“A SKILLED AND CAPABLE WORKFORCE FOR AN … Shift posts 2015 D.pdf · Personnel Administration,...

“A SKILLED AND CAPABLE WORKFORCE FOR AN INCLUSIVE GROWTH”

BRANCH: CORPORATE SERVICES

CHIEF DIRECTORATE: HUMAN RESOURCE MANAGEMENT AND

ADMINISTRATION

DEPUTY DIRECTOR: HUMAN RESOURCE ADMINISTRATION

TECHNICAL VOCATIONAL EDUCATION AND TRAINING (TVET) X1

REF NO. (DHET 5/01/2015)

ADULT EDUCATION AND TRAINING (AET)

REF NO. (DHET 6/01/2015)

SALARY: All-inclusive remuneration package of R 532 278 per annum (Level 11)

Requirement: A recognized 3 years’ Bachelor’s Degree/Diploma/NQF level 6 in Human

Resource Management/Public Administration (or equivalent qualification). A minimum of 6

years work experience in Human Resource Administration of which 4 years supervisory

experience. Experience in the appointment and conditions of service of Educators and Adult

Education and Training will be an advantage. Extensive knowledge of all aspects of

Personnel Administration, Post Provisioning, management of Conditions of Service and

Employee Benefits. Knowledge and understanding of Public Service Legislation, Regulations

and other Policies applicable to Human Resources Management and interpretation thereof.

Extensive knowledge and experience of PERSAL System. Training and Management of

personnel. Must have effective leadership abilities, interpersonal relations and conflict

management skills withregard to people management. Good communication skills with a

high proficiency in writing. Advanced level of computer literacy (Ms Word, Excel and

PowerPoint). Team building and negotiation skills. Ability to work under pressure and

willingness to work extended hours when required.

Duties: The incumbent will be responsible for overseeing the administration of conditions of

service of staff, managing staff appointments, including the drafting of employment contracts

and submissions, overseeing the management of PERSAL system, staff records, as well as

the training, evaluation and supervision of staff in the relevant unit. A business partner with

clients. The management of personnel statistics and reports, managing the staff establishment

will also form part of the duties.

ASSISTANT DIRECTOR: HUMAN RESOURCE ADMINISTRATION

TECHNICAL VOCATIONAL EDUCATION AND TRAINING (TVET) X2

REF NO. (DHET 7/01/2015)

ADULT EDUCATION AND TRAINING (AET) X2

REF NO. (DHET 8/01/2015)

Salary: R 270 804 per annum (Level 9)

REQUIREMENTS: A recognized 3 years’ Bachelor’s Degree/Diploma/NQF level 6 in

Human Resource Management/Public Administration (or equivalent qualification). A

minimum of 5 years’ experience in Human Resource Administration of which 2 years must

be at supervisory level. Experience in the appointment and conditions of service of Educators

and Adult Education and Training will be an advantage. Extensive knowledge and

experience of PERSAL System. Must be able to understand and interpret prescripts and

policies. Must have effective leadership abilities, interpersonal relations and conflict

management skills withregard to people management. Good communication skills with a

high proficiency in writing. Advanced level of computer literacy (Ms Word, Excel and

PowerPoint). Ability to work under pressure and willingness to work extended hours when

required.

DUTIES: To manage the administrative/personnel needs of the staff in the Department and

to assist in the management of the conditions of service for all staff of the Department. A

business partner with clients. Manage all PERSAL functions which include appointments,

transfers, promotions etc. Training skills must be of a satisfactory level to ensure that the

candidate will be able to train, evaluate and mentor subordinates and inform departmental

staff of prescripts with knowledge and confidence. Writing of submissions, memos and

letters. The candidate will be expected to communicate on a professional and personal level

with staff both personally and telephonically.

ASSISTANT DIRECTOR: HUMAN RESOURCE ADMINISTRATION: PERSONNEL

(RECORDS MANAGEMENT)

REF NO. (DHET 9/01/2015)




minimum of 5 years experience in Records Management/Registry environment of which 2

years must be at supervisory level. Experience in the appointment and conditions of service

of Educators and Adult Education and Training will be an advantage. Must have effective

leadership abilities, interpersonal relations and conflict management skills withregard to

people management. Good communication skills with a high proficiency in writing.

Advanced level of Computer Literacy (Ms Word, Excel and PowerPoint). Ability to work

under pressure and willingness to work extended hours when required.

DUTIES: Manage and coordinate records management functions. Address records

management enquiries to ensure correct implementation of National Archives practices.

Ensure the successful implementation of departmental matters relating to records

management. Provide inputs on the development/amendments of records management and

practices. Prepare and consolidate reports on records management issues. Inform and advise

staff and management on records management matters to enhance correct implementation of

policies. Manage staff that includes inter alia, training, evaluation and development of

officials, performance management, supervision and work allocation.

CHIEF PERSONNEL OFFICER: HUMAN RESOURCE ADMINISTRATION

TECHNICAL, VOCATIONAL EDUCATION AND TRAINING (TVET) X3

REF NO. (DHET 10/01/2015)


REF NO. (DHET 11/01/2015)




minimum of 3 years experience in Human Resource Administration. Experience in the

appointment and conditions of service of Educators and Adult Education and Training will be

an advantage. Knowledge and experience of PERSAL System. Knowledge and

understanding of Prescripts and Policies. Good communication skills with a high proficiency

in writing. Advanced level of Computer Literacy (Ms Word and Excel). Ability to work

under pressure and willingness to work extended hours when required.

DUTIES: To assist in the administrative/personnel needs of the staff in the department.

Administer all PERSAL functions which include appointments, transfers, promotions etc.

Must be able to deal with all levels of staff indiscriminately and be able to write submissions,

memos and letters. Maintain good relations and communicate professionally with clients,

team members, senior managers both verbally , written and presentations.. Provide support

and research on developing electronic records management and entreprise content

management systems. Must be able to train, mentor and evaluate subordinates. Communicate

in a professional level with staff both personally and telephonically.

CHIEF REGISTRY CLERK: RECORDS MANAGEMENT (4 POSTS)

REF NO. (DHET 12 /01/2015)


REQUIREMENTS: Grade 12/ Senior Certificate or equivalent qualification at NQF level 4

with a minimum of 3 years’ experience in Records Management/Registry. Good

communication skills with a medium proficiency in writing. Computer Literacy (Ms Word

and Excel). Ability to work under pressure and willingness to work extended hours when

required. Must have good communication skills (writing, verbal and listening). Must be

conversant with all Human Resource aspects to be able to implement and advise clients.

DUTIES: Responsible for organizing and maintaining the filling system. Opening, closing

and tracing files. To assist staff by keeping all personnel files and records up to date.

Maintain file register, draft letters and provide front desk customer service to internal staff.

The suitable candidate will be expected to communicate and interact with all levels of staff

indiscriminately, and have the ability to understand and interpret prescripts and policies and

to treat matter/information confidential. Assist in researching and developing electronic

records management systems.

SENIOR PERSONNEL OFFICER: HUMAN RESOURCE ADMINISTRATION

TECHNICAL, VOCATIONAL EDUCATION AND TRAINING (TVET) X9

REF NO. (DHET 13/01/2015)


REF NO. (DHET 14/01/2015)



with a minimum of 1 years’ experience in Human Resource Administration. Experience in

the appointment and conditions of service of Educators and Adult Education and Training

will be an advantage. Knowledge and experience of PERSAL System. Good communication

skills with a high proficiency in writing. Computer Literacy (Ms Word and Excel). Ability to

work under pressure and willingness to work extended hours when required.

