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A Roadmap For Behaviour Subscription to the Satisfaction ... For Behaviour... · • Honesty and...

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The Satisfaction Snapshot is a monthly electronic bulletin freely available to all those involved or interested in improving the patient/ client experience. Each month the Snapshot showcases issues and ideas which relate to improving patient satisfaction and customer service, improving workplace culture and improving the way we go about our work in the healthcare industry. The Satisfaction Snapshot features: « relevant articles from healthcare industry experts « case study success stories « tips and tools for quality improvement « patient satisfaction and other industry research findings « articles with ideas to help achieve success in your role If you would like your colleagues to receive the Satisfaction Snapshot please send us their names and email addresses. The Satisfaction Snapshot is published by Press Ganey Associates Pty Ltd. All material is copyright protected. Quotation is permitted with attribution. Subscribers are permitted and encouraged to distribute copies within their organisations. Subscription to the Satisfaction Snapshot is FREE! Please direct any comments, suggestions or article submissions to: Manager of Client Relations [email protected] www.pressganey.com.au P: 07 5560 7400 F: 07 5560 7490 news, views & ideas from the leader in healthcare satisfaction measurement A Roadmap For Behaviour Accountability By Terry Grundy, Managing Director, Press Ganey Associates Australia and New Zealand. Code of Conduct Standards of Behaviour Accountability
Transcript

The Satisfaction Snapshot is a

monthly electronic bulletin freely

available to all those involved or

interested in improving the patient/

client experience. Each month the

Snapshot showcases issues and

ideas which relate to improving

patient satisfaction and customer

service, improving workplace culture

and improving the way we go about

our work in the healthcare industry.

The Satisfaction Snapshot features:

« relevant articles from healthcare

industry experts

« case study success stories

« tips and tools for quality

improvement

« patient satisfaction and other

industry research findings

« articles with ideas to help

achieve success in your role

If you would like your colleagues to

receive the Satisfaction Snapshot

please send us their names and

email addresses. The Satisfaction

Snapshot is published by Press

Ganey Associates Pty Ltd. All

material is copyright protected.

Quotation is permitted with

attribution. Subscribers are permitted

and encouraged to distribute copies

within their organisations.

Subscription to the Satisfaction Snapshot is FREE!

Please direct any comments,

suggestions or article submissions

to:

Manager of Client Relations

[email protected]

www.pressganey.com.au

P: 07 5560 7400

F: 07 5560 7490

news, views & ideas from the leader in healthcare satisfaction measurement

 

A Roadmap For Behaviour Accountability

By Terry Grundy, Managing Director, Press Ganey Associates Australia and New Zealand. 

Code of Conduct   

Standards of Behaviour   

Accountability 

page 2SATISFACTIONsnapshot Most healthcare organisations have ‘Codes of Conduct’. Over the past 10 years articulating a desired, or minimum, level of employee  conduct  in  line with  the  organisation’s  value  set has become commonplace. These documents sit alongside an organisation’s mission and vision statements, get showcased in facility foyers and on staff  lunchroom walls. They also get filed away with the annual or 3 year strategic plans.  High performing organisations know  that a  code of  conduct without definitions of accepted and not accepted behaviours is just another strategic document, as it has limited relevance to the employees on a day to day basis.  Why drill down  from a Code of Conduct  to Standards of Behaviour?  While a  code of  conduct provides a value‐based  framework through  a  set  of  conventional  principles  and  expectations that  are  considered  binding  on  any  person,  they  often  fall short  in providing  the  required examples of behaviours  that demonstrate or do not demonstrate compliance.   Standards of behaviour on  the other hand, help  employees make sense of the value statements and how behaviours can be performed to show that the values are being  lived within the  organisation.  In  developing  standards  of  behaviour organisations must  seek,  (and  importantly be  seen  to  seek) input  from all employees. They can do this by establishing a service standards team to spearhead the initiative and create a  first  draft.  DON’T  have  Human  Resources  write  it  and impose  it.  It  is  important  to create buy‐in and  that  requires organisation‐wide participation.                              

The best approach  for developing behaviour  standards  is  to start  with  each  Value  Statement  as  sourced  from  the organisation’s vision/mission framework, for Example:  

• Respect for People  

• Teamwork  

• Honesty and Ethics  

• Respect for the Law and Government  

• Integrity  

• Excellence  

• Compassion and Caring  The next step  is  to simply start with a blank piece of paper, (or white board) for each value and draw a  line through the middle of  the page. Within a  collaborative environment ask your employees  to give examples of  specific behaviour  that demonstrate  the  living  of  the  value  in  real  circumstances, (using terminology they use every day).  Place  any  suggestions  for  behaviours  that  would  be acceptable ‐ above the centre line ‐ and place any behaviours that would be seen as not acceptable ‐ below the line.  As you continue the process certain key behavioural themes with  emerge  that  can  then be  summarised  into  statements and documented.   Below  is  an  example  of  one  organisation’s  worksheet  in defining behaviours for the value: RESPECT.  

