PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

About our Shire

Located on the Batavia coast 360kms north of Perth, nestled on Arunine Bay are the historical twin towns

of Dongara and Port Denison which form part of the Shire of Irwin. The Shire is a friendly coastal

community with a population of approximately 3,800 residents and covers 2,223km2. Situated in close

proximity to the bustling City of Greater Geraldton and with a rapidly growing tourism industry the Shire

of Irwin is an enviable lifestyle choice.

Known historically for its lobster fishing industry and broad acre farming, the area has developed to

include oil and gas production/exploration, mineral sands extraction and green energy industries.

The Shire offers a range of essential facilities including a public health facility which includes emergency

services, a domiciliary care unit and a nurse home care unit, St John Irwin District (ambulance), pathology,

GP medical centre, district high school, transfer station with a recycling centre and various local

businesses.

Our Community

There is an abundance of community and sporting groups that offer great opportunities for people of all

ages to get involved and actively participate.

The community and the Shire host a variety of events throughout the year which include the monthly town

markets, annual Australia Day celebrations, Easter Races, Hanging of the Quilts, a biennial Irwin District

Charity Ball, Larry Lobster festival, Port Denison Sprint and the Mid West Show and Shine.

The Shire has a modern recreation centre which offers multiple health and fitness options along with a

skate park and new pump track for the youth. The Dongara Denison Drive-Ins offers hours of family time

throughout the warmer months.

There is a wide range of choice for caravan parks and camping grounds within the Shire of Irwin to suit

both tourists and locals alike.

The Shire’s Visitors Centre provides information of the many other attractions in the region.

Please see our websites or call our Visitors Centre on 9927 1404

www.irwin.wa.gov.au

PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

Council Information

Councillors

Michael (Mike) Smith Shire President

Barry Wyse Deputy Shire President

Cr Grant Eva Councillor

Isabelle Scott Councillor

Andrew Gillam Councillor

Mark Leonard Councillor

Hayley Wells Councillor

Ian West JP Councillor

Office

Office Postal

11-13 Waldeck Street

Dongara WA 6525

PMB 21

Dongara WA 6525

Email Website

reception@irwin.wa.gov.au www.irwin.wa.gov.au/

Telephone

08 9927 0000

Shire of Irwin – Position Description

Manager Finance

DRAFT - Manager Finance April 2021 V1

PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

1. POSITION IDENTIFICATION

Job title: Manager Finance

Level: N/A

Department: Corporate and Community

Line manager: A/Manager Corporate and Community

Direct reports: A/Senior Finance Officer Finance Officer – Rates and Payroll

Location: Main Administration Office – Waldeck St

Date reviewed: April 2021

2. POSITION OBJECTIVES

The Manager Finance will directly supervise finance staff and oversee the day to day financial functions of

the Shire in accordance with all statutory requirements, Council policies and procedures including the use of

delegated authority. The position will be responsible for monthly financial reporting, asset register,

investments, insurance coverage and cemetery records and will provide administrative and organisational

support to the A/Manager Corporate & Community in all relevant areas of financial management.

1. Assist the Acting Manager Corporate and Community to maintain the sound financial position of the

Shire.

2. Be responsible for ensuring the efficient operation of the Shire’s financial management systems,

including provision of advice and reports to all operating levels.

3. Maintain accurate accounting records and produce reports in conformity with statutory and Council

policy requirements.

4. Manage and lead finance staff.

5. Liaise with other employees on matters associated with financial control and budget management.

6. Produce accurate, timely and relevant financial reports to allow staff members to control their budgets

and Councillors to monitor the financial position of the Shire.

3. KEY ACCOUNTABILITIES

• Responsible for the day to day financial functions of the Shire, including direct supervision of finance

staff;

• Ensures compliance of the Shire's accounting practices with the Local Government Act 1995 and the Local Government (Financial Management) Regulations 1996 and Australian Accounting Standards;

• Prepares all financial reports necessary to meet statutory requirements;

• Prepares financial reports to enable relevant staff and Councillors to monitor the financial position of the Council and to allow relevant staff to effectively control their budgets;

• Prepares the Annual Budget and Long Term Financial Plan;

• Prepares the Annual Financial Statements;

• Manages preparation of monthly bank reconciliations;

• Oversees creditors accounts, including data input, statement reconciliation and payments;

• Liaises directly with external auditors on interim, final and other required external audits;

• Completes statutory returns including the Grants Commission and FBT returns;

• Ensures that Statutory Superannuation is paid to employees and maintains all superannuation records, and produces monthly and annual returns;

Position Description – Manager Finance

DRAFT - Manager Finance April 2021 V1

PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

• Liaises and negotiates with internal and external customers in order to resolve non-routine financial

accounting queries and problems;

• Oversees debtor invoices, including data input, maintenance of records and production of monthly management reports for sundry debtor control;

• Maintains ledger for refundable deposits;

• Oversees and authorises petty cash transactions and processing;

• Other duties as required in accordance with strategic objectives, business plans, local workload

priorities and performance management plans; and

• Undertake any other tasks as directed by the Acting Manager Corporate and Community or Chief Executive Officer within known skills, knowledge and capabilities.

4. CORPORATE ACCOUNTABILITIES

• Human Resource Management & Leadership Participates in performance management processes; participates in leadership and development activities including induction, recruitment, and succession planning.

• Occupational Safety and Health (OSH) Ensuring duty of care compliant with OSH legislation and follow all safety and injury management processes appropriately, including reporting injuries, accidents and near misses.

• Risk Management All employees are responsible for effective risk management practices and ensuring that management is aware of risks associated with business operations.

