AASHTO AASHTO SubcommitteeSubcommittee

on Constructionon Construction2010 Annual Meeting2010 Annual Meeting

AASHTO AASHTO SubcommitteeSubcommittee

on Constructionon Construction2010 Annual Meeting2010 Annual Meeting

Summary of C&T Section Summary of C&T Section Work Plan SurveysWork Plan Surveys

August 16–20, 2010August 16–20, 2010

Summary of C&T Section Summary of C&T Section Work Plan SurveysWork Plan Surveys

August 16–20, 2010August 16–20, 2010

There were There were two surveys conducted by the Computers & Technology Section over the past year.

There were There were two surveys conducted by the Computers & Technology Section over the past year.

Construction Cost ContainmentIdentify the programmatic approaches used by different

agencies to address construction cost containment.

Construction Document Management SystemsIdentify the digital data storage systems different agencies

use to document construction project activities.

Construction Cost ContainmentIdentify the programmatic approaches used by different

agencies to address construction cost containment.

Construction Document Management SystemsIdentify the digital data storage systems different agencies

use to document construction project activities.

ConstructionCost

Containment

ConstructionCost

Containment

Which of the following alternate bidding measuresWhich of the following alternate bidding measureshas your agency recently implemented?has your agency recently implemented?

Which of the following alternate bidding measuresWhich of the following alternate bidding measureshas your agency recently implemented?has your agency recently implemented?

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

50.0%

67.6%

47.1%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

Offer bridge alternates forbidding

Offer pipe alternates forbidding

Offer typical sectionalternates for bidding

Has offering bid alternates influencedHas offering bid alternates influencedthe unit cost of the items bid? the unit cost of the items bid?

Has offering bid alternates influencedHas offering bid alternates influencedthe unit cost of the items bid? the unit cost of the items bid?

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

Two different methods were noted by several agencies:Two different methods were noted by several agencies:

If Yes, how was this quantified and monitored?If Yes, how was this quantified and monitored?

Has offering bid alternates influencedHas offering bid alternates influencedthe unit cost of the items bid? the unit cost of the items bid?

Has offering bid alternates influencedHas offering bid alternates influencedthe unit cost of the items bid? the unit cost of the items bid?

• Contractors were required to bid both alternates which allowed for comparison • Contractors were required to bid both alternates which allowed for comparison

• Contractors bid prices were compared to historical bid prices • Contractors bid prices were compared to historical bid prices

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

Which of the following standardized elements/features Which of the following standardized elements/features has your agency recently implemented?has your agency recently implemented?

Which of the following standardized elements/features Which of the following standardized elements/features has your agency recently implemented?has your agency recently implemented?

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

58.8%

82.4%

29.4%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

Bridge structureelements

Pre-cast structures Pavement typicalsections

If you answered Yes to Options A orIf you answered Yes to Options A or C in the previous C in the previous question, please list the various Bridge Structure question, please list the various Bridge Structure

Elements and/or Pavement Typical Section Types.Elements and/or Pavement Typical Section Types.

If you answered Yes to Options A orIf you answered Yes to Options A or C in the previous C in the previous question, please list the various Bridge Structure question, please list the various Bridge Structure

Elements and/or Pavement Typical Section Types.Elements and/or Pavement Typical Section Types.

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

83.3%

41.7%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

Bridge Structure Elementsimplemented:

Pavement Typical Section Typesimplemented:

List any other design initiatives implemented to List any other design initiatives implemented to contain costs, for example Practical Design.contain costs, for example Practical Design.

Include details on how these efforts wereInclude details on how these efforts werequantified and monitored.quantified and monitored.

List any other design initiatives implemented to List any other design initiatives implemented to contain costs, for example Practical Design.contain costs, for example Practical Design.

Include details on how these efforts wereInclude details on how these efforts werequantified and monitored.quantified and monitored.

There were a total of 22 responses to this question.There were a total of 22 responses to this question.

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

• 7 agencies noted Practical Design• 7 agencies noted Practical Design

• 7 agencies noted Value Engineering• 7 agencies noted Value Engineering• Additional initiatives noted by various agencies • Additional initiatives noted by various agencies

Change order review for plan errors and omissions Change order review for plan errors and omissions Allow short term road closures instead of detour construction Allow short term road closures instead of detour construction Incentive for use of recycled pavement Incentive for use of recycled pavement Implemented steel price indexing Implemented steel price indexing Construction cost oversight and tracking Construction cost oversight and tracking Balanced lettings / dividing mega contracts into smaller ones Balanced lettings / dividing mega contracts into smaller ones

Which of the following bidding procedures/measures Which of the following bidding procedures/measures has your agency recently implemented?has your agency recently implemented?

Which of the following bidding procedures/measures Which of the following bidding procedures/measures has your agency recently implemented?has your agency recently implemented?

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

If you answered Yes to any items in the previous If you answered Yes to any items in the previous question, please provide details as to how the efforts question, please provide details as to how the efforts

were quantified and monitored.were quantified and monitored.

If you answered Yes to any items in the previous If you answered Yes to any items in the previous question, please provide details as to how the efforts question, please provide details as to how the efforts

were quantified and monitored.were quantified and monitored.

• Electronic bidding produced the following cost savings• Electronic bidding produced the following cost savings

There were a total of 9 responses to this question.There were a total of 9 responses to this question.