DUTIES: To assist in the administrative/personnel needs of the staff in the department.

Administer all PERSAL functions which include appointments, transfers, promotions etc.

Must be able to deal with all levels of staff indiscriminately and exceptional client service

and life skills. Must have excellent communication skills which include the writing of

submissions, memos and letters. The candidate will be expected to communicate on a

professional and personal level with staff both personally and telephonically.

SENIOR REGISTRY CLERK: HUMAN RESOURCE ADMINISTRATION:

RECORD KEEPING (20 POSTS)

REF. NO (DHET 15/01/2015)


REQUIREMENTS: Grade 12/ Senior Certificate or equivalent qualification on NQF level 4

with a minimum of 1 year experience in Records Management/Registry. Good

communication skills with a medium proficiency in writing. Computer Literacy (Ms Word

and Excel). Must be conversant with all Human Resource aspects to be able to implement and

advise officials. Ability to work under pressure and willingness to work extended hours when

required. Must have good communication skills when writing, verbally communicating and

listening to be able to write, communicate clearly and advise where necessary.

DUTIES: To assist staff by keeping all personnel files and records up to date. Must be able

to use and have good knowledge of Microsoft Word in order to write standard letters. The

suitable candidate will be expected to deal with all levels of staff indiscriminately, and have

the necessary life skills to be able to treat matters/information as confidential.

DIRECTORATE: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT

SENIOR PERSONNEL PRACTITIONER: PERFORMANCE MANAGEMENT

REF NO. (DHET 16/01/2015)


REQUIREMENTS: A recognized 3-years’ Bachelor’s Degree/Diploma/NQF level 6 in

Human Resource Management or equivalent qualification. 3 years’ experience in

Performance Management within Human Resource environment. Good knowledge of

drafting Performance Agreements and conducting Performance Appraisals. Knowledge and

understanding of Public Service Legislation, Regulations and Policies. Ability to interpret

and implement the PMDS Policy, relevant Directives and Circulars. Computer Literacy in

MS Office (MS Word, Excel, PowerPoint and Outlook), good coordination and report writing

skills.

DUTIES: Guide implementation of the departmental Performance Management and

Development system. Provide technical advice and guidance on the Performance

Management and Development system. Provide support and assistance with Work-plan

Development, drafting of performance agreements and conducting performance appraisals.

Coordinate performance moderation sessions.

SENIOR PERSONNEL PRACTITIONER: HR PLANNING AND POLICY

REF NO. (DHET 17/01/2015)



Human Resource Management or equivalent qualification. 3 years’ experience in HR

Planning and Policy within Human Resource environment. Experience in the development,

review and implementation of HR policies. Ability to work independently and in a team.

Good administrative, interpersonal and problem-solving skills. Basic Research or

benchmarking skills. Client-oriented, ability to work in a team and independently. Ability to

work under pressure and be able to cope with a high work load. Good communication

(written, verbal and liaising) skills. Computer Literacy in MS Office (Ms Word, Excel,

PowerPoint and Outlook). Ability to work long hours when required.

DUTIES: To assist in the compilation, review and update of the HR plan, reports and

policies. Ensure accurate information and data. Coordinate HR planning data on a monthly

basis. Assist in the monitoring and evaluation of the HR policies and procedures. Co-ordinate

the development and management of Human Resource Information Systems. Ensure reliable

and validity of HR information. Prepare data to input for the HR Plan and HR Annual

Oversight Report.

SENIOR PERSONNEL PRACTITIONER: ORGANIZATIONAL DEVELOPMENT

(2 POSTS)

REF NO. (DHET 18/01/2015)


REQUIREMENTS: A recognized 3-years’ Bachelor’s Degree/Diploma/NQF level 6 in

Human Resource Management or equivalent qualification. 3 years’ experience in

Organizational Development within Human Resource environment. Exposure and

uunderstanding of Change Management practices. Understanding of Organizational design,

Workstudy and Job evaluation. Knowledge and understanding of Public Service Legislation,

Regulations and other Policies. Good organisational, coordination, presentation and report

writing skills. Computer Literacy in Ms Office (MS Word, Excel, PowerPoint and Outlook).

DUTIES: Facilitate the development of Job Descriptions. Conduct Job evaluation. Render

technical and general support to the component. Assist with matters and queries related to

Organizational Development. Conduct research into Policy Development and benchmarking

for pracitces. Provide support in Change Management Strategy Development and

Implementation.

PERSONNEL PRACTITIONER: TRAINING AND DEVELOPMENT (2 POSTS)

REF NO. (DHET 19/01/2015)

Salary: R183 438 per annum (Level 7)

REQUIREMENTS: Matric / Grade 12 with 3 years’ Training and Development experience

in the Human Resource environment. Experience in the Coordination and Implementation of

the Internship and Learnership Programmes. Experience in the Coordination and Facilitation

of Staff Induction. Ability to render Training and Development-related advisory services.

Good presentation, facilitation and problem solving skills. Time Management, Planning and

Organizational skills. Ability to conduct basic research, understanding of training-related

legislation including the Skills Development Act, excellent interpersonal skills and ability to

function both independently and as part of a team, ability to handle pressure. Good

communication, presentation and writing skills. Computer literacy in MS Office (Word,

Excel, PowerPoint and Outlook).

DUTIES: Conduct training needs analysis, Assist in developing and compiling the

Workplace Skills Plan. Coordinate approved Training interventions. Coordinate and provide

secretarial support to the Training Committee. Assist in the development of Training reports.

Coordinate the Graduate Internship and Work Integrated Learning Programmes. Coordinate

the Internship and Mentorship Forum meetings. Coordinate the welcome and farewell

ceremonies for interns. Assist in the coordination of the Induction and Orientation

programme. Assist in the evaluation of induction and training and development programmes.

PERSONNEL PRACTITIONER: PERFORMANCE MANAGEMENT

REF NO. (DHET 20/01/2015)


REQUIREMENTS: Matric / Grade 12 with 3 years’ experience in Performance

Management within Human Resource enivornment. Knowledge and understanding of the

implementation of the PMDS policy. Knowledge and understanding of Public service

Legislation, Regulations, HR practices, Policies and Procedures in the Public Sector. Ability

to interpret and implement the PMDS Policy, relevant DPSA and departmental Directives

and Circulars. Computer literacy in MS Office (MS Word, Excel, PowerPoint and Outlook).

Good coordination, presentation and report writing skills.

DUTIES: Support effective management of individual performance management. Capture all

PMDS on PERSAL and Excel spreadsheet. Develop and maintain the Performance

Management database. Assist in conducting training sessions on the PMDS policy.

Coordinate performance moderation processes. Prepare report on annual and quarterly

performance assessments.

DIRECTORATE: LABOUR RELATIONS TECHNICAL, VOCATIONAL

EDUCATION AND TRAINING SUPPORT (TVET) (3 YEAR CONTRACT POSTS)

DEPUTY DIRECTOR: LABOUR RELATIONS

REF NO. (DHET 21/01/2015)

Salary: All Inclusive remuneration package R532 278 per annum (Level 11)

REQUIREMENTS: An appropriate 3 years’ Diploma/ Bachelor’s Degree in Labour

Relations/Human Resource Management/NQF level 6 or equivalent. Six years relevant

experience in Labour Relations Management of which 4 years at a management experience.

A sound knowledge and understanding of all Labour Relations related Legislation. An in

depth knowledge of Project Management and communication systems. An understanding of

all relevant Human Resources, Legislative framework, Regulations and Prescripts. Problem

solving and analysis skills. Intergovernmental Relations. Business report Writing.

