9. Leave of Absence ................................................................................. P.12
10. Part-time Jobs, Internships, and Summer Jobs .................................... P.12-15
11. Immigration Arrangements for Non-local Graduate (IANG) ............. P.16-17
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1. Academic Advisory System The University has established the academic advisory system in recent years. A faculty member will be assigned as academic advisor to each student. We hope to familiarize our students with important aspects of academic life and provide them with guidance and advice as they go through their study. For instance, while you may have gained a fairly good idea of your study programme during the orientation, you may want to get more information and counseling when encountering academic problems. Our teachers are more than willing to share with you their knowledge and experience. We look forward to maintaining a close relationship with you. 2. Multimedia Laboratories and Studios The School offers professional training by having state-of-the-art facilities, including Television and Radio Studio, Creative Hub, BlackBox Studio, and professional facilities for multimedia production, including HD video editing, audio editing and post-production. In addition, the School has several spacious and state-of-the-art computer laboratories equipped with PC-based and Mac-based workstations installed with the latest technologies for production and design. The School's local area network, supported by our servers, provides fast, collaborative and reliable working environment, high speed access to the Internet, a computer-assisted telephone interviewing system for survey research, and up-to-date statistical analysis packages for research applications.
Multimedia Production Laboratory Desktop Publishing Laboratory
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Creative Hub HD TV Studio
Digital Radio Studio BlackBox Studio
3. Student Common Rooms and Catering Nearby C-Centre The Centre for Chinese Media and Comparative Communication Research (C-Centre) has a common space for research students and faculty members to exchange scholarly views and discuss research activities.
Location: Room 313, 3/F, Humanities Building Opening Hours: Monday - Thursday 8:45 am - 5:30 pm Friday 8:45 am - 5:45 pm Outside office hours: Open to faculty members and research students till midnight 11:59 pm Remark: Please enter the room by using CU Link Card
Student Common Rooms Student common rooms and catering are available at the New Asia College to facilitate group discussion and gatherings.
Staff/Student Centre (樂群館) Opening hours: Monday - Saturday 8:00 am - 10:45 pm Sunday and Public Holiday Tel: 3943-7609
9:00 am - 9:00 pm
3
Student Lounge on the roof of Ch’ien Mu LibraryOpening hours: Monday - Friday 8:20 am - 10:00 pm Saturday 8:20 am - 7:00 pm Sunday Tel: 3943-7655
1:00 pm - 7:00 pm
Canteens Nearby There are many restaurants/canteens on campus. The opening hours of the canteens near Humanities Building are listed below for reference: Student/Staff Canteen Contact Business Hours United College Staff Canteen 2832-2169 Sun - Fri: 11 am – 2:30 pm & 5 pm – 9 pm
Sat: Closed United College Student Canteen 2832-2179 Mon – Thu: 8 am – 11 pm
Fri: 8 am – 9 pm Sat: 11 am – 9 pm Sun: Closed
New Asia College Staff Canteen 2603-7432 Mon – Fri: 12 noon – 2 pm Sat & Sun: Closed
New Asia College Student Canteen 2603-7432 Mon – Sat: 8 am – 9 pm Sun: 11 am – 9 pm
Basic Medical Sciences Building Snack Bar 2603-6077 Mon – Sat: 7:45 am – 6 pm Sun: Closed
4. Other Facilities and Services
a) Library Services
All full-time or part-time students with valid University ID cards or Library cards may use the resources and services of the Libraries. Please visit the following website for the range of services: http://www.lib.cuhk.edu.hk
b) Sports Facilities
Sports facilities are available to full-time and part-time students upon presentation of valid University ID card. The details of facilities are provided at http://www.peu.cuhk.edu.hk
4
Sports Facilities Contact Website Stadiums, Gymnasia, Weight Training Room, Tennis and Squash Courts (Online booking is available to all students, but only full-time students are eligible to attend PEU elective courses and Summer Sports Programme.)
Both medical and dental services are available to full-time students only.
Medical Clinic For appointments : 3943-6439 For enquiries : 3943-6422 Internet booking system : http://www.uhs.cuhk.edu.hk Dental Unit For appointments/enquiries: 3943-6412 School of Chinese Medicine For appointments/enquiries: 3943-4024 Website: http://www.cuhk.edu.hk/scm
d) Student Support
i. Website of the CUHK Postgraduate Student Association (CUPSA): https://cupsa.hk/
ii. Counseling service (豐盛人生)
For appointment/enquires: 2603-6079 Service provided by: Department of Educational Psychology Remarks: A discounted fee is applicable to CUHK students
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iii. Website of the Student Counselling and Development Service (available to full-time students only) https://www2.osa.cuhk.edu.hk/scds/
iv. 24-hour emotional support hotline: 5400-2055
v. “Sunshine at CUHK” website: http://www.sunshine.cuhk.edu.hk e) Postgraduate Halls The University does NOT offer on-campus accommodation to taught postgraduate students. Non-local students are responsible for making their own housing arrangements in Hong Kong. Off-campus housing information is made available to students on the website of the Incoming Students Section (ISS) of the Office of Student Affairs. Information related to off-campus housing, including accommodation for rental in relevant districts, rental guidelines, tenancy agreement samples, point to note in signing a tenancy agreement, and useful links are provided. Moreover, there is a forum on the website for students to share housing information and experiences with each other.
