1 रारीय तिराविान संथान जैि ौयोगिकी विभाि, विान और ौयोगिकी मंालय, भारि सरकार का िाय अनुसंधान संथान अणा आसफ अली माग , नई दिली-110067 NATIONAL INSTITUTE OF IMMUNOLOGY An Autonomous Research Institute of the Department of Biotechnology, Ministry of Science and Technology Government of India Aruna Asaf Ali Marg, New Delhi-110067 (Ph. No. 011-26717121-45 & 26717010-19) File No. NII/Admn-II/GA/3.1.2.1 February 06, 2020 तनविदा आमंण नोटिस/NOTICE INVITING TENDER Sealed tenders are hereby invited in two parts (I-Technical Bid and II- Price Bid) on behalf of the Director, National Institute of Immunology, JNU Campus, Aruna Asaf Ali Marg, New Delhi-110067 for the work “Providing Security Services at NII, New Delhi” from financially sound, well-versed, well-experienced, dedicated, professional & specialized Companies, as per schedule of work and General Terms & Conditions available in the Institute office and on the Institute’s website www.nii.res.in and CPPP web site 1111111111 1. Name of Work: “Providing Security Services at NII, New Delhi" 2. Estimated Cost : ₹ 1,09,93,512/- (Annually) 3. Earnest Money : ₹ 3,00,000/- (interest free, no exemption on EMD) 4. Last date of receipt of tender : 5.3.2020 upto 3.00 PM (Both Technical & Price Bids) 5. Date of opening of tender : 5.3.2020 at 3.30 PM (Technical Bid only) 6. Duration of contract : 12 Months 7. Cost of tender : ₹ 2,360/- (Non-refundable. However, in order to promote wider participation and ease of bidding, no cost of tender document may be charged for the tender documents downloaded by the company). 8. Prequalification criteria/Eligibility conditions (company should submit all documents/ undertaking/ confirmation etc in support of each of points, failing which the tender will be rejected automatically): a. The company should provide at least 20 trained security guards in each shift (per shift of 8 hours) at one location in a Govt. Research Institute (excluding schools & other department) in Delhi/ NCR. The company shall attach copy of certificates issued from concern department. b. The Company should be able to provide at least 50% Ex-Servicemen Security personnel.
Transcript
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राष्ट्रीय प्रतिरक्षाविज्ञान संस्थान
जैि प्रौद्योगिकी विभाि, विज्ञान और प्रौद्योगिकी मतं्रालय, भारि सरकार का स्िायत्त अनसुधंान ससं्थान अरुणा आसफ अली मार्ग, नई दिल्ली-110067
NATIONAL INSTITUTE OF IMMUNOLOGY An Autonomous Research Institute of the Department of Biotechnology, Ministry of Science and Technology
Government of India
Aruna Asaf Ali Marg, New Delhi-110067
(Ph. No. 011-26717121-45 & 26717010-19)
File No. NII/Admn-II/GA/3.1.2.1 February 06, 2020
तनविदा आमंत्रण नोटिस/NOTICE INVITING TENDER
Sealed tenders are hereby invited in two parts (I-Technical Bid and II- Price Bid) on behalf
of the Director, National Institute of Immunology, JNU Campus, Aruna Asaf Ali Marg, New
Delhi-110067 for the work “Providing Security Services at NII, New Delhi” from
financially sound, well-versed, well-experienced, dedicated, professional & specialized
Companies, as per schedule of work and General Terms & Conditions available in the
Institute office and on the Institute’s website www.nii.res.in and CPPP web site
1111111111 1. Name of Work: “Providing Security Services at NII, New Delhi"
2. Estimated Cost : ₹ 1,09,93,512/- (Annually)
3. Earnest Money : ₹ 3,00,000/- (interest free, no exemption on EMD)
4. Last date of receipt of tender : 5.3.2020 upto 3.00 PM
(Both Technical & Price Bids)
5. Date of opening of tender : 5.3.2020 at 3.30 PM
(Technical Bid only)
6. Duration of contract : 12 Months
7. Cost of tender : ₹ 2,360/- (Non-refundable. However, in order to
promote wider participation and ease of bidding, no cost of tender document may be
charged for the tender documents downloaded by the company).