Presentation skills. Advance Computer Literacy.

DUTIES: Managing and oversee all the Labour Relations Functions in the TVET Colleges

on be half of the department. Monitor the Provision of Specialist Labour Relations expertise

and skills. Guides and support the management of disciplinary, misconduct, incapacity and

grievance processes in Colleges. Monitor the implementation of the relevant policies and

guidelines from the department Provide specialist assistance and advice to all line managers

in regional offices (ASD- TVET) on the disciplinary and grievance process. Ensure that the

disciplinary and grievance process is conducted in accordance with Public Service prescripts,

relevant legislation, collective agreements and departmental policy. Implement accurate and

up to date case management system for all cases. Ensure that the Department is competently

represented at all external dispute resolution forums. Ensure the implementation of the

findings and awards both coming from a Presiding Officer or a Commissioner. Ensure

effective resource management within the unit. Maintenance and record control of all

incidents at colleges in the provinces.

ASSISTANT DIRECTOR: LABOUR RELATIONS (9 Posts in Regional Offices)

(3 Years Contract)

REF NO. (DHET 22/01/2015)


REQUIREMENTS: An appropriate 3 years’ Diploma/ Bachelor’s Degree in Labour

Relations/Human Resource Management/NQF level 6 or equivalent. 5 years’ experience

Labour Relations Management of which 2 years supervisory experience. A sound knowledge

and understanding of all Labour Relations related Legislation. An in depth knowledge of

Project Management and Communication systems. An understanding of all relevant Human

Resources, Legislative framework, Regulations and Prescripts. Problem solving and analysis

skills. Business report Writing. Excellent Presentation skills. Advanced Computer Literacy.

DUTIES: Investigate issues regarding misconduct, incapacity and grievances in the TVET

Colleges Sector. Provide Specialist support on Labour Relations expertise and skills. Provide

guidance on the disciplinary, misconduct and grievance process to TVET Colleges to ensure

sound Labour Relations practice. Assist in conducting disciplinary, misconduct and

grievance matters in accordance with Public Service prescripts, relevant legislation, collective

agreements and departmental policy. Ensure procedural and substantive compliance in the

management grievance processes. Accurately update the case management system. Record

keeping of incidents and competently represent the department at external dispute resolution

forums involving designated high profile and complex matters. Be part of the rapid response

team in resolving issues which can lead to disruptions in Colleges including Community

Colleges. Compile reports on all labour and employee relations activities within the College

sector.

DIRECTORATE: FACILITIES MANAGEMENT AND LOGISTICAL SERVICES

SENIOR ADMINISTRATION CLERKS (2 Permanent posts) REF NO. (DHET

23/01/2015)

Salary: R123 738 per annum level 5

REQUIREMENT: Grade 12 or equivalent qualifications and relevant in Facilities Management Unit. Good communication and interpersonal relations skills (verbal and written). Good customer care attitude. Must be able to work in team, Computer literacy skills, planning and organizing skills, time management, knowledge and understanding of Fixed Asset Management, PFMA and GIAMA

DUTIES: Responsible for administration function of Facilities Management Unit. Monitoring and recording of facilities assets. Attending to day to day maintenance and attending to emergencies. Adhering to Occupational Health and Safety legislation and practices. Assist with building inspections and with facility Management tasks. Ensuring the effectiveness in timeous payments to the Department of Public Works. Administer all auxiliary services and maintenance of all assets and buildings. Provide office support services (including office space allocation).

SENIOR REGISTRY CLERK GRADE 1 LEVEL 5 REF NO. (DHET 24/01/2015)

SALARY: R 123 738 per annum level 5

REQUIREMENTS: A National Senior Certificate / Grade 12 or equivalent qualification. Computer skills, Planning and Organizing skills. Good verbal and written communication skills. Good human relations and conflict management skills. Time management.

DUTIES: The incumbent will be responsible to: Open, close, read and sort mail. Register mail and parcels into relevant registers. Assist clients with courier services. Prepare documents for filing. Open and c lose files. Remove or archive documents. Assist clients with retrieval of documents. Respond to customer quiries in person, by phone or by e-mail. Operate office machines in relation to the registry function.

DIRECTORATE: COMMUNICATION

PRINCIPAL COMMUNICATION OFFICER – PROVINCIAL LIAISON (3 POSTS)

REF NO. (DHET25/01/2015)

R227 802 per annum Level 8

REQUIREMENT: Minimum of 3 year Diploma or Degree in PR, Marketing, Communication or related fields or any equivalent qualification. At least 3 years relevant experience. Good verbal and writing skills. Good report writing skills. Computer literacy. Driving licence will be an added advantage.

DUTIES: Regular liaison with head of communication at colleges, Assist in coordinating events involving national office at colleges, Develop marketing and exhibition plans for colleges, Coordinate newsletter articles on regional issues and activities, Develop a media monitoring and liaison plan for colleges to monitor regional media, Liaise with colleges daily to obtain stories published in regional media, Assist draft responses on negative stories at regional level, Assist colleges with brand management, Develop standard internal communication plan for colleges, Coordinate internal communication between head office and colleges.

PRINCIPAL COMMUNICATION OFFICER –PUBLICATIONS REF NO. (DHET

26/01/2015)


REQUIREMENT: Minimum of 3 year Diploma or Degree in Journalism, Communication or any equivalent qualification, At least 3 years relevant experience. Good verbal and writing skills. Ability to take quality pictures. Picture editing skills. Good report writing skills. Interviewing skills. Computer literacy. Sound understanding of government environment Valid driver’s license.

DUTIES: Write articles for newsletters, Sub-edit articles, Take and edit pictures, Establish and maintain photo library, Develop editorial policy, Develop and coordinate story-lists for internal publications, Manage publication processes. Regularly liaise with other journalists in regions.

PRINCIPAL COMMUNICATION OFFICER – MEDIA SERVICES (2 POSTS) REF

NO. (DHET 27/01/2015)


REQUIREMENT: Minimum 3 year Diploma or Degree in Media Studies, Public Relations, Communication or any equivalent qualification, At least 3 years relevant experience, Good verbal and writing skills. Computer literacy. Basic research skills. Sound understanding of government environment. Driving licence will be added advantage.

DUTIES: Develop and maintain a media database, Develop and implement a media relations strategy, Develop and implement innovative media monitoring strategies, Regular media monitoring, Liaison with regional offices on media related matters, Draft written articles for publication in the media or responses to media queries or distortions, Develop media strategies and plans, Plan and execute media events, Maintain sound relations with media

BRANCH: HRD, PLANNING AND MONITORING COORDINATION DIRECTORATE: LEGAL SERVICES

LEGAL ADMINISTRATION OFFICER (MR5)

REF NO. (DHET 28/01/2015)

Salary: R268 497 – R383 826 per annum (All inclusive remuneration package)

REQUIREMENTS: An LLB or 4 year recognized legal qualification; At least 5 years

appropriate legal experience post obtaining legal qualification; Admission as an Attorney or

Advocate (recommended); Knowledge of the South African legal system; Knowledge of

Government and Departmental Policies and Strategies would be an added advantage;

Knowledge of the Public Finance Management Act and Regulations, Higher Education and

Training legislation and budgetary/financial management will also be an advantage; A valid

driver’s license.

Skills and Competencies: Legal research and drafting skills (legislation; sub-ordinate

legislation, legal opinions; agreements); Planning and decision making skills; Strategic

capability and leadership skills; Interpersonal skills; Problem solving and dispute resolution

skills; Time management skills; Report writing skills; Computer literacy (MS Office);

Communication skills (written and verbal).

