Access to electronic scientific information: policies, strategies and programmes

 The Brazilian experience

Elenara Chaves Edler de Almeida Brazilian Federal Agency for Support and Evaluation of Graduate Education

What is Capes?

• a foundation attached to Ministry of Education• created in 1951• mission “to improve the quality of higher

education institutions in Brazil”• 1,220 PhD and 2,150 MSc programmes• 150,000 students enrolled, 30,000 faculty

• support to graduate programmes in Brazil • evaluation of graduate courses• support to institutional faculty training programmes• granting of international and national scholarships• promotion of international cooperation• development of special programmes in strategic fields• assessment of graduate programmes• 7,000 PhD and 25,000 MSc degrees awarded last year

• access to scientific information

Portal Periódicos Capes

What does Capes do?

Objectives

• to provide free and universal access to scientific information to authorized users in participating institutions

• to offer the best and most complete collection as possible with the available resources

• to provide the same level of scientific information to institutions and regions all over the country

• to enhance the internationalization of the Brazilian academic community

• to increase the quantity, quality and visibility of the Brazilian scientific production

Why ?

• Since 1994 Capes is responsible for aquisition of bibliografic material for Federal Universities

• 1995 – Capes sent money to institutions to buy your own journals

• 1997 – Aquisition was made by CAPES for 75 federal institutions – it cost USD 21 millions/year and the content was 33,000 subscriptions

• 1999 – Capes had a strong cut in your budget - USD 9,9 millions (crisis = opportunity)

• 2000 – The Portal was created

To Whom?

• More than 1,3 million users

• Undergraduate and graduate students

• Faculty and researchers

• 183 institutions:

• Federal universities and colleges

• Research institutes with graduate programmes rated 3 or more by the CAPES evaluation system (1-7)

• State and municipal public universities and institutions with graduate programmes rated 3 or more by the CAPES evaluation system (1-7)

• Private universities and research institutions with graduate programmes at the doctoral level rated 5 or more by the CAPES evaluation system (1-7)

• Technological colleges

Collection

• Full Text Databases– more than 10,520 journals– files dating back to 1879– guarantee of access to the subscribed publications

• Abstract Databases- 121 databases in a variety of subject areas -

Biological, CAB, EconLit, FSTA, Georef, MathSci, Philosopher’s, MLA, Sociological, PsycInfo, Compendex, WoS, DII, and SciFinder Scholar (CAS Chemical Abstracts Service).

Multidisciplinary 0.6%

Enviromental Sciences

1.1%Linguistics,

Language and Arts 4.0%

Agriculture Sciences 4.1%

Human Sciences 17.9%

Engeneering 10.9%

Life Sciences 17.0%

Biological Sciences 10.5%

Social Sciences 19.7%

Exacts and Earth Sciences

14.1%

Collection Profile

0

2,000

4,000

6,000

8,000

10,000

12,000

Nov/0

0 ( S

D )

Jan/

01 (S

CIENCE D

A HW

P)

Mar

/01(

IEEE)

Abr/0

1 (G

ALE)

Jun

(AIP

)

Jul/0

1(OVID

)

Ago/0

1(+

3 HW

P)

Dez/0

1(ACS/+

291

Blac

kwell

)

Jan/

02 (+

87

OVID

/ +7

SD)

Fev/0

2(Nat

ure)

Abr/0

2 (+

52 S

D)

Mai/

02 (+

21 G

ALE/+

24 S

cielo

)

Ago/0

2 (+

26

Scielo/

+ 34

SD)

Set/0

2 (A

CM)

Nov/0

2 (S

AGE)

Dez/0

2 (+

287

Blac

kwel

l)

Jan/

03 (+

19

OVID

/+ 8

2 SD)

Fev/0

3(+3

2 Bla

ckwel

l/ + 8

2 SD)

Mar

/03

Abr/0

3 (4

2 HW

P)

Mai/

03

Jan/

04 (C

am./E

me.

/Kluw

./OECD/O

xf./P

roQ

./Spr

in./W

il.)

Ago/0

4 (2

11 n

acio

nais

do Q

UALIS)

Jun/

05

set/0

6

Num

bers

of

title

sJournal Collection

2000 to 2006

0

200.000

400.000

600.000

800.000

1.000.000

1.200.000

1.400.000

1.600.000

jul/05 ago/05 set/05 out/05 nov/05 dez/05 jan/06 fev/06 mar/06 abr/06 mai/06 jun/06

Access to Full Text Databases - 2005/2006

SCIENCE DIRECT OVID BLACKWELL HIGHWIRE PRESS

IEEE ACS NATURE AIP

OXFORD SPRINGER ABI KLUWER

ACM GALE SAGE ANNUAL REVIEWS

WILSON CAMBRIDGE EMERALD OECD

BIoONE IoP CINAHL with Full Text SocINDEX with Full Text

ECCO Inf. Science & Techn. Abstracts (ISTA) Pre-CINAHL Library, Inf. Science & Tec. Abstracts

