ads coming up were the Annual Report that was scheduled to publish in September and the ad that will be included in the Community Profiles publication that was scheduled for November.
Discussion Regarding Civic Publications Proposal for 2017/2018
Mr. Manning reviewed the proposal for 2017/2018 that was submitted by Civic Publications. He indicated that the proposal was identical to the one that was approved last year.
After brief discussion, the committee recommended that the proposal go to the full Board for approval.
Discussion Regarding WQA’s 25th Anniversary
Mr. Manning reported that Ms. Moreno has started working on an event for the 25th Anniversary of the WQA. He indicated that the tentative date would be March 1, 2018 and would probably take place in the early evening. He noted Ms. Moreno was looking into the possible venues to hold the event. He also noted that she was working on creating some kind of commemorative memento for the event. He also reported that they would be trying to contact all of the original board members as well as previous board members and any other employees that have worked with the WQA to invite them to the event. He lastly noted that staff would keep the committee up to date on the progress.
Legislative Activities/Reports
Mr. Manning reported that Alf Brandt spoke earlier that morning at the San Gabriel Valley Water Association meeting and briefly discussed AB 18 and SB 5 that together would become the Parks Bond. He indicated that the WQA has already expressed to the authors some language that we would like to see in the bond. He also reported that Mr. Brandt mentioned that there was discussion of an additional small water bond but that it probably would not make it on the next ballot and that we could see it in 2020. He noted that staff continues to track all of the water bills. On the federal side, he reported that staff was still pushing hard to get our federal funds released despite the current earmark ban.
EXECUTIVE DIRECTOR’S REPORT
Mr. Manning reported that improvements to the office were almost complete and made note of the new signs in the office.
ADJOURNMENT The Chairman asked if there were any other items of business to come before the Board. There being none, the Board meeting was adjourned.
SAN GABRIEL BASIN WATER QUALITY AUTHORITY ADMINISTRATIVE/FINANCE COMMITTEE AND
SPECIAL MEETING OF THE BOARD OF DIRECTORS AUGUST 8, 2017 AT 12:00 P.M.
CALL TO ORDER
The Chairman called the regular meeting of the San Gabriel Basin Water Quality Authority to order and reviewed the actions anticipated on the agenda for the meeting.
COMMITTEE MEMBERS PRESENT
Mike Whitehead, Bob Kuhn and Tim Miller
WATERMASTER LIASON ABSENT
Dave Michalko
COMMITTEE MEMBERS ABSENT
None.
OTHER BOARD MEMBERS PRESENT
Ed Chavez, Jorge Marquez
STAFF MEMBERS PRESENT Ken Manning, Executive Director; Randy Schoellerman Assistant Executive Director/Sr. Engineer; Stephanie Moreno, Executive Assistant/Outreach Coordinator; Mary Saenz, Director of Finance
MEMBERS OF THE PUBLIC PRESENT
Lenet Pacheco, Valley County Water District
PUBLIC COMMENT
None.
Discussion Regarding New Copier Lease
Mr. Manning reported that the WQA’s copier lease expires October 4, 2017. This lease is with Image 2000 for a Kyocera CopyStar CS6550ci multifunction copier. The cost of the lease is $689.42 per month, plus maintenance of $206 per month. The monthly lease payment also included a buy-out of our previous lease. Mr. Schoellerman reported that staff looked at three different copier solutions all of which had nearly the same features and costs. He indicated that staff was recommending entering into a 5-year copier lease and maintenance agreement for a Canon C5560i. The monthly cost is $520.00 plus sales tax. This includes both the copier lease and maintenance. He reported that there will be no buy-out of the current lease as we anticipate the new lease agreement will start at the end of the current lease agreement. He also noted that the Three Valleys MWD staff has been pleased with this copier and the service provided by CBE Office Solutions.
After some discussion, the committee recommended that the proposed copier lease and maintenance agreement for the Cannon C5560i go to the Board for approval.