CADS-registered IT systems if you are authorized to
use them.
--
CUHK Virtual
Private
Network
(VPN)
Enables a wired campus network access in classrooms
and public areas, and allows a secure connection over
a wifi or a public ISP connection. --
CUHK Wi-Fi Provides a wifi access on campus. --
Application for
CUHK Wi-Fi
Hotspot
Partnership
Programme
The Programme provides free Wi-Fi services in local
and overseas hotspots (Apply for the service here with
CWEM account)
--
Printing
Account
A payment account for using ITSC auto-charging
printing service
--
You are advised to change the OnePass (CWEM) password once you receive your account.
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Student ID and Computing ID
The following IDs are used as Login ID/Username for campus-wide application systems.
Students admitted in 2010-2011 and thereafter
Student ID 10-digit format
(e.g. 1234567890)
Computing ID “s”+10-digit Student ID
(e.g. s1234567890)
Your Student ID is printed on your CU Link Card.
Users should contact the ITSC by phone on 3943-8845 or visit http://www.cuhk.edu.hk/itsc directly for more information. As our School will send email announcements relating to course and study programme to student’s University email account, please check it at least once a day.
More information of University’s service can be downloaded at http://www.gs.cuhk.edu.hk/download/TPG(ENG)_LO-RES_21.pdf g) Bank A branch of the following banks is available on campus: Hang Seng Bank Limited 1/F, John Fulton Centre, Central Campus Mon – Fri: 9:00 am - 5:00 pm Closed on Saturday, Sunday and Public Holidays Tel: 2998-6262
The Bank of East Asia Room 108, 1/F, Pommerenke Student Centre, Pond Crescent, Chung Chi College Mon – Fri: 9:00 am - 5:00 pm Closed on Saturday, Sunday and Public Holidays Tel: 3609-3790
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h) Bookstore The Commercial Press 1/F, Yasumoto International Academic Park, Chung Chi College Mon – Fri: 10:00 am - 8:00 pm Sat: 10:00 am - 6:00 pm Tel: 2603-6308 i) Mail Room and Letterbox G/F, John Fulton Centre, Central Campus Mon – Thu: 8:45 am - 5:30 pm Fri: 8:45 am - 5:45 pm Tel: 3943-7878 j) Photocopying Benjamin Franklin Centre Printing Service Office LG, Benjamin Franklin Centre, Central Campus Mon – Fri: 9:15 am – 5:45 pm Tel: 3943-7201 k) Park'n Shop Supermarket LG, John Fulton Centre, Central Campus Mon – Fri: 8:30 am - 10:00 pm Saturday, Sunday and Public Holidays: 8:30 am - 9:00 pm Tel: 2603-5432
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l) Campus Map
m) Parking
Parking Labels/Coupons for Postgraduate/Part-time Students
Postgraduates who are in possession of valid driving licences and ownership of vehicle may apply for parking labels charged on term basis. Please visit the website at http://www.scu.cuhk.edu.hk for updated information.
More details about facilities and services can be found at http://www.cuhk.edu.hk/english/campus/academic-support.html
John Fulton Centre Printing Service Office, Hang Seng Bank and Park’n Shop Supermarket
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5. Regulations for Conference Grant Application
Taught postgraduate students may apply for School-level conference grants if their papers are accepted for presentation at overseas academic conferences. a) Application Deadline
Students have to submit the application one month before attending the conference or undertaking the related research activities.
b) Eligibility All postgraduate students with academic papers produced and accepted for presentation at an academic conference within the normative study period are eligible to apply for conference grants. Co-authors without presentation at the conference are not eligible for the grants.
c) Conditions
Students have to discuss with their Programme Directors on the relevance of the conference to their studies before submitting applications. A full paper for presentation at the conference must be submitted. A maximum of $5,000 for internationally recognized conference (see the list on next page) or other academic conferences could be allocated to each student once per year to cover conference registration and airfare.
d) Supporting Documents
Students have to submit their applications, endorsed by their Programme Directors, together with the following documents to the School of Journalism and Communication for School-level conference grants and research grants: For those attending overseas conference: i. the conference pamphlet, ii. receipt/invoice of the registration fee (if any), iii. full paper(s) accepted for presentation at the conference, iv. the formal notification (e-mail can be accepted) of such acceptance by
the conference organiser(s), v. receipt or quotations of economy class return airfare or equivalent cost
of transport.
e) Submission of Report To be eligible for reimbursement claims, a one-page report on the conference should be submitted within one month after attending the conference.