0

500.000

1.000.000

1.500.000

2.000.000

2.500.000

jul/05 ago/05 set/05 out/05 nov/05 dez/05 jan/06 fev/06 mar/06 abr/06 mai/06 jun/06

Access to Abstract Databases - 2005/2006

SILVER PLATTER Wilson Referencial WOS

ABI REFERENCIAL CSA SCINFINDER (CAS)

COMPENDEX DII SCOPUS

CINAHL with Full Text SocINDEX with Full Text Inf. Science & Techn. Abstracts (ISTA)

Library, Inf. Science & Tec. Abstracts RILM Abstracts of Music Literature Pre-CINAHL

RIPM - Ret. Index to Music Periodicals

1,30

8,580

1,76

9,765

4,10

4,444

2,56

7,774

9,94

8,627

7,50

0,054

13,7

63,66

1

13,0

99,47

1

18,9

75,46

5

13,7

54,22

6

11,2

48,45

4

7,24

5,304

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

2001 2002 2003 2004 2005 2006*

Full Text Databases

Abstract Databases

Access to Databases

ACM1,518

BLACKWELL 1,341

IEEE3,042

OXFORD 2,081

ANNUAL REVIEWS 3,411

SCIENCE DIRECT 3,707

OVID3,928

NATURE 27,036

HIGHWIRE PRESS 26,710

ACS11,467

AIP 8,181

OECD 19

WILSON 59

GALE112

ABI 200

SAGE328

CAMBRIDGE369

SPRINGER & KLUWER473 EMERALD

267

Number of downloaded articles per publisher – 2005Total of downloaded articles – 13,995,454

1.321.25

1.98

4.854.47

0.00

1.00

2.00

3.00

4.00

5.00

6.00

2001 2002 2003 2004 2005

Co

st

in U

$Cost of full text

0.77 0.38 0.34 0.38

1.96

0.00

0.50

1.00

1.50

2.00

2.50

2001 2002 2003 2004 2005

Co

st i

n U

$Cost of Research

Cost per Article (downloads)2001 to 2005

Cost per Research (reference)

2001 to 2005

All the suggestions received are analyzed by the Coordination of the

Portal Periodicos Capes and by the Advisory Board of the Programme, taking into account the following criteria:

• Graduate programmes: number of courses, levels, faculty, students, productivity and other characteristics per area

• Collection size and use per area

• Subject equilibrium of the collection

• Number of requests of individual titles by users

• Financial resources available

• Legal and operational constraints for international contracts

• impact factor of the publication, according to the Journal Citation Reports of ISI (Institute for Scientific Information)

• other matters that may interfere in the selection of the journal title

How are the journal titles selected to be part of the Portal?

Which are the Benefits?

• Staff: Reduction of the number of professionals involved in processing activities (import, distribution and cataloguing of journals)

• Physical structure: Reduction of storage space in institutions

• Print vs electronic: Reduction in the subscription cost

• Collection development:

1998 – 33,000 print subscriptions

2006 - the equivalent of 2,000,000 electronic subscriptions

How is the Access?

• Access to databases is authorized via the IP addresses of computers located in participating institutions

• Remote access to researchers should be provided by the institutions

Impacts of the Portal

Technological and Scientific Impact

• It supllies the demands from academic, productive and governmental sectors.

• It promotes quantitative and qualitative growth of national scientific production and the improvement of the Brazilian position in the world science and technology ranking.

Economical impact

• The cost of e-resources is lower than the cost to equip the institutions with print journals

• Lower cost per research

• Increase in the cost-effectiveness of the Programme

Social Impact

• Democratization of scientific and technological information, providing all institutions access to the same collection.

The Evolution of Scientific Production (ISI) of Latin America by Countries

1981 - 2005

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

1981

1983

1985

1987

1989

1991

1993

1995

1997

1999

2001

2003

2005

Nu

mb

ers

of

pap

ers

ARGENTINA BRAZIL MEXICO VENEZUELA CHILE

Biggest Challenges

• Increasing number of institutions that reach the requisites for access;

• Pressure by the editors to provide packs of titles;• Percentage increase in renewal subscriptions;• Capes is the only financier of the cost (USD 32

millions/year); • Transferences of titles from one editor to another

difficult the continuity of the collection..

Where are we going?

• publications of important scientific and academic publishers still need to be represented in the collection

• administrative and legal constraints to buy from small publishers have to be solved

• cross search engine (maze effect) will be available

• training, training and more training has to be done

• extending access to other Latin American countries

Thank you for your attention!

elenara.almeida@capes.gov.br

www.periodicos.capes.gov.br