ABAP-Based Payroll System

ABAP-BASED PAYROLL SYSTEM FOR

CALAJO RESTO

A Capstone Project

Presented to the Faculty of the

College of Information Technology and Computer Science

University of the Cordilleras

In Partial Fulfillment

of the Requirement for the Degree

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

by

RAPHAEL TADEO CACAS

GAMALIEL ALIWENG SALINAS

November 2016

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APPROVAL SHEET

This capstone project entitled ABAP-BASED PAYROLL SYSTEM FOR CALAJO RESTO, prepared and submitted by RAPHAEL TADEO CACAS and GAMALIEL ALIWENG SALINAS in partial fulfillment for the degree of BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY has been examined and is recommended and approved for oral examination.

MARIE GRACE V. ORTIZ, MIT Adviser

Capstone Project Committee

RAYMUND E. DILAN, DIT MARIE GRACE V. ORTIZ, MIT Chairperson Member

PANEL OF EXAMINERS

APPROVED by the Committee on Oral Examination on ________________________________ with a grade of ________.

RAYMUND E. DILAN, DIT MARIE GRACE V. ORTIZ, MIT Chairperson Member

ACCEPTED AND APPROVED in partial fulfillment of the requirements for the degree of BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY.

ANNA RHODORA M. QUITALEG, MIT JEFFREY S. INGOSAN, MCS Department Head, College Dean, College of Information of Information Technology and Technology and Computer Science Computer Science

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ABSTRACT

Title: ABAP-BASED PAYROLL SYSTEM FOR CALAJO RESTO

Total No. of Pages: 150

Authors: RAPHAEL TADEO CACAS GAMALIEL ALIWENG SALINAS

Type of Document: Capstone Project

Type of Publication: Unpublished

Accrediting Institution: University of the CordillerasGov, Pack Road, Baguio City CHED – CAR

Keywords: Information Technology (IT), Enterprise Resource Planning (ERP), System Applications and Product

(SAP), Accelerated SAP (ASAP), Advance Business Application Programming (ABAP)

Abstracts:

Rationale / Background

As technology advances throughout the years, almost everything that people know right now are all related or connected to the advancement of technology. Because of this, it makes life easier if not, even better in some ways that only technology can make it happen. Behind the scenes where users are using technologies every day in a life of a person, there are people who study, innovate and develop it in a better way. These people are the geniuses who made it happen and some of them are the Information Technology (IT) experts all around the world.

Researchers’ studies and researches the facts that by using technology, one company can minimize cost, minimize risk or even eliminate errors and enhance its capabilities. The implementation of a payroll system can benefit a company’s payroll to be up-to-date, fast tracked, reliable, and error-free. So, implementing an ABAP-Based Payroll System for Calajo Resto is a must and significant. The new system can improve business processes in an organization

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Summary

This project study is entitled ABAP-Based Payroll System for Calajo Resto. The primary aim of this project was to design and develop a Payroll System that would help the Calajo to conduct efficient and effective payroll system. It answered the following objectives:

1. to identify the features of the proposed payroll system for Calajo Resto;

2. to determine the cost and technical requirements to implement the proposed payroll system for Calajo Resto; and

3. to identify the user acceptance level of the proposed payroll system for Calajo Resto.

Conclusion

The following are the conclusions drawn from the findings discussed in Chapter 3:

1. The features of the proposed system are DataStorage, System Security, Logging in and Out, Employee Timesheet, Leave Approval, Cash Advance, Main Menu, Loan, Employee Maintenance, Deductions Maintenance, Benefits, User Accounts, Payroll Summary, and Remittances.

2. The cost requirements totals Php 1,245,765.00. The software requirements are Windows 7, Microsoft SQL Server 2014, and SAP ECC 6.0. The hardware and software requirements in order to make the implementation of the proposed system smooth and successful shall be followed.

3. The user acceptance level of the proposed payroll system is 6.2 for the usefulness, 6.2 for the ease of use, 6.3 for the ease of learning, 6.2 for the satisfaction, and 6.23 for the general average. This proves that the expected users strongly agree that the proposed Payroll System can help the company and its employees to be more efficient and more productive.

Recommendations

The following are the recommendation that may be considered to enhance the proposed system:

1.The system can be upgraded with other functions and features that are possible to be added such as changing of

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passwords and uploading of documents such as resumes.

2. System maintenance is required specially when there are errors and malfunctions of the system. For maintenance and for security purposes, it is recommended that the Manager hires a knowledgeable administrator.

3. The user-friendly interface is recommended so that the users can easily learn how to use the system, thus improving the user’s productivity and efficiency.

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ACKNOWLEDGEMENT

The researchers would like to express their deepest

gratitude to all the people who have significantly

contributed and help them towards the success of the

research.

The researchers would like to thank their adviser Ms.

Mary Grace V. Ortiz who accommodated all the researchers’

queries, all the researchers’ shortcomings, who guided the

creation of the capstone project, and for giving ideas that

gave them better insight on how to do the payroll system.

The researcher would like to thank their panelist Dr.

Raymund E. Dilan who dedicated their time and gave their

suggestions to make this capstone project better.

Ms. Joan Peralta and Dr. Raymund E. Dilan, the

researchers’ teacher-in-charge for both capstone 1 and

capstone 2. The researchers would like to express their

warm gratitude for their guidance since the beginning to

the end of this project.

Last but not the least; the researchers would like to

express their most sincere gratitude to their family, for

the love and support that they’ve given. This study would

never be completed without the help of the researchers’

parents. R.T.C.

G.A.S.

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DEDICATION

This project is dedicated to the family of Raphael T.

Cacas and Gamaliel A. Salinas who had supported us all the

way since the beginning of our study.

Finally, this project is dedicated to all those who

believe in the richness of learning.

R. T. C.

G. A. S.

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TABLE OF CONTENTS

Page

TITLE PAGE.....................................................1

APPROVAL SHEET ................................................2

ABSTRACT.......................................................3

ACKNOWLEDGEMENT................................................6

DEDICATION.....................................................7

TABLE OF CONTENTS..............................................8

LIST OF FIGURES...............................................10

LIST OF TABLES................................................13

Chapter

1 INTRODUCTION

Background of the Study........................15

Company Profile................................30

Purpose of the Study...........................32

Objective of the Study.........................33

Definition of Terms............................34

2 METHODOLOGY

Software Development Methodology...............37

Scope and Delimitation of the Study............40

Data Gathering Techniques......................42

Sources of Data................................42

3 DISCUSSION AND FINDINGS

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Features of the Proposed System................45

Cost and Technical Requirements................82

System Design..................................87

User Acceptance Level.........................102

4 CONCLUSION AND RECCOMENDATIONS

Conclusion....................................105

Recommendations...............................106

APPENDICES

A Communication Letter...............................107

B Interview Transcript...............................108

C Survey Questionnaire...............................120

D Answered Survey Questionnaire......................122

E Individual Payslip ................................132

F Payroll Summary Register ..........................133

G Ghantt Chart.......................................134

H Employee’s Daily Time Record.......................135

I Frequency Table....................................136

REFERENCES...................................................138

CURRICULUM VITAE.............................................143

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LIST OF FIGURES

Figure No. Figure Title Page

1 Calajo Resto Organizational Structure..........33

2 ASAP Methodology Roadmap.......................38

3 As-is Process Model of the Current

Recording Employees’ Daily Time Record.........46

4 As-is Process Model of the Current Compute

Employees’ Salary..............................48

5 As-is Process Model of the current Recording

Employees’ Late, Absences and Undertime........49

6 As-is Process Model of the Cash Advance........54

7 As-is Process Model of the SSS Loan

Application....................................55

8 Ishikawa Diagram...............................57

9 To-be Process Model of the Manage Employee

Daily Time Record..............................59

10 To-be Process Model of the Maintain

Deduction......................................59

11 To-be Process Model of the Generate

Reports........................................60


Allowance......................................60

13 To-be Process Model of the Maintain User

Account........................................61

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Employee.......................................61

15 To-be Process Model of the Log-in..............61

16 To-be Process Model of the Process Employee

Payroll .......................................62

17 To-be Process Model of the SSS Loan

Application....................................63

18 Log-in Screen..................................64

19 Employee Timesheet Screen......................65

20 Employee Timesheet Account Validation

Screen.........................................66

21 Employee Leave Application Screen..............66

22 Individual Payslip Screen......................67

23 Individual Payslip Reports Screen..............67

24 Main Menu Screen...............................68

25 Loan Screen....................................69

26 Leave Approval Screen..........................70

27 To-be Process Model of the Cash Advance........71

28 Cash Advance Screen............................71

29 Employee Maintenance – Active Employees

Screen.........................................72

30 Employee Maintenance – Inactive Employees

Screen.........................................73

31 Deductions Maintenance – Employee Contribution

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Screen.........................................74

32 Deductions Maintenance – Withholding Tax

Screen.........................................75

33 Benefits – Leave Screen........................75

34 Benefits – Allowance Screen....................76

35 Benefits – Employee Allowance Screen...........76

36 Benefits – Holiday Screen......................77

37 User Accounts Screen...........................78

38 Payroll Summary Screen.........................79

39 Payroll Summary Reports Screen.................79

40 Remittances Screen.............................80

41 Remittances Report – SSS Contribution Screen...80

42 Remittances Report - PhilHealth Contribution

Screen.........................................81

43 Remittances Report – Pag-Ibig Contribution

Screen.........................................81

44 Remittances Report – Taxes Withheld on

Compensation Screen............................81

45 Network Infrastructure.........................87

46 Part I – Star Schema...........................88

47 Part II – Star Schema..........................89

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LIST OF TABLES

Table No. Table Title Page

1 SSS Contribution Table 2016...................51

2 PhilHealth Contribution Table 2016............52

3 Pag-Ibig Contribution Table 2016..............53

4 BIR Semi-Monthly Withholding Tax Table 2016...53

5 Software Requirements.........................82

6 Hardware Requirements ........................83

7 Budget Plan...................................86

8 Accounts Table ...............................90

9 Allowance Table...............................90

10 BIR Table.....................................91

11 Cash Advance Table............................91

12 Cash Paid Table...............................92

13 Contribution Table............................92

14 Daily Time Record Table.......................93

15 Employee Allowance Assigned Table.............94

16 Employee Leave Table..........................94

17 Employee Loan Table ..........................95

18 Employee Table................................96

19 Employee Tardiness Earned Table...............97

20 Holiday Master Data Table.....................97

21 Inactive Employee Master Data Table...........98

22 Leave Master Data Table.......................99

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23 Employee Paid Loan Table......................99

24 Employee Withholding Tax Table...............100

25 Payroll Register Table.......................101

26 Employee Remittances Table...................102

27 Weighted Mean Definitions....................103

28 Mean Average.................................103

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Chapter 1

INTRODUCTION

Background of the Study

As technology advances throughout the years, almost

everything that people know right now are all related or

connected to the advancement of technology. Because of

this, it makes life easier if not, even better in some ways

that only technology can make it happen. Behind the scenes

where users are using technologies every day in a life of a

person, there are people who study, innovate and develop it

in a better way. These people are the geniuses who made it

happen and some of them are the Information Technology (IT)

experts all around the world.