DUTIES: The person appointed to this challenging position in the Legal and Legislative

Services Directorate for Education Institutions will be fully involved in all key performance

areas Litigation; Legislation; Legal Advice; Agreements. Develop plans and strategic

interventions related to the implementation of relevant legislation; Coordinate and liaise with

relevant stakeholders/role players on the effective implementation of the legal framework

related to higher education and training legislation; Draft, develop and compile legal

documents, memoranda, reports and Government Notices; Monitor and evaluate reports

related to the implementation of the legislation; Monitor and analyse legislation, provide

legal advice on the impact of current legislation and Bills of other departments on the

Department and recommend appropriate interventions; Conduct legal research and provide

legal advice; Draft legal opinions and guidelines or any other policies to facilitate the

implementation of the relevant legislation; Compile Human Rights reports. Respond to

requests for legal opinions; parliamentary questions and information in terms of PAIA; Draft

and vet domestic and international agreements; Handle ad hoc tasks in line with instructions.

SENIOR LEGAL ADMINISTRATION OFFICER (MR-6)

REF NO. (DHET 29/01/2015)

Salary: R340 716 – R 682 413 per annum (All inclusive remuneration package)

REQUIREMENTS: An LLB or 4 year recognized legal qualification; At least 6 years

appropriate legal experience post obtaining legal qualification; Admission as an Attorney or

Advocate (recommended); Knowledge of the South African legal system; Knowledge of

Government and Departmental Policies and Strategies would be an added advantage;

Knowledge of the Public Finance Management Act and Regulations, Higher Education and

Training legislation and budgetary/financial management will also be an advantage; A valid

driver’s license.

Skills and Competencies: Legal research and drafting skills (legislation; sub-ordinate

legislation, legal opinions; agreements); Planning and decision making skills; Strategic

capability and leadership skills; Interpersonal skills; Problem solving and dispute resolution

skills; Time management skills; Report writing skills; Computer literacy (MS Office);

Communication skills (written and verbal).

DUTIES: The person appointed to this challenging position in the Legal and Legislative

Services Directorate for Education Institutions will be fully involved in all key performance

areas Litigation; Legislation; Legal Advice; Agreements. Develop plans and strategic

interventions related to the implementation of relevant legislation; Coordinate and liaise with

relevant stakeholders/role players on the effective implementation of the legal framework

related to higher education and training legislation; Draft, develop and compile legal

documents, memoranda, reports and Government Notices; Monitor and evaluate reports

related to the implementation of the legislation; Monitor and analyse legislation, provide

legal advice on the impact of current legislation and Bills of other departments on the

Department and recommend appropriate interventions; Conduct legal research and provide

legal advice; Draft legal opinions and guidelines or any other policies to facilitate the

implementation of the relevant legislation; Compile Human Rights reports. Respond to

requests for legal opinions; parliamentary questions and information in terms of PAIA; Draft

and vet domestic and international agreements; Handle ad hoc tasks in line with instructions.

DIRECTORATE: FINANCE

DEPUTY DIRECTOR: EXAMINATIONS, CLAIMS AND PAYROLL

MANAGEMENT

REF NO. (DHET 30/01/2015)

Salary: All inclusive remuneration package R 532 278 per annum (Level 11)

REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years’

Bachelor’s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 6 years

in financial experience of which 4 years at a management level. Knowledge and experience

of PERSAL, Payroll Management, Processing of Claims and the Basic Accounting System

(BAS). Extensive knowledge of the requirements of the PFMA and Treasury Regulations;

good interpersonal, communication (verbal and written) and managerial skills; ability to work

under pressure with strict deadlines; problem-solving skills; planning and organizing skills,

analytical skills, financial management skills and good computer literacy skills (MS Excel,

MS Word and Power Point).

DUTIES: The successful candidate will be expected to handle documents and information

with strict confidentiality. Management and Control the processing of salary and travel and

subsistence claims in respect of examiners and moderators and adult education and training

practitioners; Management and Control of the recordkeeping of salary claims; Management

and Control of Payroll management of all staff including the distribution thereof to all staff;

Management and Control of the investigation of balances in relevant ledger accounts and

ensure that these balances are cleared monthly. Implement activities related to Examinations,

claims and Payroll Management as included in the Audit Action Plan; Manage and Control

salary related queries linked to the function. Manage and Control reporting on Payroll

management on a monthly basis. Liaise with the Auditor-General on the audit of the

Department and respond to audit queries for the Department; and Management of staff.

Requesting of BAS and PERSAL reports when required. Filing of salary and related

documents. Communicating with internal and external clients.

DEPUTY DIRECTOR: SALARY ADMINISTRATION

REF NO. (DHET 31/01/2015)




in financial experience of which 4 years at a management level. Extensive knowledge of

PERSAL, Tax reconciliations, Salary Deductions and Allowances, and the Basic Accounting

System (BAS). Other requirements will be: in-depth knowledge of the requirements of the

PFMA and Treasury Regulations; good interpersonal, communication (verbal and written)

and managerial skills; ability to work under pressure with strict deadlines; problem-solving

skills; planning and organizing skills, analytical skills, financial management skills and good

computer literacy skills (MS Excel, MS Word and Power Point). Friendly and trustworthy;

Accuracy; Confidence; Ability to work under pressure; Ability to work in a team and

independently. Assertiveness.


with strict confidentiality. Prepare financial statement information relevant to salary

transactions; Management and Control of financial transactions relating to salaries;

Management and Control of suspense accounts related to salaries. Management and Control

debt accounts related to salaries. Manage and Control salary related queries linked to the

function. Manage the PAYE for the Department, recalculation of Income Tax, monthly

income tax reconciliation EMP 201 to be submitted via SARS eFiling and the annual tax

reconciliation EMP 501 to SARS to be submitted via SARS e@syFile. Implement activities

related to Salary Administration as included in the Audit Action Plan; Management and

Control of monthly PERSAL and BAS reconciliations. Ensure safekeeping of financial

documentation according to prescripts. Liaise with the Auditor-General on the audit of the

Department and respond to audit queries for the Department; and Management of staff.

Requesting of BAS and PERSAL reports when required. Filing of salary and related


DEPUTY DIRECTOR: BUDGET & CASH FLOW MANAGEMENT

REF NO. (DHET 32/01/2015)





Government Budget Processes and Cash Flow Management functions and the Basic

Accounting System (BAS). Extensive knowledge of the requirements of the PFMA and

Treasury Regulations; good interpersonal, communication (verbal and written) and

managerial skills; ability to work under pressure with strict deadlines; problem-solving skills;

planning and organizing skills, analytical skills, financial management skills and good

computer literacy skills (MS Excel, MS Word and Power Point). Friendly and trustworthy;

Accuracy; Confidence; Ability to work under pressure; Ability to work in a team and



with strict confidentiality. Management and Control of Departmental Commitment Reports;

Management and Control of Departmental Expenditure; Management of monthly Asset

Reconciliation of the Department; Management and Control of the investigation of balances

in relevant ledger accounts and ensure that these balances are cleared monthly. Management

and Control of all budget related activities such as the ENE, MTEF and AE; Manage and

ensure that monthly Cash Flow Reports are timeously submitted to the Minister and the

Department. Manage and Control of In Year Monitoring preparation processes and ensuring

that it is timeously submitted to National Treasury. Implement activities related to Budget

and Cash Flow Management as included in the Audit Action Plan; Liaise with National

Treasury on various matters with regards to budget and cash flow and obtain Treasury

approval when required; Management and Control of the irregular, fruitless and wasteful and

unauthorized register of the Department; Management and Control of write-off of financial

transactions when required; Liaise with the Auditor-General on the audit of the Department

and respond to audit queries for the Department; and Management of staff. Requesting of

BAS reports when required. Filing of budget and cash flow related documents.