O i ti V l RESPECTOrganisation Value:   RESPECT

page 3SATISFACTIONsnapshot

Continue  this process until all values have been explored  in terms of required standards of behaviour.  A  final  document  can  then  be  drafted,  one  that  effectively has the direct input from staff at the coalface and by the very staff that experience these behaviours on a day to day basis.  Taking the Important Next Steps  Why  is  it  that  we  hear  so  often  from  our  colleagues  and through employee surveys that these codes and standards of conduct are never adhered to and staff get away with (often deplorable) behaviour?   

“If you’re not going  to hold people accountable  for  behaviour standards  –  then  you may  as well get rid of them – they can have the reverse impact on your culture”. 

  The  first  critical  step  is  to  ensure  that  all  employees  know they’ll  be  held  accountable  for  any  breaches  of  behaviours outlined in the Standards of Behaviour document. Setting the accountability and consequences is then up to your individual performance management protocols to follow.  The Code of Conduct and Standards of Behaviour should form part of the employee contract and should be signed by every employee.   For new  recruits  this  is  easy  to  implement  as part of other initial contractual documents.  For long standing employees who are being asked to sign this for the first time, it is important for senior executives to take the  lead  in signing first and preferably  in front of other staff through a  forum organised  for  this specific purpose,  (launch of the new Standards).                     

Follow Through – Follow Through – Follow Through  The  final  step  is  to  incorporate  adherence  to  behaviour standards  into  your  accountability  framework.  For  those organisations  that  use  a  balanced  score  card  approach  to accountability,  a  scoring  system  for  behaviours  could  be incorporated  in  an  employee/culture  pillar  or  in  a  service pillar.  For organisations  that do not  follow  this  strategic approach then the scoring system should be incorporated into existing appraisal processes.   An  example  of  a  Standards  of  Behaviour  Accountability Document is included as the subsequent pages:  Finally, it is important for leaders to ensure that adherence to standards of behaviour is a continuous auditing role that they are  expected  to  conduct,  rather  than  leave  an  evaluation until an appraisal timeslot. Unacceptable behaviour must be acted  on  immediately,  your  staff  expect  this  from  you. Exceptional behaviour must also be monitored on a continual basis  for  employee  recognition,  another  major  role  as  a leader.         

page 4SATISFACTIONsnapshotStan

dards of Beh

aviour Accou

ntab

ility Framew

ork ‐ C

ommun

ication 

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Commun

ication Standard 1. Follows basic teleph

one and em

ail cou

rtesy 

Def

initi

ons

of B

ehav

iour

Doe

s no

t ans

wer

the

tele

phon

e

Doe

s no

t gre

et c

usto

mer

s pr

oper

ly

Doe

s no

t offe

r to

trans

fer c

all

Doe

s no

t offe

r to

trans

fer t

o vo

ice

mai

l or t

o ta

ke m

essa

ge

Doe

s no

t ask

per

mis

sion

to p

ut c

alle

r on

hol

d

Doe

s no

t ide

ntify

sel

f or d

epar

tmen

t w

hen

answ

erin

g th

e ph

one

Doe

s no

t res

pond

to e

mai

ls

Doe

s no

t ide

ntify

sel

f in

emai

l foo

ters

Use

s ab

rupt

or d

isco

urte

ous

lang

uage

in th

e te

xt o

f em

ails

Doe

s no

t put

on

‘Out

of O

ffice

’ m

essa

ges

Def

initi

ons

of B

ehav

iour

Doe

s no

t ans

wer

pho

ne w

ithin

thre

e rin

gs

Keep

s ca

ller o

n ph

one

too

long

Doe

s no

t che

ck b

ack

durin

g ex

tens

ive

hold

Doe

s no

t giv

e pr

oper

ext

ensi

on

Doe

s no

t ver

ify th

at p

erso

n be

ing

trans

ferre

d to

is a

vaila

ble

Doe

s no

t del

iver

mes

sage

s

Doe

s no

t ack

now

ledg

e em

ails

with

in

24 h

ours

Def

initi

ons

of B

ehav

iour

Ans

wer

s ph

one

with

a s

mile

Giv

es o

ptio

ns if

inte

nded

par

ty is

not

av

aila

ble

Kno

ws

how

to o

pera

te p

hone

s in

th

eir w

ork

area

(e.g

., Tr

ansf

ers

calls

co

rrec

tly, i

nfor

min

g ca

ller a

nd c

o-w

orke

r rec

eivi

ng c

all;

Pro

vide

s co

rrec

t ext

ensi

on b

efor

e tra

nsfe

rring

cal

l/offe

rs o

ppor

tuni

ty to

be

tran

sfer

red

to v

oice

mai

l)