According to Rendulić (2015) that information

technology (IT) is a technology which uses computers to

gather, process, store, protect, and transfer information.

Today, it is common to use the term Information and

communications technology (ICT) because it is unimaginable

to work on a computer which is not connected to the

network.

Information technology in general and information

systems in particular deserve an important role in business

process management, because more and more activities that a

company performs are supported by information systems.

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Business process activities can be performed by the

company’s employees manually or by the help of information

systems. There are also business process activities that

can be enacted automatically by information systems,

without any human involvement (Weske, 2013).

Modern society is characterized by sudden growth and

development of information technology (IT) resulting in

large depeb bbhndence of the society, in a wider sense, on

the individual knowledge and competence of a person in the

IT area. Although this dependence grows on daily basis, the

human right to education and information is not extended to

IT area (Rendulie, 2015).

According to the “Basic Concepts of Information and

Communication Technology” (2015), Information technology

(IT) is a technology which uses computers to gather,

process, store, protect, and transfer information. Data

enters the computer through one or more input devices. The

computer then processes the data and transmits the

resulting data to output devices. Output devices can be

human interfaces such as a screen or another electronic

device such as a storage device or computer network.

According to Bourgeois (2014), he described

information systems as made up of five components:

hardware, software, data, people, and process. The first

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three, fitting under the category technology. But the last

two, people and process, are really what separate the idea

of information systems from more technical fields, such as

computer science. In order to fully understand information

systems, students must understand how all of these

components work together to bring value to an organization.

Bourgeois (2014) stated that computers were now seen

as tools to collaborate internally, within an organization.

In fact, these networks of computers were becoming so

powerful that they were replacing many of the functions

previously performed by the larger mainframe computers at a

fraction of the cost. It was during this era that the first

Enterprise Resource Planning (ERP) systems was developed

and run on the client-server architecture.

An ERP system is a software application with a

centralized database that can be used to run a company’s

entire business. With separate modules for accounting,

finance, inventory, human resources, and many, many more,

ERP systems, with Germany’s SAP leading the way,

represented the state of the art in information systems

integration (Bourgeois, 2014).

Enterprise resource planning (ERP) system has been one

of the most popular business management systems, providing

benefits of real-time capabilities and seamless

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communication for business in large organizations (Sep,

2013).

According to “What is ERP and Why do I Need It?”

(2011) that enterprise Resource Planning (ERP) is an

enterprise-wide information system that facilitates the

flow of information and coordinates all resources and

activities within the business organization. Functions

typically supported by the system include manufacturing,

inventory, shipping, logistics, distribution, invoicing,

and accounting. Some solutions now embed customer

relationship management functionality.

A wide variety of business activities including sales,

marketing, billing, production, inventory management, human

resource management, and quality control depend on these

systems (“What is ERP and Why do I Need It?”, 2011).

According to Rietsema (2016), a Human Resources

Management System (HRMS), refers to the systems and

processes at the intersection between human resource

management (HRM) and information technology. It merges HRM

as a discipline and, in particular, its basic HR activities

and processes with the information technology field,

whereas the programming of data processing systems evolved

into standardized routines and packages of enterprise

resource planning (ERP) software.

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To put it another way, Rietsema (2016) stated that a

HRIS may be viewed as a way, through software, for

businesses big and small to take care of a number of

activities, including those related to human resources,

accounting, management, and payroll. A HRIS allows a

company to plan its HR costs more effectively, as well as

to manage them and control them without needing to allocate

too many resources toward them.

It is vital that the human resource function in

organizations is supported by information systems to be

able to deliver services and improve operations. Human

Resource Information Systems (HRIS) provide a means of

acquiring, storing, analyzing and distributing information

to various stakeholders. HRIS enable improvement in

traditional processes and enhance strategic decision

making. Process descriptions in the human resource function

indicate how HRIS supports the organization’s processes

with relevant anecdotes under each key process (Chugh,

2014).

Payroll is the system where employers work out their

employees’ salaries to make correct deductions from their

pay. But it’s not as simple as writing a check every two

weeks. Employers must be up to date and comply with the

laws and rulings regarding employee compensation to avoid

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disputes and penalties (Ong, 2013).

A payroll system is software which organizes all the

tasks of employee payment and the filing of employee taxes.

These tasks can include keeping tracking of hours,

calculating wages, withholding taxes and deductions,

printing and delivering checks and paying employment taxes

to the government (Rietsema, 2016).

According to Singh and Jain (2013), payroll means

maintain records of employees. In/Out data updating.

Generate Pay slips and distribution. In short "Maintain

Employees Data, Distributing Salaries and making all

statutory deductions & Payments is called Payroll

Processing" is based on payroll implementation and working

process of payroll in SAP HR module. Information and

database system projects are initiated to improve the

accuracy of the processing data and ensure the procedure

prescribing how to do a specific task.

Singh and Jain (2013) stated that a computer program

can maintain accurate and consistent database, hence

resulting is an improved performance. The program

efficiency can be increased considerably by including

automatic calculations and fast data retrieval

capabilities. This will dramatically reduce the manual

error and permit more study at lower cost and effort.

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One of the main jobs of admin section is to generate

payroll for all the employees and their Payment reports

according to Odebunmi (2015). Due to the non-availability

of a proper database management system all the data is

handled manually. Because of large volume of payroll data

and calculations, it is very difficult to handle the data

manually and delayed the payroll process. This created an

immediate need to develop a new computer based payroll data

base system to avoid the delay in generating pay bills,

loan schedules, payment reports, pay slips and so on. The

payroll program is run at a specific point in time, not

only to calculate an employee’s basic remuneration but also

any special payments, overtime payments or bonuses. The

Payroll Process in SAP begins with the entry and

maintenance of data and ends with the “Subsequent

Activities” performed after each payroll is completed to

satisfaction.

According to Rietsema (2016) payroll software often

requires very little input from the employer. The employer

needs to input employee wage information and hours—then the

software calculates the information including withholdings

automatically. Most payroll software is automatically

updated every time a tax law changes and will remind

employers when to file various tax forms.

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Choosing a payroll system that best fits the business

is essential. It may be difficult to decide which system to

choose, but there are some factors to keep in mind when

deciding. First, analyze the size of the business and how

much of the budget the company is willing to spend on

payroll processing (Rietsema, 2016).

According to Maithanh (2015) while it is possible for

smaller businesses to handle payroll duties in-house

through a manual process, a lot of time can be wasted

attempting to calculate everything correctly. One

miscalculation and the business owner could find themselves

in legal or financial trouble. Mid-sized companies with up

to 100 employees benefit greatly by investing in a payroll

system.

For small businesses, payroll system software can

eliminate errors in the payroll process and eliminate

excessive effort involved in put calculating employee

hours, wages and tax withholdings. Payroll software is easy

to use often times very affordable for small businesses

(“Real Business”, 2016).

Rietsema (2016) stated that small business owners can

purchase an affordable system accessible on their local

computer or via a cloud service. Purchasing software

eliminates the expense of hiring an in-house accountant for

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payroll processing. Lastly, small business owners can

maintain more control of the payroll process by using

software. Using payroll software allows the business to

compile reports at whatever pace they desire.

In order for the programmers to create these

information systems that are currently being used now, they

use different kinds of programming languages like the ABAP

programming language that is being used in the field of

ERP.

Rouse (2016) stated that ABAP (Advanced Business

Application Programming) is a programming language for

developing applications for the SAP R/3 system, a widely-

installed business application subsystem. The latest

version, ABAP Objects, is object-oriented programming. SAP

will run applications written using ABAP/4, the earlier

ABAP version, as well as applications using ABAP Objects.

SAP's original business model for R/3 was developed

before the idea of an object-oriented model was widespread.

The transition to the object-oriented model reflects an

increased customer demand for it. ABAP Objects uses a

single inheritance model and full support for object

features such as encapsulation, polymorphism, and

persistence (Rouse, 2016).

According to Moxon (2012) SAP ABAP is the popular

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enterprise programming language developed by SAP and used

by the biggest organizations in the world to run their

business systems.

A business system according to Caroll (2014) is a

procedure, process, method, or course of action designed to

achieve a specific result. Its component parts and

interrelated steps work together for the good of the whole.

Creating effective business systems is the only way to

attain results that are consistent, measurable, and

ultimately benefit customers.

Pushparaj (2015) also stated that a business system is

an organized or complex or whole, combination of things or

parts forming a complex or unitary whole. A business system

is an established arrangement of components which leads to

the attainment of particular objective according to plan.

A business enterprise is any type of operation that is

involved in providing goods or services with the

anticipated outcome of earning a profit. Its broad nature

allows the term to be applied to any type of company or

firm that is geared toward generating revenue by selling

products of any type (“WiseGEEK”, 2016).

In order to create an effective information system for

a business enterprise, the programmer must be knowledgeable

about the programming language that he or she is using and

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also about the what the system need and the importance of

every feature that they will be including in the system

that the company will use.

Markgraf (2016) states that one of the importance that

is needed is to gain the maximum benefits from the

company's information system, the company have to exploit

all its capacities. Information systems gain their

importance by processing the data from company inputs to

generate information that is useful for managing the

company’s operations. To increase the information system's

effectiveness, the company can either add more data to make

the information more accurate or use the information in new

ways.

According to Bender (2016) that every small business

owner performs more than one role for his company. One of

the most important tasks in running a small business is

completing payroll. Employees need to be able to rely on

being paid on a consistent basis without delays. Payroll

affects every aspect of a small business from the morale of

employees to the financial stability of the company.

Another important characteristic of payroll is that it

allows an employee to feel his net worth within a small

company. An employee's total compensation is built into

payroll. This includes his salary, benefits and bonuses.

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Employees typically undergo annual performance evaluations

by their supervisors and are rewarded with an increase in

salary or a bonus or both. Benefits also reflect an

employee's worth within a small business. Employees who

receive health insurance, life insurance and pension

benefits feel they have a higher worth (Bender, 2016).

Payroll system is very important especially when it

comes to business. While learning about the importance,

learning the different features of a payroll system is also

important. Every payroll system has its own uniqueness from

each other and all of it are not the same which depends

upon the company’s need and wants.

According to Ray (2016) that there are four features

that are included in a payroll system. The first feature is

the accuracy which the payroll system must be able to

accommodate the employees and their various working hours.