8. Prequalification criteria/Eligibility conditions (company should submit all documents/
undertaking/ confirmation etc in support of each of points, failing which the tender will be
rejected automatically):
a. The company should provide at least 20 trained security guards in each shift (per
shift of 8 hours) at one location in a Govt. Research Institute (excluding schools
& other department) in Delhi/ NCR. The company shall attach copy of
certificates issued from concern department.
b. The Company should be able to provide at least 50% Ex-Servicemen Security
personnel.
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c. The Company should be having & attached copy of valid ESI, EPF, PAN &
GSTIN in the name of company.
d. Average annual financial turn over should be at least ₹10 Crores during the
immediate last three consecutive financial years. Copy of balance sheet (Duly
attested by chartered accountant) should be enclosed with the Technical Bid.
e. The Company should possess at least 10 years of experience in Security
industry. In support of this; company should attach relevant completion
certificates showing name of work, purchase order /work order/ agreement
number, date of start, date of completion, order value, work done value etc with
copy of order copy/agreement copy, BOQ/ schedule of work, user satisfactory
certificate where they had installed/executed similar works, up to date contact
details of concerned person i.e mobile number, office number, email ID etc;
failing which the tender will summarily be rejected
f. The Company must have experience in Guarding and handling Electronic/ Non-
electronic gadgets, viz., CCTV, Access Control and Basic Crowd Management
Devices duly certified by the clients. The company shall attach documentary
evidence i.e. copy of certificate issued by concern department, copy of
award/agreement etc.
g. The Company should have basic infrastructure in terms of Vehicles, i.e.,
Motorcycles/ Scooters/Cars/ Jeeps for Patrolling and electronic & non-electronic
Gadgets. The company shall attach list of these items.
h. The Company should be a member of a Professional Security Association and
they shall attach relevant documents.
i. The company should be PSARA 2005 registered and having a valid licence
issued by Controlling Authority, PSARA, Govt. of NCTD/India and they shall
attach relevant valid documents.
j. The company should also have its own training school for training of their
personnel deployed duly approved under PSARA 2005 and having a valid
licence issued by Controlling Authority, PSARA, Govt. of NCTD/India. They
shall attach relevant documents.
k. The company should be capable of providing Armed Guards. The company
shall attach relevant documents and undertaking.
l. The company must have its operational office and customer base in Delhi to
meet any kind of operational/emergency requirements. Registration certificate
under Shops & Establishment Act to be provided for authentication.
m. The company should have a centralized 24 hrs manned control room backed up
with wireless communication and transport fleet & Quick Reaction Team (QRT)
in Delhi/ NCR. The company shall attach relevant documents and undertaking.
n. The company shall submit undertaking that they will obtained Contract Labour
Licence from Labour Department, Govt. of NCT after being awarded the
contract within 1(one) month.
o. The company shall attach copy of valid ISO – 9001-2015/ 2018 certification for
design and delivery of trained guarding security services and providing
manpower services.
p. The company shall attach entire NIT (except price bid) duly signed & stamped
by the company.
q. Company should submit copy of Company Profile. Company should submit
Three references (with supporting documents) from the reputed Central Govt./
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State Govt. Departments and its Autonomous Bodies, PSUs and preferably in
Govt. Scientific Research Institute (excluding schools & other department) in
Delhi/ NCR; where they are providing or provided at least 20 trained security
guards in each shift (per shift of 8 hours) round the year at one location for the
last two year ending on 31st December, 2019.
r. The company should have the experience of Managing Security Service in any
of the Central Govt./ State Govt. Departments and its Autonomous Bodies,
PSUs and preferably in Govt. Scientific Research Institute and should have
completed at least one such work of 80% of estimated cost or two works each of
50% of estimated cost or three works each of 40% of estimated cost of tender
during the last seven year ending on 31st December, 2019.
s. An Undertaking in a E-stamp paper (Duly Notarized) worth Rs 50/-: Company is to submit an undertaking (for the item mentioned in Annexure –
IV) ) along with Technical Bid.
THE AGENCIES NOT MEETING ANY OF THE ABOVE ELIGIBILITY
CONDITIONS NEED NOT APPLY.