ConstructionConstruction Cost Containment Cost ContainmentConstructionConstruction Cost Containment Cost Containment

Reduction or elimination of printing and mailing cost Reduction or elimination of printing and mailing cost

Reduction of man hours to produce paper documents Reduction of man hours to produce paper documents

Increased number of bidders which produced increased competition

Increased number of bidders which produced increased competition

Construction Document

Management Systems

Construction Document

Management Systems

Construction Document Management SystemsConstruction Document Management Systems

60.5%

55.3%

60.5%

55.3%

36.8%34.2%

36.8%

21.1%

36.8%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

Ele

ctro

nic

daily

dai

ries

or in

spec

tor’s

dai

lyre

ports

(ID

R)

Cer

tified

pay

rolls

/co

ntra

ctor

pay

estim

ates

Cha

nge

orde

rs

Con

trac

t doc

umen

ts

CPM

sch

edul

es

As-

built

doc

umen

ts

Mee

ting

min

utes

N/A

(no

doc

umen

tm

anag

emen

t sys

tem

sar

e us

ed)

Oth

er (pl

ease

spe

cify

)

Please identify activities where electronic Please identify activities where electronic construction document management systems are construction document management systems are

used regularly in your state to capture information:used regularly in your state to capture information:

Construction Document Management SystemsConstruction Document Management SystemsTo what extent do your document management systems To what extent do your document management systems

interface with construction management systems such as interface with construction management systems such as Trns-port (SiteManager), Field Automated Communication Trns-port (SiteManager), Field Automated Communication

System (FACS),System (FACS), etc.?:etc.?:

31.6%

39.5%

13.2%

18.4%

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%

45.0%

The document managementsystems do not interface with

the constructionmanagement systems

Interfaces to some extent Interfaces extensively withthe construction

management systems

N/A (no documentmanagement systems are

used)

Construction Document Management SystemsConstruction Document Management SystemsPlease identify any external hardware that supports your Please identify any external hardware that supports your

construction document management systems?  construction document management systems? 

14.7%

35.3%

64.7%

23.5% 23.5%

17.6%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

Handheld devices Digital cameras /Photo equipment

Laptops /Toughbooks

Wireless devices N/A (no documentmanagement

systems are used)

Other (pleasespecify)

Construction Document Management SystemsConstruction Document Management SystemsWhat experience have you had with the use of external What experience have you had with the use of external

hardware that supports your systems?hardware that supports your systems?

• Most states use laptops for their systems

• Several states use camera and hand-held devices as well

• Several states reported IT support issues related to increased workload

• Several states reported network connection issues related to increased data transfer

Construction Document Management SystemsConstruction Document Management SystemsDoes your State own the document management software, Does your State own the document management software,

or are there licensing agreements with proprietary or are there licensing agreements with proprietary software companies?software companies?

Construction Document Management SystemsConstruction Document Management SystemsWhat is your experience with the use of consultantWhat is your experience with the use of consultant

construction management firms that provide document construction management firms that provide document management services?management services?

• Several states are successful with consultant software

• Several states mentioned issues related to: Additional cost for customization

Continuity issues due to using different firms from one project to another project

Proprietary issues have limited use of date

• Some states develop their own software to address issues listed above

Construction Document Management SystemsConstruction Document Management SystemsWhat types of software are used for your systems?What types of software are used for your systems?

50.0%

31.6%

26.3%

44.7%47.4%

2.6%

13.2%

28.9%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

Mic

roso

ft E

xcel

Mic

roso

ftA

cces

s

Sha

reP

oint

Ora

cle

data

base

s

Tra

ns-p

ort

(Site

Man

ager

)

Fie

ldA

utom

ated

Com

mun

icat

ion

Sys

tem

(FA

CS

)

N/A

(no

docu

men

tm

anag

emen

tsy

stem

s ar

eus

ed)

Oth

er (p

leas

esp

ecify

)

Construction Document Management SystemsConstruction Document Management SystemsAre your document management systems web based?Are your document management systems web based?

Construction Document Management SystemsConstruction Document Management SystemsWhat are your experiences with maintenance and/or What are your experiences with maintenance and/or

upgrades of the document management system?upgrades of the document management system?

• Several states mentioned that maintenance is not a major issues and occurs as needed

• Several states mentioned that upgrades are: Costly

Labor intensive

Time consuming

• Some states develop their own software to address issues listed above

Required to address the ever changing needs of the end user

Construction Document Management SystemsConstruction Document Management SystemsPlease identify any external (non-DOT) reporting systems Please identify any external (non-DOT) reporting systems

that your document management systems link to:that your document management systems link to:

9.4%

21.9%

56.3%

34.4%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

Contractor or consultantsystems

FHWA systems (e.g. ARRAreporting systems)

N/A (no documentmanagement systems are

used)

Other (please specify)

Construction Document Management SystemsConstruction Document Management SystemsDoes your agency provide specific training on the use of Does your agency provide specific training on the use of

your systems?your systems?

Construction Document Management SystemsConstruction Document Management SystemsHas your agency experienced any proprietary / legal Has your agency experienced any proprietary / legal

issues related the use of document management system issues related the use of document management system software?software?

Construction Document Management SystemsConstruction Document Management SystemsDoes your agency allow/use digital signing of documents?Does your agency allow/use digital signing of documents?

Construction Document Management SystemsConstruction Document Management SystemsPlease identify any project stakeholders that have access Please identify any project stakeholders that have access

to your document management systems.to your document management systems.

Please identify any project stakeholders that have access to your document management systems.

55.9%

17.6%

52.9%

20.6%

26.5%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

Contractor orconsultants

Environmentalresource agencies

FHWA N/A (no documentmanagement

systems are used)

Other (pleasespecify)

Construction Document Management SystemsConstruction Document Management SystemsDoes your agency allow local jurisdictions to use your Does your agency allow local jurisdictions to use your document management software for their construction document management software for their construction

project management needs?project management needs?