Discussion Regarding ACWA Committee Appointments for 2018/2019 Term
Mr. Manning reported that ACWA was requesting committee nominations for the 2018/2019 term. He indicated that the current WQA Committee appointments were: Groundwater Committee – Ken Manning, Randy Schoellerman Water Quality Committee – Randy Schoellerman Communications Committee – Stephanie Moreno He noted that the deadline to submit nominations was September 29, 2017. Mr. Whitehead requested that the new Board Members be made aware of this and to ask if they would be interested in being added as a nominee for a committee. After brief discussion the committee recommended that the current WQA Committee appointments go to the full Board for nomination approval and to solicit any other Board Members that might be interested in being nominated to an ACWA Committee.
Discussion Regarding ACWA Region 8 Election
Mr. Manning reported that it is time to elect the 2018-2019 ACWA Region 8 Officers and Board Members who will represent and serve the members of Region 8. He reviewed the official ballot which includes the Region 8 Nominating Committee’s recommended slate as well as individual candidates running for the Region 8 Board. After some discussion, the committee recommended that the Region 8 Nominating Committee’s recommended slate of candidates go to the full Board for approval.
Discussion Regarding Cash and Investments for 2nd Quarter 2017
Ms. Saenz reviewed the report on cash and investments for the 2nd quarter of 2017. She indicated that the interest earned on LAIF deposits for the quarter ended June 30, 2017 is $26,877, at an interest rate of .92 percent.
EXECUTIVE DIRECTOR’S REPORT
Mr. Manning reported that the San Gabriel Valley Water Association has its quarterly meeting the following morning. He also commented that staff has tentatively scheduled the WQA’s 25th Anniversary reception for Thursday, March 1, 2018. He lastly noted that the assessment hearing would be held at the Board meeting the following week.
ADJOURNMENT The Chairman asked if there were any other items of business to come before the Board. There being none, the Board meeting was adjourned.
Background and Discussion The WQA’s copier lease expires October 4, 2017. This lease is with Image 2000 for a Kyocera CopyStar CS6550ci multifunction copier. The cost of the lease is $689.42 per month, plus maintenance of $206 per month. The monthly lease payment also included a buy-out of our previous lease. Staff looked at three different copier solutions all of which had nearly the same features and costs. We are recommending entering into a 5-year copier lease agreement and a maintenance agreement for a Canon C5560i. The monthly cost is:
Copier lease $376.00 plus sales tax Maintenance $144.00 plus applicable sales tax Total $520.00
In addition, there will be no buy-out of the current lease as we anticipate the new lease agreement will start at the end of the current lease agreement. Recommendation / Proposed Actions Authorize staff to enter into a 5-year lease for the Canon C5560i. Attachment: Evaluation of Proposed Copiers Proposed Copier Lease and Maintenance Agreements for the Canon C5560i.
SAN GABRIEL BASIN WATER QUALITY AUTHORITY pb & date: mhs 7/31/17
EVALUATION OF PROPOSED COPIERS
Vendor Brand Model PPM Cost Maint Term Features Comment
Color copy, print, scan; single-pass duplex document feeder, 160 ppm color scanning, 4 universal paper trays 550 sheets (front load drawers), staple, booklet finisher, 2/3 hole puncher unit, prints paper up to 12x18, Adobe Post Script & PCL Support; BW pgs 3,333/month; color pgs 2,000/month
Canon is an approved LaserFiche vendor. WQA uses LaserFiche as its paperless software, and the Canon copier will integrate easily with WQA's goal of going completely paperless.
MRC, A Xerox Company Xerox C8055 55
$523.79/mo + sales tax included 60 months
Color copy, print, scan; single-pass duplex document feeder, 139 ppm color scanning, two adjustable paper trays 520 sheets (front load drawers) and two high-capcity tray module 3,140 sheets, stapler (50 sheets), booklet finisher, hole puncher unit, prints paper up to 12x18, Adobe Post Script 3 & PCL Support. Xerox App Gallery for 3rd Party applications; BW pgs 3,333/month; color pgs 2,000/month
MRC is owned by Xerox, while the above two vendors are third party vendors. Xerox plans to have a LaserFiche app available within the next several months. Cost is unknown at this point.