Copy of all documents of pre-qualification criteria and as asked for in the tender may please
be attached with the Technical Bid ONLY. In case of shortfall of any documents/cost of
tender/EMD, tender will summarily be rejected and no queries will be entertained in this
regard. Decision of the NII authority shall be final in this regard. ALL DOCUMENTS
PERTAINING TO THE REQUIREMENT OF THE PREQUALIFICATION CRITERION
WILL BE FURNISHED IN THE ‘TECHNICAL BID’s ENVELOPE ONLY
The offer shall remain open for at least 60 days from the date of opening of Price Bids. The
cost of tender and Earnest Money shall be accepted only in the form of Demand Draft/Pay
order drawn in favour of the ‘Director, NII’ & payable at New Delhi, failing which the bid
will summarily be rejected
Senior Manager
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GENERAL INSTRUCTIONS, TERMS AND CONDITIONS OF TENDER
1. तनविदा प्रस्िुि करना /Submission of Tender:
Tenders should be submitted in sealed envelopes in two parts separately, i.e.
"Technical Bid" (Part-I) and "Price bid" (Part-II). Both the parts should be further
sealed in an envelope super-scribing name of work, due date for opening, Company’s
name & address. The tender duly filled in should be sent to above mentioned address
either by post or hand delivered in the tender box kept in the area of reception, NII. NII
will not be responsible for tenders lost in postal transit or otherwise. It should not be
handed over to any employee of the NII. Any clarifications / amendments / corrigenda
etc., to NIT before last date of submission of bid will be available on our website
www.nii.res.in and website of CPPP. Companies are therefore advised to keep
visiting our website. No tender shall be accepted later than the time schedule specified
above. Tender once submitted will remain with the NII and will not be returned to any
of the Company’s.
2. िकनीकी बोली/Technical Bid (Part-I) :
In this bid, the Company should submit his company profile, organizational set-up,
credentials, list of plant, machinery & tools in his possession. The Company’s are
required to attach entire NIT (except the price bid part) duly signed & stamped as a
token of acceptance of NIT conditions with this bid. NII reserves the right to visit the
working site mentioned by Company’s to find-out the quality of services rendered. The
following documents are essentially to be submitted with technical bid for qualifying.
a) Earnest Money Deposit of ₹ 3,00,000/- (Rupees Three Lakh Only).
b) Entire NIT (except Price bid) duly signed & stamped by the company.
c) All documents, undertaking & confirmation etc as asked in the pre-qualification
criteria.
d) The company shall attach copy of PAN Card in the name of company.
e) The company shall attach copy of GST registration number.
f) The company shall attach copy of company RTGS details.
g) Company has to submit a declaration (on their letter pad) that “they will
meet/fulfil all the items of Scope of work & Technical specifications” of NIT.
h) Cost of tender document i.e. ₹ 2,360/- (Rupees Two Thousand Three
Hundred Sixty Only) (Non- refundable. However, In order to promote wider
participation and ease of bidding, no cost of tender document may be charged for
the tender documents downloaded by the companies).
i) Bank details regarding the electronic fund transfer/RTGS in ‘Annexure-V’
3. मूल्य बोली/Price Bid (Part-II):
In this bid, the company is required to quote his rates per person for all categories of
manpower mentioned in the Price Bid (Part–II) and also see scope of work
(Annexure-I). The rates should be with break-up of monthly charges, PF, ESI,
relieving charges, if any. GST, PF and ESI will be paid only on production of relevant
documents for depositing with concerned authorities. All rates should be written clearly
without any overwriting and duly signed and stamped. Rates quoted should not be
numbers of walky-talky/two way radio sets (minimum), ceremonial dress at least
15 sets) needed for execution of the works. Safe custody of all such material will
be company's sole responsibility. No extra charges will be paid for the same. For
not providing above items, suitable recovery or at least ₹40,000/- per month shall
be made from the companies monthly bill (beside of PBG/security deposit).
18.6 All the employees will have to be covered under insurance against any personal
accident etc and NII will not be liable for payment of any compensation on that
account.
18.7 The services shall be carried-out by the deployed security manpower as per the
norms set by NII authorities & specific instructions issued by the NII
representative responsible for work from time to time.
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18.8 During execution of work, the Security company should follow all standard
norms of safety measures/precautions to avoid accidents/damages to man,
machines and buildings. On non-adherence of this clause, suitable fines, as
decided by the NII, shall be imposed, which will be acceptable by the security
company.
18.9 Manpower deployed by the security company at NII for carrying-out above works
will be strictly prohibited being associated with any other works in the Institute
campus.
18.10 No material belonging to the company whether consumable or non consumable
should be brought inside the NII campus without proper permission & entry at the
Main gate nor any material should be taken out without proper permission & gate
pass issued by the Institute.
18.11 Tender once submitted will remain with the Institute and never be returned to the
companies.