Once a good system is in place, the system will have an

accurate record of the working hours of the employees. An

automated system minimizes the possibility of human error,

as the only real factor is whether employees remember to

clock in and out. An in-house accountant or bookkeeper,

however, can easily make corrections when employees forget

to clock out for lunch or when the time clock breaks down.

The payroll system functions as a neutral third party that

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accurately records work hours when the system outsource the

payroll functions.

The second feature according to Ray (2016) is the

deductions which the payroll systems do not simply record

work hours and pay. They must be set up for more complex

operations, such as deductions for tax and benefits

purposes. Between state and federal taxes, Medicare and

Social Security, plus whatever benefit plan each employee

contributes to, a substantial amount of calculations are

needed. Most payroll systems can be customized to

accommodate the tax and benefits needs and can be further

adjusted for the specific circumstances of each employee.

In-house payroll personnel and outside contractors must be

thoroughly knowledgeable about which deductions are

required under the law. No matter which payroll system that

will be used use, however, the users are ultimately

responsible for the accurate reporting and paying of

payroll taxes.

The third feature of a payroll system according to Ray

(2016) is the record-keeping which is also another feature

of a payroll system is that it can be used to keep detailed

and accurate records. These records can be stored in a main

database on site, online or in an outside record-keeping

facility. Record-keeping can help the users monitor trends

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such as how much overtime the users are paying and how many

employees participate in the company retirement plans.

Records also ensure that the users complying with all

relevant laws and can prepare the users for an audit or any

other type of investigation of the business when the users

set up the system to monitor those activities. A payroll

system that accurately stores hours makes end-of-year tax

preparation smoother as well.

The last but not the least feature that must be

included in a payroll system is the streamlining according

to Ray (2016) which an automated payroll system can help

eliminate busywork by streamlining the whole process of

scheduling, record-keeping and payment. Employees can

access their records, print pay stubs and, in some cases,

put in requests for time off through an automated payroll

system. Effective payroll systems of all kinds can be

standardized and streamlined with advance directions. The

company can direct third-party administrators, Computerized

systems and in-house bookkeepers to deposit earnings

directly into employees' bank accounts, eliminating the

need for the company to write personal checks. The company

can automate systems to alert the employees when the

employees are going into overtime pay or when employees

pass a certain amount of allocated time off, what

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percentage of 401(k) matching payments the companies

authorize and how much to take out for health care

premiums.

There exists a capstone project entitled “ABAP-Based

Payroll System for Trikids Food Product” by Cabangon,

Carreon and Lacanlale (2016) that focused in the design,

development and implementation of an information system

with the use of SAP R/3 systems in business processes. The

project was focused on the employee timesheet, maintenance,

rate, deductions, status, absences report, holidays and

rest day maintenance, leave maintenance, payroll

maintenance, payroll reports, employee cash advance and

absent employee for today.

There is another research study which is entitled

“Working Process of Payroll in SAP HR Module” by Singh and

Jain (2013) that is based on payroll implementation and

working process of payroll in SAP HR Module. It includes

information and database system projects that are initiated

to improve the accuracy of the processing data and to

ensure the procedure prescribing how to do a specific task.

The program efficiency can be increased considerably by

including automatic calculations and fast data retrieval

capabilities. This will dramatically reduce the manual

error and permit more study at lower cost and effort. One

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of its features is to run a specific point in time, not

only to calculate an employee’s basic remuneration but also

any special payments, overtime payments or bonuses. The

Payroll Process in SAP begins with the entry and

maintenance of data and ends with the “Subsequent

Activities” performed after each payroll is completed to

satisfaction.

The researchers’ studies, researches, and existing

system of Calajo Resto supports the facts that by using

technology, one company can minimize cost, minimize risk or

even eliminate errors and enhance its capabilities. The

implementation of the new system can benefit a company’s

payroll system to be up-to-date, fast tracked, reliable and

Computerized system. The new system can improve business

processes in an organization like the payroll. So,

implementing an ABAP-Based Payroll System for Calajo Resto

is a must and significant.

Company Profile

The Calajo Resto is a popular restaurant in La

Trinidad that became a destination for locals and city

folks alike. For the husband-and-wife business tandem,

Danny and Eunice Wong, Calajo breathes new life to the

popular tourist destination of Benguet. It started as a

small eatery in Pines, the first grocery in La Trinidad

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that Eunice’s mother put up in 1980. When she retired,

Danny and Eunice acquired the grocery, while Calajo went to

Eunice’s sister and she migrated to Canada and sold them

the business as well.

The Calajo Resto has three branches of which are

located in Km4 Halsema Hwy, La Trinidad, F. Lopez Bldgatan,

Session Road and Km6 Betag, La Trinidad. The number of

employees in each branch is approximately 15-20 but, Calajo

Session Road branch has only fifteen employees excluding

the owner’s Calajo Resto sells different kinds of food that

can leave something behind to the customers that makes them

go come back for more. They serve a variety of food

including: giant siopao, dynamite sticks, bird’s nest soup,

fish and chips, milkshakes and more.

The Calajo owner uses an existing manual payroll

system which is computed manually and uses Microsoft Excel

to record the payroll of the employees and staff members.

With manual calculation, the secretary will record the

payroll into the excel before printing the pay slip. The

owner will figure-out all wages and required deductions

computed by the secretary. The requirements to perform the

manual payroll processing is a calculator, blank checks and

stationery.

The Calajo Resto have an organizational structure

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which is the same for each three branches. The top of the

structure is the company Calajo Resto and below it is the

three branches in Session Road, Km4 La Trinidad and Km6 La

Trinidad. Below the branches is the Owner who is Eunice

Wong. Below the Owner is the Supervisor who is an executive

who has overall responsibility for managing both the

revenue and cost elements of the company and the person who

is responsible in payroll of the company for the three

branches. Below the Supervisor is the Assistant Manager and

the Kitchen Manager or the Chef. The Assistant Manager

handles the position staff who were the servers, hosts and

bussers. The Kitchen Manager is the one who handles the

position staff and the positions below were the line cooks,

prep, dishwashers and pantry.

Purpose of the Study

This study shall be beneficial to the following

entities:

To the Owner. This study shall benefit the owner by

calculating the payment to the employees and the deductions

without an error and also benefited the owner’s operations,

income and future costs.

To the Employees. This study shall benefit the

employees to have their salaries equally distributed and

calculated by the system without any miscalculations made.

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Figure 1

Calajo Resto Organizational Structure

To the Researchers. This study benefited the

researchers to specify software functions and performance,

indicate software interface with other system elements, and

establish design constraints that the software must meet.

To the Future Researchers. This study shall benefit

the future researchers by learning from the data and

information gathered from the company.

Objectives of the Study

This study aimed to design and develop an ABAP-Based

Payroll System for Calajo Resto. Specifically, this study

aimed to achieve the following:

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1. to identify the features of the proposed ABAP-Based

Payroll System for Calajo Resto;

2. to determine the cost and technical requirements to

implement the proposed ABAP-Based Payroll System of Calajo

Resto; and

3. to identify the usability level of the proposed

ABAP-Based Payroll System for Calajo Resto.

Definition of Terms

The following are conceptually and operationally

defined for better understanding of the readers.

ABAP. ABAP is an Advanced Business Application

Programming, originally Allgemeiner Berichts-Aufbereitungs-

Prozessor, German for "general report creation processor"

is a high-level programming language created by the German

software company SAP.

Cost Requirements. Cost requirements were the required

total expenses that of the company Calajo Resto in order to

implement the proposed system which is an ABAP-Based

Payroll System.

Information System. Information System is a collection

of correlative elements that when grouped together shall

produce a meaningful result.

Information Technology. Information technology is the

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study or use of systems especially computers and

telecommunications for storing, retrieving, and sending

information.

Payroll System. A payroll system is software which

organizes all the tasks of employee payment and the filing

of employee taxes. These tasks can include keeping tracking

of hours, calculating wages, withholding taxes and

deductions, printing and delivering checks and paying

employment taxes to the government.

SAP. SAP SE is a German multinational software

corporation that makes enterprise software to manage

business operations and customer relations.

Systems Software. A systems software is a type of

computer program that is designed to run a computer’s

hardware and application programs. The system software is

the interface between the hardware and user applications.

Technical Requirements. Calajo Resto would need one

computer unit for using the proposed system. The

implementation of the payroll system would not be possible

without the employee who would use the system for the

benefit of the company. Other technical requirements are

Hard Disk (250-270 GB), Space (220), RAM (2 GB), Processor

(Dual Core), Others (Driver CD), Display (1024x768 or

higher).

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Usability Level. The usability level is the

measurement of the usefulness, ease of use, ease of

learning and satisfaction of the proposed system that helps

the company in processing the payroll faster and minimal

amount of time is consumed in processing all of the

gathered information of the employee that works for the

company together with the computation of the payroll system

and management of the employee.

Job Sheet. A job sheet is a page of instruction to aid

a worker in performing a task which is also called

instruction card.

Allowance. An allowance is an amount of money given

or allotted usually at regular intervals for a specific

purpose. For example, a company employee may be given an

allowance or per diem to provide for meals and travel when

working away from home and may then be required to provide

receipts as proof.

Remittance Report. A remittance report is a regular

update provided to investors from the Master Servicer in

certain types of loan and bond securitization deals. The

report details the performance of the collateral (generally

loans and securities) which back the securities issued

through the securitization trust.

Undertime. Undertime is the number of hours that the

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employee did not work during working hours.

Chapter 2

METHODOLOGY

This chapter presents the software development

methodology to be used in this study, the scope and

delimitation of the study, the data gathering techniques,

the sources of data and the software development tools.

Software Development Methodology

The researchers used the Accelerated Systems

Application and Products in Data Processing (ASAP)

methodology to serve as a guide in the design and

development of the proposed ABAP-Based Payroll System for

Calajo Resto. The researchers chose the accelerated SAP

methodology because the ASAP is an approach that is

followed while implementing regular SAP projects. The ASAP

is SAP’s standard implementation methodology. It contains

the Roadmap, a step-by-step guide that incorporates

experience from many years of implementing R/3.

Accelerated SAP contains a multitude of tools,

accelerators and useful information to assist all team

members in implementing R/3. Quality checks are

incorporated at the end of each phase to easily monitor

deliverables and critical success factors. ASAP is

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delivered as a PC-based package, so that - if required - an

implementation project can begin prior to having an R/3

system installed.

Figure 2

ASAP Methodology Roadmap

Project Preparation. This is the first step where

there will be initiation with a retrieval of information

and resources. It is an important time to assemble the

necessary components for the implementation. Some important

milestones are needed to be accomplished in this phase like

setup of project governance, project plan and project

schedule are prepared at this stage.

In this phase, the researchers identified the project

objectives of the study which is to identify the features

of the proposed system, determine the cost and technical

requirements and identify the usability level of the

proposed system which are the usefulness, ease of use, ease

of learning and satisfaction of the proposed system. The

researchers also obtained an efficient decision-making

process, created an environment suitable for change and re-

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engineering and built a qualified and capable project team.

