AACR2 2002 Revision: Highlights for Monograph

CatalogersPrepared by Rick Block

February 2003

2002 Revision

• Not an amendment package this time

• New printing of entire AACR2– Changes incorporated into text– Different fonts for text and examples

• Most rules not changed!

Bibliographic resource

• An expression or manifestation of a work or an item that forms the basis for bibliographic description.

• A bibliographic resource may be tangible or intangible.

• FRBR– Work– Expression– Manifestation– Item

Conceptual Categories

Bibliographic Resources

Finite Resources Continuing Resources

Finite Integrating Resources

MonographsContinuing Inte-

grating Resources

Serials

Finite and continuing

• Finite Resource:– No formal definition; by implication the opposite of “continuing”:

– A bibliographic resource issued once or over time with a predetermined conclusion (completed within a finite number of parts or iterations).

– Includes monographs and finite integrating resources.

• Continuing Resource:– A bibliographic resource issued over time with no

predetermined conclusion.

– Includes serials and ongoing integrating resources.

Integrating resource

• New definition in AACR2: “A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or continuing …”

• Most common:

– Updating loose-leafs

– Updating electronic resources

• We will have separate training for integrating resources

Serial

• Serial:– A continuing resource issued in a succession of

discrete parts, usually bearing numbering, that has no predetermined conclusion.

– Examples include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

Serial definition

• What do we mean by:• Discrete?

– Separate parts/issues/articles

• Usually?– Unnumbered series or first issue not designated

• No predetermined conclusion– No obvious finiteness

Chapter 12

• Name now “Continuing Resources”• Scope expanded:

– Serials– Integrating resources– Some finite resources

• Reprints of serials

• Finite integrating resources

• Resources with characteristics of serials… but whose duration is limited

Chapter 12

• Not just for serial catalogers any more!

• For monograph catalogers:

– Transcribing series statements for monographic series in analytical records (NOT of multi-part items)

– Creating bibliographic records for updating loose-leafs

– Creating bibliographic records for updating Internet resources

– Creating series authority records for monographic series

Resources of limited duration

• Resources that exhibit the characteristics of serials, such as successive issues, numbering, and frequency, but whose duration is limited”

• Function similarly to serials, content or scope is not predetermined– Coverage of events over time

• Unlike multi-part monographs where the scope of the material is fixed – Multi-parts issued in separate volumes- material can’t

be contained in a single volume

Limited duration examples

• Regular reports of a limited-term project

• Annual report of a commission that will exist only for a limited time

• Newsletters from a non recurring event

• Working papers from a single conference

Transcribing title proper: Introductory words - 1.1B1

• AACR: Do not transcribe words that serve as an introduction and are not intended to be part of the title.– Disney presents Sleeping Beauty– Welcome to NASA quest

• Rule applies to all resources

LCRI 1.1B1: Introductory words

• Catalogers judgment– Look at other sources– Consider presentation, typography, etc.

• Occurs primarily with moving image materials, electronic resources, and popular journals

• Doubt? Longer form as 245; shorter form as 246

Introductory words: 245

On t.p.: The Iowan Magazine Presents Covered Bridges Tours

245 00 $a Covered bridges tours

246 1 $i Title on title page: $a Iowan magazine presents covered bridges tours

Transcribing title in 4XX fields in bibliographic record

• Rule for title proper of series (1.6B1) refers to 1.1B and to 12.1B

• Revised rules that apply:– Rule 1.1B1: introductory words– Rule 12.1.B1: typographical error– Rule 12.1B2: full form vs. initialism

Introductory words: 4XX

• On container: Welcome to Classic comedies series

• Bibliographic record:

440 0 $a Classic comedies series

Introductory words: SAR

130 0 $a Classic comedies series

430 0 $a Welcome to classic comedies series

670 $a _______ $b container (Welcome to classic comedies series)

Typographical error

• “… Correct obvious typographic errors when transcribing the title proper ..In case of doubt … transcribe the spelling as found.”

• Why? Title proper should represent real title of the resource and not a form with typographical error on just one issue of serial or one iteration of an integrating resource.

Typographical error: 4XX

• On jewel box: Let’s Dancce!!!

• Bibliographic record:

440 0 $a Let’s dance

Typographical error: SAR

130 0 $a Let’s dance

430 0 $a Let’s dancce

670 $a _______ $b jewel box (Let’s dance)

Or: can include “[sic]” in 670 $b

Reference: LCRI 26.5A

Full form vs. initialism or acronym: 12.1B2

• When both title in full and initialism or acronym of title are on chief source, … “choose the full form as the title proper.”

• Can give initialism or acronym as other title information (12.1E1 and 1.6D1)

• LC/PCC practice: do not change records created before Dec. 1, 2002

• Harmonization with ISSN

Full form preferred: 4XX

• On series t.p.:

USDHUnited States Diplomatic History

• Bibliographic record 4XX:

440 0 $a United States diplomatic history

Full form preferred: SAR

130 0 $a United States diplomatic history

430 0 $a USDH

670 $a _____ $b ser. t.p. (USDH; United States diplomatic history)

Reference: LCRI 26.5A

New sequence of series numbering

–No more new records for numbering changes

–Reason: ISSN harmonization

New sequence of series numbering & series statements (1.6G1/12.3G1)

• Wording such as “new series” present: give what you find in 4XX $v

$v new ser., v. 1

• Different system begins again with 1: give what you find in 4XX $v

$v no. 1

(former system used “volume”)

New sequence of series numbering & series statements (1.6G1/12.3G1)

• Same system begins again with 1 but wording such as “new series” isn’t present: supply [new ser.] or similar wording in language of title

$v [new ser.], v. 1

(former system also used “volume”)

New sequence of series numbering & SAR (1.6G1; DCM Z1 642)

• Wording such as “new series” present: add new 642 to existing SAR

642 $a new ser., v. 1 …

642 $a v. 3 ...