Ans

wer

s pr

ompt

ly, g

reet

s ca

ller,

iden

tifie

s se

lf an

d lo

catio

n, a

nd o

ffers

as

sist

ance

, if p

ossi

ble

Ask

s an

d w

aits

for p

erm

issi

on b

efor

e pu

tting

cal

lers

on

hold

and

revi

sits

th

e ca

ller t

o co

mm

unic

ate

stat

us o

f ho

ld

Take

s ac

cura

te m

essa

ges

Dis

tingu

ishe

s be

twee

n cr

itica

l, ur

gent

, and

non

-urg

ent s

ituat

ions

Del

iver

s m

essa

ges

in ti

mef

ram

e de

emed

reas

onab

le b

y th

e un

it

Ack

now

ledg

es e

mai

ls w

ithin

24

hrs

Offe

rs a

resp

onse

to e

mai

ls o

r op

tions

for o

ther

ass

ista

nce

Iden

tifie

s se

lf in

em

ail f

oote

rs

Turn

s on

‘Out

of O

ffice

’ mes

sage

s

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Coa

ches

oth

ers

rega

rdin

g ph

one

skills

Dev

elop

s pr

otoc

ols

or d

evis

es

proc

edur

es fo

r ans

wer

ing

calls

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Trou

ble

shoo

ts c

all p

roto

cols

and

pr

oced

ures

Impl

emen

ts c

all p

roce

dure

s an

d pr

otoc

ols,

and

Trai

ns o

ther

s

    

page 5SATISFACTIONsnapshot

  

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Commun

ication Standard 2. D

emon

strates prop

er com

mand of language 

Def

initi

ons

of B

ehav

iour

Fails

to c

omm

unic

ate

accu

rate

in

form

atio

n

Writ

es il

legi

bly

Use

s in

appr

opria

te a

bbre

viat

ions

Def

initi

ons

of B

ehav

iour

Writ

ing

is s

lopp

y/di

fficu

lt to

read

Com

mun

icat

ion

cons

iste

ntly

con

tain

s er

rors

(e.g

., sp

ellin

g, w

ord

choi

ce,

gram

mar

)

Writ

ten

and

verb

al c

omm

unic

atio

n co

ntai

n in

corr

ect i

nfor

mat

ion

Use

s in

appr

opria

te/tr

endy

sym

bols

in

prof

essi

onal

doc

umen

tatio

n

Use

s co

nfus

ing

form

s of

co

mm

unic

atio

ns (j

argo

n, a

cron

yms,

m

edic

al te

rms

that

oth

ers

may

not

kn

ow)

Def

initi

ons

of B

ehav

iour

Sel

ects

app

ropr

iate

met

hod

of

com

mun

icat

ion

(pho

ne, m

ail,

fax,

in

pers

on)

Del

iver

s in

form

atio

n to

the

appr

opria

te p

erso

n in

a ti

mel

y m

anne

r

Writ

es le

gibl

y

Avo

ids

conf

usin

g fo

rms

of

com

mun

icat

ions

(jar

gon,

acr

onym

s,

med

ical

term

s th

at o

ther

s m

ay n

ot

know

)

Org

anis

es in

form

atio

n in

a lo

gica

l m

anne

r

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Coa

ches

oth

ers

to e

nhan

ce

com

mun

icat

ion

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Dev

elop

s to

ols

and/

or m

ento

rs

othe

rs to

enh

ance

com

mun

icat

ion

Commun

ication Standard 3. R

espe

cts and maintains th

e confiden

tiality of inform

ation 

Def

initi

ons

of B

ehav

iour

Shar

es c

onfid

entia

l inf

orm

atio

n w

ith

unau

thor

ised

per

sonn

el

Dis

cuss

es c

onfid

entia

l inf

orm

atio

n in

pu

blic

are

a

Plac

es c

onfid

entia

l inf

orm

atio

n in

no

n-se

cure

rubb

ish

bins

Leav

es c

onfid

entia

l inf

orm

atio

n in

pu

blic

are

a

Shar

es p

assw

ords

with

oth

ers

Def

initi

ons

of B

ehav

iour

Acce

sses

info

rmat

ion

not e

ssen

tial t

o pa

tient

car

e

Dis

cuss

es c

onfid

entia

l inf

orm

atio

n w

here

it c

an b

e ov

erhe

ard

Doe

s no

t sec

ure

conf

iden

tial

info

rmat

ion

Leav

es p

assw

ords

in th

e op

en fo

r ot

hers

to s

ee o

r in

easi

ly d

isco

vere

d pl

aces

Def

initi

ons

of B

ehav

iour

Acc

esse

s on

ly in

form

atio

n th

at is

es

sent

ial t

o th

e jo

b

Mai

ntai

ns c

onfid

entia

lity

of a

ll ac

cess

ible

writ

ten

and

elec

troni

c in

form

atio

n

Ref

rain

s fro

m d

iscu

ssin

g co

nfid

entia

l in

form

atio

n in

ele

vato

rs, h

allw

ays

or

othe

r pub

lic a

reas

whe

re it

may

be

over

hear

d

Dis

pose

s an

d se

cure

s al

l do

cum

enta

tion

cont

aini

ng p

rivile

ged

info

rmat

ion

Hol

ds o

nly

conv

ersa

tions

exp

ress

ly

rela

ted

to th

e cu

stom

er w

hen

in fr

ont

of, o

r with

in e

arsh

ot o

f tha

t cus

tom

er

Mai

ntai

ns p

assw

ord

secu

rity

Lock

s co

mpu

ter w

hen

leav

ing

desk

ar

ea

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Rep

orts

inap

prop

riate

use

of

pass

wor

ds a

nd/o

r bre

ache

s in

co

nfid

entia

lity

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Rep

orts

inap

prop

riate

use

of

pass

wor

ds a

nd/o

r bre

ache

s in

co

nfid

entia

lity

Men

tors

oth

ers

on p

oten

tial

conf

iden

tialit

y br

each

es

 

page 6SATISFACTIONsnapshot

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Commun

ication Standard 4. R

eturns calls and

 other com

mun

ications promptly 

Def

initi

ons

of B

ehav

iour

Doe

s no

t ret

urn

calls

or c

omm

unic

ate

(igno

res)