18.12 The each company is permitted to give only one tender and is not permitted to
change its tender.
18.13 Date of opening of the price bid, will be intimated separately to the technically
qualified companies only; after evaluating the technical bids.
18.14 The conditional bids shall not be considered under any circumstances and rejected
without any notice.
18.15 The successful company shall carry-out Police Verification (and any other
statutory verification, if required at any point of time during the contract period)
within the reasonable time (or as decided by NII authority) of each of their staff
deputed at NII, on their risk and cost. No additional cost shall be paid by NII at
any point of time and deduction from staff salary shall not be allowed for police
verification and any other verification.
18.16 The Competent Authority, NII shall be fully empowered to expel any of the
company’s staff in case of any indiscipline/misconduct/violence/late
attendance/incompetence and due to such expulsions, relevant clause of recovery
shall be applicable.
18.17 The company shall ensure payment as per latest notified Minimum Wages to the
workers deputed at NII (through RTGS or ECS) alongwith ESIC & EPF and EPF
& ESIC shall be calculated on the latest basic Minimum Wages notified by
GNCTD/Govt. of India. In case successful company fails at any point of time
during contract period to follow/pay the minimum wages rules/guidelines; their
EMD, Security and PG shall be forfeited.
18.18 The company shall ensure payment to the workers deputed at NII (through, RTGS
or ECS) as per GNCTD/Govt. of India latest guideline.
18.19 The personnel provided by the company will not claim to become the employees
of NII and there will be no Employee and Employer relationship between the
personnel engaged by the Company and NII.
19. Duration of the contract: Contract will be awarded initially for a period of Twelve
(12) Months and National Institute of Immunology reserves the right to curtail or to
extend the validity of the contract on same rate (except minimum wages) and terms &
conditions for 24 months/or lesser period as mutually agreed to.
20. Termination of Contract: The Director, NII reserves the right to terminate the
contract (i) on account of poor workmanship (ii) failure to mobilize the manpower and
at site within seven days from the date of L.O.I. (iii) non-compliance of set
norms/specifications for the works, delay in progress of work and violation of any
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contract provisions by the company. The contract can also be terminated at the request
of company but in such cases the company is liable to pay Liquidated damages @ 5%
of tendered value besides security deposit.
21. Dispute Resolution:
i. Any dispute or difference arising out of or relating to this contract will be resolved
through joint discussion of authorities, representatives of both parties. However, if
the disputes are not resolved by joint discussion, then the matter will be referred for
adjudication to a sole Arbitrator appointed by the Director, NII.
ii. The award of the sole Arbitrator shall be final and binding on all the parties. The
arbitration proceeding’s shall be governed by Indian arbitration conciliation act
1996 as amended from time to time.
iii. The cost of arbitration shall be borne by the respective parties in equal proportions.
Arbitration proceeding will be held at Delhi/ New Delhi only
22. Any dispute arising out of this contract will be subjected to jurisdiction of New Delhi
/Delhi.
Senior Manager
(Signature of Company and seal)
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ANNEXURE- I
(A) SCOPE OF SECURITY SERVICE AND OTHER CONDITIONS
(i) The company will provide manpower (trained and educated) Guards, Supervisors and
Security Officer to the Institute Security Watch & Watch services of the premises and
property etc., round the clock, 365 days in a year.
(ii) The company will provide following staff: -
a) Security Officer (be minimum Ex-JCO of Army/paramilitary) (8 hours day duty,
six days in a week).
b) 3 Supervisors (minimum Ex-NCO of Army/paramilitary or having equivalent
experience) one in each shift including reliever duty.
c) 30 Guards (one EPABX/computer operator guard in each shift) to cover the three
shifts (including reliever) for the service mentioned in above clause (i). One extra
guard in night shift or as per requirement. The shift duties shall be made in such a
manner that it should not exceed eight hours daily. (total 31 Nos. guards in one
day/24hrs.)
The total security staff may be increased/decreased during the contract period. The
company will provide staff at NII accordingly.
(iii) The company shall ensure that the guards and supervisors deployed at the NII site are
qualified and trained as per requirements specified in the tender document. Prior to their
assignment of duty at NII site, they will be screened by authorised person of the
Institute. In addition to above the company will ensure that the character & antecedents
of its personnel who are to be assigned/deployed at NII site have been verified by the
local police authority.
(iv) Regulate parking of vehicles in designated areas of the Institute and also regulate traffic
movement at the entry/ exit gates within the campus and ensure traffic rules are
followed.