Business Blueprint. This is the second step where the

SAP has defined a business blueprint phase to help extract

pertinent information about the company that is necessary

for implementation. These blueprints are in the form of

questionnaires that are designed to probe for information

that uncovers how the company does business.

In this phase, the researchers blueprinted each

business document with its essential outlines in the future

business processes and business requirements by using the

data gathering techniques like interview, document analysis

and observation. The researchers also made an As-is

business process model and To-be business process model

which are the Entity Relationship Diagram(ERD) and Business

Process Model Notation(BPMN) 2.0. There were questions that

were asked to the company that requires them to answer the

information needed for creating a system.

Realization. This is the third step where the initial

programming completed during the base line programming

which is based on the information that the researchers

provided in the blueprint document. The remaining

percentage of the programming that was not tackled during

the baseline programming is completed during the finetuning

programming. Fine tuning usually deals with the exceptions

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that are not covered in baseline programming. This final

bit of tweaking represents the work necessary to fit the

special needs.

In this phase, the researchers began to program an

ABAP-Based payroll system for Calajo Resto which is broken

into two parts. The first part is where the team helped in

programming the base-line which is called the baseline

programming. The second part is where the researchers fine-

tuned the system to meet all of the business and process

requirements as part of the fine-tuned programming.

Final Preparation. This is the fourth step where it

concentrates on the fine tuning of the configuration before

Go-live and more importantly, the migration of data from the

old system or systems to SAP.

This phase was not covered by the researchers because

it involves workload testing including the peak volume,

daily load, and other forms of stress testing which needed

too much time and that might not be finished on time.

Go Live and Support. This is the last phase where the

Go-live milestone is itself is easy to achieve; a smooth

and uneventful Go-live is another matter altogether.

This phase was not covered by the researchers since it

needed the results or information from phase 4 which was

also not included in the study.

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Scope and Delimitation of the Study

This study focused on the design and development of

the proposed ABAP-Based Payroll System for Calajo Resto.

The objectives of this study is to design and develop the

proposed ABAP-Based Payroll System for Calajo Resto. The

methodology that was used is the Accelerated SAP

methodology. The phases that were covered in the

Accelerated SAP methodology are the project preparation,

business blueprint and realization. The scope includes all

the three branches of the Calajo Resto and includes the

payroll system which are the same for each.

The proposed ABAP-Based Payroll System for Calajo

Resto is expected to generate pay slip of employees, report

list of employees, payroll summary, calculation of

deductions which were the taxes and gross income,

processing of payroll, and employee maintenance.

The features of the proposed ABAP-Based Payroll system

for Calajo Resto are the conversion of the unused leaves of

the employees into cash, computation of the overtime pay,

computations of the deductions which includes SSS, Phil

Health, PAG-IBIG/HDMF, and withholding tax which are

obliged by the government. Salary loans are also included

in the deductions which is optional. The benefits that were

included in the features were the 13th month pay bonus,

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leaves and allowances.

The phases that weren’t covered are the final

preparation and go live and support. Some features that

weren’t included in the proposed system were the report of

appraisals and evaluation reports of the employee.

Data Gathering Techniques

The researchers used the following techniques to

gather the needed data for the design and development of

the proposed system. And its documentation:

Interview. This allowed the researchers to conduct

series of interviews and gather all the needed information

and data about the people who were involved in the chosen

company in order to understand the existing payroll system.

Document Analysis. This allowed the researchers to

conduct a systematic examination of all documents that were

currently being used by the chosen company in its existing

payroll system.

Observation. This allowed the researchers to observe

activities related to the existing payroll system in the

workplace. The result of observation served as a validation

to information gathered during interviews.

Sources of Data

The following are the sources of data in this study:

Owner. The owner of the company was one of the sources

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of data in the study. The data that were gathered from the

owner are the processes of the existing payroll system and

how it works, forms that are used is the existing system

like the personal data form, overtime or absence approval

form, expense reimbursement forms and time sheets.

Documents. The documents that were gathered and

analyzed are the time sheets, job sheets, time recorders,

payroll registers, payslips, employee personal records,

wage and tax statements, and salary list.

Supervisor. The data that were gathered from the

supervisor are the actual step by step processes and ways

of the company’s manual payroll system, the things or

materials that they use in order to process the payroll and

the computations and other variables that they compute and

the process on how to give the payment of the employees

from the owner.

Software Development Tools

The following tools were used by the researchers to

design and develop the proposed ABAP-Based Payroll System

for Calajo Resto.

ABAP Workbench. This tool was used in order to

develop, test and run ABAP programs. This tool was used in

order to develop screens with a large set of available UI

controls. These screens are then completed with coding

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called PBO (process before output) and PAI (process after

input) to process business logic like steps before or after

the screen is used by the user.

Microsoft Project. This was used to create a Gantt

chart in which is a chart in which a series of horizontal

lines shows the amount of work done or production completed

in certain periods of time in relation to the amount

planned for those period.

Microsoft Visio. This was used to create system

overview diagrams which are needed in the proposed system.

SAP GUI for Windows / SAP Logon. It is the Windows

program that the researchers used to log on to SAP Systems

on windows PCs. It mediates between the SAP System and the

SAP GUI user interface.

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Chapter 3

DISCUSSION AND FINDINGS

This chapter covers the discussion of the answers for

the specific objectives of the study. The researchers have

identified the problems and difficulties for the proposed

system. It helped the researchers in stating the solutions

for the proposed system.

Features of the Proposed ABAP-Based Payroll System

This covers the features of the proposed ABAP-Based

Payroll System for Calajo Resto which included the current

existing Payroll System and problems of the existing

Payroll System.

Current Payroll System of Calajo Resto. The current

existing Payroll System of Calajo Resto are the following:

1. Recording of Employees’ Daily Time Record. The

three branches of Calajo Resto use daily time record (DTR)

to record attendance. Every month the employees have a new

DTR sheet that they fill up. The employee writes in the

employee’s DTR the name, current month, current year,

starting date of filling up the sheet, the hours of time in

and time out of work in the regular time column which is

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the same in the overtime column, and their signature every

date. The employee’s DTR sheet have a front and back part.

In the front part of the sheet, the dates are only

numbered one to fifteen for the first half pay while the

back part of the sheet have the dates numbered sixteen to

thirty-one. After the first half of the date is filled up,

the time keeper and the employee writes the signature and

give it to the supervisor to compute the total number of

hours worked and the salary.

Figure 3

As-is Process Model of the Current Recording Employees’

Daily Time Record

2. Compute Employees’ Salary. If the pay period is

already near, the supervisor computes on the cut off period

which is on the 10th and 25th day because the pay day of the

company is on 11th and 26th day. If the payday falls on a

Sunday, the salary is released a day after. During the day

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of the cut off period, the supervisor collects all the DTR

and compute the total hours worked and inputs it in the

excel. If the employee worked on an ordinary day and worked

for eight hours, the supervisor computes for the daily

salary rate. If the employee exceeded eight working hours

during an ordinary day, the supervisor computes the

overtime pay. The regular pay is the daily rate of the

employees. To compute the overtime pay, during an ordinary

day, divide the daily rate by eight hours and multiply by

1.25.

If the employee is working on a holiday within eight

hours, then the daily salary is twice the normal. If the

employee exceeds eight hours of working, then the overtime

pay is multiplied by 2.6.

If the employee is working on a special holiday within

eight hours, then the regular pay is equal to daily rate

multiplied by 1.3. If the employee exceeds eight hours of

working, then the overtime pay is multiplied by 1.69.

If the employee is working on a double holiday within

eight hours, then the regular pay is equal to daily rate

multiplied by three. If the employee exceeds eight hours of

working, then the overtime pay is multiplied by 3.9.

3. Recording Employees’ Late, Absences and Undertime.

If the employee is late, the number of hours or minutes

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late is deducted to the regular pay. If the employee has

overtime hours, the late hours is deducted to it. For

absences, if the employee is absent with approved leave,

the employee is paid, but if the employee is absent without

approved leave there is no salary.

Figure 4

As-is Process Model of the Current Compute Employees’

Salary

For employees who did not complete eight hours of work

shall be considered undertime. The number of hours or

minutes unworked have corresponding deduction to the

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regular pay.

4. Computation of Employee Benefits. There are two

types of employees in the company who are the contractual

and full time employees and they get different benefits.

The benefits that are mandated by the DOLE are SSS,

PhilHealth, and PAG-IBIG.

Figure 5

As-is Process Model of the Current Recording Employees’

Late, Absences and Undertime System

The other benefits that the employees get are the sick

leave, vacation leave, 13th month pay, and holidays.

Benefits such as leaves, 13th month pay, holidays, and

allowances are added to employee payroll as earnings.

Employees can only have five leaves each type in one year.

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All unused sick and vacation leaves is converted to cash at

the end of the year.

The 13th month pay of the employee is paid on or before

December 25 which is December 1-24. To compute the 13th

month pay, the regular pay for each month is multiplied by

the number of months that the employee has worked.

The computation of holidays is different because there

are regular and special non-working holidays. The

percentage of the regular holiday is higher than the

special non-working holiday. All holidays declared on

Sundays don’t have corresponding pay because they don’t

work on rest days. Other benefits like allowances which are

rice, medical, transportation, meal is computed as earnings

of the employees.

In order to compute for the SSS, PhilHealth, and Pag-

Ibig contributions, the employer looks for the range of the

employees’ salary in each of the contribution table.

5. Computation of Employee Deduction. All deductions

are deducted to gross pay. The employee deductions include:

contribution such as SSS, Pag-IBIG, and PhilHealth;

withholding tax like BIR; loans and cash advances and;

absences, tardiness and undertime.

To compute employee contribution, first, the

supervisor looks at the SSS, PhilHealth, and Pag-IBIG table

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to find the range of compensation of the salary of

employees to be able to identify the employee share and

employer share. The employee share is deducted to employee

salary. The employer share is deducted to employer.

Table 1

SSS Contribution Table 2016

The use of the SSS Contribution Table 2016 is to check

and compute the total contribution of the employee share

and employer share. The employer first needs to check the

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range of compensation and the monthly salary credit of the

employee. After that the employer now checks the employer

and employee share in the SSS and finally checks the share

in the total contribution.

Table 2

PhilHealth Contribution Table 2016

The use of the PhilHealth Premium Contribution Table

2016 is to check and compute the employer share and the

employee share in PhilHealth. The employer first checks the

salary range of the employee and also the salary base.

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Then, the employer will now check the total of monthly

premium and see the employer and employee share.

Table 3

Pag-IBIG Contribution Table 2016

The use of the Pag-IBIG Contribution Table is to check

and compute the employer and employee share and the total

contribution in monthly compensation.