Doe

s no

t pro

vide

cov

erag

e w

hen

out

of o

ffice

Doe

s no

t pro

vide

eno

ugh

info

rmat

ion

to a

llow

follo

w th

roug

h

Def

initi

ons

of B

ehav

iour

Res

pond

s in

an

untim

ely,

non

-co

urte

ous

man

ner

Doe

s no

t set

-up

or k

eep

curr

ent

auto

-resp

onse

s (p

hone

, em

ail)

for

plan

ned

time

off

Def

initi

ons

of B

ehav

iour

Ack

now

ledg

es re

ceip

t of

info

rmat

ion/

requ

ests

with

in 2

4 ho

urs

or th

e st

anda

rd o

f you

r dep

artm

ent,

and

resp

onds

with

in a

n ag

reed

to

amou

nt o

f tim

e

Set

s-up

aut

o-re

spon

ses

whe

n ou

t-of-

offic

e (p

hone

, em

ail)

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Con

sist

ently

exc

eeds

acc

epte

d de

partm

ent s

tand

ards

and

regu

latio

n dr

iven

resp

onse

tim

es

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Men

tors

oth

ers

to re

spon

d to

cal

ls in

a

timel

y m

anne

r

Commun

ication 5. Keeps peo

ple inform

ed 

Def

initi

ons

of B

ehav

iour

Del

iber

atel

y cr

eate

s co

mm

unic

atio

n ba

rrier

s (e

.g.,

with

hold

ing

info

rmat

ion)

Def

initi

ons

of B

ehav

iour

Offe

rs v

ague

or i

ncor

rect

info

rmat

ion

Inco

nsis

tent

ly k

eeps

oth

ers

info

rmed

Def

initi

ons

of B

ehav

iour

Des

crib

es w

hat c

usto

mer

can

exp

ect

and

asks

if th

ere

are

any

ques

tions

Kee

ps o

ther

s in

form

ed a

nd e

xpla

ins

dela

ys, c

hang

es o

r alte

red

expe

ctat

ions

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Offe

rs a

dditi

onal

reso

urce

s (p

rinte

d m

ater

ials

, ele

ctro

nic

info

rmat

ion)

Faci

litat

es in

form

atio

n ex

chan

ge

inte

r-an

d in

tra-d

epar

tmen

tally

Offe

rs s

ugge

stio

ns to

impr

ove

com

mun

icat

ion

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Follo

ws

thro

ugh

to d

evel

op

sugg

estio

ns fo

r im

prov

ed

com

mun

icat

ion

Initi

ates

follo

w u

p co

mm

unic

atio

n th

at m

ay n

ot b

e re

quire

d bu

t add

s va

lue

to th

e co

mm

unic

atio

n (a

dditi

onal

com

mun

icat

ion)

    

page 7SATISFACTIONsnapshot

Stan

dards of Beh

aviour Accou

ntab

ility Framew

ork ‐ Initiative 

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Initiative Standard 1. Steps outside

 of role to fu

lfill custom

er needs 

Def

initi

ons

of B

ehav

iour

Res

ists

/refu

ses

to a

ct o

n re

ques

ts o

r di

rect

ions

Def

initi

ons

of B

ehav

iour

Nee

ds d

irect

ion

to id

entif

y cu

stom

er’s

spe

cial

nee

ds

Def

initi

ons

of B

ehav

iour

Trea

ts o

ther

s w

ell b

y “d

oing

the

right

th

ing”

Is w

illin

g to

and

/or d

oes

wha

t nee

ds

to b

e do

ne (e

.g.,

pick

ing

up ru

bbis

h,

clea

ning

spi

lls, t

akin

g m

eetin

g m

inut

es, c

lean

ing

up c

onfe

renc

e ro

om, c

lean

ing

out d

epar

tmen

t re

frige

rato

r)

Ass

ists

oth

ers

(e.g

., ca

rryi

ng h

eavy

lo

ads,

ope

ning

doo

rs)

