Informatics at the Core of a New Biomedical Campus:
Creating a 21st Century Library for a 21st Century Medical School
Presenters
Jacqueline D Doyle, MS
Lindsey L. Greene, MA
Kathleen O. Carlson, MLS
Head Librarian Library Supervisor Health Sciences Librarian
Univ of AZ College of Medicine, [email protected]
Univ of AZ College of Medicine, [email protected]
ASU Downtown Phoenix [email protected]
602.827.2031 602.827.2062 602.496.0683
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Arizona Health Sciences Library Mission
The AHSL’s mission is to advance the education, research, clinical practice and community service goals of the Arizona Health Sciences Centers and to foster informed health care practice in Arizona by: • Assuring access to biomedical
information resources in all formats; • Teaching the principles & techniques
of information retrieval & management;
• Providing services and an environment that promote effective information use and study.
Vision for the Phoenix Biomedical Campus Library
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Seamless access …to all resources …to all on the campus
…regardless of the person’s primary institutional affiliation
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Goals for Today1. Background
• History• Planning processes, including admin
“education” about library issues and multi-organizational relationships
2. Planning process3. Where we are today
• Facility• Partners• Challenges
4. Accomplishments5. Recommendations and Lessons Learned
Planning Process and Team
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History & Background:Development of the New Campus
The state universities of Arizona
Flagstaff: Northern Arizona University (NAU)
Phoenix: Arizona State University (ASU – DPC & Tempe)
Tucson: University of Arizona
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History
• Idea of a 4-year medical school for the Phoenix area dates back at least 25 years..
• Now-famous 2004 Colorado river trip when the ASU and UA presidents reached an agreement with urging from Board of Regents– Expand UA COM from Tucson to a second
campus in Phoenix
– ASU as partner
– Initial ASU contribution would include a new
Department of Biomedical Informatics
Where are we in Phx?
10 Miles
Main Campusof Arizona
State University
College ofMedicine
ASU DPC
JtMtg
Libraries!
Circa 1920...
Phoenix Union High School
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Our three classes —120 students
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A 21st century library
for all students,
faculty and staff of
the Phoenix
Biomedical Campus
The Ultimate Goal
Planning Process and Team, 2005-2010
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TimeLine
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Dates Task
December 11, 2007 First official meeting about the Health Sciences Education Bldg
December 12, 2007 Team Members identified and convened
2007-2010 Many meetings & conference calls held
April 8, 2008 PBCL Planning/Brainstorming session with Arizona University Libraries Consortium (AULC)
2008-2010 Several iterations of building and floor plans reviewed
Jul 16, 2009 JD met with ASU Library Leadership
July 8, 2009 Education session with PBC Management Steering Committee
2013?? HSEB and new library Open!
Library Planning Team
Members• UA HSL- Phoenix—2-3 librarians• ASU Phx Campus Nursing Librarian• ASU Tempe Informatics Librarian• NAU Library Director and Deputy
Advisors/Consultants• AHSL Library Director & Deputy
Director• ASU and UA University Librarians• ASU Nursing Faculty• Other ASU Librarians
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Partnerships and partners
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Campus Partnerships
• Initial, 2004+– ASU– UA
• Ultimately, 2013+– ASU– NAU– UA– T-Gen
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Phoenix Biomedical Campus
Where the library is today
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• 3 separate universities, one board of regents
• 3+ ILSs (Innovative)/3 contracts• 3 separate print collections• Some shared e-resources• 3 OPACs• 3 HR Departments• 3 faculty/staff bodies
Where we are today-Facility
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Phoenix Biomedical Campus Expansion
“Historics”
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Phoenix Biomedical Campus Expansion
Challenges
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Where we are today - Challenges
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Starting with the end in mind…
The options:
1. Continue to operate as we are now, a UA library whose med students have remote access to ASU library resources, or
2. Piecemeal together small solutions to ease the difficulties of access without spending significant monies, or
3. Aim to create a seamless Phoenix Biomedical Campus library system that serves all faculty, students and staff of the PBC regardless of home institution.
Challenges for users
• Locating materials• Checking out print
materials, media and equipment
• Accessing resources remotely
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Challenges for Library Staff
• Administering the library has many complex reporting patterns
• Supervising Staff and Faculty
• Sharing Resources
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Current Resource Access
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UA e-resources ASU e-resources Physical/Print
ASU Nursing Students In PBCL only Anywhere In holding library
ASU BMI Students Anywhere Anywhere In holding library
UA COM/COP/COPH Students Anywhere Anywhere In holding library
2013+UA e-resources ASU e-resources Physical/Print
ASU BMI Students Anywhere Anywhere In holding library
UA COM/COP/COPH Students Anywhere Anywhere In holding library
ASU Nursing Students Anywhere Anywhere In holding library
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Identifying and Finding Resources
Users must now search the ASU, UA, and NAU individual online catalogs to locate resources
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Staffing the Library
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NowUA AHSL 2.7 library professionals and student workers
ASU Nursing and BMI .3 library professionals (DPC and Tempe)
ASU CONHI LRC 3.5 FTE classified staff/coordinators (DPC)
NAU 1.0 FTE (Flagstaff)
2012-13UA AHSL + NAU 6.0 library professionals
ASU Nursing and BMI .2 library professionals
ASU CONHI LRC 3.5 FTE classified staff/coordinators
Student Workers 2.5 FTE
Challenges
• 3 separate universities, one board of regents
• 2 ILSs (Innovative)/3 contracts
• 3 separate collections• 3 OPACs• 3 HR Departments• 3 faculty/staff bodies
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Accomplishments
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• Initial issues identified are being dealt with slowly
• All students can use physical PBC resources
• ASU Students on this campus may apply for remote access
• We’re already collaborating and saving $
• Collections• Teaching• Planning
Recommendations
• Be sure everyone is involved that should be involved (on the boat)
• Use technology and meetings to stay connected
• Rely on facilities director and architects
• Read a lot• Collaborate & connect,
regionally and nationally
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Lessons Learned
• An almost entirely digital library IS different!
• Did not entirely gain upper library management enthusiastic engagement (at the University Librarian Level)
• Have not finalized fiscal arrangements/sharing
• Staffing and officing still a bit vague
• ABOR not yet directly engaged 36
Presenters
• Jacque Doyle, MS, Head Librarian, AHSL/COM-Phx, Lead
• Lindsey Greene, MA, assistant librarian, AHSL/COM-Phx
• Kathleen Carlson, MLS, Librarian, DPC ASU
We thank:• Gary Freiburger, MS, AHSL-T Director and
Jeanette Ryan, MS, AHSL-T Deputy Director• Ruth Brooks, RN, MS, LRC Coordinator, ASU
CONHI• Cynthia Childrey and Beth Schuck, NAU
Library
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Looking Forward
• We remain optimistic• We continue to plan and
assume our future• The campus is hiring!• We continue to partner and
identify new partners and opportunities
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Thanks! Questions?