Table 4

BIR Semi-Monthly Withholding Tax Table 2016

The table above shows how income tax on an employee’s

compensation is being withheld. This is used to compute

income taxes of every employee when employer files the

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Monthly Remittance of Taxes Withheld on Compensation to BIR

(Bureau of Internal Revenue).

The employee can only loan to SSS, if the employee is

in need of salary, calamity emergency or other loan. In

order to loan, the employee goes to the office of SSS and

fill up the loan form. After that the employee lets the

employer sign the loan form and bring it back to the office

of SSS or. Then the office gives a check to the employee.

The check that the employee received is named to him or her

but it is addressed to the employer. The loan of the

employer is deducted during the first half of the pay day.

The employee can only avail cash advances on the 2nd

and 17th day of the semi-monthly pay period of every month.

The employee can only have one cash advance in one month.

If the employee acquired three absences in one pay period,

then the employee can not avail cash advances and it is a

company rule. The employee can only avail a maximum of Php

3,000.

Figure 6

As-is Process Model of the Cash Advance

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If the employee has some leaves left, he or she can

avail absences. If the employee is absent with leave, he or

she is paid during the day that the employee was absent.

But if the employee did not file a leave, then the employee

is not paid on the day that the employee was absent.

If the employee is undertime, then the regular pay is

deducted by the missing minutes or hours of work. If the

employee is late and have overtime, then the minutes or

hours of being late is deducted to the overtime in order to

compensate for the time being late.

Figure 7

As-Is Process Model of the SSS Loan Application

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6. Issuance of Employee Document Reports. The document

reports that are being issued in the company are the

individual pay slips, employee DTR, and others.

Problems Encountered in the Existing Payroll System of

Calajo Resto. The main problem encountered in the existing

Payroll System of Calajo Resto is the inaccurate and

inefficient computation of payroll. These are caused by the

following:

1. On Methods. The problems that are encountered in

the company in terms of process are the manual encoding of

the attendance to Microsoft Excel which may result to

errors in the inputs, Microsoft Excel is hard to access

which may result to confusion about the application, and

duplication of file of employee which the supervisor may

pass or compute a different file or an outdated file.

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2. On Manpower. Some other employees in the company

sometimes neglects the files and attendance record in DTR

which may cause problems and errors during the computation

of the salary of the employees. Some employees input wrong

data in their DTR because they are late or wanted an

overtime pay. Another problem that is encountered on

manpower is about the lack of employees who are managing

the payroll system. This is a problem because there are too

many employees that one supervisor is handling in payroll.

And this may lead to errors in the computation if the

supervisor might rush in finishing the payroll on time.

3. On Machine. The company lacks computer units which

causes lack of speed and efficiency in finishing the

payroll right on time. Another problem about the materials

is about the lack of technology advantages.

Figure 8

Ishikawa Diagram

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The diagram above is the Ishikawa Diagram which shows

the causes of the main problem that is encountered in the

current payroll system of the company in terms of process,

people, materials, and management which is the inaccurate

computation of salary and attendance for the employee.

Features of the proposed ABAP-Based Payroll System for

Calajo Resto. The proposed ABAP-Based Payroll System for

Calajo Resto have features that are very essential to the

company in dealing their problems with their existing

manual payroll system.

The features of the proposed ABAP-Based Payroll System

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for Calajo Resto are the following:

1. Data Storage. The proposed system can store data

and information, automatically calculate the salaries of

the employees with their bonuses, over time payment and

deductions. The system can manage documents such as time

sheets, job sheets, time records, payroll registers, pay

slips, employee personal records, wage and tax statements,

and salary list.

2. System Security. The proposed system is divided

into two users. The two users are the administrator and the

employees. The two users have different screens and the

employee is limited to one. The administrator screen is

protected by user authentication in order to avoid it from

being accessed by the employees.

Figure 9

To-be Process Model of the Manage Employee Daily Time

Record

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Figure 10

To-be Process Model of the Maintain Deduction

Figure 11

To-be Process Model of the Generate Reports

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Figure 12

To-be Process Model of the Maintain Allowance

Figure 13

To-be Process Model of the Maintain User Account

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Figure 14

To-be Process Model of the Maintain Employee

Figure 15

To-be Process Model of the Log-in

Figure 16

To-be Process Model of the Process Employee Payroll

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Figure 17

To-be Process Model of the SSS Loan Application

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3. Logging in and out. It is needed in order to check

if the employees are working prior to the designated

working load which determines their respective salaries.

The system has two accounts for the admin and employees.

The admin can access the other features on the system while

the employees can’t access other features which is disabled

from them. The system records the time of the logging in

and out of the employees. The previous time in record is

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updated and stored into the system.

Figure 18

Login Screen

4. Employee Timesheet. In the employee timesheet

feature the employee can time in and time out in the

system. The records of the I.D., Date, Time In, Time out,

Regular Hours, Overtime Hours, Late Hours, Undertime,

Regular Pay, Overtime Pay and Deductions are all displayed

in the employee timesheet. The employee can apply a leave

and view all the used and unused leaves and the what type

of leaves that are used. The individual payslip report can

also be viewed by the employee on each period that the

employee worked. The individual payslip contains the

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earnings, deductions and salary. There is also an

additional feature where the timesheet record can be

changed but only the admin can access it.

Figure 19

Employee Timesheet Screen

Figure 20

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Employee Timesheet Account Validation Screen

Figure 21

Employee Leave Application Screen

Figure 22

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Individual Payslip Screen

Figure 23

Individual Payslip Reports Screen

5. Main Menu. This feature contains all the

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transactions, file maintenance, and reports. The

transactions contain loan, leave, and cash advance. The

file maintenance contains employee maintenance, deductions,

benefits, and user accounts. The reports contain individual

payslip, payroll summary, remittances, and attendance. This

is where the user logs off in their account but only the

supervisor and manager can use the admin account.

6. Loan. In the loan feature, the user can add, delete

and display existing loan records. It is also used to apply

a loan, maintain loan records and check the details of loan

records.

Figure 24

Main Menu Screen

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Figure 25

Loan Screen

7. Leave Approval. The leave approval feature is used

to approve, reject, display, and delete an application

record of an employee. In the leave application, the user

needs to input the employee I.D., leave type, starting

date, ending date, and the reason for having a leave. In

the leave reports, the leave type, balance(days), used

(days w/ pay), awaiting approval (), and the year.

8. Cash Advance. The cash advance feature is used to

add, delete, and display cash advance records. It is also

used to apply a cash advance, maintain cash advance

records, and check details of cash advance records.

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Figure 26

Leave Approval Screen

In the cash advance application, the user needs to

input the employee I.D., date granted, and the amount of

cash that the employee wants to advance. In the cash

advance maintenance, the user inputs the employee I.D. and

the period date of the application. In the cash details,

the user can see the record details of the applicants which

are the employee I.D., Date Paid, Payment, and Date

Granted.

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Figure 27

To-be Process Model of the Cash Advance

9.Employee Maintenance. The employee maintenance

feature is used to add, update, delete, display,

activate/deactivate records and also check all of the

details of active and inactive employees

Figure 28

Cash Advance Screen

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In the active employees feature, the user will input

the employee I.D. in order to display the all of the

employees who are active and it is also the same in the

inactive employees feature. The details in the record are

the I.D., First Name, Last, Middle Name, and Birthdate.

10. Deductions Maintenance. The deductions maintenance

feature is used to add, update, delete and display

contributions record and withholding tax record. The

employee contribution feature displays the SSS, PhilHealth,

and Pag-Ibig Maintenance. It shows the number, type, start

of compensation, end of compensation, employer share, and

employee share.

Figure 29

Employee Maintenance – Active Employees Screen

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Figure 30

Employee Maintenance – Inactive Employees Screen

The withholding tax feature displays the BIR Tax

Maintenance. It shows the number, exemption, start of

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salary, end of salary, number of dependents, and

percentage.

11. Benefits. The benefits feature is used to add,

update, delete, and display the records of the benefits

which are the leave, allowance, employee allowance, and

holiday. In the leave feature, the user creates leave and

inputs the leave type, description, limit (in days), and if

the leave is convertible to cash (yes or no). The user can

also check all the displayed existing records in the

maintain leaves.

Figure 31

Deductions Maintenance – Employee Contribution Screen

Figure 32

Deductions Maintenance – Withholding Tax Screen

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Figure 33

Benefits – Leave Screen

In the allowance feature, the user can create

allowance and input the allowance type, description, and

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amount in cash. The user can also maintain allowances and

check all the displayed existing records.

In the employee allowance feature, the user can assign

employee allowances and input the employee I.D., employee

type, allowance, and the effective period. The user can

also maintain employee allowances and check all the

displayed existing records.

In the holiday feature, the user can create holidays

and input the date, type, name, regular pay (in percent),

and overtime pay (in percent). The user can also maintain

holidays and check all the displayed existing records.

Figure 34

Benefits – Allowance Screen

Figure 35

Benefits – Employee Allowance Screen

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12. User Account. The user accounts feature is used to

add, update, delete, and display records of accounts of

users in the system. The user can create a user account and

input the employee I.D., username, password, status, and

account type. The user can also maintain user accounts and

check all the displayed existing records.

13. Payroll Summary. The payroll summary feature is

used to display payroll summary reports. In the payroll

selection feature, the user inputs the employee type and

the period in order to display the existing records within

the selected period.

Figure 36

Benefits – Holiday Screen

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Figure 37

User Accounts Screen

Figure 38

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Payroll Summary Screen

Figure 39

Payroll Summary Reports Screen

14. Remittances. The remittances feature is used to

display, the remittances reports of SSS, PhilHealth, Pag-

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Ibig, and tax from a certain period.

Figure 40

Remittances Screen

Figure 41

Remittances Report – SSS Contribution Screen

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Figure 42

Remittances Report – PhilHealth Contribution Screen

Figure 43

Remittances Report – Pag-Ibig Contribution Screen

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Figure 44

Remittances Report – Taxes Withheld on Compensation

Cost and Technical Requirements

This section presents and discusses the cost and

technical requirements to implement the proposed ABAP-Based

Payroll System for Calajo Resto.

Technical Requirements. In order to make the

implementation of the proposed system possible, the

hardware and software requirements and the network plan

were identified.

1) Software Requirements. In order for the proposed

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system to run, the company needs to meet the following

software requirements as presented in Table 5.

Table 5

Software Requirements

SOFTWARE REQUIREMENTS SPECIFICATIONS

OPERATING SYSTEM Windows 7

DATABASE PLATFORMS Microsoft SQL Server 2014

APPLICATION SOFTWARE SAP ECC 6.0

The software requirements identified must be

installed the in the computers of the company. For the

Operating System, it can be Windows 7, Windows 8 or Windows

10. The researchers recommend Windows 7 to be used as the

operating system. On the other hand, the SQL server can be

Microsoft SQL Server 2008, Microsoft SQL Server 2012, but

the recommended is Microsoft SQL Server 2014. SAP ECC 6.0

is used as a base program for SAP ABAP access.