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Ass

umes

new

or a

dditi

onal

re

spon

sibi

litie

s

Thin

ks o

f way

s to

exc

eed

cust

omer

ex

pect

atio

ns

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Ant

icip

ates

and

act

s on

spe

cial

ne

eds

of c

usto

mer

s

Nav

igat

es th

e sy

stem

and

act

s as

a

cham

pion

on

the

cust

omer

’s b

ehal

f

Wow

s cu

stom

ers

by e

xcee

ding

ex

pect

atio

ns

Initiative Standard 2. Provide

s suggestio

ns and

 new

 ideas in a positive m

anne

Def

initi

ons

of B

ehav

iour

Unw

illin

g to

acc

ept a

role

in

impr

ovin

g th

e or

gani

satio

n

Activ

ely

fight

s ch

ange

Def

initi

ons

of B

ehav

iour

Is c

ompl

acen

t; ac

cept

s st

atus

quo

Rar

ely

offe

rs n

ew s

ugge

stio

ns to

im

prov

e pr

oces

ses

and

is re

sist

ant t

o ch

ange

Def

initi

ons

of B

ehav

iour

Pro

vide

s su

gges

tions

and

new

idea

s fo

r pro

cess

impr

ovem

ent,

cust

omer

ex

celle

nce,

and

/or c

ost e

ffect

iven

ess

Is o

pen-

min

ded

and

rece

ptiv

e to

ch

ange

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Enc

oura

ges

co-w

orke

rs, s

uper

viso

r an

d m

anag

er to

thin

k ou

tsid

e th

e bo

x

Is n

ot s

atis

fied

with

“goo

d en

ough

Hel

ps w

ith s

ugge

stio

ns to

mov

e us

fro

m g

ood

to g

reat

Act

ivel

y pa

rtici

pate

s in

per

form

ance

im

prov

emen

t pro

ject

s an

d cu

stom

er

exce

llenc

e pr

ojec

ts

Res

earc

hes

chan

ge

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Lead

s ch

ange

effo

rts

    

page 8SATISFACTIONsnapshot

  

Stan

dards of Beh

aviour Accou

ntab

ility Framew

ork ‐ T

eamwork 

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Team

work Standard 1. Takes prid

e in th

e Organisation 

Def

initi

ons

of B

ehav

iour

Spea

ks n

egat

ivel

y of

the

orga

nisa

tion

and

indi

vidu

als

with

in

the

orga

nisa

tion

Def

initi

ons

of B

ehav

iour

Doe

sn’t

supp

ort m

anag

emen

t

Def

initi

ons

of B

ehav

iour

Follo

ws

thro

ugh

on w

hat i

s ex

pect

ed

and

assi

gned

Spe

aks

wel

l of t

he O

rgan

isat

ion

Tak

es p

rope

r car

e of

wor

k en

viro

nmen

t and

mai

ntai

ns

equi

pmen

t

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Follo

ws

thro

ugh

with

man

agem

ent

initi

ativ

es, p

lans

and

stra

tegi

es

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Is a

role

mod

el fo

r oth

ers

to fo

llow

by

dem

onst

ratin

g qu

ality

, exc

elle

nce

and

enth

usia

sm in

per

form

ing

job

dutie

s

Team

work Standard 2. W

orks with

 other dep

artm

ents to

 ensure the efficient delivery of care and services in

 a timely manne

Def

initi

ons

of B

ehav

iour

Ref

uses

to fo

llow

sta

ndar

d pr

otoc

ols

Ref

uses

to w

ork

as a

sys

tem

wid

e te

am m

embe

r (e.

g., f

ails

to u

se

appr

opria

te fo

rms

for o

ther

de

partm

ents

)

Fails

to m

eet a

ssig

ned

dead

lines

Lack

s ac

coun

tabi

lity

Def

initi

ons

of B

ehav

iour

Res

ists

bei

ng a

team

pla

yer (

e.g.

, co

mpl

ains

abo

ut o

ther

te

ams/

depa

rtmen

ts a

nd u

ses

wor

ds

to b

ring

dow

n in

stea

d of

bui

ld u

p)

Fails

to c

ompl

ete

job

dutie

s ac

cura

tely

, com

plet

ely

and/

or in

a

timel

y fa

shio

n to

the

detri

men

t of

othe

r dep

artm

ents

Def

initi

ons

of B

ehav

iour

Wor

ks a

s a

mem

ber o

f the

sys

tem

-w

ide

team

– p

erfo

rms

dutie

s in

a w

ay

that

mak

es it

eas

ier f

or o

ther

s to

pe

rform

thei

rs

Wor

ks w

ith o

ther

s ou

tsid

e of

the

wor

k un

it to

ach

ieve

pos

itive

resu

lts

by a

ddre

ssin

g co

mpl

aint

s,

frust

ratio

ns a

nd s

ervi

ce p

robl

ems

Follo

ws

thro

ugh

in m

eetin

g de

adlin

es

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Pro

mot

es c

oope

ratio

n be

twee

n de

partm

ents

by

spea

king

pos

itive

ly

of o

ther

s

Pro

vide

s re

cogn

ition

of o

ther

s w

ho

exce

ed e

xpec

tatio

ns

Exc

eeds

dea

dlin

es

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Pro

activ

ely

com

mun

icat

es w

ith o

ther

de

partm

ents

to im

prov

e pr

oces

ses/

serv

ice

(e.g

., “W

hat c

an I

do to

mak

e yo

ur jo

b ea

sier

?”)