Communicating with internal and external clients.

DEPUTY DIRECTOR: INSPECTORATE

REF NO. (DHET 33/01/2015)





Financial Management in Government, the Basic Accounting System (BAS), PERSAL and

the compilation of financial statements. Extensive knowledge of the requirements of the

PFMA and Treasury Regulations; a driver’s license, good interpersonal, communication and

managerial skills; experience in clearing of accounts; ability to work under pressure with

strict deadlines; and good computer literacy skills (MS Excel and MS Word).Friendly and

trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team

and independently. Assertiveness.


with strict confidentiality. Manage and provide financial training to officials of the

Department; Manage the checking of transactions of the Department; Manage and perform

inspections to various sites of the Department; Manage the update and review of all financial

policies and procedures; Manage the implementation of financial policies and procedures;

Liaise with regional offices on financial matters; Liaise with the auditor-general on audit

matters; Management of staff of the section. Requesting of BAS reports when required.


ASSISTANT DIRECTOR: PAYROLL MANAGEMENT

REF NO. (DHET 34/01/2015)




in financial experience of which 2 years at supervisory experience. Extensive knowledge of

payroll management, the PERSAL system. Extensive knowledge of the requirements of the

PFMA and Treasury Regulations; good interpersonal, communication and managerial skills;

experience in management of accounts; ability to work under pressure with strict deadlines;

and good computer literacy skills (MS Excel and MS Word).Friendly and trustworthy,

Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and



with strict confidentiality. Manage the distribution of salary pay slips to all pay points

throughout the country; Manage the payroll certification of supplementary, permanent and

temporary runs on a monthly basis; Manage and control monthly updates to CFO on

outstanding payrolls in terms of the Treasury Regulations. Checking of pay sheets for

amendments and when required to inform personnel on the corrections required. Attend to

queries related to payrolls of the Department; Liaise with the Auditor-General on Audit

Queries where required. Requesting of PERSAL reports when required. Communicating with

internal and external clients.

ASSISTANT DIRECTOR: EXPENDITURE ADMINISTRATION

REF NO. (DHET 35/01/2015)


REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years’s



expenditure functions, the Basic Accounting System (BAS). Extensive knowledge of the

requirements of the PFMA and Treasury Regulations; good interpersonal, communication

and managerial skills; experience in management of accounts; ability to work under pressure

with strict deadlines; and good computer literacy skills (MS Excel and MS Word). Friendly

and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a

team and independently. Assertiveness.


with strict confidentiality. Assist with the payment of authorized departmental expenses;

Ensure proper data capturing of expenditure transactions; Prepare financial statements

relevant to expenditure management; Ensure that expenditure transactions are brought to

book; Management of suspense accounts related to expenditure; Management of the clearing

of ledger accounts; Management of the reconciliation of accounts to ensure that invoices are

paid in time; Management and reconciliation of travel accounts of the Department;

Management of claims of the Department; Attend to queries related to payments;

Management of the issuing of departmental claims and confirmation of balances. Requesting

of BAS reports when required. Communicating with internal and external clients.

ASSISTANT DIRECTOR: BOOKKEEPING ADMINISTRATION

REF NO. (DHET 36/01/2015)





bookkeeping and debt management functions, the Basic Accounting System (BAS).

Extensive knowledge of the requirements of the PFMA and Treasury Regulations; good

interpersonal, communication and managerial skills; experience in clearing of accounts;

ability to work under pressure with strict deadlines; and good computer literacy skills (MS

Excel and MS Word).Friendly and trustworthy, Accuracy, Confidence, Ability to work under

pressure, Ability to work in a team and independently. Assertiveness.


with strict confidentiality. Recordkeeping of donor funds, obtaining approval from the

Director-General and reporting thereof; Recordkeeping of state loans and guarantees to

higher education institutions; Ensure proper data capturing of financial transactions; Prepare

financial statements relevant to bookkeeping transactions; Ensure that financial transactions

are brought to book; Management of departmental petty cash; Management of suspense

accounts; Manage the bank reconciliations and monthly drawings of the Department; Manage

the debt accounts of the Department; Collection and safekeeping of departmental revenue;

Ensure safekeeping of financial documentation according to prescripts; Manage the capturing

and recordkeeping of entities on Safety web and BAS. Requesting of BAS reports when

required. Communicating with internal and external clients.

ASSISTANT DIRECTOR: BAS SYSTEM MANAGEMENT

REF NO. (DHET 37/01/2015)





the Basic Accounting System (BAS) and the compilation of financial statements. Other

requirements will be: in-depth knowledge of the requirements of the PFMA and Treasury

Regulations; good interpersonal, communication and managerial skills; experience in clearing

of accounts; ability to work under pressure with strict deadlines; and good computer literacy

skills (MS Excel and MS Word). Friendly and trustworthy, Accuracy, Confidence, Ability to

work under pressure, Ability to work in a team and independently. Assertiveness.


with strict confidentiality. Prepare the Interim and Annual Financial Statements of the

Department; Providing training in the section as well as to officials in the Department on

aspects of BAS and financial statements; Ensure that the financial system (BAS) is

operational and report any discrepancies to National Treasury and the BAS call centre;

Maintain the BAS code structures and security profiles and to communicate updates on a

regular basis to staff in the Department; Ensure that all relevant security checks are done on a

regular basis on the BAS system; Identify and institute corrective measures for financial

system risk; Monitor proper integration of the financial system; Managing of staff related

matters in the section. Requesting of BAS reports when required. Communicating with

internal and external clients.

ASSISTANT DIRECTOR: CASH FLOW MANAGEMENT

REF NO. (DHET 38/01/2015)





Cash Flow Management the Basic Accounting System (BAS) and the compilation of

financial statements. Other requirements will be: in-depth knowledge of the requirements of

the PFMA and Treasury Regulations; good interpersonal, communication and managerial

skills; experience in clearing of accounts; ability to work under pressure with strict deadlines;

and good computer literacy skills (MS Excel and MS Word). Friendly and trustworthy,

Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and



with strict confidentiality. Manage and assist with the submission of the monthly cash flow

statements to the Department and the Minister; Providing training in the section as well as to

officials in the Department on aspects of cash flow related matters; Manage and assist with

the submission of the In Year Monitoring Report of the Department and conditional grant

reports; Manage the expenditure accounts of the Department and assist in correcting incorrect

allocations; Assist with the writing off of loss and disposal matters that occurred in the books

of the Department; Obtain Treasury and DG’s approval when necessary; Keep records of

irregular, fruitless and wasteful and unauthorized expenditure when required; Managing of

staff related matters in the section. Requesting of BAS reports when required.


ASSISTANT DIRECTOR: INSPECTORATE

REF NO. (DHET 39/01/2015)





Financial Management in Government, the Basic Accounting System (BAS), PERSAL and

the compilation of financial statements. Other requirements will be: in-depth knowledge of

the requirements of the PFMA and Treasury Regulations; a driver’s license, good

interpersonal, communication and managerial skills; experience in clearing of accounts;

ability to work under pressure with strict deadlines; and good computer literacy skills (MS

Excel and MS Word). Friendly and trustworthy, Accuracy, Confidence, Ability to work under

pressure, Ability to work in a team and independently. Assertiveness.


with strict confidentiality. Control and provide financial training to officials of the

Department; Control and checking of transactions of the Department; Perform inspections to

various sites of the Department; Control the update and review of all financial policies and

procedures; Control the implementation of policies and procedures; Liaise with regional

offices on financial matters; Liaise with the auditor-general on audit matters; Management of

staff of the section. Requesting of BAS reports when required. Communicating with internal

and external clients.