Administrative Finance Committee February 12, 2013 Agenda Submittal – Investments in LAIF Page 2 of 2
AGENDA SUBMITTAL
To: WQA Board Members
From: Kenneth R. Manning, Executive Director
Date: August 16, 2017
Subject: ACWA Committee Appointment Nominations for the 2018-2019 Term
Discussion Committees are an integral part of ACWA's activities and policy development. Structured to include representation from all 10 ACWA regions, committees provide key technical and policy input to the ACWA Board of Directors and bring together expertise and perspectives from across the state. Committee members are appointed for two-year terms that begin on January 1 of even-numbered years. The end of the current committee term is approaching and it is time to submit nominations for the ACWA Committees for the 2018-2019 term. The current WQA committee appointments are: Ground Water Committee – Ken Manning and Randy Schoellerman Water Quality Committee – Randy Schoellerman Communications Committee – Stephanie Moreno Recommendation The Administrative/Finance Committee recommended the re-appointments of the current committee members and to solicit Board Members that might be interested in an appointment. Attachment: ACWA Committee Nomination Form and Information Packet
Updated July, 2017
ACWA Committee Timeline
2017 ACWA Committee Appointment Process Timeline
2018-2019 Term
July 17: COMMITTEE CONSIDERATION FORMS EMAILED Email packets sent to Agency General Managers and Board Presidents
packets include: List of agency staff and directors who currently serve on an
ACWA Committee Committee Composition Committee Consideration Form 2018-2019 Committee Timeline
July 24: EMAIL NOTIFICATION TO CURRENT COMMITTEE MEMBERS Current committee members notified that committee process has began All current committee members MUST submit a Committee
Consideration Form to be considered for reappointment
September 29: COMPLETED CONSIDERATION FORM DEADLINE All committee consideration forms due by September 29 Any consideration forms submitted after September 29 will be added to
the waiting list and considered after ACWA President makes the initial committee appointments for the term
October 27: ACWA REGION CHAIR AND VICE CHAIR CONFERENCE CALL ACWA staff will hold a conference call with newly elected Region Chair
and Vice Chairs to review 2018-2019 Committee recommendation process
Consideration forms compiled and submitted to incoming Region Chair and Vice Chair
November 16: CHAIR AND VICE CHAIRS RECOMMENDATION DEADLINE No Region recommendations will be accepted after November 16
November 30: RECOMMENDATIONS GIVEN TO ACWA PRESIDENT Incoming ACWA President will receive Region Chair and Vice Chairs
recommendations along with all consideration forms at ACWA Fall Conference
December 11: ACWA PRESIDENT APPOINTS MEMBERS OF COMMITTEES Incoming ACWA President submits all appointments to ACWA Staff
December 31: ACWA WILL NOTIFY COMMITTEE MEMBERS OF APPOINTMENTS Letters emailed to members who have been appointed to serve on a
committee for the 2018-2019 term Letters emailed notifying those who were not appointed to a committee
COMMITTEES
COMMITTEES
For full purpose and responsibility of committees please see ACWA bylaws at www.acwa.com Questions: Please contact Region and Member Services Specialist II Ana Javaid at [email protected]
Business Development Committee – Standing/Unlimited Meetings: 2 times a year The Business Development Committee develops and recommends to the Board of Directors programs and activities to be provided or administered by the association that generate non-dues revenue and provide a service or benefit to association members.
Paula Currie Director of Member Services and Events [email protected]
Communications Committee – Standing/Limited (40 maximum) Meetings: 4 times a year The Communications Committee develops and recommends to the Board of Directors and staff best practices regarding communications and public affairs programs. The committee promotes sound public information and education programs and practices among member agencies. It also prepares and distributes materials for use by member agencies in their local outreach efforts and provides guidance to ACWA’s Communications Department.
Energy Committee – Standing/Unlimited Meetings: 2 times a year The Energy Committee develops and recommends to the Board of Directors, the State Legislative Committee and the Federal Affairs Committee policies and programs regarding the water-energy nexus.
Federal Affairs Committee – Standing/Limited (5 Per Region) Meetings: 2 times a year The Federal Affairs Committee coordinates with other ACWA committees regarding input and recommendations on federal legislation and other issues before both Congress and the federal administrative branches.