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Internationally Recognized Conference Students are encouraged to participate in internationally recognized and established conferences. Grant applications relating to presentation of paper at the following 4 conferences could be approved with a full support of $5,000:
i. Annual Conference of the International Communication Association (ICA) ii. Association for Education in Journalism and Mass Communication Annual
Conference (AEJMC) iii. National Communication Association Annual Conference (NCA) iv. Association for Cultural Studies Crossroads Conference
6. Online Submission Forms of Graduate School
The following forms are available at CUSIS (https://portal.cuhk.edu.hk) for the respective type of application:
- Change of Personal Particulars - Form CS-1 - Leave of Absence - Change of Expected Graduation Date - Shortening of Normative Study Period - Notice of Withdrawal - Refund of Caution Money - Declaration of Completing the IP Course 7. Academic Honesty The University places very high importance on honesty in academic work submitted by students, and adopts a policy of zero tolerance on academic dishonesty. While "academic dishonesty" is the overall name, there are several sub-categories as follows:
a) Plagiarism
b) Undeclared multiple submission
c) Cheating in tests and examinations
d) All other acts of academic dishonesty
Any related offence will lead to disciplinary action including termination of studies at the University. Everyone should make himself/herself familiar with the content of
12
this website http://www.cuhk.edu.hk/policy/academichonesty/ and thereby help avoid any unacceptable practice. 8. Academic Performance Student who obtains a cumulative grade point average (GPA) below 2.0 in the preceding term or receives a failure grade in thesis monitoring courses will be put on academic probation. For details, please refer to Clause 13.0 “Unsatisfactory Performance and Discontinuation of Studies” of the General Regulations Governing Postgraduate Studies which can be accessed from the Graduate School Homepage: http://www.gs.cuhk.edu.hk/. 9. Leave of Absence
a) A student who has been absent without approved leave of absence for a continuous period exceeding one month shall be considered as having withdrawn from studies at the University.
b) A student who has been absent for any period shall be responsible for
applying for the teachers’ permission to make up for any required work missed.
c) For full regulations on leave of absence, please refer to the “General
Regulations Governing Postgraduate Studies” on the Graduate School’s website (https://www.gs.cuhk.edu.hk/download/VI-B.htm).
10. Part-time Jobs, Internships, and Summer Jobs With effect from 19 May 2008, the Immigration Department has implemented various new measures under the “Education Hub” policy. To effect the new measure, a “No Objection Letter” (NOL) will be issued to non-local students upon approval of their student visa/ entry permit, or extension of stay in Hong Kong. Besides, non-local students are obliged to observe the School’s regulations on jobs and internships. The table below summarizes the situation in general. Before taking up any part-time jobs, internships or summer jobs, students MUST (1) check with their own No Objection Letter (NOL) issued by the Immigration Department on
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visa regulations, (2) check with the School’s regulations listed below; and (3) seek the School’s approval and endorsement in advance (except for jobs or internships during the summer months of June to August).
Summary Table Part-time
on-campus job Part-time
off-campus job Internships
Term 1
Not Allowed* Not Allowed Not Allowed
Term 2 School’s Endorsement required; Refer to Note 1 below
Not Allowed School’s Endorsement required; Refer to Note 3
Summer (June – August)
No endorsement required; Refer to Note 4
(*except for cases which the School needs particular support from students.)
Students who have a plan to take up internships or part-time on-campus jobs should submit an application to the School early in advance. Each application will be considered on individual merits. A student in breach of the above CUHK regulations may be required to discontinue study. Besides, a breach of any condition of stay specified by the Immigration Department will render them liable to prosecution and removal from Hong Kong. Note 1: Part-time on-campus job As stipulated in the “No Objection Letter”, students are allowed to take up part-time on-campus employment for not more than 20 hours per week. Please also take note of the meaning of “on-campus” as stated in the letter. Students shall be allowed to take up part-time on-campus employment in Term 2 only and the following rules have to be observed: a) Students shall obtain a term GPA of 3.0 or higher in Term 1 before the School
will consider their application for endorsement on part-time on-campus employment in Term 2.
b) The job responsibilities of the part-time on-campus employment shall be
related to the studies of the students. c) Students shall not work more than 1.5 days per week.