Exc

eeds

dea

dlin

es

Team

work Standard 3. Is fle

xible 

Def

initi

ons

of B

ehav

iour

Is n

ever

will

ing

to a

djus

t sch

edul

e w

hen

a re

ason

able

requ

est i

s m

ade

Nev

er v

olun

teer

s fo

r add

ition

al

assi

gnm

ents

Def

initi

ons

of B

ehav

iour

Is re

luct

ant t

o ad

just

wor

k sc

hedu

le

whe

n a

reas

onab

le re

ques

t is

mad

e

Inap

prop

riate

ly p

riorit

ises

wor

kloa

d –

fails

to ta

ke in

to a

ccou

nt te

am g

oals

an

d pr

iorit

ies

Doe

s no

t prio

ritis

e to

com

plet

e du

ties

in a

tim

ely

fash

ion

Def

initi

ons

of B

ehav

iour

Is fl

exib

le in

wor

k sc

hedu

le

Ass

ists

oth

er c

o-w

orke

rs

Com

plie

s w

ith a

dditi

onal

as

sign

men

ts w

hen

aske

d

If as

ked

for a

ssis

tanc

e, e

ither

hel

ps

or w

orks

with

oth

ers

to fi

nd a

real

istic

so

lutio

n

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Prio

ritis

es w

orkl

oad

effe

ctiv

ely

Ant

icip

ates

co-

wor

ker n

eeds

and

as

sist

s on

ow

n in

itiat

ive

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Act

ivel

y se

eks

addi

tiona

l as

sign

men

ts

Mov

es fr

om re

gula

r job

dut

ies

to

spec

ial h

igh

prio

rity

task

s as

nee

ded

 

page 9SATISFACTIONsnapshot1 

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Team

work Standard 4. A

ssists in

 creating a work en

vironm

ent w

here customers are treated with dignity

 and

 respe

ct 

Def

initi

ons

of B

ehav

iour

Dis

resp

ects

oth

er’s

wor

k

Find

s fa

ult w

ith o

ther

s

Ref

uses

to o

ffer a

ssis

tanc

e

Is in

subo

rdin

ate

Use

s in

appr

opria

te v

erba

l/bod

y la

ngua

ge

Exhi

bits

dem

eani

ng/d

egra

ding

be

havi

our

Inap

prop

riate

ly u

ses

mob

ile p

hone

w

hile

on

duty

Def

initi

ons

of B

ehav

iour

Rel

ucta

ntly

offe

rs a

ssis

tanc

e

Is in

appr

opria

tely

crit

ical

of o

ther

s

Def

initi

ons

of B

ehav

iour

Offe

rs to

ass

ist o

ther

s w

ithou

t bei

ng

aske

d

Trea

ts o

ne a

noth

er a

s pr

ofes

sion

als

dese

rvin

g co

urte

sy, h

ones

ty a

nd

resp

ect

Wel

com

es n

ewco

mer

s

Coo

pera

tes

with

oth

ers;

doe

s no

t un

derm

ine

othe

r peo

ples

’ wor

k

Rec

ogni

ses

that

team

mat

es a

re

cust

omer

s to

o: is

sen

sitiv

e to

and

re

spec

tful o

f the

ir op

inio

ns,

resp

onsi

bilit

ies,

con

cern

s an

d ne

eds

Pra

ises

team

mat

es w

ho c

onsi

sten

tly

mod

el th

e S

ervi

ce S

tand

ards

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Ant

icip

ates

nee

ds o

f oth

ers

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Is a

lway

s w

illin

g to

hel

p; is

of

fice/

depa

rtmen

t cha

mpi

on

Team

work Standard 5. Is a de

pend

able te

am m

embe

Def

initi

ons

of B

ehav

iour

Is n

on-c

ompl

iant

with

wor

k sc

hedu

le

Doe

s no

t com

plet

e as

sign

ed jo

b du

ties

Def

initi

ons

of B

ehav

iour

Rea

rran

ges

assi

gnm

ents

to g

et o

ut

of w

ork

(oth

ers

do th

e w

ork

inst

ead)

Has

doc

umen

ted

com

plai

nts

for n

ot

assi

stin

g w

ith c

omm

on jo

b du

ties

Nee

ds d

irect

ion

25%

of t

he ti

me

Def

initi

ons

of B

ehav

iour

Com

es p

repa

red

to w

ork

and

wor

ks

the

entir

e sh

ift

Avo

ids

unpl

anne

d ab

senc

es fr

om

wor

k an

d gi

ves

as m

uch

notif

icat

ion

as p

ossi

ble

Acc

epts

and

ach

ieve

s th

e re

spon

sibi

litie

s of

his

/her

job

Take

s re

spon

sibi

lity

for t

he “c

omm

on

wor

k” o

f the

dep

artm

ent (

e.g.