Finance Committee – Standing/Limited (2 Per Region – 1 Region Chair or Vice Chair; 1 with financial experience) Meetings: 4-5 times a year The Finance Committee develops and recommends to the Board of Directors policies and procedures related to annual budgets, investment strategies, annual audits and auditor selection, dues formula and schedule, and other financial matters.
Fili Gonzales Director of Finance & Business Services [email protected]
Groundwater Committee – Standing/Unlimited Meetings: 4 times a year The Groundwater Committee develops and recommends to the Board of Directors policies and programs regarding groundwater issues. The committee monitors state and federal regulations and legislation affecting the quality and management of groundwater, conducts studies and gathers data on groundwater issues, develops policies regarding groundwater management and coordinates with other committees on groundwater issues.
Dave Bolland Director of State Regulatory Relations [email protected]
Legal Affairs Committee – Standing/Limited (45 Maximum) Meetings: 2-3 times a year The Legal Affairs Committee acts on requests for assistance on legal matters of significance to ACWA member agencies. The committee reviews proposed ACWA bylaw revisions and works with staff to produce publications to assist member agencies in complying with state and federal laws. The committee also files amicus curiae filings on important cases, comments on proposed regulations and guidelines of state agencies such as the Fair Political Practices Commission and monitors and engages in water rights waters of interest to member agencies.
*The committee shall be composed of attorneys, each of whom shall be, or act as, counsel for a member of the Association.
Local Government Committee – Standing/Limited (3 Per Region) Meetings: 4 times a year The Local Government Committee develops and recommends to the Board of Directors and the State Legislative Committee policies regarding local government matters affecting water agencies, including planning issues, local government organization, and finance. The committee also gathers and disseminates information on the value of special districts, and shares information promoting excellence in local government service delivery.
Wendy Ridderbusch Director of State Legislative Relations [email protected]
Membership Committee – Standing/unlimited Meetings: 2 times a year The Membership Committee develops and recommends to the Board of Directors policies regarding membership, eligibility and applications for membership. The committee also assists staff in developing membership recruitment and retention programs and reviews and makes recommendations to the Finance Committee regarding an equitable dues structure.
State Legislative Committee – Standing/Limited (4 Per Region) Meetings: 10-12 times a year The State Legislative Committee sets official state legislative policy positions on behalf of the association. The committee reviews relevant legislation, develops advocacy strategies and makes recommendations to the Board of Directors on ballot measures and other major statewide policy issues. The committee also works with staff on legislative amendments and provides direction on legislative matters.
Wendy Ridderbusch Director of State Legislative Relations [email protected]
Water Management Committee – Standing/Limited (4 Per Region) Meetings: 4 times a year The Water Management Committee develops and recommends to the Board of Directors policies and programs regarding water management. The committee reviews and recommends positions on legislation and regulations as requested by other committees. The committee also assists in gathering and disseminating information regarding agricultural and urban water management, water conservation and water use efficiency, development and use of water resources, wastewater treatment and water recycling and reuse.
Dave Bolland Director of State Regulatory Relations [email protected]
Water Quality Committee – Standing/Unlimited Meetings: 4 times a year The Water Quality Committee develops and recommends to the Board of Directors, the State Legislative Committee and the Federal Affairs Committee policies and programs regarding water quality issues. The committee promotes cost-effective state and federal water quality regulations and provides a forum for members to work together to develop and present unified comments on water quality regulations. The committee also develops and recommends positions and testimony on water quality regulatory issues.
BELOW PLEASE LIST ALL THOSE INTERESTED IN BEING ON ACWA COMMITTEES FOR YOUR AGENCY. FOR ADDITIONAL RECOMMENDATIONS PLEASE FILL OUT ANOTHER FORM. *If an individual is not an agency employee or director, please indicate company affiliation.