SENIOR STATE ACCOUNTANT: EXAMINATIONS AND CLAIMS

REF NO. (DHET 40/01/2015)



Bachelor’s Degree/Diploma/NQF level 6 with accounting as a Subject. Minimum of 3 years’

experience in Financial Accounting; Knowledge and Understanding of PERSAL and Basic

Accounting System (BAS) system, Knowledge and Understanding of the PFMA and

Treasury Regulations; Good communication (verbal and written) skills; computer literacy;

problem-solving skills; planning and organizing skills; analytical skills; liaison skills; client

orientation skills; financial management skills; presentation skills; customer care skills.

Friendly and trustworthy; Accuracy; Confidence; Ability to work under pressure; Ability to

work in a team and independently. Assertiveness.


with strict confidentiality. Manage and authorise the processing of salary claims in respect of

examiners and moderators for both TVET and AET examinations and adult education and

training officials on the relevant system. Manage and authorize the processing of travel and

subsistence claims in respect of examiners and moderators for both TVET Colleges and AET

examinations on the relevant system. Liaise with relevant stakeholders in order to obtain

necessary source documents. Attend to payments rejected by the banks and enquiries related

to payments. Manage and respond to enquiries related to this function. Manage the

recordkeeping and registration of all claims received for this function. Manage the accounts

related to this function. Manage staff and provide on the job training where necessary.

Requesting of BAS reports when required. Filing of claim related documents.


STATE ACCOUNTANT: EXAMINATIONS AND CLAIMS

REF NO. (DHET 41/01/2015)



with accounting as a subject. Minimum of 3 years’ experience in Financial Accounting;

Knowledge and understanding of PERSAL and Basic Accounting System (BAS) system,

knowledge and understanding of the PFMA and Treasury Regulations; good communication

(verbal and written) skills; computer literacy; problem-solving skills; planning and organizing

skills; analytical skills; liaison skills; client orientation skills; financial management skills;

presentation skills; customer care skills. Friendly and trustworthy; Accuracy; Confidence;

Ability to work under pressure; Ability to work in a team and independently. Assertiveness.


with strict confidentiality. Check and authorise the processing of salary claims in respect of

examiners and moderators for both TVET and AET examinations and adult education and

training officials on the relevant system. Check and authorise the processing of travel and

subsistence claims in respect of examiners and moderators for both TVET and AET

examinations on the relevant system. Control payments of salary claims. Liaise with relevant

stakeholders in order to obtain necessary source documents. Attend to payments rejected by

the banks and enquiries related to payments. Manage and respond to enquiries related to this

function. Manage the recordkeeping and registration of all claims received for this function.

Manage the accounts related to this function. Manage staff and provide on the job training

where necessary. Requesting of BAS reports when required. Filing of claim related


STATE ACCOUNTANT: TAX ADMINISTRATION

REF NO. (DHET 42/01/2015)



with accounting as a subject. Minimum of 3 years’ experience in Financial Accounting;

Knowledge and Understanding of PERSAL and Basic Accounting System (BAS) system,

knowledge and understanding of the PFMA and Treasury Regulations; communication






with strict confidentiality. Control the PAYE for the Department, recalculation of Income

Tax , monthly income tax reconciliation EMP 201 to be submitted via SARS eFiling, bi-

annual and the annual tax reconciliation EMP 501 to SARS to be submitted via SARS

e@syFile. Control SARS tax directives for assessment. Check issue/reissue of IRP 5

Certificates. Manage and respond to enquiries related to this function. Manage the accounts

related to this function. Manage staff and provide on the job training where necessary.



STATE ACCOUNTANT: SALARY PAYMENTS AND DEDUCTIONS

REF NO. (DHET 43/01/2015)



with accounting as a subject. A minimum of 3 years’ experience in Financial Accounting; the

PERSAL and Basic Accounting System (BAS) system, knowledge and understanding of the

PFMA and Treasury Regulations; good communication (verbal and written) skills; computer

literacy; problem-solving skills; planning and organizing skills; analytical skills; liaison

skills; client orientation skills; financial management skills; presentation skills; customer care

skills. Friendly and trustworthy; Accuracy; Confidence; Ability to work under pressure;

Ability to work in a team and independently. Assertiveness.


with strict confidentiality. Check and authorize salary related transactions on PERSAL and

BAS for Departmental officials. Control the payment of supplementary claims such as

overtime, sessional allowances and advances. Control the instating of garnishee orders.

Control the cancellation of deductions such as insurance policies. Check and authorise Local

and Foreign travel and subsistence claims. Control payments of salary claims. Control the

correctness of the distribution of PERSAL Item Analysis reports to Financial Institutions and

the filing of these reports on a monthly basis. Control the clearing, reconciling and reporting

on the state of salary related ledger accounts. Control leave and lump sum payments. Control

the compilation of the Monthly BAS/PERSAL interface reconciliations. Follow up and

resubmit PERSAL exceptions on BAS. Debtor control: Check and approve salary related

debt calculations and transactions to be effected on the BAS and control debt documentation.

Manage and respond to enquiries related to this function. Supervise the work performance of

subordinates by inter alia, allocating and controlling work and maintaining office discipline.



STATE ACCOUNTANT: PAYROLL MANAGEMENT

REF NO. (DHET 44/01/2015)



with accounting as a subject. A minimum of 3 years’ experience in Financial Accounting;

Knowledge and Understanding of PERSAL and Basic Accounting System (BAS) system,

knowledge and understanding of the PFMA and Treasury Regulations; good communication






with strict confidentiality. Control the sorting and distribution of all salary payslips to all

paypoints. Control the distribution and follow up of payroll certificates for all salary related

payments. Control the submission of pay roll status to the Accounting Officer or his delegate

in terms of the Treasury Regulations. Control the checking and verification of pay sheets for

amendments and inform personnel on any amendments. Manage and respond to enquiries

related to this function. Supervise the work performance of subordinates by inter alia,

allocating and controlling work and maintaining office discipline. Requesting of BAS reports

when required. Filing of claim related documents. Communicating with internal and external

clients. Communicating with eternal and external clients.

STATE ACCOUNTANT: INSPECTORATE (3 POSTS)

REF NO. (DHET 45/01/2015)




knowledge and understanding of PERSAL and Basic Accounting System (BAS); knowledge

and understanding of the PFMA and Treasury Regulations; good communication (verbal and

written) skills; computer literacy; problem-solving skills; planning and organizing skills;

analytical skills; liaison skills; client orientation skills; financial management skills;



DUTIES: The successful candidates will be expected to handle documents and information

with strict confidentiality. Assist in the provision of financial training to officials of the

Department; Checking of transactions of the Department; Update and review of all financial

policies and procedures; Ensure the implementation of policies and procedures; Liaise with

regional offices on financial matters; Assist in the performance of regular inspections to

various sites of the Department. Requesting of BAS reports when required. Filing of claim

related documents. Communicating with internal and external clients.

STATE ACCOUNTANT: DEBT MANAGEMENT

REF NO. (DHET 46/01/2015)




Knowledge and Understanding of BAS system, debt management, knowledge and

understanding of the PFMA and Treasury Regulations; good communication (verbal and






with strict confidentiality. Control the opening and maintenance of a debt register of accounts

and records for each debtor of the Department. Prepare age analysis for debt accounts to be

included in interim and annual financial statements. Control the communication of an account

or letter of demand to the debtor, seeking payment in full or installments and follow up on

these accounts on a monthly basis. Control the referral of a matter to the State Attorney to

consider legal demand and possible legal proceedings in a court of law when required.

