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NOTICE INVITING TENDER
( E-PROCUREMENT MODE ONLY)
No. PROJ/TC/7088 Date: 18.11.2019.
TO,
Dear Sir,
KIOCL Limited, Panambur, Mangaluru invites online tenders from the experienced Contractors who
have carried out similar type of work for the below mentioned work. Tender details can be accessed
by M/s. MSTC Ltd., registered bidders from website http://www.mstcecommerce/
eprochome/kiocl/buyer_login.jsp till 3:00 PM on 17.12.2019. The details of Payment of ₹.112.00 (including GST @ 12%) through NEFT towards cost of tender document and EMD should be
uploaded along with technical bid. No cash shall be deposited to our Bank Account for payment of
Cost of tender documents and EMD. The last date for submission of tender is till 3:00 PM on
18.12.2019.
Tender No. Name of the work EMD (₹)
KIOCL/19-
20/ET/209
Annual Contract for maintenanace of Plantations
inside plant Premises of Pellet Plant Unit, KIOCL
Limited, Panambur, Mangaluru.
10,000.00
Please find enclosed herewith the tender documents for (i) Technical Bid - comprising of Proforma
for Technical evaluation, Invitation for tender, instructions to tenderers, terms & conditions, Special
conditions, Technical specifications, Business rule and terms & conditions of e-Procurement cum e-
reverse auction, schedule of work (Unpriced) and (ii) Blank Price bid comprising of schedule of
work. The Technical bid along with other documents shall be duly filled. The price bids of only
technically qualified bidders shall be opened and others shall be rejected. KIOCL Ltd‟s decision on Technical evaluation shall be final and no correspondence shall be
entertained in this regard.
Thanking you,
Yours faithfully,
for KIOCL LIMITED
(Arun Bhat U.C.)
General Manager (T&S, Projects, I&C)
ಕೆಐಓಸಿಎಲ್ ಲಿಮಿಟೆಡ್ (ಭಾರತ ಸರ್ಾಾರದ ಉದಯಮ)
ಪಣ೦ಬೂರು, ಮ೦ಗಳೂರು – 575 010
ಯೋಜನಾ ವಿಭಾಗ ದೂರವಾಣಿ:೨೪೦೩೨೯೨, ೨೪೦೩೨೯೪
ಈ ಮೈಲ್: [email protected]
ಫ್ಾಯಕ್ಸ : ೦೮೨೪ ೨೪೦೭೪೨೨
ವೆಬ್ ಸೈಟ್: www.kioclltd.in
केअइओसीएल लललमटेड (भारत सरकार का एक उध्यम)
पणंबूर , मंग्लूरु – ५७५ ०१०
पररयोजनाऐ लिभाग
टेललफोन: २४०३२९२,
२४०३२९४
ईमैल: [email protected]
फेक्स: ०८२४ २४०७४२२
िेबसाइट: www.kioclltd.in
KIOCL LIMITED (A Government of India Enterprise)
Panambur, Mangaluru – 575 010
PROJECTS DEPARTMENT Telephone: 2403292, 2403294 Email: [email protected]
Fax: 0824 2407422
Website: www.kioclltd.in GST No.29AAACK8438M1ZX
कुद्रमेुख
KUDREMUKH
ಐಏಸ್ಓ 9001, 14001 ಮತುು
ಓಹೆಚ್ಎಸ್ಏಎಸ್ 18001 ಸ೦ಸೆ
अई एस ओ 9001, 14001 तथा
ओएचएसएएस 18001 कम्पनी
ISO 9001, 14001 &
OHSAS 18001 COMPANY
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TECHNICAL BID INDEX
Sl.No. Particulars Page No.
1. Invitation to tender - KIOCL/MR/TC/QF-01
3
2. Important instructions for E-Procurement.
4-6
3. Instructions to bidders with commercial terms and conditions
7-8
4. Proforma for technical evaluation of bidders
9- 10
5.
Instruction to tenderers & terms and conditions –
KIOCL/MR/TC/QF-02
11-14
6.
Special conditions of contract.
15-16
7.
Business rules for e-reverse auction
17-18
8.
Schedule of work (Un-priced)
19
9.
Blank price bid format
20
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No. KIOCL/MR/TC/QF-01
KIOCL Limited (A Govt. of India Enterprise)
PANAMBUR, MANGALURU – 10
No.PROJ/TC/7088 Date: 18.11.2019.
SUB: ANNUAL CONTRACT FOR MAINTENANACE OF PLANTATIONS INSIDE
PLANT PREMISES OF PELLET PLANT UNIT, KIOCL LIMITED, PANAMBUR,
MANGALURU.
-----
1. Bid documents for the above work are enclosed herewith.
2. SUBMISSION OF TECHNO-COMMERCIAL AND PRICE BID: Bidder should submit
their tenders in two parts through e-procurement mode only. The instructions on the portal
shall be followed, while submitting the tender. The E- procurement would be conducted by
our service provider M/s MSTC Limited.
Part - A : Techno-Commercial Bid
Part - B : Price Bid
3. The details of payment to the below mentioned bank details through NEFT mode towards
Earnest Money Deposit of ₹.10,000/- (Rupees ten thousand only) to be uploaded along with
the technical bid
STATE BANK OF INDIA, PANAMBUR, MANGALURU – 575 010.