• Different system begins again with 1: add new 642 to existing SAR

642 $a no. 1 …

642 $a v. 2 ...

New sequence of series numbering & SAR (1.6G1; DCM Z1 642)

• Same system begins again with 1 but wording such as “new series” isn’t present: add new 642 with supplied wording in brackets to existing SAR

642 $a [new ser.], v. 1 …

642 $a v. 1…..

LCRI 1.6G1

• LC/PCC practice: In determining if there is a new sequence of numbering not accompanied by wording such as "new series," consult the national authority file for a series authority record for the series. If there is a series authority record for the series and it shows the same publisher and/or issuing body, assume that there is a new sequence of numbering; supply information in the numbering for the series in the bibliographic record and update the series authority record numbering information. If there is a different publisher and/or issuing body and there are no other indications (publisher's listing of earlier volumes in the series, specific statement from publisher, etc.) that the series has a new sequence of numbering, assume that the series is new. Do not change any existing bibliographic and series authority records created before Dec. 1, 2002.

1.4D4

• Rule is being deleted• Publisher can no longer be abbreviated to The

… when given in statement of responsibility– 245 00 … / $c Department of Finance, Bureau of

Records and Statistics.– 260 Washington : $b Dept. of Finance, Bureau of

Records and Statistics

• Reason: need for searchability within publisher statements

Dates of publication, etc.: 1.4F8

• Rule applies to all resources: serials, integrating resources, and multi-part items

• If first and/or last issue/part/iteration not available, don’t give date(s) in 260 $c– Give any information in a note:

362 1 $a Began in 2001?

362 1 $a Began publication in 1999.• Don’t give ending comma when no $c

260 Washington, DC : $b Library of Congress

1.4F8 option

• Option decision for LC/PCC for integrating resources and multi-part items– Apply option only when an explicit statement is

found in the resource being cataloged– Code 008 Date 1 based on earliest date found in

either the 260 or 362 1 field

LCRI 1.4F8 revision

• LCRI being revised* to add information currently in LCRI 12.7B11.2 about note if beginning date is not that of the first part

260 $a ___ : $b ___, $c 1999-

500 $a Vol. 1 published in 2000.

*To be published in Update #1 for 2003

Item described note: 1.7B23

• Rule applies to all resources: serials, integrating resources, and multi-part items

• “For … multipart items, if the description is not based on the first … part …, identify the … part … used as the basis of description …”

LCRI 1.7B23

• Include the publication date in the note500 $a Description based on: v. 2, published in

2002.

• LC/PCC practice:– Do not add a “Latest issue consulted” note– When first part received, remove the note and

modify the description as needed

SAR: change in title proper (21.2A)

• Rule 21.2A revised:– Major change = new record– Minor change = not a new record

• Harmonization with ISBD & ISSN

• Some categories of “minor” change moved from LCRI to rule

LCRI 21.2A: LC/PCC practice

• Rule applies only to monographic series & other serials

• Remember to compare title to title recorded in SAR 1XX, not to title in SAR 4XX

• Advance implementation of 21.2A2 category i): also rearrangement of term in title

21.2A1 = major change

• Only difference: in situation of “…a change in a corporate body name given anywhere in the title if it is a different corporate body” = any corporate body, not just issuing body.

• Test: change in name requires a new heading?

21.2A1 = minor change: changes in rule/U.S. practice

• In category a) Difference in representation: initialism/acronym vs. full form when the only form

Readings in applied psychology ----> RAP

21.2A1 = minor change: changes in rule/U.S. practice

• Category c): Difference in form of body’s name anywhere in title, not just at end

Nelson Society report ----> Report of the Nelson Society

Report [by Nelson Society] ----> Nelson Society report

21.2A1 = minor change: changes in rule/U.S. practice

• Category h): words in a list: addition, deletion, change anywhere in title if no significant change in subject matter

Studies on growing roses, lilacs, azaleas, peonies, and other plants ---> Studies on growing roses, azaleas, peonies, and other plants

21.2A1 = minor change: changes in rule/U.S. practice

• Category i) Type of resource: addition, deletion, rearrangement anywhere in title

Humanities ---> Humanities series

Philosophy series ---> Philosophy

Series on biology ---> Biology series

NOT: Zoology series ---> Zoology magazine

21.2A1 = minor change: changes in rule/U.S. practice

• Default: now minor

• If in doubt: Consider the change to be minor!

• Implementation policy: do not delete or condense any SARs created before Dec.1, 2002

LCRI 21.2B2, 21.30J1: Multipart item title changes

• When cataloging a later part of a multipart item after the creation of the record for the first part, and there has been a change in the title proper, the title proper of the first part is always retained in the title and statement of responsibility area; a note for the later title is made and a title added entry is made for it (LCRI 21.2B2, 21.30J1).

Chapter 3: Cartographic materials

• New rules for description of electronic resources

• New rules in the physical description area for layout, production method, and medium

E-resources (chapter 9)

• Rules and examples for integrating resources relocated to chapter 12

• 9.5B1. Optionally, use conventional terminology to record the specific format of the physical carrier. – CD-ROMs– DVDs

• LCRI: apply the optional provision of the rule and use conventional terminology

• CONSER practice: differences in SMD require new record (e.g., CD vs. DVD) (LCRI 21.3B)

More info about Revision 2002

CPSO Web site

http://www.loc.gov/catdir/cpso/

BIBCO Web site

http://www.loc.gov/catdir/pcc/bibco.html

CONSER Web site

http://www.loc.gov/acq/conser/