(v) Adhere to the Standard Operating Procedures (SOPs) given by the Director or his
nominee which may be modified from time to time by the Director or his nominee
(vi) The company should carry-out ‘on the job’ training of Guards at the time of induction
and ensure Refresher Training during the period of the contract every months. The
company will also carry-out training of security staff at their training establishment in
consultation with concern in-charge.
(vii) The company shall employ & post one “Field Officer” and one “Assignment Manager”
experienced in the field of security at the Institute premises at its own cost for taking
care of queries/ matters relating to general discipline, incidents, accidents relating to the
company and its employees and also for immediate interaction with the Institute
authorities.
(viii) The company shall conduct fire fighting drill & mock drill on monthly and quarterly
basis respectively (on their own cost).
(ix) The services are inclusive of co-ordination with the Police & other authorities and to
complete all the formalities associated with theft, quarrels, scuffles, trespassing or any
untoward incident, if any,
(x) Any complaint about watch and ward services against any security guard/supervisor
will be looked into and corrective measures shall have to be taken within 24 hours.
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(xi) The company shall provide to its guards and supervisors on duty, 14 Nos. whistles in
working conditions,14 Nos. Lathis in good condition, 14 Nos. fully functional heavy
duty re-chargeable torch light, rain coat to each guard (during rains), 14 Nos. good
quality umbrella (during rains, gum boots (during rains) at their own cost. For not
providing above items, suitable recovery or at least ₹ 40,000/- per month shall be made
from the companies monthly bills (beside of PBG/security).
(xii) The company shall ensure that its personnel wear proper uniform for summer and
winter season (as approved by NII) including shoes, belt, cap etc.
(xiii) The monthly wages to be paid to the personnel shall never be less than the minimum
wages decided by the Delhi Administration from time to time in addition to benefits
like PF/ESI calculated on the total monthly wages.
(xiv) Carry-out any other job assigned by the Director or his nominee in interest of Security
of Institute
(xv) In case of non-availability of staff, recoveries as given below will be made from
monthly bill of the Security Company.
a) Security Officer - ₹ 2000.00 per day
b) Supervisor - ₹ 1500.00 per shift per day
c) Guard - ₹ 100.00 per shift per day
d) Any staff without uniform- ₹ 1500.00 per shift per day
e) Staff found sleeping on duty - ₹ 800.00 per instant
f) Penalty, if two guards found talking together at the time of their duty ₹ 200 /-
per instant.
(B) Do's & Don'ts
i. At the time of changing shift, only supervisor will give necessary instructions, if any, to
the next taking over supervisor and through him only guards will be directed/
instructed.
ii. Guards and Supervisor's timings – 6 A.M. To 2 P.M.; 2 P.M. to 10 P.M.; 10 P.M. to 6
A.M or as approved.
iii. The entire security unit has to be strictly disciplined. Each guard should be fully aware
of his duty and rules (post-wise).
iv. Gate pass procedures returnable/non-returnable, entry of visitors – VIPs & labourers are
to be fully known to each and every guard.
v. The company will ensure that all the guards and supervisors have working knowledge
of English and Hindi language.
vi. That the company will meet on regular intervals and reply to all the remarks noted
down with regard to the performance of their staff.
vii. Full record of heavy vehicles e.g. cars, trucks, tempo etc., entering in and out of the
Institute, their challan /vehicle No. etc., should be maintained.
viii. (a) Supervisor will keep copies of security manual with him and ensure that all guards
know the rules in details. He will hold drills at least once in a fortnight and submit the
certificate for actual holding of drills with the bill of subsequent month. It is
supervisor's duty to ensure that all guards can read and write as required by the
Institute.
(b) The supervisor will provide the relief, if necessary during the meal time. The meal
times at different posts/Booths will be staggered and fixed by the company, so as to
insure that no post/booth is left unattended at any point of time.
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ix. Supervisor to assign duties of Patrollers on different posts. These duties will be rotated
every 1 hours during night (rotation starts at 11 P.M. and goes up to 6 A.M.). The
rotation commences from Main Gate to Back gate and Back Gate to Main Gate.
x. Guards must check that the vehicles are parked in designated place areas only.
xi. One guard posted at reception area of NII shall be handling the : Fire Alarm system,
Receiving messages, Making visitors pass, Transfer of calls to housing as well as in the
office/lab complex to concerned employees. In all respect the attitude of this person has
to be very polite and soft nature & has spoken knowledge of English and Hindi.
xii. Guards will not be allowed to stay inside the campus. No guard can ask for any relief.