Perform monthly debt reconciliations. Control the distribution of all debtor statements on a

monthly basis. Control the clearing, reconciling and reporting on the state of salary related

ledger accounts. Manage and respond to enquiries related to this function. Supervise the work

performance of subordinates by inter alia, allocating and controlling work and maintaining

office discipline. Requesting of BAS reports when required. Filing of claim related


STATE ACCOUNTANT: CASH FLOW MANAGEMENT

REF NO. (DHET 47/01/2015)




knowledge and understanding of Basic Accounting System (BAS) system, knowledge and







with strict confidentiality. Preparation of cash flow reports to the Minister and Management

and ensure that the expenditure is within the approved budget of various functions and to

report any envisaged over-expenditure. Compile IYM expenditure report and submit to

National Treasury monthly. The compilation and submission of the Conditional Grant report

in accordance with the format prescribed by National Treasury not later than 20 days after the

end of each month. Updating, recordkeeping and monthly cash flow statement of official

entertainment and report to Management. Request reports, check and rectify any incorrect

allocations on a daily basis. Request commitment reports and check the commitments.

Authorize General Journals on BAS. Manage and respond to enquiries related to this

function. Supervise the work performance of subordinates by inter alia, allocating and

controlling work and maintaining office discipline. Requesting of BAS reports when

required. Filing of claim related documents. Communicating with eternal and external clients.


STATE ACCOUNTANT: EXPENDITURE ADMINISTRATION

REF NO. (DHET 48/01/2015)




Knowledge and Understanding of Basic Accounting System (BAS) , knowledge and







with strict confidentiality. Checking and authorizing sundry and creditor payments on BAS,

which includes the Rennies Account, Telkom and Nashua Accounts. Checking and

authorizing order payments on LOGIS online. Capturing of payments on BAS. Assist on

Audit Queries. Responsible for the managing and clearing of general ledger accounts. Assist

with the provision of information for the compilation of the quarterly and annual financial

statements with specific reference to general ledger accounts. Authorizing of General

Journals applicable to expenditure. Manage and respond to enquiries related to this function.

Supervise the work performance of subordinates by inter alia, allocating and controlling work

and maintaining office discipline. Requesting of BAS reports when required. Filing of claim


STATE ACCOUNTANT: BAS SYSTEM MANAGEMENT

REF NO. (DHET 49/01/2015)



with accounting as a subject. A minimum of 3 years’ experience in Financial Accounting; ;

Knowledge and Understanding of the Basic Accounting System (BAS) , knowledge and







with strict confidentiality. Assist in the preparation of the Interim and Annual Financial

Statements of the Department. Assist with the reconciliation of the Asset and Inventory

Registers and the BAS system. Assist with the creation of BAS code structures and the

communication of the BAS codes structures to the Department. Assist with the security

management of the BAS system on a monthly basis. Assist on Audit Queries. Filing of BAS

system controller documents and supporting documents for Interim and Annual Financial

Statements. Assist with and respond to enquiries related to this function. Requesting reports

when required. Requesting of BAS reports when required. Filing of claim related documents.


CHIEF ACCOUNTING CLERK: TAX ADMINISTRATION

REF NO. (DHET 50/01/2015)




Knowledge and Understanding of Basic Accounting System (BAS) and PERSAL. knowledge

of the requirements of the PFMA, Treasury Regulations and related policies governing

PERSAL; good interpersonal, communication and managerial skills; experience in salary

remuneration control; ability to work under pressure with strict deadlines; and good computer

literacy skills (MS Excel and MS Word). Friendly and trustworthy; Accuracy; Confidence;



with strict confidentiality. Control payments of tax refunds. Assist with the PAYE for the

Department, recalculation of Income Tax , monthly income tax reconciliation EMP 201 to be

submitted via SARS eFiling and the bi-annual and annual tax reconciliation EMP 501 to

SARS to be submitted via SARS e@syFile. Check issue/reissue of IRP 5 Certificates.

Respond to enquiries related to this function. Manage the accounts related to this function.

Supervise the work performance of subordinates and provide on the job training where

necessary. MINOR FUNCTIONS: Requesting of Persal reports when required. Filing of

Persal and salary related documents. Communicating with internal and external clients.

CHIEF ACCOUNTING CLERK: SALARY PAYMENTS AND DEDUCTIONS

REF NO. (DHET 51/01/2015)




Knowledge and Understanding of the Basic Accounting System (BAS) and PERSAL.

knowledge of the requirements of the PFMA, Treasury Regulations and related policies

governing PERSAL; good interpersonal, communication and managerial skills; experience in

salary remuneration control; ability to work under pressure with strict deadlines; and good

computer literacy skills (MS Excel and MS Word). Friendly and trustworthy; Accuracy;

Confidence; Ability to work under pressure; Ability to work in a team and independently.

Assertiveness.


with strict confidentiality. Check and authorize salary related transactions on PERSAL and

BAS for Departmental officials. Check and authorise the payment of supplementary claims

such as overtime, sessional allowances and advances. Check and authorise the instating of

garnishee orders. Control the cancellation of deductions such as insurance policies. Check

and authorise Local and Foreign travel and subsistence claims. Control payments of salary

claims. Control the correctness of the distribution of PERSAL Item Analysis reports to

Financial Institutions and the filing of these reports on a monthly basis. Check and authorise

leave and lump sum payments. Debtor control: Check and approve salary related debt

calculations and transactions to be effected on the BAS and control debt documentation.

Manage and respond to enquiries related to this function. Manage the registration and filing

of documentation relating to this function. Supervise the work performance of subordinates

by inter alia, allocating and controlling work and maintaining office discipline. Requesting of

Persal reports when required. Filing of Persal and salary related documents. Communicating

with internal and external clients.

CHIEF ACCOUNTING CLERK: EXAMINATIONS AND CLAIMS

REF NO. (DHET 52/01/2015)




Knowledge and Understanding of the Basic Accounting System (BAS) and PERSAL.

Knowledge of the requirements of the PFMA, Treasury Regulations and related policies





Assertiveness.


with strict confidentiality. Check and authorize salary examination related transactions on

PERSAL and BAS for examiners and moderators. Manage the recordkeeping of salary

claims. Check and authorize the processing of subsistence and travel claims in respect of

examiners and moderators. Manage and respond to enquiries related to this function. Manage

the registration and filing of documentation relating to this function. Supervise the work

performance of subordinates by inter alia, allocating and controlling work and maintaining

office discipline. Requesting of Persal reports when required. Filing of PERSAL and salary


CHIEF ACCOUNTING CLERK: PAYROLL MANAGEMENT

REF NO. (DHET 53/01/2015)



with accounting as a subject. A minimum of 3 years’ experience in Financial Accounting.

Knowledge and Understanding of Basic Accounting System (BAS) and PERSAL.