CURRENT ACCOUNT NO. 32893315596, IFSC CODE: SBIN0002249
State/Central Govt. Organization, PSU and valid DGS&D/NSIC registered (for the tendered
item) firm can produce documentary evidence issued by Govt. Authorities for exemption
towards submission of Tender Document Fee and EMD. In case of SSIs /MSMEs Firms need
to submit the relevant, valid registration certificates for claiming exemption (In case of those
firms who have already submitted the documentary evidence may ignore this).
Note: No cash shall be deposited to our Bank Account for payment of EMD.
4. EMD shall be adjusted to the Security Deposit in the case of successful bidder. However, the
same shall be returned to the unsuccessful bidders immediately after the award of work to
successful bidder.
5. Acceptance of the bid will be intimated to successful bidder through a letter enclosing the
copies of the Letter of Intent (LOI) and this letter will be treated as authorization for award of
work. The bidder shall sign the said copies of LOI and send to the owner within seven days
from the date of receipt for formal signature and issue of the same. In the event of failure on
the part of the bidder to sign and return the LOI within the specified time, the EMD shall be
liable to be forfeited at the sole discretion of the owner.
6. The job shall be completed within ONE YEAR. The effective date of contract would be
specified in Letter of Intent/Work Order.
7. The successful bidder shall be required to execute an agreement within the time specified in
the Letter of Intent.
8. The Company reserves the right to reject any or all the tenders without assigning any reason.
Thanking you,
Yours faithfully,
for KIOCL Limited
(Arun Bhat U.C.)
General Manager (T&S, Projects, I&C)
Encl: Bid documents.
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IMPORTANT INSTRUCTIONS FOR E-PROCUREMENT
I) Process of E-tender:
A) Registration: The process involves vendors registration with MSTC Limited e-procurement
portal (www. mstcecommerce.com) which is free of cost. Only after registration, the
vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of
Techno-Commercial Bid as well as Price Bid over the internet will be done. The vendor
should posses Class III signing type digital certificate. Vendors are to make their own
arrangement for bidding from a Personal Computer connected with Internet. MSTC Ltd is not
responsible for making such arrangement. (Bids will not be recorded without Digital
Signature).
SPECIAL NOTE: THE PRICE BID AND THE COMMERCIAL BID HAS TO BE
SUBMITTED ON- LINE AT http://www.mstcecommerce.com/ eprochome/kiocl/
1) Vendors are required to register themselves online with
http://www.mstcecommerce.com/eprochome/kiocl/ →Register as Vendor (Vendors) Filling
up details and creating own user id and password→ Submit.
2) Vendors will receive a system generated mail confirming their registration in their email
which has been provided during filling the registration form.
In case of any clarification, please contact MSTC Limited, (before the scheduled time of the
e- tender).
Contact Persons at MSTC Ltd are as under
B) System Requirement:
i)
i) Windows 98 /XP-SP3 & above/Windows 7 Operating System
ii) IE-7 and above Internet browser
iii) Signing type digital signature - Class 3.
iv) JRE 8 update 144 and above software to be downloaded and installed in
the system.
v) To enable ALL active X controls and disable “use pop up blocker‟ under Tools→ Internet
Options→ custom level
FOR DETAILS PLEASE GO THROUGH THE VENDOR GUIDE AND THE VIDEO UNDER
“VIEW VIDEO” LINK AT www.mstcecommerce.com/eprochome
Vendor GuideLinkhttp://www.mstcecommerce.com/eprochome/UserManualVendor.pdf.
VideoLink.http://www.mstcecommerce.com/auctionhome/RenderFileViewVideo.jsp?file=I
E- Configuration.mp4
Shriyansh Jain J.Damodaran
Email: [email protected] Email: [email protected]
Mobile : 7411651015 Mobile :
Land Line : 080 22260054/22266417 Extn 205
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1) The Bidders are advised to offer their most competitive prices while submitting the price bid.
2) All entries in the tender should be entered in online Technical & Commercial Formats without
any ambiguity.
3) Bidders are instructed to use Attach Documents through the attach document button present
under event number selected. Multiple documents can be uploaded. Maximum size of single
document for upload is 5 MB.
4) For further assistance please follow instruction of vendor guide
http://www.mstcecommerce.com/eprochome/UserManualVendor.pdf
5) All notices and correspondence to the bidder(s) shall be sent through email during the process
till finalization of tender by KIOCL Ltd. Hence the bidders are required to ensure that their
email I.D provided is valid and updated at the stage of registration of vendor. Bidders are also
requested to ensure validity of their DSC (Digital Signature Certificate).
6) Please note that there is no provision to take out the list of parties who are downloading the
tender document from the web site mentioned in NIT. As such, bidders are requested to see
the web site once again before the due date of tender opening to ensure that they have not
missed any corrigendum uploaded against the said tender after downloading the tender
document. The responsibility of downloading the related corrigendum, if any, will be that of the
bidders.
7) No separate intimation in respect of corrigendum to this NIT (if any) will be sent to bidders
who have downloaded the documents from web site. Please see
website www.mstcecommerce.com/ eprochome/kiocl of MSTC Ltd. or www.kiocl.co.in
of KIOCL Ltd.