Signature (Agency/District General Manager or Board President signature required) Title Date
QUESTIONS? Contact Region and Member Services Specialist II Ana Javaid at [email protected] or (916) 441-4545
910 K Street, Suite 100 Sacramento, CA 95814
www.acwa.com
Administrative Finance Committee February 12, 2013 Agenda Submittal – Investments in LAIF Page 2 of 2
AGENDA SUBMITTAL
To: WQA Board Members
From: Kenneth R. Manning, Executive Director
Date: August 16, 2017
Subject: ACWA Region 8 Board Election for the 2018-2019 Term
Discussion It is time to elect the 2018-2019 ACWA Region 8 officers and board members who will represent and serve the members of Region 8. Attached, you will find the official ballot which includes the Region 8 Nominating Committee’s recommended slate as well as individual candidates running for the Region 8 Board. The WQA is entitled to cast only one vote. Please review the attached ballot and have your agency’s authorized representative cast its vote for the slate as recommended by the Region 8 Nominating Committee or cast its vote for individuals for a Region 8 chair, vice chair and three to five board members. Region 8 board members are elected to represent the issues, concerns and needs of your region. The Region 8 chair and vice chair will serve on ACWA’s board of directors for the next two-year term beginning January 1, 2018. Additionally, the newly elected chair and vice chair will make the Region 8 committee appointment recommendations to the ACWA president for the 2018-2019 term. Also, either the chair or vice chair will hold a seat on the ACWA Finance Committee. All ballots must be submitted electronically to ACWA by September 29, 2017. Recommendation The Administrative/Finance Committee recommends the approval of the ACWA Region 8 Nominating Committee’s recommended slate of candidates. Attachment: ACWA Region 8 Ballot
2018-2019TERM
OFFICIAL
Please return completed ballot by September 29, 2017
1 You may either vote for the slate recommended by the Region 8 Nominating Committee or vote for individual region board members (please note rules & regulations for specific qualifications). Mark the appropriate box to indicate your decision.
2 Complete your agency information. The authorized representative is determined by your agency in accordance with your agency’s policies and procedures.
Region 8 Rules & Regulations:At least one of the chair or vice chair positions must be an elected / appointed director from a member agency.
1Nominating Committee’s Recommended Slate
I concur with the Region 8 Nominating Committee’s recommended slate below.
CHAIR: • Steve Blois, Board Member, Calleguas Municipal Water District
VICE CHAIR: • Gloria Gray, Board Director, West Basin Municipal Water District
BOARD MEMBERS:• Brian Bowcock, Director, Three Valleys Municipal Water District• William Cooper, Director, Castaic Lake Water Agency• Anthony R. Fellow, Ph.D., Board Member, Upper San Gabriel Valley Municipal Water
District• Melvin L. Matthews, Director, Foothill Municipal Water District• Leonard (Len) Polan, Director, Las Virgenes Municipal Water District
OR
Individual Board Candidate Nominations (See Rules & Regulations before selecting)
I do not concur with the Region 8 Nominating Committee’s recommended slate. I will vote for individual candidates below as indicated.
CANDIDATES FOR CHAIR: (CHOOSE ONE) Steve Blois, Board Member, Calleguas Municipal Water District
CANDIDATES FOR VICE CHAIR: (CHOOSE ONE) Gloria Gray, Board Director, West Basin Municipal Water District
CANDIDATES FOR BOARD MEMBERS: (MAX OF 5 CHOICES) Brian Bowcock, Director, Three Valleys Municipal Water District William Cooper, Director, Castaic Lake Water Agency Anthony R. Fellow, Ph.D., Board Member, Upper San Gabriel Valley Municipal
Water District Melvin L. Matthews, Director, Foothill Municipal Water District Leonard (Len) Polan, Director, Las Virgenes Municipal Water District
AGENCY NAME
AUTHORIZED REPRESENTATIVE DATE
2
REGION 8 Board Ballot
WQA Board Members February 20, 2013 Agenda Submittal – Investments Page 2 of 2
AGENDA SUBMITTAL
To: WQA Board of Directors
From: Kenneth R. Manning, Executive Director
Date: August 16, 2017
Subject: Report on Cash and Investments – 2nd Quarter 2017
Discussion Attached for your review is the quarterly report on cash and investments as of June 30, 2017. The interest earned on LAIF deposits for the quarter ended June 30, 2017 is $26,877, at an interest rate of 0.92 percent. Recommendation / Proposed Action For information only.