• Ethical Behaviour Demonstrates a positive commitment and compliance with all legislation covering all forms of workplace discrimination, harassment, victimisation and bullying; compliance with the Shire’s Code of Conduct and all policies.

• Records Management Ensures all documents are recorded in accordance with the Shire’s Record Keeping Plan and policies and procedures. Ensures confidentiality is maintained at all times.

• Strategic Vision Articulates a clear picture of the future direction of the team and describes how current decisions will impact the ability to achieve this. Creates realistic schedules and assesses opportunities and problems to assist in achieving the Shire’s strategic objectives as required.

• Values Creates and maintains a positive working environment while upholding the Shire’s ACTS:

5. SELECTION CRITERIA Qualifications and experience

• Relevant tertiary qualification in a financial discipline and/or 5 years’ experience in financial

procedures and reporting.

• Demonstrated experience in applying accounting/financial management principles including

standards, legislation and regulations.

• Proven leadership and management skills.

Position Description – Manager Finance

DRAFT - Manager Finance April 2021 V1

PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

• Demonstrated ability and experience in preparing budgets and financial reports and statements.

Knowledge and skills

Essential

• Demonstrated knowledge of accounting practices and standards, including ability to complete

statutory requirements set out for Local Government, FBT and other tax legislation.

• Detailed knowledge of financial reporting in local government.

• Detailed knowledge of rates and payroll in local government.

• Advanced computer skills in Microsoft Office Suite, in particular using Excel spreadsheets.

• Advanced computer skills in using local government specific software such as IT Vision Synergysoft.

• Developed interpersonal, problem solving and conflict resolution skills.

• Highly developed verbal and written communication skills.

• Developed time management skills.

• Current unrestricted WA “C” Class Driver’s Licence.

Desirable

• Previous experience in a similar role within Local Government.

Attributes

• High level of personal integrity, confidentiality and initiative;

• Ability to maintain productive and efficient output in a busy work environment;

• Ability to work in a team environment and individually;

• Ability to embrace, accommodate and implement change;

• Ability to prepare and interpret financial information in accordance with asset management principles;

• Committed to ongoing professional development;

• Committed to learning and personal development; and

• Committed to the organisation.

6. CERTIFICATION As the occupant of this position, I have noted and agreed to the values, statement of duties, responsibilities and other requirements as detailed in this document. This document description may be subject to change as required, any change of duties shall be discussed with the position occupant.

Date:

Name:

Signature:

PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

Information for Applicants

The following information is provided to assist with the preparation of your application. Applications will

be forwarded to the selection panel to assess whether requirements have been met and short list

applicants to be considered for an interview.

This assessment will be based on the information provided in your application. To enable a valid

assessment of your application, it must include the following information:

1. Covering Letter

A short (one page) covering letter introducing yourself and explaining your interest in this position.

2. Selection Criteria Response

This a very important part of your application.

To be eligible for consideration, each selection criteria set out in the Position Description is required to be

addressed. It is essential that the information you provide is clear, concise and relevant, so that the

selection panel can readily assess your suitability for the position.

This is an opportunity to demonstrate to the selection panel that you understand the requirements of the

position and that you have the necessary knowledge, experience and qualifications to successfully carry

out the duties. It is recommended that the STAR method is used to express your understanding of each

of the criteria, as set out below:

Situation Describe a work situation that you were faced with

Task Describe the task that you had to complete

Action Describe the action that you took to complete the task

Result Describe the result of your action

It must be noted that it is impossible to interview all applicants and therefore only those who best meet

the criteria will be short-listed for interview.

3. Resume (Curriculum Vitae)

Information contained in your resume/CV is required to contain the following, as a minimum:

• Current personal details - name, address and telephone number.

• Your education and training achievements.

• Your work history including employment dates and details of the duties, performance and your

achievements.

• Any activities you have undertaken outside of work, which you consider are relevant to the

position.

4. Other Documents (optional)

It is recommended that only copies of supporting documents be enclosed with your application to avoid

loss or damage to originals. The Shire will require the provision of evidence of all claimed qualifications

prior to commencing employment.

PMB 21, 11-13 Waldeck Street Dongara WA 6525 | t 9927 0000 | e reception@irwin.wa.gov.au | www.irwin.wa.gov.au

5. References

Applicants are required to provide the current names and contact details of two referees (as a minimum)

in their application. The most valuable referees will be those you reported directly to, being either a

supervisor or manager responsible for overseeing the day to day performance of the applicant.

Referee details should be provided on the understanding that they may be contacted shortly after the

close of applications without any prior notification to the applicant.

6. Applications

Please refer to the Advertisement for the closing date for applications.

Please include ALL of the required information in your application.

Applications are to be addressed to: Human Resources – Confidential

and delivered via:

Email Post In Person

hr@irwin.wa.gov.au

PMB 21

Dongara WA 6525

11-13 Waldeck Street

Dongara WA 6525

In fairness to all applicants, late applications cannot be received unless permission has been sought prior

to the closing date. A emailed copy of an application sent before the closing advertised date will ensure

its acceptance but it is the applicant’s responsibility to make sure the application reaches the Shire on

time.

7. The Selection Process

a) Application review and shortlisting

After the advertising closing date, a shortlist of candidates will be produced by a selection panel, the

shortlist will be based on application content. Shortlist screening may involve brief phone contact, to clarify

details.

Applicants nominated for the shortlist will be contacted for an interview.

b) Interviews

Interviews will be conducted at a pre-arranged date and time, in person at the Shire office, or via phone

or video if distance prevents attendance.

The final decision on this position will be made by the Shire of Irwin Chief Executive Officer.

The Shire of Irwin is an equal opportunity employer