8) E-tender cannot be accessed after the due date and time mentioned in NIT.
9) Bidding in e-tender:
a) The process involves Electronic Bidding for submission of Techno Commercial Bid as well as
Price Bid.
b) The bidder(s) can submit their Techno Commercial Bids and Price Bid through internet in
MSTC Ltd website www.mstcecommerce.com/eprochome/kiocl→ Vendor Login → My
menu→ Auction Floor Manager→ live event →Selection of the live event→ Techno
Commercial Bid.
c) The bidder should allow to run an application namely enApple by accepting the risk and
clicking on run. This exercise has to be done twice immediately after clicking on the Techno-
Commercial bid. If this application is not run then the bidders will not be able to save/submit
his/her bid.
d) After filling the Techno-Commercial Bid, bidders should click„ save for recording their
Techno-Commercial bid. Once the same is done, the Price Bid link becomes active and the
same has to filled up and then bidders should click on “save” to record their price bid. Then
once both the Techno-Commercial bid & price bid has been saved, the bidders can click on
the “Submit” button to register their bid
NOTE: - The Techno-Commercial Bid & price bid cannot be revised once the submit button
has been clicked by the bidders.
e) In all cases, bidders should use their own ID and Password along with Digital Signature at the
time of submission of their bid.
f) During the entire e-tender process, the bidders will remain completely anonymous to one
another and also to everybody else.
g) The e-tender floor shall remain open from the pre-announced date & time and for as much
duration as mentioned above.
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h) All electronic bids submitted during the e-tender process shall be legally binding on the
bidders. Any bid will be considered as the valid bid offered by that bidder and acceptance of
the same by KIOCL Ltd will form a binding contract between KIOCL Ltd and the Bidder for
execution of work. Such successful bidder shall be called hereafter Contractor.
i) It is mandatory that all the bids are submitted with digital signature certificate otherwise the
same will not be accepted by the system.
j) KIOCL Ltd reserves the right to cancel or reject or accept or withdraw or extend the tender in
full or part as the case may be without assigning any reason thereof.
k) No deviation in the terms and conditions of the tender document is acceptable. Submission of
bid in the e-tender floor by any bidder confirms his acceptance of terms & conditions of the
tender.
l) Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be quoted should be in
Indian Rupee as per UOM indicated in the e-tender floor/tender document.
10) Any order resulting from this e-tender shall be governed by the terms and conditions
mentioned therein as well as in the tender document.
11) After submitting online bid, the bidder cannot access the tender, once it has been submitted
with digital signature.
12) The bidders must upload all the documents required as per terms of NIT. Any other
document uploaded which is not required as per the terms of the NIT shall not be considered.
13) The bid will be evaluated based on the filled-in technical & commercial formats.
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INSTRUCTIONS TO BIDDERS WITH COMMERCIAL TERMS AND CONDITIONS
OF CONTRACT
1. The Bidder is expected to examine all instructions, forms, terms and specifications in the
bidding documents. Failure to furnish all information required as per the bidding documents
or submission of a bid not substantially responsive to the bidding documents in every respect
will be at the bidder‟s risk and shall result in rejection of the bid. Confirm acceptance of all
Techno-commercial terms in to without any reservation.
In case bidder is silent on any clause mentioned in this tender document KIOCL shall
construe that the bidder had accepted all the clauses as per this Invitation to Tender.
2. AMENDMENTS TO BIDDING DOCUMENTS: At any time prior to the deadline for
submission of bids, the Tendering Authority, KIOCL Limited may, for any reason modify,
change, incorporate or delete certain conditions in the bidding document. All prospective
bidders are to note these changes on the official website of the Company.
3. TECHNO COMMERCIAL TERMS AND CONDITIONS: 1) PRICE: Offered price should be exclusive of GST.
Note:
a) GOODS & SERVICE TAX (GST): Percentage applicable to be indicated. Our GST
No. 29AAACK8438M1ZX. Applicable TDS will be deducted as per GST provision.
b) Bidders are requested submit their copy of GST Registration Certificate and PAN.
c) The price quoted shall be firm through-out the currency of the contract and is not
subject to escalation of any kind whatsoever.
4. CONFIDENTIALITY: You shall keep all the information shared with you as confidential
and shall not disclose the same under any circumstances to any one, without obtaining
written consent from KIOCL.
5. SPECIAL NOTE:
a) The Tenderer is required to carefully examine the Terms and Conditions of tender
document and work related to scope of supply given in the Tender Document and fully
acquaint himself as to all conditions and matters which may in any way affect the work
related to scope of work or the cost thereof. Tenderer shall be deemed to have on his own
and independently obtained all necessary information for the purpose of preparing the
tender and shall be deemed to have taken into account all contingencies as may arise due
to such information or lack of the same.
b) Clarifications on Techno-Commercial Terms: KIOCL reserves the right to seek
clarifications on the Techno-Commercial clarifications/confirmation from the bidder.
However, such clarification/confirmation sought shall not permit the tenderer to revise the
price bids submitted. The request for clarification and the response shall be in writing and
no change in the price or substance of the Bids shall be sought, offered or permitted.
c) KIOCL reserves the right to accept or reject tender either in whole or in part or to invite
revised offer.
d) The Tenderer shall be deemed to have acquainted himself of Rules, procedures, guidance
of Government Laws, statutes, regulations, etc., relating to his work related to present
scope of work.
e) KIOCL reserves the right to shorten / extend the period of contract while concluding the
contract. KIOCL also reserves the right to short close the contract in case of breach of
terms and conditions of the contract by the tenderer.