No guard shall be allowed to be on continues shifts.
xiii. There will never be more than one Guard present anywhere except on the main gate for
a short time while changing the shift. Two guards found talking together will attract a
penalty.
xiv. At no time the designated areas under each post be without a guard for more than five
minutes. Longer absence, if necessary must have relief/permission from the Supervisor.
xv. Guards have to be on the rounds 65% of the time in their designated areas and resting at
the fixed location while not on rounds. Fixed locations will be reviewed from time to
time.
xvi. All guards must carry and display their I.D. Cards all the time while on duty. Only
those Guards/Supervisors will be allowed to perform duty at NII site to whom valid
I.D. Cards have been issued by the company.
xvii. Security Guards to ensure that no animals are found inside the campus and take
appropriate measures to get rid of them.
xviii. The company will ensure that the security duty post should never be kept unattended.
xix. No guard will be allowed to carry blanket, bed spread material etc. to be spread on
ground.
xx. All vehicles in night hours may be checked after 10.00 P.M. at main gate, during day
time also such exercise is allowed. The company and the staff deployed at the Institute
will be responsible for any theft in the Campus. Any loss due to thereof material etc
shall be deducted from the company’s monthly bill/S.D.
xxi. All contract employees coming for work should be physically verified during entry and
exit to the Centre/Institute.
ALL ABOVE INSTRUCTIONS WILL BE GIVEN IN WRITING TO SECURITY
STAFF IN HINDI ALSO. ALL ABOVE INSTRUCTIONS IN REGARD TO THEIR
JOB AND RESPONSIBILITIES WILL BE BRIEFED BY THE SECURITY
COMPANY.
Senior Manager
Signature of company & Seal
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ANNEXURE-II
JOB DESCRIPTION OF SECURITY PERSONNELS AT MAIN GATE & WEST GATE of RECEPTION
1. Monitoring of entry into the Institute through Main Gate Classification of persons
(a) NII Personnel, Visiting Faculty and Scientist, Users, Students & Visitors (Accompanied by card holders)
(b) Guests (c) Company's Personnel (d) Casual Visitors, without any appointment
2. Attending phone calls and maintaining message register. 3. Transfer of calls to the residence/Labs/Guest House/Canteen from NII reception etc. 4. Confirm with the official/residence prior to issue of entry passes to visitors. 5. No unauthorised person shall be allowed to make telephone calls & entering in main gate
booth except security staff. 6. Will not leave the area unattended, however, will maintain a diary to log in the timings
whenever he leaves the desk for short breaks while on duty. 7. During night he should be more vigil at the reception. 8. Check Bags/Books etc. All Visitors will be requested to get their bags checked. Person on
duty should check the ID Cards/Visiting Pass of the staff as well as Users/Visitors and ensure that all persons sign on appropriate sheets/registers.
9. After working hours or holiday; receiving of Tenders/Mail/Bills etc. Maintain register, make
entries and obtain signatures etc. 10. Medicine chest : Ask users to make entries in a register on use of medicines kept in ‘First
Aid Box’ i.e. recording the outflow of medicines. 11. Charge of keys : Will maintain a key register handing/taking back of the keys given under
their charge including the car keys. 12. Will keep a record of drivers' where about whenever they go out on duty by making entries
in a separate register. 13. General Instructions required to provide information about the persons in the institute.
should familiarize themselves with NII personnel, users etc. 14. Will responsible for the area around the desk and will not allow unauthorised or any
company's person to be in this area (unless specifically instructed by NII authorities).
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15. Registers/Note books etc. to be maintained (i) Attendance Register
(ii) Visitors register (iii) Contract persons (iv) Receiving registers (Tender/mail/bills etc.) (v) Medicine log Book
(vi) Key log registers (vii) Record log registers
(viii) Drivers duty register (ix) Register of vehicles entry in the campus (x) Visitors management system/computer system
Non-compliance of any of the above instructions may lead to an appropriate penalty as decided by the Competent Authority of the Institute.