, an

swer

ing

phon

es, m

aint

aini

ng

depa

rtmen

t sup

plie

s, re

spon

ding

to

requ

ests

)

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Pro

activ

e in

sch

edul

ing

need

s (e

.g.,

finds

repl

acem

ents

for a

ntic

ipat

ed

abse

nces

)

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Vol

unte

ers

to w

ork

extra

hou

rs w

ith

appr

opria

te n

otic

e; is

alw

ays

ther

e w

hen

need

ed

Is s

elf-d

irect

ed

    

page 10SATISFACTIONsnapshot

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Team

work Standard 6. W

orks to

 solve problem

s by

 discussing them

 with

 co‐workers, sup

ervisor or m

anager 

Def

initi

ons

of B

ehav

iour

Doe

s N

OT

com

mun

icat

e

Gos

sips

inte

ntio

nally

Cre

ates

con

flict

s in

tent

iona

lly

Nev

er o

ffers

a s

olut

ion,

onl

y co

mpl

ains

Doe

s no

t fol

low

cha

in o

f com

man

d

Def

initi

ons

of B

ehav

iour

Begr

udgi

ngly

wor

ks w

ith te

am

mem

bers

to a

ddre

ss is

sues

Def

initi

ons

of B

ehav

iour

Nev

er d

isag

rees

or p

lace

s bl

ame

with

team

mat

es in

pub

lic

Iden

tifie

s pr

oble

ms

List

ens

open

ly a

nd w

orks

cre

ativ

ely

to fi

nd p

ositi

ve s

olut

ions

for a

ll

Wor

ks w

ith o

ther

team

mem

bers

to

addr

ess

com

plai

nts,

frus

tratio

ns a

nd

serv

ice

prob

lem

s

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Add

ress

es c

onfli

cts

or p

robl

em

situ

atio

ns a

s so

on a

s po

ssib

le b

y w

orki

ng d

irect

ly w

ith th

ose

invo

lved

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Men

tors

/faci

litat

es p

robl

em s

olvi

ng

    

page 11SATISFACTIONsnapshot

  

Stan

dards of Beh

aviour Accou

ntab

ility Framew

ork – Pe

rson

al Respe

ct 

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Person

al Respe

ct Stand

ard 1. M

akes customers feel welcome 

Def

initi

ons

of B

ehav

iour

Doe

sn’t

gree

t cus

tom

ers

Fails

to in

trodu

ce s

elf

Doe

sn’t

mak

e ey

e co

ntac

t

Tend

s to

be

curt

or ru

de

Avoi

ds, d

oesn

’t en

gage

, cus

tom

ers

Def

initi

ons

of B

ehav

iour

Mak

es m

inim

al e

ye c

onta

ct, r

ushe

s gr

eetin

g, o

ccas

iona

lly in

trodu

ces

self

Gre

ets

cust

omer

s w

ith a

bla

nk s

tare

Use

s in

appr

opria

te in

form

al n

ames

or

con

desc

endi

ng n

ames

/labe

ls

(e.g

., fir

st n

ames

or “

hone

y,”

“sw

eetie

”)*

Def

initi

ons

of B

ehav

iour

Gre

ets

peop

le b

y m

akin

g ey

e co

ntac

t, in

trodu

cing

sel

f, sm

iling

and

sp

eaki

ng in

a w

arm

, frie

ndly

tone

of

voic

e

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Form

ally

gre

ets

patie

nts

and

expl

ains

pr

oces

s

Pro

activ

ely

ackn

owle

dges

all

cust

omer

s in

the

depa

rtmen

t

Rel

ates

to c

usto

mer

s ex

ceed

ingl

y w

ell

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Wow

s cu

stom

ers

by e

stab

lishi

ng

rapp

ort,

conn

ectin

g w

ith, a

nd

enga

ging

cus

tom

ers

in a

per

sona

l, m

emor

able

way

Sha

res

stor

ies

of e

xcel

lenc

e w

ith c

o-w

orke

rs in

app

ropr

iate

ven

ues

Men

tors

and

coa

ches

oth

ers

on w

ays

to m

ake

cust

omer

s fe

el w

elco

me

Person

al Respe

ct Stand

ard 2. Projects the im

age that he/she is eager to

 help and that serving

 others through a cheerful, frien

dly and po

sitiv

e attitud

Def

initi

ons

of B

ehav

iour

Is u

nple

asan

t, un

resp

onsi

ve, s

urly

;

Com

plai

ns

Avoi

ds c

usto

mer

inte

ract

ions

Lose

s pa

tienc

e w

ith c

usto

mer

s

Def

initi

ons

of B

ehav

iour

Wai

ts to

be

aske

d fo

r ass

ista

nce

Trea

ts p

atie

nts

as a

num

ber

Seem

s to

o bu

sy to

hel

p

Def

initi

ons

of B

ehav

iour

Is fr

iend

ly a

nd a

ppro

acha

ble

Ask

s, “H

ow m

ay I

help

you

?” a

nd “I

s th

ere

anyt

hing

els

e I c

an d

o fo

r you

?”