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f) The award of work shall not be assigned, transferred or sub-delegated to other
Contractors except with the written approval of KIOCL. However this clause shall not
apply to purchase of equipments and material for the performance of the work.
6. Notwithstanding anything specified in this Tender Documents, KIOCL in his sole
discretion, unconditionally and without having to assign any reason, reserves to himself
the rights:
a. To accept or reject the lowest tender or any other tender or all the tenders to reject the
offers not conforming to the tender terms and to give Purchase preference to Public
Sector Undertakings wherever applicable as per Government policy/ Guidelines.
b. To extend purchase preference to SSIs (Micro and Small Enterprises) as per prevailing
guidelines.
c. The OWNER reserves the option to give a purchase preference to the offers from MSME
Units, in accordance with the policies of the Govt. from time-to-time. For more details
please viste our website link http://kioclltd.in/downloads/EMPANELMENT-OF-
MSEs.pdf . In case of SSIs /MSEs Firms need to submit notarized copies of the relevant,
valid registration certificates and/or Udyog Aadhar Memorandum (UAM) Number for
claiming exemption.
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KIOCL/MR/TC/QF-02
TECHNICAL BID
PROFORMA FOR TECHNICAL EVALUATION OF BIDDERS
The agencies who are participating in tender/bidding must furnish following details along with
documentary evidence of their claims. However, any surrogated submission in any form will
disqualify them from consideration.
Generic
Name of the
Agency
Postal
Address
Communication
Address
Contact Person Emergency contact
mode/No
Specific
Sl.
No.
Description Document particulars
1.
Average annual financial turnover during the last
three years, ending 31st March 2018 (Balance
sheet or Form 16 or Auditor certified copy of
turnover). The auditor should be a Chartered
Accountant.
Should be at least ₹. 1.70 Lakhs
2.
Experience of having successfully completed
similar work during last seven years ending last
date of the previous month of date of publication
of NIT.
Similar work means garden maintenance/
horticulture/civil maintenance/labour supply
works/housekeeping works carried out in Process
Plants/Industries/Public sector under takings/Govt.
sectors and private sectors.
Note: (i) For works carried out in Pellet Plant Unit
of KIOCL Ltd., work order copies are to be
enclosed. However, for the purpose of technical
evaluation, the actual value of work done would
be considered. For works carried out in other
place/s, work completion certificate should be
furnished.
(ii) The ongoing works will also be considered if
the value of the actual work/s completed as on
specified date is/are above the specified threshold
value.
a) Three (3) similar completed works
costing not less than the amount ₹. 2.26
lakhs each (rupees two lakh twenty six
thousand only)
OR
b) Two (2) similar completed works costing
not less than the amount ₹. 2.83 lakhs each
(rupees two lakh eighty three thousand only)
OR
c) One (1) similar completed work costing
not less than the amount ₹.4.52 lakhs (rupees
four lakh fifty two thousand only)
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3. PAN (mandatory, copy to be enclosed)
4.
e-mail address (mandatory)
5. PF Account No., if available
6. ESI code No., if available
7. GST registration certificate., (if available)
8.
TIN (if available)
9. Ownership of the firm; whether the firm is
proprietary, partnership or company.
In case of partnership or company, the details of
partnership/company along with agreement copies
and the authorised signatory on behalf of the firm
should be furnished.
10. All payments shall be made on electronic mode.
Contractor shall furnish the required bank details
to affect the electronic mode of payment.
Name of the Bank
Branch
Type of Account (Current/Savings)
Account No.
MICR Number
IFSC Code
_____________ _______
CONTRACTOR OWNER
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KIOCL/MR/TC/QF-02
KIOCL LIMITED (A Govt. of India Enterprise)
PANAMBUR, MANGALURU – 10
No. PROJ/TC/7088 Date: 18.11.2019.
ANNUAL CONTRACT FOR MAINTENANACE OF PLANTATIONS INSIDE
PLANT PREMISES OF PELLET PLANT UNIT, KIOCL LIMITED, PANAMBUR,
MANGALURU.
A. INSTRUCTION TO TENDERERS
1. The Bidder is expected to examine all instructions, forms, terms and specifications in the
bidding documents. Failure to furnish all information required as per the bidding documents
or submission of a bid not substantially responsive to the bidding documents in every respect
will be at the bidder‟s risk and shall result in rejection of the bid. Confirm acceptance of all
Techno-commercial terms in to without any reservation.
In case bidder is silent on any clause mentioned in this tender document KIOCL shall
construe that the bidder had accepted all the clauses as per this Invitation to Tender.
AMENDMENTS TO BIDDING DOCUMENTS: At any time prior to the deadline for
submission of bids, the Tendering Authority, KIOCL Limited may, for any reason modify,
change, incorporate or delete certain conditions in the bidding document. All prospective
bidders are to note these changes on the official website of the Company.