2) Hardware Requirements. In order for the software

requirements to run, hardware requirements must also be

identified. Table 6 presents the minimum and recommended

hardware requirements needed for a successful

implementation of the proposed system.

Table 6

Hardware Requirements

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Hardware

Requirements

Minimum

Specification

Recommended

Specification

Hard Disk -250 GB free space -300 GB free space

Space -220 GB for

installation and 30

GB for software dump

-280 GB for

installation and 50

GB for software dump

RAM -2 GB RAM -4 GB RAM to reduce

installation time

Processor -Intel Dual Core or

core 2 duo

processors

- Intel i5 and

above/AMD Quadcore

and above

Display -VGA Monitor (Low

Resolution)

-LED

(High Resolution)

monitor (1024x768 or

higher, 256 colors)

Peripherals Mouse and Printer High responsive Mouse

and Laser Printer

The system requires 250-300 free space for the hard

disk in order for the system to have enough space for the

additional data that is saved in the system and in also in

order for the memory to last longer in occupying some data

for years. The system is successfully installed if it has

220 GB – 280 GB for the installation and 30 GB-50 GB for

the software dump. The RAM that is needed is 2 GB – 4 GB in

order to reduce installation time. The processor that is

required is i3 Dual Core – i5 Quad core in order for the

system to run smooth and fast. The requirements for display

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a minimum of VGA monitor which is low in resolution and LED

monitor which is high in resolution which displays

(1024x768 or higher, 256 colors) It is the required display

because the user can open the monitor whole day and saves

electricity plus it doesn’t hurt the users’ eyes.

Cost Requirements. The cost requirements for the

successful implementation of the proposed ABAP-Based

Payroll System for Calajo Resto consists of a Budget Plan,

Training Plan and Network Plan.

1) Budget Plan. This section presents the budget that

will be allocated for the implementation of the proposed

system. According to stechies.com, the installation cost

for SAP ECC 6.0 is 938,740. The license comes with 2 users

and 1 developer with yearly maintenance and free

installation. For the MS SQL Server 2014 the price was

based from softwaremedia.com. On the other hand, the costs

for the hardware requirements were based from

asianic.com.ph. According to payscale.com, the minimum

salary for an ABAP programmer in the Philippines is around

30,000 per month. The development of the proposed system

would take 2 to 3 months. Table 7 presents the exact

amounts for the budget allocation of both hardware and

software requirements and the development cost.

2) Training Plan. A training plan should be

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implemented to ensure that the supervisor and manager have

the necessary knowledge on how to use and manipulate the

proposed Payroll System. Part of the SAP ECC 6.0 package is

a free end-user training. Therefore, the implementation of

training will not be included in the costing.

Table 7

Budget Plan

COMPONENT QUANTITY AMOUNT

SOFTWARE

SAP ECC 6.0 Php 938,740.00

MS SQL SERVER 2014 Php 149,085.00

HARDWARE

DESKTOP 3 Php 56,970.00

D-LINK 24 PORT SWITCH

1 Php 4,180.00

SS D-LINK ROUTER 1 Php 6,790.00

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CABLES AND CONNECTORS

Php 90,000.00

TOTAL Php 1,245,765.00

3) Network Infrastructure. The company needed to

consist three computer units in order to make the proposed

system work. The first computer unit that is needed is the

server which is the SAP application and database where the

main system

and program is

stored that

makes the

payroll

system work. The second computer unit that is needed is for

the administrator or admin and the admin is the one

handling all of the accounts of all the employee including

the transaction and other master data that is needed from

the employees. The last computer unit that is needed is for

the employees and they are the ones who log in and out in

order to record their daily time schedule needed to compute

their payroll.

Figure 45

Network Infrastructure

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System Design

This section presents the database tables of the

system as well as the relationship between these tables

which is shown in Figure 45 and Figure 46. The Star Schema

architecture is the simplest form of dimensional model,

which data is organized into facts and dimensions. The star

schema is an important special case of the snowflake

schema, and is more effective for handling simpler queries.

Figure 46

Part I - Star Schema

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Figure 47

Part II - Star Schema

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The tables that are presented in the research are the

database tables which the researchers used to make the

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system fully functional.

Table 8

Accounts Table

Table Name: Y043_ACCNT

Function: This table is used for the account of users.

Table 9

Allowance Table

Table Name: Y043_ALLWNC

Function: This table is used for employees’ allowance.

Table 10

BIR Table

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Table Name: Y043_BIR

Function: This table is used for BIR.

Table 11

Cash Advance Table

Table Name: Y043_CASHADVNCE

Function: This table is used for employees’ cash advance

Table 12

Cash Paid Table

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Table Name: Y043_CASHPAID

Function: This table is used for employees’ paid cash.

Table 11

Contribution Table

Table Name: Y043_CONTRBTN

Function: This table is used for employees’ contribution.

Table 14

Daily Time Record Table

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Table Name: Y043_DTR

Function: This table is used for employees’ daily time

record.

Table 15

Employee Allowance Assigned Table

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Table Name: Y043_EALLWNC

Function: This table is used for assigning employee

allowance.

Table 16

Employee Leave Table

Table Name: Y043_ELEAVE

Function: This table is used for employees’ leave.

Table 17

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Employee Loan Table

Table Name: Y043_ELOAN

Function: This table is used for employees’ loan.

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Table 18

Employee Table

Table Name: Y043_EMPLOYEE

Function: This table is used for employees’ information.

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Table 19

Employee Tardiness Earned Table

Table Name: Y043_ETARDINESS

Function: This table is used for employees’ tardiness.

Table 20

Holiday Master Data Table

Table Name: Y043_HOLIDAY

Function: This table is used for holiday master data.

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Table 21

Inactive Employees Master Data Table

Table Name: Y043_INACTIVE

Function: This table is used for inactive employees’ master

data.

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Table 22

Leave Master Data Table

Table Name: Y043_LEAVE

Function: This table is used for the master data of leave.

Table 23

Employee Paid Loan Table

Table Name: Y043_LOANPAID

Function: This table is used for employees’ paid loan.

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Table 24

Employee Withholding Tax Table

Table Name: Y043_WTAX

Function: This table is used for employees’ withholding

tax.

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Table 25

Payroll Register Table

Table Name: Y043_PAYROLL

Function: This table is used for payroll register.

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Table 26

Employee Remittances Table

Table Name: Y043_REMTTNCE

Function: This table is used for employees’ remittances.

User Acceptance Level

The researchers gave questionnaires answered by the

user to be able to determine the user acceptance level of

the proposed system.

The researchers were able to let five employees and

one supervisor to use and evaluate the proposed ABAP-Based

Payroll System for Calajo Resto. The formula for computing

the mean average is:

X =

summation of w and x

W = degree of agreement of the user

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X = no. of users

Table 27

Weighted Mean Definitions

WEIGHTED MEAN DESCRIPTION

1.0 - 1.85 Strongly Disagree

1.86 - 2.71 Disagree

2.72 - 3.57 Slightly Disagree

3.58 - 4.43 Neutral

4.44 - 5.29 Slightly Agree

5.30 - 6.15 Agree

6.16 - 7.0 Strongly Agree

Table 28

Mean Average

Features Mean Average Weighted mean definition

Usefulness 6.2 Strongly Agree

Ease of Use 6.2 Strongly Agree

Ease of Learning 6.3 Strongly Agree

Satisfaction 6.2 Strongly Agree

General Average 6.23 Strongly Agree

The category is interpreted according to the Mean

average column of the table presented above.

1) Usefulness. The admin and employees strongly agree

with the system’s usefulness with a mean average of 6.2.

The system helps them in the processing of payroll: lesser

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time is consumed in processing the information of the

employee, faster computation of the payroll, and proper

management of the employee information and records.

2) Ease of Use. The admin and employees strongly agree

that the system is easy to navigate and simple to use,

user-friendly, and flexible to the admin. This is proven

by the user’s rating of a mean average of 6.2.

3) Ease of Learning. The admin and employees strongly

agree that the system is easy to learn. This is proven by

the user’s rating of a mean average of 6.3.

4) Satisfaction. The admin and employees strongly

agree that the system is satisfying. This is proven by the

user’s rating of a mean average of 6.2.

Combining all the four categories, the system got an

average of 6.23. This proves that the expected users

strongly agree that the proposed Payroll System can help

the company and its employees to be more efficient and more

productive.

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Chapter 4

Conclusion and Recommendation

This chapter discusses the conclusion drawn from the

findings discussed. Followed by a list of recommendation

this is based on this study.

Conclusion

The following are the conclusion drawn from the

findings discussed in chapter 3:

1. The features of the proposed system are Data

Storage, System Security, Logging in and Out, Employee

Timesheet, Leave Approval, Cash Advance, Main Menu, Loan,

Employee Maintenance, Deductions Maintenance, Benefits,

User Accounts, Payroll Summary, and Remittances.

2. The cost requirements are Php 938,749.00 for the

SAP ECC 6.0, Php 149, 085.00 for the MS SQL Server 2014,

Php 56,970.00 for the 3 Desktop, Php 4,180.00 for the D-

link 24 port switch, Php 6,790.00 for the SS D-link Router,

and Php 90,000.00 for the cables and connectors which

totals Php 1,245,765.00. The software requirements are

Windows 7 for the operating system, Microsoft SQL Server

2014 for the Database Platforms, and SAP ECC 6.0 for the

application software. The hardware requirements are 300 GB

free space of Hard Disk, 280 GB for the installation and 50

GB for software dump, 4GB RAM to reduce installation time,

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Intel i5 and above/AMD Quadcore and above, LED (High

Resolution) monitor (1024x768 or higher, 256 colors) and

high responsive mouse and laser printer.

3. The user acceptance level of the proposed payroll

system is 6.2 for the usefulness, 6.2 for the ease of use,

6.3 for the ease of learning, 6.2 for the satisfaction, and

6.23 for the general average. This proves that the expected

users strongly agree that the proposed Payroll System can

help the company and its employees to be more efficient and

more productive.

Recommendations

The following are the recommendation that maybe

considered to enhance the proposed system:

1.The system can be upgraded with other functions and

features that are possible to be added such as changing of

passwords and uploading of documents such as resumes.

2. System maintenance is required specially when there

are errors and malfunctions for the system. For maintenance

and for security purposes, it is recommended that the

Manager may hire a knowledgeable administrator.

3. The user-friendly interface is recommended for

users so that the users can easily learn from the system,

thus improving the user’s productivity and efficiency.

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APPENDIX A

COMMUNICATION LETTER

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APPENDIX B

INTERVIEW TRANSCRIPT

Interview Setting: Interview conducted in the office of

Julie Binwag the Supervisor of Calajo Resto in Session

Road. The interview was conducted at 4:00 PM on Wednesday

afternoon on July 20, 2016.

