Access 2007 Activity No. 1

8/4/2019 Access 2007 Activity No. 1

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MS ACCESS 2007 HANDS-ON ACTIVITY NO. 1

Learning Objectives

Upon completion of this learning session you should be able to:

Start a new database

Design, modify, name, and save a table

Navigate a database and enter records

Create a Select Query

Create a Relationship between tables at the query level

To Start Microsoft Access click on:

Start>Programs>Microsoft Office>Microsoft Access 2007>

Click on Blank Database



You are prompted to save your database. Please choose the name and storage space you want

to use to save. In this case we have chosen our name on drive Z on EMCCs network.

In the File Name: field delete the default name Database1 and type Student Information then

click OK.

Then click Create to create the database.

Click to browse for a

location to save the file.

Enter File Name



Access creates the table with default name Table1 and primary key field ID.

Click Create

Primary Key:

Right Click

Table Name



The following picture shows parts of the Access 2007 window.

Right-click the ID column heading to display the shortcut menu, and then click Rename Column.

Type Student ID for the column name. From the Data Type: drop-down box select Text. Check

the Unique box.

Select Data Type

and check Uni ue

Enter Field Name



To enter the rest of the field names double-click the column heading Add New Field for each

additional field. Enter First Name, Last Name, and State.

To enter the records click in the first row for the Student ID field, enter 1, hit the Tab Key, enter

Jane for the first name, hit the Tab Key, enter Martinez for the last name, hit the Tab Key, and

enter AZ for the state. Repeat this process for records 2 through 5.

Microsoft Access automatically saves each record as you complete the last field. When finished

entering all records, save and name the table. Click the Save button on the Quick Access

Toolbar. The Save As dialog box opens. Type Student Data in the Table Name field and click OK.

Double click then

Enter records



The tab for the table now displays the name Student Data. Click the Close Student Data button

on the table window bar to close the table. The database stays open.

Now start a new table by clicking the Table button on the Create tab. This new table will hold

the courses that the students are taking during a semester.

Enter field names as in the picture below. Assign the Student ID field as the Primary Key field

and check the Unique box. Enter the data in the table as shown below:

Click

To

Enter table name

New table

name

Click to close

table

Click to create

new table



When finished, right click the Table1 tab and enter Student Schedule for the table name.

Click OK and close the Student Schedule table.

Creating a Query

From the Create tab, select the Query Design button.



Select each table and click Add. Click Close. Drag Student Id from the Student Data table to

Student Id in the Student Schedule table to establish a relationship.

Select each table and

Click to create a QueryClick to create a Query

Drag key from

first table to key

in second table.



Double click the field names that we want to select for the query. The fields will be added to

the design grid at the bottom of the screen.

Then click the Run button on the Design tab.

Double click field

to add it to the

Quer

Click to

run the

Query



The results of the Query are displayed.

Right click on the Query1 tab and click Save.

Change the name in the save box to Student Class Query and click OK.

Right click tab

and select Save.



To run the query for a specific student, click View from the Design tab and click Design View.

Enter student id 3 in the Criteria field of Student ID.

Click Run from the Design tab and the information for only student 3 is displayed.

Close the query and reply No when asked to save changes to the Query. You will see all of the

Database objects listed on the left side of the screen.

Close the Student Information Database and exit Microsoft Access 2007. Access saves

automatically. This concludes our Microsoft Access 2007 Basics tutorial.

Enter

criteria

for uer

Click to

change

the view

Date post:	07-Apr-2018
Category:	Documents
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Access 2007 Activity No. 1

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