2. The technical bid shall be accompanied by an Earnest Money Deposit of ₹. 10,000/- (Rupees
ten thousand only) details made through NEFT to below bank details,
STATE BANK OF INDIA, PANAMBUR, MANGALURU – 575 010.
CURRENT ACCOUNT NO. 32893315596, IFSC CODE: SBIN0002249
Firms registered with MSME/NSIC under single point registration scheme are exempted from
EMD & cost of tender document and such firms should upload documentary evidence for
availing this benefit.
3. Tender will be received up to 3:00 P.M. on 18.12.2019.
4. Tenderers have to acquaint themselves with the conditions prevailing at site, before submitting
the tenders.
5. Tenderers shall furnish their quotation online in figures only.
6. Owner/Engineer reserves the right to reject any or all tenders without assigning any reason.
7. Owner/Engineer reserves the right to award part of the work or the whole, as may be
considered necessary.
8. EMD will be forfeited, if the tenderer withdraws or alter/modify the tender terms in any
respect within the period of validity specified in the tender document after the due date of
submission of bids. Tenders submitted without EMD will not be considered.
9. Contractor shall take necessary precautions not to cause any damage to Owner‟s property.
10. Contractor shall take necessary precautions for safety of the workmen by providing safety
belts, helmet, safety shoes and other safety appliances.
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B. TERMS AND CONDITIONS
1. The work shall generally be governed by KIOCL Limited‟s General Conditions of Contract
(TS/B/KIOCL/QF-31/REV-1) which is available for reference in Projects Office on all
working days.
2. Scope of work in this contract broadly covers the following.
(a) As per schedule of work enclosed.
3. The quantities given in the schedule of items are approximate and may vary or some of the
items may not be executed. No claim by the contractor on account of variations, omissions
and modifications will be entertained.
4. No escalation is admissible on any account whatsoever.
5. Mode of measurements for the work shall be as per IS-1200 latest edition unless otherwise
specified for items not covered in IS-1200, CPWD standard shall be adopted.
6. Rates quoted against schedule items shall include all materials, labour, machinery expenses
and hire charges, taxes, royalties, transport, maintenance incidents, enabling works etc., based
on the conditions mentioned herein, except GST. GST, if applicable, will be reimbursed as
per clause 13 of special conditions of contract. Unless otherwise specified in the tender
schedule the rates for all items will be deemed to include all leads, lifts and decents in the
work.
7. If the contractor fails to fulfill his obligation for carryout all the jobs as per schedule of works
with in the work order period, the owner shall be entitled immediately on such failure or at
any time thereafter, to cancel the contract or the portion thereof in default and to get the
total/balance jobs got done by the owner at contractor's risk and cost.
8. The work executed shall be maintained in good condition for a period of ONE YEAR from
the date of completion including repair required if any at contractor's cost. If the contractor
fails to fulfill his obligation during the maintenance period, the same shall be got done by the
owner at contractor's risk and cost.
9. SECURITY DEPOSIT: (a) 10% of the value of work shall be deducted and retained till the completion of work or
maintenance period as applicable.
(b) 3% of the order the value as Initial Security Deposit shall be recovered from the first
running bill after adjusting the EMD. The balance 7% towards Security deposit will be
recovered from the running bills.
(c) The Security Deposit shall be refunded after successful completion of work or
maintenance period as applicable.
10. Any damage to the company's property caused by the contractor during the
execution/maintenance of work, shall be charged to the contractor and the amount of damage
shall be left to the sole discretion of the Engineer.
11. Statutory deduction towards all applicable taxes shall be made as per rules.
12. Royalties if any for materials applicable shall have to be paid by the contractor.
13. All safety appliances like safety belt, helmets etc. have to be provided by the contractor to all
his workers and supervisors. None of the workmen without safety appliances shall be allowed
to work at heights.
14. The contractor shall abide with all the provisions contained in Factories Act and
Rules/Regulations/Bylaws/Orders made thereunder.
15. The contractor should obtain Insurance Policy to cover the risk of the labourers under
Workmen Compensation Act and should be produced before starting the work. This is
compulsory for those who do not have ESI code numbers of their own.
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16. Contractor should furnish the PF & ESI code numbers obtained from respective authorities
and also produce the same to the Personnel Department before commencement of the work.
However, in case a contractor who does not have PF & ESI code number, should apply for PF
& ESI code numbers from the respective authorities based on the LOI/Work Order issued to
them and produce the same to Personnel Department
17. The contractor and his workmen may avail the facilities provided in the canteen set up for the
contract labour. They will not be allowed to avail the facilities set up for KIOCL Limited
employees.
18. Time of completion and Liquidated Damages:
The entire work under this Contract shall be completed within ONE YEAR. The effective
date of start of contract would be specified in Letter of Intent/Work Order. If the contractor
fails to complete the work within the stipulated completion time, the contractor shall pay to
owner as liquidated damages for such default, for every day which shall elapse between the
date prescribed thereof and the actual date of completion of the scope of work, the amounts
determined on the basis of the percentage of the value of the work as specified herein.
Delay of 1st 20 days ....... 0.1% per day
Delay of next 20 days ...... 0.15% per day
subject to a maximum of 5% of the value of the work. The Owner/Engineer has the discretion
to reduce or waive the Liquidated Damages.