Interviewer: How many employees are there in each branch of

Calajo or the average number of employees?

Interviewee: In session road, there are at least 20

employees, in Km4 there are at least 25 since there is a

bakery and in Km6 there are also at least 20.

Interviewer: Who are the employees that are in Calajo Resto

or the positions?

Interviewee: The positions in Calajo Resto are the managers

or the owners, supervisors, kitchen crews, dishwashers,

dining crews and front liners.

Interviewer: Who are the people involved in the payroll

system of the company?

Interviewee: Only the supervisor which is me.

Interviewer: How many computer units are there in each

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branch of Calajo or in Session?

Interviewee: In Session branch, there is one laptop, in

Calajo Km6 there is none because they are using manual

while in Km4 there is also only one computer unit.

Interviewer: What are the procedures of the payroll system

in Calajo or how is it done step by step?

Interviewee: As of now we are manual, and we use manual

daily time record. In the daily time record, they have

their names written and as they come in to work they will

log in in the logbook. The time in which will be

transferred to the official DTR after work, they will now

sign in and their DTR for the day. If the pay period is

already coming, we will compute on 14 and 29 because our

pay day is 15 and 30. If the payday is Sunday it will be

moved on Monday 16 or 31. Then if it is already cut off, I

will have to collect all the DTR and I will manually

compute the hours or dates in which they work and I will

encode in the excel format, which serves as the summary

payroll sheet. I also have a separate excel format to be

printed in the envelope size which will be the copy of each

employee with their take home pay in it.

Interviewer: Is there over time?

Interviewee: Yes, there is overtime and they are being

paid. For example, 285 pesos a day is 8 hours. And 285

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divided by 8 hours and the supervisor adds 25 percent per

hour of overtime. The 25 percent is the regular overtime.

If it is regular holiday, 285 multiplied by 2 or 200

percent is given to each employee, but if they absent

during the holiday we only give 100 percent provided that

they work the day before the holiday. If it is special

holiday, 30 percent is added on their daily wage. These are

mandated by DOLE.

Interviewer: What software or materials do you use to

calculate the employee’s payroll?

Interviewee: Calculator and then the computer excel system.

Interviewer: What are the documents that are produced after

the processes of the payroll system?

Interviewee: The excel summary payroll and the individual

pay slip and then the individual envelope.

Interviewer: What are the benefits that the employees get?

Interviewee: As per DOLE order, it is the regular over

time, special holiday overtime, and legal holiday overtime.

Aside from that, we also deduct and remit their SSS, Pab-

ibig and PhilHealth contributions. the SSS. Of course, if

you are applied in a company you are required to deduct 30

percent from the employer and 70 percent from the employee

and these are the SSS, PAG-IBIG and the PhilHealth.

Interviewer: Do they have allowances?

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Interviewee: Not all employees have allowances. There are

only few employees and for example theses skilled workers

like the drivers and chef, they have extra allowance that

is given by the company which is not mandated by the DOLE.

Interviewer: What do you call these allowances?

Interviewee: We call it extra allowances of the company, it

is not mandated by the DOLE, but is an agreement of the

employee and the employer. There are also extra benefits

that are given by the company for example the employee is

sick and we give financial assistance which is from the

company or the help from the other employees like donations

for the hospital bills.

Interviewer: What are the deductions that are done during

the processing of the payroll?

Interviewee: The tax of course because it is obligatory for

the government. But it also depends if you are single and

dependent you have higher tax, if you are married but no

children you are the same with single, but if you are

married with three children, of course it depends now in

the monthly salary.

Interviewer: Is your pay period semi-monthly?

Interviewee: Yes, it is semi-monthly. Two times a month

like 15 – 30 but in Calajo we give the payroll on 11th and

25th of each month.

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Interviewer: When are, the deductions computed?

Interviewee: In our deductions for example the SSS,

PhilHealth and PAG-IBIG contributions it is on the 25th of

every month. In our first half, the loans. For example, the

employees loaned some money from SSS and PAG-IBIG, we will

deduct it in the first half or on the 11th so they will not

have any problems in their personal contributions.

Interviewer: What are the problems that are always

encountered in the existing payroll system?

Interviewee: Sometimes, the overtime of the employees is

being forgotten. If they did not fill up the DTR correctly,

it will not be computed. If they complain, the management

check it and will be addressed right away.

Interviewer: What are the types of employees in the Calajo?

Interviewee: There are regular employees, newly employed

and casual employees. For the casual employees, they are

given 6 months for their evaluation. After six months and

they are being evaluated and they passed, they will now

become regular.

Interviewer: Do you give deductions to those newly employed

employees?

Interviewer: Yes, because it is also mandated by the SSS.

Upon employment during the first day and second day until

one week they will be evaluated. But for example, they

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worked for one day and they resigned right away there will

be no deductions but we will just give their daily salary.

But in terms of benefits we will not give them anymore. But

it is also case to case basis not everyone has the same

situation.

Interviewer: What is the time schedule of the employees in

their work?

Interviewee: In Calajo Session, only one shift. We only

have one shift so our business operation starts at eight in

the morning and end at eight in the evening. As for the

kitchen crew that has to come earlier because they have to

cook. For the dining, they need to start at 7:30 then if

they started at 7:30 then they can go home earlier.

Interviewer: If ever an employee will be late, how will you

handle it in the payroll?

Interviewee: We also conduct deductions in the payroll. For

example, they are late for five minutes then we will also

deduct five minutes from their over time.

Interviewer: What are the procedures of SSS, PhilHealth and

Pag-Ibig Loaning?

Interviewee: For the SSS, the employee will go to the

office of SSS and fill up a loan form, then let the

employer sign it which is the Calajo. After the employer

sign it, the employee will now file it in SSS office. The

P a g e | 116

office will now process it for 15-20 days and receive their

check and it is addressed to the employer. Even though the

check is named for the employee, the check is addressed to

the employer. Once the check voucher is now received by the

employer, that will be the time where the employer deducts

it from the employee’s salary. The process for SSS is the

same with Pag-IBIG. PhilHealth is not loanable because it

is only health insurance. You only use PhilHealth benefits

when you are sick or you are confined in the hospital.

Interviewer: What are the conditions of each loans?

Interviewee: For SSS and Pag-Ibig, you have to be employed,

your employer will deduct payments and the employer will be

the one to remit it in the bank or the community.

Interviewer: How do you deduct the loan?

Interviewee: For Calajo, we deduct it in the first half of

their pay period, because for Calajo they have 11 and 26

pay days so they will deduct it every 11 day first half.

Interviewer: What are your procedures for employee leave?

Interviewee: They will have to file a notice for example if

it is a planned absences or planned leave or attend a

graduation for their children. They have to file it at

least 2 or 3 days before that day. They have to make an

absent slip and then they will pass it in the office. The

employer will approve it and then they will be permitted to

P a g e | 117

have their leave that day.

Interviewer: What are your available types of leave?

Interviewee: Sick leave and vacation leave.

Interviewer: Do you have cash advances? Procedures and

conditions?

Interviewee: Yes, we have, we have a schedule for cash

advances. For Calajo they have it every 2nd of the month.

They have to fill up the slip and they will give it on that

day and then we will give it on a cash basis. They will

sign the pay slip if they receive the cash advance and

deduct it on their salary on the pay day.

Interviewer: How much is your daily regular hours of work?

Interviewee: 8 hours.

Interviewer: What is the limit of your overtime period?

Interviewee: As long as the work requires, we don’t have

limit. But some got it like 4 hours and it depends upon the

area of their work.

Interviewer: What will happen of the employee did not time

in?

Interviewee: Usually we give them chance and we ask them

and then if it is a valid reason we consider. But if they

did not sign the log book or did not log out we usually ask

them the next day.

Interviewer: Is the rate of every salary is changing for

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each position?

Interviewee: For the employees, they follow the dole

requirements which is 285.

Interviewer: What are your taxable and non-taxable

allowances?

Interviewee: The benefits Pab-ibig, PhilHealth and SSS are

the non-taxable. The rest are taxable for example the

overtime.

Interviewer: What are the types of positions you give to

your employees? How do they differ from each other?

Interviewee: Usually in Calajo the positions that we have

are the dining crew, kitchen crew, preparation crew and

washing crew but they don’t have difference in the basic

salary. They only have the differences in the incentive

that the employer gives them.

Interviewer: Do you have lunch break or any break?

Interviewee: Lunch break is minimum of 1 hour maximum of 2

hours. For the snack time break we have 10 minutes.

Interviewer: What is the specific time of the break.?

Interviewee: For the am snack, we have 9:30 to 11:00 and

for the pm snack starts at 3:00 to 4:30. And for the lunch

time some starts their lunch 11:30 to 5:00.

Interviewer: How many minutes or hours late before you

consider your employee absent?

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Interviewee: Usually, they are considered late only but

they are physically present. But for example, the regular

time is 8:00 so they need to be here by 7:45. If they are

not in by 7:45 they are already considered late.

Interviewer: What is your procedure for your overtime pay?

Interviewee: 285 / 8 hrs. * 25% = 44. 53 per hr.

Interviewer: Is it automatically that the employee will

acquire overtime if it exceeded 8 hrs.?

Interviewee: Yes, they have that daily time. They overtime

is by hour but it can also be by minute for example they

have overtime of 13 minutes we will compute it.

Interviewer: When is the starting month of your fiscal

year?

Interviewee: It starts on January.

Interviewer: When is the starting of the 13th month pay?

Interviewee: It is paid on or before December 25 but not

after December 25, it should be paid on December 1-24. It

is in the DOLE rules.

Interviewer: What is your rule in cash advance?

Interviewee: We have two dates in giving cash advances,

every second and every 17th day of the month. You can only

have one cash advance in one month. If you have three late

in one pay period, then you can not avail cash advances and

it is a company rule.

P a g e | 120

Interviewer: Until How much can an employee avail?

Interviewee: At least 3,000 PHP.

Interviewer: Where do you indicate Cash Advance in employee

pay slip? Deduction or Earnings? Or both?

Interviewee: On the left side of the pay slip. It is

deduction only.

Interviewer: How many sick and vacation leaves do you have?

Do all employees get the same amount of available leaves?

Interviewee: An employee can have 5 leaves each type in a

year. If the employee did not use it, it will be converted

to cash at the end of the year.

Interviewer: What are the reports besides pay slip and DTR

that are issued to employees?

Interviewee: SSS and Pag-IBIG Loan application form.

Interviewer: What are the reports that are not issued to

employees?

Interviewee: There are no reports that aren’t issued to

employees because we need to be clear about the payroll

that we release to each employee in order to clarify all of

their questions if possible about their salary.