Res

pond

s w

ith e

xpre

ssio

ns s

uch

as

“cer

tain

ly,”

“I’d

be h

appy

to” o

r “m

y pl

easu

re”

End

s ea

ch e

ncou

nter

with

a w

arm

an

d po

sitiv

e co

mm

ent

Exp

ress

es th

anks

to c

usto

mer

s

Per

sona

lises

con

vers

atio

ns b

y us

ing

nam

es

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Eng

ages

cus

tom

ers

thro

ugh

inte

ract

ive

dial

ogue

Rem

ains

frie

ndly

and

app

roac

habl

e un

der a

dver

se c

ondi

tions

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Rad

iate

s an

d em

bodi

es e

nthu

sias

m;

cons

tant

ly d

ispl

ays

posi

tive

attit

ude;

ex

empl

ifies

the

spiri

t of c

usto

mer

ex

celle

nce

Con

tinua

lly lo

oks

for w

ays

to b

uild

th

e cu

stom

er re

latio

nshi

p

Men

tors

oth

ers

on w

ays

to m

aint

ain

a po

sitiv

e at

titud

e

    

page 12SATISFACTIONsnapshot

Doe

s Not M

eet 

 Immed

iate Im

provem

ent 

Requ

ired

 

Doe

s Not Con

sisten

tly Meet 

Margina

l Improvem

ent 

Nee

ded 

Consistently M

eets  

BASIC EX

PECT

ATIONS 

Consistently M

eets and

 Freq

uently Excee

ds (7

5%)  

Exceptiona

Consistently Excee

ds (9

0%)  

Mod

el 

Person

al Respe

ct Stand

ard 3. Dem

onstrates em

pathy, caring and respect for customers 

Def

initi

ons

of B

ehav

iour

Doe

sn’t

pay

atte

ntio

n

Igno

res

cust

omer

’s s

peci

al n

eeds

Talk

s do

wn

to c

usto

mer

s

Igno

res

cust

omer

s

Dis

crim

inat

es o

r tre

ats

cust

omer

s un

fairl

y

Has

una

ppro

acha

ble

body

lang

uage

(e

.g.,

poin

ts fi

nger

, shr

ugs

shou

lder

s,

rolls

eye

s, in

vade

s pe

rson

al s

pace

or

touc

hes

at in

appr

opria

te ti

mes

)

Def

initi

ons

of B

ehav

iour

Star

ts to

ans

wer

bef

ore

the

pers

on is

do

ne s

peak

ing

Look

s aw

ay w

hile

som

eone

is

spea

king

Doe

s no

t adj

ust s

peed

of

conv

ersa

tion

to m

eet c

usto

mer

s’

need

s

Doe

s no

t tak

e in

to a

ccou

nt

cust

omer

’s d

iver

sity

/diff

eren

ces.

Def

initi

ons

of B

ehav

iour

List

ens

by g

ivin

g ot

hers

thei

r un

divi

ded

atte

ntio

n/ch

ecks

un

ders

tand

ing

Take

s st

eps

to m

ake

peop

le

com

forta

ble

(e.g

., of

fers

whe

elch

air,

blan

ket,

trans

lato

r, fa

mily

sup

port,

cl

ergy

sup

port,

tran

spor

tatio

n; o

pens

do

ors;

offe

rs u

mbr

ella

or t

issu

es

whe

n ne

eded

)

Put

s th

emse

lves

in th

e ot

hers

sho

es

Trea

ts c

usto

mer

s w

ith d

igni

ty b

ased

on

thei

r cul

tura

l bac

kgro

und,

illn

ess,

or

pos

ition

.

Is c

onse

rvat

ive

in la

ngua

ge a

nd

hum

or

Not

ices

and

is s

ensi

tive

to

cust

omer

’s s

peci

al n

eeds

(e.g

., ag

e-sp

ecifi

c ne

eds,

dis

abili

ties,

lang

uage

, et

c.)

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Offe

rs e

ncou

rage

men

t

Men

tors

oth

ers

on d

ealin

g w

ith

dive

rsity

/diff

eren

ces

Take

s ex

tra s

teps

to a

ddre

ss n

eeds

(e

.g.)

Han

d ho

ldin

g w

hen

appr

opria

te

Pro

vidi

ng a

bev

erag

e or

sna

ck

Hel

ping

car

ry h

eavy

load

s

Sen

ding

a n

ote/

card

; whe

n jo

b re

quire

men

ts h

ave

been

met

Spe

ndin

g ex

tra ti

me

with

pat

ient

s

Giv

ing

pep

talk

s to

oth

ers

Pro

vidi

ng e

mot

iona

l sup

port

Pre

sent

ing

a po

tent

ially

neg

ativ

e si

tuat

ion

as a

pos

itive

Bef

ore

leav

ing

for t

he d

ay, a

skin

g if

they

can

do

anyt

hing

els

e

Coa

chin

g ot

hers

with

out c

ritic

ism

)

Def

initi

ons

of B

ehav

iour

All

of b

asic

exp

ecta

tions

+

Sho

ws

com

pass

ion

by re

alis

ing

each

pe

rson

’s s

ituat

ion

is u

niqu

e to

them

Bre

aks

dow

n ba

rrie

rs b

etw

een

grou

ps

Dev

elop

s pr

oces

ses,

pro

cedu

res,

sc

ripts

for m

eetin

g cu

stom

er’s

sp

ecia

l nee

ds

 


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