19. Our Company comes under Factories Act, Rules, Regulations, byelaws and orders made
thereunder. Hence the Contractors must abide by the same.
(i) No persons shall be employed without Initial Training on Safety as per vocational
Training Rules.
(ii) Contractor must immediately after deploying the Contract Workers, get their initial
Medical Examination done at Company Hospital/Company recogonised Hospital.
The expenditure towards Medical Examination of Contract Workers shall be borne by
KIOCL Limited.
(iii) A supervisor with experience should be deployed to ensure that the contract workers
work safely and in accordance with all the provisions of Factories Act, Rules,
Regulations, Byelaws and orders made thereunder.
20. The Contractor shall be responsible for all the safety measures as per the rules in the interest
of safety of all the labourers working under him. Necessary safety appliances shall be
provided to all the labourers at Contractor's cost.
Wherever it is observed that the contractor has not provided safety appliances to the workers
engaged by him, the Management reserves the right to issue the necessary safety appliances to
his workers on cost recoverable basis.
21. The contractor shall disburse the wages to the labour on or before 7th
of the following month
and furnish copy of wage register, muster roll along with the bill. PF and ESI challans shall
be submitted to the Personnel Department on or before 25th
of the following month.
22. OBLIGATIONS OF THE AGENCY / CONTRACTOR WITH REGARD TO STATUTES:
a) The Agency shall be solely responsible as regards salary, wages and service conditions
and terms extended by the Agency to his employees/workmen and shall in that connection
maintain requisite records and comply with all laws, enactment, rules and regulations and
orders dealing with employment of contract labour, payment of workmen‟s compensation,
contribution under ESI Act, 1948, if applicable, and PF/EPF Act 1952, payment of
minimum wages, payment of bonus, fire and safety regulations, regulations relating to
employment of female workforce, security requirements and such other and regulations as
may be applicable at present made applicable hereafter. The wages prescribed by the
appropriate Government under the Minimum Wages Act, 1948 and all provisions of the
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14
Contract Labour Regulation Act and Factories Act shall be complied with by the Agency.
Agency shall insure all employees for accidents and third party losses and produce the
policy before commencement of Contract. All employees of the Agency shall be covered
under Workmen Compensation Insurance and Group Accident Insurance cover, by the
Agency.
b) The successful bidder is obliged to work in close coordination with KIOCL staff.
c) The successful bidder will abide by the safety measures prevalent in India and will free
the KIOCL from all demands or responsibilities arising from accidents / loss of life, the
cause of which is the Bidders negligence. The bidder will pay all indemnities arising
from such incident and will not hold the KIOCL responsible or obligated.
d) The bidder is responsible for managing the activities of his personnel or sub-contracted
personnel and will hold himself responsible for any misdemeanors.
e) The bidder shall treat all data and information about the KIOCL as Confidential and shall
not reveal such information to any other party without the prior written approval of
KIOCL.
22. INDEMNIFICATION:
The Agency shall indemnify and keep indemnified the Company from and against all actions,
claims, demands and/or liabilities whatsoever arising out of this agreement or consequent
upon breach of any of provisions of this agreement and/or against any claim, action or demand
by any of the Agency‟s Employees, person(s), firms, institutions under any law, rule or
regulation having the force of law, including but not limited to, claims against the Company
under Workmen‟s Compensation Act, 1923. The Employees State Insurance Act, the
Employees Provident Fund Act, 1952, The Contract Labour (Abolition & Regulation) Act,
1970 and the Minimum Wages Act, 1948 and any amendments thereto.
23. Fraud prevention policy of KIOCL Limited:
Every one may take note that a “Fraud Prevention Policy” is being followed at KIOCL, which
provides a system for prevention / detection / reporting of any fraud. It also forbids everyone
from involvement in any fraudulent activity and that where any fraudulent activity is
suspected by anyone, the matter must be reported to the „Nodal Officer‟ (Chief Vigilance
Officer) as soon as he / she comes to know of any fraud or suspected fraud.
24. The Bids shall be valid for a period of three months from the due date of submission of the
bid.
Note : No additional condition shall be inserted in ₹Schedule of work’.
___________ _______
CONTRACTOR OWNER
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SPECIAL CONDITIONS
1. The agency shall provide at their cost a weedicide sprayer.
2. The agency shall provide necessary safety appliances and rain coat/cover for the labourers
being deployed
3. The agency shall provide the following tools for gardening at his cost.
a) Spade - 5 No.s
b) Sickle - 6 No.s
c) Pick axe - 3 No.s
d) Rubber/Plastic baskets - 5 No.s
e) Hedge cutter - 1 No.s
f) Water can - 1 No.
g) Weedicide Sprayer.
4. The agency shall supply on an average 6 labourers every day.
5. The scope of work includes gardening and related work in PP unit.
6. The power for recharging the battery of the sprayer will be provided by the company free of
charge.
7. The scope of work includes gardening and plantation work in PP unit/Tree park at BF unit
8. The PVC hoses for watering garden will be provided by KIOCL free of charge.
9. PAYMENT OF REVISED RATE ON ACCOUNT VARIATION IN MINIMUM WAGES:
The service charge/s quoted by contractor in column no. 7 of schedule of work (labour supply)
shall include all taxes, duties, overheads, profits etc. except GST. The GST, as applicable
would be reimbursed as per the relevant clause mentioned elsewhere in this tender document.