Interviewer: Do you want to have an online payroll system

for all three branches of Calajo or an individual payroll

system for each branch? If yes, are you prepared for

networking cost like monthly internet connection?

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Interviewee: If possible, only one branch will have an

online payroll system for all the three branches. There is

already internet connection in Calajo session and in km4 La

Trinidad.

P a g e | 122

P a g e | 123

APPENDIX C

SURVEY QUESTIONNAIRE

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The researchers gathered information for their study

using the questionnaire presented.

Please rate your agreement with these statements.

∙ Try to respond to all the items.

∙ For items that are not applicable, use: NA

USEFULNESS 1 2 3 4 5 6 7 NA1.It helps me be more effective.

Strongly disagree

Strongly agree

2. It helps me be more productive.

Strongly disagree

Strongly agree

3. It is useful. Strongly disagree

Strongly agree

4. It gives me more control over the activities in my life.

Strongly disagree

Strongly agree

5. It makes the things I want to accomplish easier to get done.

Strongly disagree

Strongly agree

6. It saves me time when I use it.

Strongly disagree

Strongly agree

7. It meets my needs. Strongly disagree

Strongly agree

8. It does everything I would expect it to do.

Strongly disagree

Strongly agree

EASE OF USE 1 2 3 4 5 6 7 NA9. It is easy to use. Strongly

disagreeStrongly agree

10. It is simple to use. Strongly disagree

Strongly agree

11. It is user friendly. Strongly disagree

Strongly agree

12. It requires the fewest steps possible to accomplish what I want to do with it

Strongly disagree

Strongly agree

13. It is flexible Strongly disagree

Strongly agree

14. Using it is effortless Strongly disagree

Strongly agree

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15. I can use it without written instructions

Strongly disagree

Strongly agree

16. I don’t notice any inconsistencies as I use it

Strongly disagree

Strongly agree

17. Both occasional and regular users would like it

Strongly disagree

Strongly agree

18. I can recover from mistakes quickly and easily

Strongly disagree

Strongly agree

19. I can use it successfully every time

Strongly disagree

Strongly agree

EASE OF LEARNING 1 2 3 4 5 6 7 NA20. I learned to use it quickly

Strongly disagree

Strongly agree

21. I easily remember how to use it

Strongly disagree

Strongly agree

22. It is easy to learn to use it

Strongly disagree

Strongly agree

23. I quickly became skillful with it

Strongly disagree

Strongly agree

SATISFACTION 1 2 3 4 5 6 7 NA24. I am satisfied with it Strongly

disagreeStrongly agree

25. I would recommend it to a friend

Strongly disagree

Strongly agree

26. It is fun to use Strongly disagree

Strongly agree

27. It works the way I want it to work

Strongly disagree

Strongly agree

28. It is wonderful Strongly disagree

Strongly agree

29. I feel I need to have it Strongly disagree

Strongly agree

30. It is pleasant to use Strongly disagree

Strongly agree

APPENDIX D

ANSWERED SURVEY QUESTIONNAIRE

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APPENDIX E

INDIVIDUAL PAYSLIP

APPENDIX F

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PAYROLL SUMMARY REGISTER

APPENDIX G

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GHANTT CHART

APPENDIX H

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EMPLOYEE’S DAILY TIME RECORD

APPENDIX I

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FREQUENCY TABLE

No. of Questions Strongly Disagree

Strongly Agree

1 2 3 4 5 6 7

Usefulness

1 0 0 0 1 0 1 3

2 0 0 0 1 0 0 4

3 0 0 0 0 1 0 4

4 0 0 1 0 0 2 2

5 0 0 0 1 0 0 4

6 0 0 0 1 0 1 3

7 0 0 1 0 0 2 2

8 0 1 0 0 0 1 3

Ease of Use

9 0 0 1 0 0 0 4

10 0 0 1 0 0 0 4

11 0 0 0 1 0 1 3

12 0 0 0 1 0 1 3

13 0 0 0 1 0 1 3

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14 0 0 1 0 0 1 3

15 0 0 0 0 1 0 4

16 0 1 0 0 0 2 2

17 0 1 0 0 0 0 4

18 0 0 0 1 0 0 4

19 0 0 1 0 0 0 4

Ease of Learning

20 0 1 0 0 0 0 4

21 0 0 1 0 0 0 4

22 0 0 0 1 0 0 4

23 0 0 0 1 0 0 4

Satisfaction

24 0 1 0 0 0 0 4

25 0 0 1 0 0 0 4

26 0 0 0 1 0 0 4

27 0 0 1 0 0 0 4

28 0 0 1 0 0 0 4

29 0 0 1 0 0 0 4

30 0 0 1 0 0 0 4

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Cabangon, J., Carreon, J. and Lacanlale, E. (2016). ABAP

Based Payroll System for Trikids Food Product.

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Caroll, A. (2014). Cos10014 Unit Outline TP 1 2014.

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System and Its Application in Business: A Study on

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Ilija Rendulić, D. (2015). Basic Concepts of Information

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Advanced Research in Computer and Communication

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Maithanh, P. (2015). Payroll Services for Small Business.

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systems/

Manali O. (2012). What is The Impact of Information

Technology on Our Society?. Retrieved from:

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technology-on-our-society.html

Markgraf, B. (2016). Importance of Information Systems in

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Computerized Payroll-Systems&id=5002332

Moxon, P. (2012). SAP ABAP Programming for Beginners – 2015

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http://www.hrpayrollsystems.net/payroll-systems/

http://www.hrpayrollsystems.net/payroll-systems/

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Online Training. Retrieved from

https://www.udemy.com/sap-abap-programming-for

beginners/

Nor Hazana A. (2013). Acceptance of Computerized Payroll

System among SME’s Managers using Technology

Acceptance Model. 2nd International Conference on

Technology Management, Business and Entrepreneurship.

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Payne, C. (2014). Payroll Matters. Retrieved from

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https://www.destinationimagination.org/challenge

program/2015-16-challenge-previews/

Rietsema, D. (2016). HRMS – Human Resource Management

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http://www.hrpayrollsystems.net/hrms/

Rietsema D. (2016). Human Resources Information System

(HRIS). Retrieved from

http://www.hrpayrollsystems.net/hris/

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Contributions to the Philippine Social Security System?.

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system-sss/

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Curriculum Vitae

RAPHAEL T. CACAS

Purok Bubon, Loakan Proper, Baguio City

+63.935.169.0629

[email protected]

EDUCATIONAL ATTAINMENT

Tertiary : Bachelor of Science in Information Technology

: Enterprise Resource Planning Track

: University of the Cordilleras

: Gov. Pack Rd., Baguio City

: Expected Date of Graduation: May 2017

: Advance Diploma in Information Technology

: Informatics Computer Institute Baguio

: 3rd Floor, Decibar Bldg., Bonifacio St., Baguio City

: Date of Graduation: November 2012

Secondary : Saint Mary of the Sea Academy La Union

: Poblacion, Sto. Tomas, La Union

: April 2010

Primary : Agoo Christian Learning Center

: La Consolacion, Agoo, La Union

: March 2006

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SKILLS AND QUALIFICATIONS

Knowledgeable in SAP ERP System Configuration

Strong verbal and personal communication skills

Knowledgeable in the following languages: ABAP, Python, Java, HTML, Javascript, JQuery, AJAX and CSS, Visual Basic.NET, Visual C#.NET, ASP.NET, C, C++, PHP

Basic and Proficient computer application experience

- Microsoft Office, Adobe Photoshop, Video Editing Software (Cyber-link Power Director, Camtasia Studio), 3D Software Modelling (Au-toDesk Maya)

- WAMP Server, IIS, Xamarin Studio, Visual Studio, NetBeans, Eclipse, SAP NetWeaver, PC Hardware & Software Troubleshooting, LAN, OS (Win 10/8/7, XP, Server 2008, Linux)

SEMINARS and TRAININGS ATTENDED

2016 ITCS Research and Project PresentationMarch 28, 2016


Start Up Start NowSeptember 18, 2016

Quezon Hill, Baguio City

GDG DevFest BaguioNovember 5, 2016


Implementation of SAP BusinessObjects Cloud

openSAP

June 5 – July 5, 2016

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SCRUM Methodology Seminar

February 16, 2016


Office Etiquette TrainingBaguio-Benguet Community Credit Cooperative (BBCCC)

May 10, 2012

OJT Trainee as Software Developer, Database Administrator & Instructor

Informatics Computer Institute

September - October 2012

Informatics Grand IT DayBonifacio Street, Baguio City

April 2011

Trainee (Java & Web Developer)Wow! Stream Inc.

May – June 2013

Finishing Course for Call Center AgentsNoble Trends Unbound Inc.

September – October 2013

Virtual Assistant TrainingMr. Outsource University

July – October 2013PERSONAL INFORMATION

Date of Birth : March 02, 1993

Age : 23 years’ old

Height : 5’5”

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Weight : 86 kgs.

CHARACTER REFERENCES

Name Dr. Raymund E. Dilan

Position Faculty Member

Company University of the Cordilleras

Contact Number 639273831868

Email Address [email protected]

Name Mary Lara Camille T. Cacas

Position Application Developer

Company Texas Instruments Philippines


Name Jomar S. Albing

Position Accountant

Company Informatics Computer Institute


Name Mary Jane S. Gosingan

Position Administrator

Company Noble Trends Unbound Inc.


Name Rouhwella P. Pinder

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Position Center Manager

Company Informatics Computer Institute Baguio

Contact Number (074) 442 3313

Salinas, Gamaliel A.

Poblacion, Mangaldan, Pangasinan

+63.919.928.6883/+63.915.389.3518

[email protected]

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EDUCATIONAL ATTAINMENT

Tertiary : Bachelor of Science in Information Technology

: University of the Cordilleras

: Gov.Pack Rd., Baguio City

: Expected Date of Graduation: April 2017

Secondary : Mangaldan National High School

: Mangaldan, Pangasinan

: April 23, 2014

Primary : Mangaldan Central School

: Mangaldan, Pangasinan

: March 28, 2010

SKILLS AND QUALIFICATIONS

Knowledgeable in SAP ERP System Configuration

Good verbal and communication skills

Web-Developer

Photo and Video editor

Database development

Business Process Modeling

Data Analysis

Desktop Support

Troubleshooting

SEMINARS and TRAININGS ATTENDED

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SCRUM Methodology Seminar

February 16, 2016


2016 ITCS Research and Project Presentation

March 28, 2016


Start Up Start Now

September 18, 2016

First Road, Quezon Hill, Baguio City

GDG Devfest Baguio

November 5, 2016


PERSONAL INFORMATION

Date of Birth : May 17, 1998

Age : 18 years’ old

Height : 5’4”

Weight : 52 kg.

CHARACTER REFERENCE

Name Dr. Raymund E. Dilan

Position Faculty Member




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Name Jeffrey S. Ingosan

Position College Dean




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