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d) Students shall provide the following documents to facilitate the School’s
consideration of their application for the endorsement on their part-time on-campus employment: - A copy of the appointment letter (including the employment period,
working hours per week and job nature) - A copy of the HKID card - A copy of the student visa - A copy of the “No Objection Letter”
IMPORTANT: Students’ part-time on-campus employment shall not affect their academic study. Students shall attain an attendance rate of not less than 70% (or subject to individual class requirement, whichever is more stringent) in their registered courses in 2nd term. Otherwise, the School shall withdraw its endorsement on students’ part-time on-campus employment from the Immigration Department. Students should also comply with other related guidelines, regulations and rules as stated on the Postgraduate Student Handbook. Note 2: Part-time off-campus job As stipulated in the “No Objection Letter”, students are NOT allowed to take up any employment, whether paid or unpaid; or establish or join in any business. Note 3: Internships As stipulated in the “No Objection Letter”, taking up study/curriculum-related internship may be arranged or endorsed by the School while you remain as a student studying in our programmes and your limit of stay in Hong Kong remains unexpired. The duration of the internship is up to one year or one-third of the normal duration of the Programme, whichever is the shorter. The internship cannot take place before you are officially registered with the School and begin attending the scheduled classes of the programme in Hong Kong, or when you have fulfilled all the course/credit requirements for graduation, e.g. you have just finished your final year of study. Students shall be allowed to take up internships in Term 2 only and the following rules have to be observed: a) Students shall obtain a term GPA of 3.0 or higher in Term 1 before the School
will consider their application for endorsement on internships in Term 2.
b) The job responsibilities of the internships shall be related to the studies of the
15
students.
c) Students shall not work more than 1.5 days per week.
d) Students shall provide the following documents to facilitate the School’s consideration of their application for the endorsement on their internships:
- A copy of the appointment letter (including the employment period,
working hours per week and job nature) - A copy of the HKID card - A copy of the student visa - A copy of the “No Objection Letter”
IMPORTANT: Students’ internships shall not affect their academic study. Students shall attain an attendance rate of not less than 70% (or subject to individual class requirement, whichever is more stringent) in their registered courses in 2nd term. Otherwise, the School shall withdraw its endorsement on students’ internships from the Immigration Department. Students should also comply with other related guidelines, regulations and rules as stated on the Postgraduate Student Handbook. Note 4: Off-campus Summer jobs during the summer months of June to August As stipulated in the “No Objection Letter”, there is no limit in relation to work hours and location regarding the employment during the summer months. “Summer months” there are taken to mean the period from 1 June to 31 August, both dates inclusive.
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11. Immigration Arrangements for Non-local Graduates (IANG)
Important websites for more and updated information: Immigration Department, HKSAR Government http://www.immd.gov.hk/eng/faq/non-local-graduates-return-employment-arrangement.html The Graduate School, CUHK http://www.gs.cuhk.edu.hk/page/VisaandRelatedMattersforNonlocalStudents
Non-local students who wish to apply to stay and work in the HKSAR after graduation are not required to secure an offer of employment upon their application of IANG. They may be granted 12 months' stay on time limitation without other conditions of stay provided that normal immigration requirements are met. Those who intend to apply to stay and work in the HKSAR but have not yet secured the graduation result may apply for extension of stay to wait for the promulgation of results. Non-local fresh graduates who have not yet obtained their graduation certificate could apply to stay and work by producing a proof from the institution confirming that he/she has graduated. Eligibility Criteria a) Under the Immigration Arrangements for Non-local Graduates (IANG),
non-local graduates refer to non-local students 1 who have obtained an undergraduate or higher qualification in a full-time and locally-accredited programme in the HKSAR.
b) Non-local graduates who submit applications to the Immigration Department within six months after the date of their graduation (i.e. the date shown on their graduation certificates) are classified as non-local fresh graduates. Non-local fresh graduates who wish to apply to stay and work in the HKSAR are not required to have secured an offer of employment upon application.
c) Non-local graduates who submit applications beyond six months of the date
of their graduation are classified as returning non-local graduates. Returning non-local graduates who wish to return to work in the HKSAR are required to secure an offer of employment upon application. Their applications will be
1 “Non-local students” refer to persons entering the HKSAR for the purpose of education with a student visa / entry permit issued by the Director of Immigration.
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favourably considered so long as the job is at a level commonly taken up by degree holders and the remuneration package is at market level.
Application Procedures All non-local graduates should complete application form (ID 990A). The employing company of those returning non-local graduates should complete application form (ID 990B). The application forms (ID 990A and ID 990B) can be obtained free of charge from the following offices:
a) Immigration Department Headquarters. b) Immigration Branch Offices. c) District Offices. d) Overseas Chinese Diplomatic and Consular Missions. e) Hong Kong's network of offices in the Mainland of China and overseas.
The forms and more information can be obtained from the Immigration Department's website at www.immd.gov.hk or at hotline 2824-6111.
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