The service charge/s quoted shall remain constant throughout the contract period and no
escalation is admissible for any reason whatsoever. In case of revision in minimum wages by
the Govt. during the tenure of the contract, difference in minimum wages along with
corresponding PF & ESI (16.25 %) would be paid from the date of revision of minimum
wages. The minimum wages notification issued by KIOCL Ltd‟s HR&A Department shall be
considered for this purpose.
10. KIOCL shall reimburse EL payments based on proof of payment made to the labour subject
to the condition the recipient of EL payment is eligible for EL payment. As per Factory Act,
the person should work for minimum 240 days in a year. The contractor shall submit the proof
EL payment to the HR department and the reimbursement shall be made only after
certification by HR department.
11. KIOCL shall reimburse the National holiday wages on proof of payment made to the labour
subject to the condition that the labour is on the rolls of the contractor during that period.
Presently, January 26, August 15 and October 2 are termed as National Holidays. However,
rules prevailing at the time of execution of the contract shall be followed.
12. The employer contribution of Provident Fund and ESI admissible for reimbursement shall be
as per PF and ESI rules. As per the existing rules, KIOCL will restrict the payment towards PF
to monthly salary of ₹15,000.00 & ESI to ₹21,000.00 or actual salary paid, whichever is less.
In case of any change in the rule, the rule prevailing at the time of execution of the contract
shall be adopted.
13. The rate quoted shall be exclusive of GST. GST shall be paid based on tax invoice.
Tax Deducted at Source (TDS) under GST shall be considered as per provision of GST Act
for making payment. The Security Deposit shall be refunded after successful completion of
maintenance period, and on submission copies of GST remittance challans /return.
14. Evaluation of tender: Tenders will be evaluated based on the rates quoted by the bidder in
schedule of Work without considering GST.
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15. EVALUATION AND COMPARISON OF BIDS:
The detailed process for BID Evaluation is as follows:
a) First Stage : Techno-Commercial Bid Evaluation :
The techno-commercial offers received from the bidders will evaluated as per the
tender terms and conditions of the NIT. The Tender Committee may call the
bidders/bidders representatives for detailed techno-commercial discussions,
clarifications, presentation if required. The names of techno-commercially qualified
vendors will be intimated.
b) Second Stage: Price bid of all techno commercially qualified bidders will be opened
in MSTC portal
c) Third Stage : e-reverse auction among all techno commercially qualified bidders will
be conducted on a later date and the same will be intimated.
ALL PRICE BIDS WOULD BE EVALUATED WITHOUT CONSIDERING GST
Note:
a) During the online reverse auction, if no bid is received within the specified time, then KIOCL,
at its discretion may scrap the online reverse auction process
b) In case of offers which contain price details / partial price details of the prices in the Techno-
Commercial bid, online bid shall be considered for evaluation.
c) In case of e-Reverse auction is conducted, where there is no response from bidders, comparative
statement shall be made based on online price bids.
____________ _______
CONTRACTOR OWNER
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BUSINESS RULES FOR e-REVERSE AUCTION
GENERAL TERMS AND CONDITIONS
1) Against this Enquiry for the subject item/system with detailed scope of schedule of work as
per our specification, KIOCL Limited, hereinafter referred to as KIOCL, may resort to
“REVERSE AUCTION PROCEDURE” i.e. e-REVERSE AUCTION on INTERNET.
2) For the proposed e-reverse auction, technically and commercially acceptable bidders only
shall be eligible to participate.
3) e-Reverse auction will be conducted on schedule date & time.
4) At the end of reverse auction event, the lowest bidder value will be known on the network.
BUSINESS RULE FOR FINALIZATION OF THE PROCUREMENT:
KIOCL shall finalize the procurement of the item against this tender through e-reverse auction
mode. KIOCL has made arrangement with M/s. MSTC Ltd who shall be KIOCL‟s authorized
service provider for the same. Please go through the guidelines given below and submit your
acceptance to the same along with your Techno-Commercial Bid.
1. Computerized e-reverse auction shall be conducted by KIOCL, on pre-specified date, while
the vendors shall be quoting from their own offices/ place of their choice. Internet
connectivity shall have to be ensured by vendors themselves. Failure of power at the
premises of vendors during the Reverse auction cannot be the cause for not participating in
the reverse auction. On account of this, the time for the auction cannot be extended and
neither KIOCL nor M/s. MSTC is responsible for such eventualities.
2. On request, M/s. MSTC shall arrange to train your nominated person(s), without any cost to
you. They shall also explain you, all the rules related to the e-reverse auction to be adopted
along with tender.
3. UNIT OF MEASUREMENT as specified in schedule and BIDDING CURRENCY:
Indian Rupees.
4. BID PRICE: Offered price should be excluding GST.
5. The technical & commercial terms are as per KIOCL Tender No: No.PROJ/TC/7088
dtd: 18.11.2019.
6. VALIDITY OF BIDS: The Bid price shall be firm specified in the tender document and
shall not be subjected any change whatsoever.