AGENDA SUBMITTAL
To: WQA Board of Directors
From: Kenneth R. Manning, Executive Director
Date: August 16, 2017
Subject: Civic Publications Public Outreach Proposal
Background and Discussion Civic Publications has submitted a proposal for the WQA’s Public Outreach for fiscal year 2017/2018. This proposal is the same amount as the proposal from the previous year. Recommendation The Legislative/Public Information Committee recommends the approval of the Civic Publication proposal for public outreach in the amount of $115,174. Attachment: Civic Publications Public Outreach Proposal
DRAFT
RESOLUTION 17-011
A RESOLUTION OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
IMPOSING AN ANNUAL PRESCRIPTIVE PUMPING RIGHT ASSESSMENT TO PAY FOR THE AUTHORITY BUDGET
FOR FISCAL YEAR 2017/2018 WHEREAS, the San Gabriel Basin Water Quality Authority ("Authority") is authorized pursuant to Section 605 of the San Gabriel Basin Water Quality Authority Act, to impose an annual pumping right assessment, not to exceed ten dollars ($10) per acre foot; WHEREAS, the Authority reserves the right and is authorized pursuant to section 608 of the San Gabriel Basin Water Quality Authority Act to annually adjust the assessment rate by an amount not to exceed the percentage change in the LA/Riverside Consumer Price Index from 2004 to 2016; WHEREAS, on January 18, 2017, the Board of the Authority adopted an Amended San Gabriel Basin Groundwater Quality Management and Remediation Plan identifying several capital projects that include the Authority’s participation and are reflected in the adopted Authority Budget for the 2017/2018 fiscal year authorizing the expenditure of funds; WHEREAS, the Authority has determined that the annual pumping right assessment of ten dollars ($10) per acre foot of prescriptive pumping rights imposed upon the holders of such rights will generate sufficient funds to meet the Authority Budget for the 2017/2018 fiscal year; WHEREAS, notice of the time and place of the public hearing on the proposed pumping right assessment has been mailed to all interested parties who have requested notice and has been posted and published substantially in accordance with paragraph (2) of subdivision (c) of Section 609 of Senate Bill 1679; NOW, THEREFORE, BE IT RESOLVED, by the Board of the San Gabriel Basin Water Quality Authority as follows: Section 1: Findings The Board of the Authority finds and determines:
a. That an annual pumping right assessment in the sum of ten dollars ($10) per acre
foot of the prescriptive pumping rights assessed against the holders of such rights
will yield revenues sufficient to meet the requirement of the Authority Budget for the 2017/2018 fiscal year.
b. That notice of the public hearing to consider the adoption of the pumping right
assessment was duly given and a public hearing was duly held.
c. The Board has considered all input and has determined that the proposed assessment supports the mission and goals of the Authority for fiscal year 2017/2018.
Section 2: Pumping Right Assessment A pumping right assessment is hereby continued for the 2017/2018 fiscal year in the amount of ten dollars ($10) for each acre foot of prescriptive pumping right. Said assessment shall be imposed upon each holder of prescriptive pumping rights as determined under the judgment. Section 3: Collection The Executive Director is directed to cause the pumping right assessment to be assessed, billed and collected as provided by Resolution No. 17-007. The Authority shall collect only from prescriptive pumping right holders who own a total of 5 or more acre-feet. Section 4: Effective Date The resolution shall take effect immediately upon its adoption. The undersigned Chairman of the Authority, hereby certifies that the foregoing, is a full, true and correct copy of the Resolution of the Board of said Authority duly adopted at the meeting thereof held on August 16, 2017 and that said Resolution has not been amended, modified or revoked by said Board. PASSED AND ADOPTED AUGUST 16, 2017 _________________________________ _____________________________ Jorge Marquez Valerie Munoz Chairman Secretary
8/10/2017 SGB Water Calendar
https://teamup.com/ks070842c51c655ced/ 1/3
Aug 10 - Nov 9, 2017Calendars
SGVMWDTVMWDUSGVMWDWMWQA
Thursday Aug 10, 2017
5:30pm - 6:30pm USGVMWD Gov A�airs Committee Meeting - 602 E. Huntington Dr.
Tuesday Aug 15, 2017
6:30pm - 7:30pm USGVMWD Board of Directors Meeting - 602 E. Huntington Drive