Knowledge of the requirements of the PFMA, Treasury Regulations and related policies





Assertiveness.


with strict confidentiality. Control the sorting and distribution of all salary payslips to all pay

points. Control the distribution and follow up of payroll certificates for all salary related

payments. Control the checking and verification of pay sheets for amendments and inform

personnel on any amendments. Control the register for payroll certificates. Manage and

respond to enquiries related to this function. Manage the registration and filing of

documentation relating to this function. Supervise the work performance of subordinates by

inter alia, allocating and controlling work and maintaining office discipline. Requesting of

Persal reports when required. Filing of Persal and salary related documents. Communicating


SENIOR ACCOUNTING CLERK: EXAMINATIONS AND CLAIMS (6 POSTS)

REF NO. (DHET 54/01/2015)

Salary: R 148 738 per annum Level 6



Friendly, trustworthy and accuracy.


with strict confidentiality. The responsibilities of the appointee will entail calculation and

payments of claims for examiners and moderators on the PERSAL and BAS systems, control

over schedules of claims, capturing of new examiners and moderators on the system, liaising

with examiners and moderators on outstanding information not submitted before a payment

could be processed and handling of enquiries concerning examiner and moderator claims.

Filing of examination related documents. Assisting with keeping of a register for examination

related claims. Assisting with Audit Queries concerning examination related transactions.


SENIOR ACCOUNTING CLERK: PAYROLL MANAGEMENT (4 POSTS)

REF NO. (DHET 55/01/2015)






with strict confidentiality. The responsibilities of the appointee will entail the sorting and

distribution of pay slips to all pay points for all runs, the distribution and follow up of payroll

certificates for all salary related payments, the checking and verification of pay sheets for

amendments and inform personnel on any amendments, to keep a register of all payroll

certificates and to respond to enquiries related to this function. Filing of payroll related

documents. Assisting with keeping of a register for payroll management. Assisting with

Audit Queries concerning payroll management. Communicating with internal and external

clients.

SENIOR ACCOUNTING CLERK: SALARY PAYMENTS AND DEDUCTIONS

(4 POSTS)

REF NO. (DHET 56/01/2015)

Salary R 148 738 per annum Level 6





with strict confidentiality. The responsibilities of the appointee will entail the capturing of

salary related transactions on PERSAL and BAS for Departmental officials, the capturing of

payments of supplementary claims such as overtime, sessional allowances and advances, the

instating of garnishee orders, the cancellation of deductions such as insurance policies, the

capturing of Local and Foreign travel and subsistence claims, the checking and capturing of

salary claims, the distribution of PERSAL Item Analysis reports to Financial Institutions and

the filing of these reports on a monthly basis, the calculation and capturing of leave and lump

sum payments and responding to enquiries related to this function. Filing of salary related

documents. Assisting with keeping of a register for salary payments and deductions.

Assisting with Audit Queries concerning salary payments and deductions. Communicating


SENIOR ACCOUNTING CLERK: TAX ADMINISTRATION (2 POSTS)

REF NO. (DHET 57/01/2015)






with strict confidentiality. The responsibilities of the appointee will entail the capturing of tax

refunds, the issuing or reissuing of IRP 5 certificates, the distribution of IRP5 certificates to

all employees, assisting with the PAYE for the Department, the recalculation of Income Tax,

monthly income tax reconciliations and with the bi-annual and annual tax reconciliations and

responding to enquiries related to this function. Filing of tax related documents. Assisting

with keeping of a register for tax related documents. Assisting with Audit Queries concerning

tax administration. Communicating with internal and external clients.

SENIOR ACCOUNTING CLERK: BOOKKEEPING

REF NO. (DHET 58/01/2015)






with strict confidentiality. The responsibilities of the appointee will entail the clearing of the

bank adjustment account, the day-end of receipts from the cashier’s office, to assist with the

cashier’s functions, to capture banking details on the financial system of the Department and

to verify the banking details on the Safety web system, daily bank depositing and collection

of statements at National Treasury and the bank, ensuring the safeguarding of financial

batches in the safe, assist with the clearing of ledger accounts pertaining to the bookkeeping

section, capturing of bookkeeping journals and payments on BAS, ensure that follow-up

letters are done for dishonored cheques from the bank. Filing of bookkeeping related

documents. Assisting with keeping of a register for bookkeeping related documents.

Assisting with Audit Queries concerning bookkeeping. Communicating with internal and

external clients.

SENIOR ACCOUNTING CLERK: DEBT MANAGEMENT

REF NO. (DHET 59/01/2015)






with strict confidentiality. The responsibilities of the appointee will entail the opening and

maintenance of a debt register of accounts and records for each debtor of the Department, the

communication of an account or letter of demand to the debtor, seeking payment in full or

installments and follow up on these accounts on a monthly basis, referral of a matter to the

State Attorney to consider legal demand and possible legal proceedings in a court of law

when required, the distribution of all debtor statements on a monthly basis, assisting with the

clearing, reconciliation and reporting on the state of the debtors account and assist in

responding to enquiries related to this function. Filing of debt related documents. Assisting

with keeping of a register for debt related documents. Assisting with Audit Queries

concerning debt management. Communicating with internal and external clients.

REGISTRY CLERK: EXAMINATIONS, CLAIMS AND PAYROLL MANAGEMENT

(5 POSTS)

REF NO. (DHET 60/01/2015)


REQUIREMENTS: Grade 12/ Senior Certificate or equivalent qualification at NQF level 4.

A minimum of 1 year experience in Financial Accounting. Friendly, trustworthy and

accuracy.


with strict confidentiality. The responsibilities of the appointee will entail filing of all salary

payment/salary claim related enquiries, drawing of salary/salary claim files when required,

distribution of all payrolls to various paypoints, posting of all salary payment advices, IRP

5’s, keeping a register for all salary related enquiries and claims and assist in responding to

queries. Assisting with Audit Queries concerning this function. Communicating with internal

and external clients.

REGISTRY CLERK: BOOKKEEPING

REF NO. (DHET 61/01/2015)


REQUIREMENTS: Grade 12/ Senior Certificate or equivalent qualification at NQF level 4.

A minimum of 1 year experience in Financial Accounting. Friendly, trustworthy and

accuracy.


with strict confidentiality. The responsibilities of the appointee will entail batch control,

ensuring safeguarding and filing of financial batches in the safe, drawing of batches when

required and keeping a register for batches that are requested. Assisting with Audit Queries

concerning this function. Communicating with internal and external clients.

Note: Interviewed candidates will be subjected to a competency assessment where

necessary. The successful candidate will be required to sign an annual performance

agreement, disclose his/her financial interest and be subjected to security clearance.

APPLICATIONS MUST BE SUBMITTED ON Z83 FORM OBTAINABLE FROM

ANY PUBLIC SERVICE DEPARTMENT AND MUST BE ACCOMPANIED BY A

COMPREHENSIVE CV AND A CERTIFIED COPY OF ID AND

QUALIFICATIONS.

AS OF 1st JULY 2006, ALL NEW APPOINTMENTS IN THE PUBLIC SERVICE

HAVE TO BE PART OF THE GOVERNMENT EMPLOYEE MEDICAL SCHEME

(GEMS) IN ORDER TO QUALIFY FOR A GOVERNMENT MEDICAL SUBSIDY.

PLEASE FORWARD YOUR APPLICATION, QUOTING THE REFERENCE

NUMBER TO: THE DIRECTOR-GENERAL, DEPARTMENT OF HIGHER

EDUCATION AND TRAINING, PRIVATE BAG X 174, PRETORIA, 0001 OR HAND

DELIVER TO: 123 FRANCIS BAARD STREET, PRETORIA.

CORRESPONDENCE WILL ONLY BE ENTERED INTO WITH SHORT-LISTED

APPLICANTS. APPLICATIONS RECEIVED AFTER THE CLOSING DATE OR

FAXED AND EMAILED APPLICATIONS WILL NOT BE CONSIDERED.

CLOSING DATE: 13 February 2015

ENQUIRIES: Mr D Sebela/ Ms D Pholo

TEL NO: 012 312 5512/012 312 5027

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