7. The detailed process for e-reverse auction is explained below:
The computer screen will display Start Bid Price and which shall be visible to the all
vendors. You will be required to start bidding after announcement of Start Bid Price and
decrement amount. Also, please note that the start price of an item in e-reverse auction is
open to all the participating bidders. Any bidder can start bidding, in the e-reverse auction,
from the start bid price itself. If the start bid price is your own price, you still need to bid in
the e- reverse auction. Also, please note that the first online bid that comes in the system
during the e-reverse auction should be lesser than the auctions start bid price by one
decrement or should be lesser than the auction's start bid price by multiples of decrement and
so on.
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a. e-Reverse (no ties) Auction shall be for a period of one hour. If a bidder places a bid in
the last 5 minutes of closing of the e-Reverse Auction and if that bid gets accepted, then the
auction‟s duration shall get extended automatically for 5 minutes, for the particular
Event/Lot. Please note that the auto-extension will take place only if a bid comes in those
last 5 minutes and if that bid gets accepted. If the bid does not get accepted, the auto-
extension will not take place even if that bid might have come in the last 5 minutes. In case,
there is no bid in the last 5 minutes of closing of e-Reverse Auction, the auction shall get
closed automatically without any extension. However, the bidders are advised not to wait till
the last minute or last few seconds to enter their bid during the auto-extension period to
avoid complications related with internet connectivity, network problems, system crash
down, power failure, etc.
b. The weightage factor (multiplication factor), bid decrement amount shall be specified by
KIOCL before start of online bidding. The bidder can bid lower than the start bid price in e-
reverse auction by a bid decrement or multiple of Bid decrement.
c. The start price bid price for the e-reverse auction is L1 price arrived based on the
evaluation and comparison of bids as mentioned above.
d. Bidder will be able to view the following on your screen along with the necessary fields
in the English Reverse (no ties) {Reverse Auction}:
a) Leading Bid in the Auction
b) Bid Placed by you
c) Your Own Rank
d) Start Bid Price & Bid Decrement value.
e. After the completion of e- Reverse (no ties), the Closing Price (CP) shall be available.
f. Final price received from bidder will be taken as an offer to carry out the scheduled
works as per terms and conditions of tender document. Bids once made by the bidders,
cannot be cancelled / withdrawn.
g. During the e-reverse auction, if no bid is received in the auction system/website within
the specified time duration, then KIOCL, at its discretion, may scrap the e-reverse auction
process and considered sealed price bids of all technically and commercially acceptable
bidders submitted earlier along with techno-commercial bids.
h. KIOCL‟s decision on award of Contract shall be final and binding on all the Bidders.
KIOCL shall be at liberty to cancel the reverse auction process / tender at any time, before
ordering, without assigning any reason. KIOCL shall not have any liability to bidders for
any interruption or delay in access to the site irrespective of the cause. Other terms and
conditions shall be as per your techno-commercial offers and other correspondences till date.
_____________ _______
CONTRACTOR OWNER
Page 19
19
SCHEDULE OF WORK (UNPRICED)
Sl.
No. Description of item Unit Qty.
Rate (₹)
as per
Min
wages.
PF
12%
(₹`)
PF
Admn
@ 1 %
(`₹)
ESI
3.25%
(₹)
Rate (₹)
Service
Charges to
be quoted
by
Agency
(₹`)
Total per
man
day(₹)
Amount (₹)
1 2 3 4 5 6
(2+3+4+5
) 7
8
(6+7)
9
(1 x 8)
1. Supply of male labourers for cleaning of garden,
pruning of trees etc., maintenance of flowering and
ornamental plants, trees and shrubs, hedges, seasonal
flower beds, spraying of weedicide etc. - all as per
special conditions and instructions of Engineer-in-
charge.
Manday
1818
503.00
60.35
5.05
16.35
584.75
QUOTED
QUOTED
QUOTED
TOTAL (A)
Sl.
No. Description of item Unit Qty. Rate (₹) Amount (₹)
2. Providing and supply of good quality farm yard manure for gardening. Cu.M 10 QUOTED QUOTED
3. Providing and supply of good quality red earth for gardening Cu.M 75 QUOTED QUOTED
4. Providing and Supply of Chemical Complex (N:P:K) 15:15:15, Fertiliser in 50 Kg. bag No. 02 QUOTED QUOTED
TOTAL (B) QUOTED
TOTAL (A+B) QUOTED
IGST, CGST, SGST@ ---------------%
(Both percentage & amount to be clearly mentioned, if applicable) QUOTED
GRAND TOTAL QUOTED
(*) A/c. No. 2: PF Admin. Account and A/c. No. 22: EDLIS Admin Account shall be reimbursed as admissible as per rules.
______________ _______
CONTRACTOR OWNER
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ANNEXTURE – 1
GST RATES FOR THE SCHEDULE OF WORKS
Sl.
No
Description of work
IGST in %
CGST in %
SGST in %
1
Supply of male labourers for cleaning of garden, pruning of
trees etc., maintenance of flowering and ornamental plants,
trees and shrubs, hedges, seasonal flower beds, spraying of
weedicide etc. - all as per special conditions and instructions of
Engineer-in-charge.
2 Providing and supply of good quality farm yard manure for
gardening.
3 Providing and supply of good quality red earth for gardening
4
Providing and Supply of Chemical Complex (N:P:K) 15:15:15,
Fertiliser in 50 Kg. bag.