(Signature of company and seal)
Senior Manager
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ANNEXURE -III
प्रमाणपत्र / अंडरिेककंि Certificate/Undertaking
(Ref General Conditions of Tender: clause-13)
a) Certified that I / we have visited the site on ----------------------- and assessed the nature and
amount of work involved before submitting our offer. We will be able to execute the work
within the available site conditions.
b) I undertake that I/we solely responsible for any accident/medical/health related
liability/compensation for the personnel deployed at NII during the execution work (IN or
OUT of the Institute’s building in which our team members or materials or equipments are
involve); we will take full responsibility of it and ready to compensate to the concern &
NII and NII will not responsible for it at any point of time.
(Signature of Company ) :
(NAME):
(SEAL):
Note :
(i) A certificate for the site inspection should be duly signed by representative as
per Annexure-III. Non-submission of this certificate duly signed by Senior
Manager will be treated as un-responsive bid and disqualified automatically and
will not be considered for further evaluation.
(ii) Above certificate/ undertaking is to be given on the Letter head of the company.
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ANNEXURE -IV
UNDERTAKING (In a Non–Judicial e-stamp paper worth Rs 50/- duly notarized)
I/we (M/s-----------------------------------------) having head office at ------------------- hereby undertake the following that:
a) My/our Company M/s ----------------------------------has not been black-listed during last
three years by any of the Govt. Department/ Autonomous bodies/Institute/PSU etc.
b) My/our Company M/s------------------------------------ has not any dispute with any of the Govt. Dept./Govt. Autonomous bodies/Institute/PSU etc.
c) My/our Company M/s ------------------------------------ has not submitted any fake
certificates /documents and later on if any such certificate /documents found to be fake/wrong, any criminal and legal action can be taken against their company besides forfeiture of EMD & blacklisting etc.
d) There are no complaints against my/our company such as non-adherences of tender
conditions, non-submission of Performance Bank Guarantee (P.B.G.) and refusal of contract etc. and for which no punishment of any type have been given by any of the Govt. Department/ Govt. Autonomous Bodies/Institutions/PSU’s etc.
e) My/our Company will not withdraw tender after opening of tender and if done so,
My/our EMD may be forfeited.
f) I/We will not sublet the work, if done so, my/our EMD may be forfeited in addition of termination of contract etc.
Signature on behalf of Company & Seal Place : Date :
17
“ANNEXURE-V”
MANDATE FORM FOR ELECTRONIC FUND TRANSFER/RTGS TRANSFER
Date: / /
The Director
National Institute of Immunology
Aruna Asaf Ali Marg, New Delhi-110067
Sub: Authorization for release of payment /dues from National Institute of
Immunology, New Delhi through Electronic Wire Transfer/RTGS
Transfer.
1. Name of the Principal Firm/Authorized Company:
2. Address of the Party:
City Pin
Code
E-Mail ID Mob No:
3 Particulars of Bank [for Local Company]
DECLARATION
I hereby declare that the particulars given above are correct and complete. If any transaction delayed
and not effected for reasons of incomplete or incorrect information I shall not hold Director,
National Institute of Immunology, New Delhi responsible. I also undertake to advise any change in
the particulars of my account to facilitate updating of records for purpose of credit of amount through
Wire transfer/NEFT/RTGS Transfer.
Place:
Date:
Signature & Seal of the Authorized Signatory of the Party
Bank Name Branch Name
Branch
Address
Name of
Beneficiar
y
MICR No
(4 Digit number appearing on the MICR Bank of the Cheque supplied by the Bank, Please
attach a Xerox copy of a cheque of your bank for ensuring accuracy of the bank name ,
branch name and code number)
IFS Code:(11 digit alphanumeric
code)
Account Type Savings Current Cash Credit
Account
Number:
18
PRICE BID (PART-II) Schedule of Rates for required Manpower
S.No Category Qty Monthly
Wages Per Person
PF @ 13% ESIC @ 3.25% Relieving Charges, If Any including EPF & ESIC
Total Monthly Charges (For One
Month)
Total yearly charges (For 12 Months)
1 Security Officer with 8 hours duty 1
N A
2 Security Supervisor 3
3 Security Guards 31
Total
4 Overhead and Profit including consumable & tools etc. should be fixed value (not to be quoted in %)
Total
GST @18%
Net total amount
Note:
1. The rates as mentioned above, includes the component i.e. EPF (13%) on max. sealing limit of Rs 15,000/- for each worker or as per latest norms of
Govt.NCT/GI, ESIC (3.25%), statutory Minimum Wages applicable on 01.11.19. 2. Company shall quote fixed value for Over Head and Profit including consumable & tools etc. (not to be quoted in %). In case company has quoted in
